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TO: BOARD OF SUPERVISORS
FROW Warren E. Rupf,Sheriff-Coroner Contra
Costa
DATE, November 30,2€900 County
SUBJECT: Grant from Governor's Office of Emergency Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to sign an agreement on behalf
of the County to accept an award from the Governor's Office of Emergency Services for
$114,647 for Emergency Management for the period October 1, 2000 through September 30,
2001.
FISCAL IMPACT:
NONE; this award is anticipated in the FY 2000/01 budget. The grant requires a 49% match,
which is also budgeted.
BACKGROUND:
The federal government provides States with funding under its State and Local Assistance
Program for Emergency Management Performance Grants. The State annually distributes the
amounts to Counties in California based on a formula. The allocation to Contra Costa County
includes approximately $24,000 for distribution to the City Of Richmond.
CONSEQUENCE OF NEGATIVE ACTION:
If this ward is not accepted the County will need to provide the services without financial
assistance.
CONTINUED ON ATTACHMENT:NO SIGNATURE:
`RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMWENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARt3 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HERESY CERTIFY THAT THIS IS A TRUE
Ya UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ASSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
* (District V seat is vaca-nt)
Contact Person:Stacy Sinter Henderson 5.1526
CC:Sheriff-Coroner ATTESTED e _M , r 7 QQ
CAO Lavin&.dust€ce PHIL BATCHELOR,CLERK OF THE BOARD OF
Auditor/Controller SUPERVISORS ARID COUNTY ADMINISTRATOR
x
EMERGENCY MANAGEMENT PERFORMANCE GRANT
FFY 2001
PACKAGE
October 1,2000
W Richard Eisner A.I.A-
Goverrors.Office ofEmergency Services
Coastal Region
1300 Clay St.,Suite 400
Oakland CA 94612
Dear lir. Eisner:
Attached is the Contra Costa County Operational Area Emergency Management Performance Grant(E CG annual
submission for FFY 2001. The EN4PG program continues to be of importance in maintaining the quality and
quantity of the emergency management programs we deliver within cur jurisdictions.
The current submission reflects the States emphasis and establishes priorities that will enhance coordination and
communication among the disciplines within our operational area Mere, during and after a disaster. We thank you
for your continued support.
Very truly yours,
WARREN E. Rt.TPF,Sheriff
ByPaul M. Clancy,Commander
Support Services Bureau
Cc: Scott Parsons,Captain,
Emergency Services Division
"may Henderson,Fiscal Officer
Enclosures:ENIPG dual Submission
Y 00 F—VXRCrE—N*CY MANAGEMENT ASSISTANCE PROGRAM GUIDANCE Page t
?*HSSIO ,GOALS AND OWECTIV7FS
MISSION: The mission of the Contra Costa Operational Area is to protect people, property,the
environment,and to provide for continuity of government in Contra Costa County during natural or
man-made disasters. This is accomplished through the functions of preparedness: enabling individuals,
governments, communities, and the private sector to respond effectively to emergencies' mitigation:
minimizing the damage caused by various ds;
response: issuing warnings,mobilizing response agencies,and coordinating resources and information during
emergencies; and recovery: assisting individuals, governments, communities, and the private sector to restore
public facilities, homes,and businesses after disasters.
All A
To integrate hazard identification,risk assessment,risk management,and prevention into a comprehensive
approach to hazard mitigation,maximizing the effective use of available_public and private resources.
OBJECTIVES
Al Integrate hazard mitigation activities in all pertinent agency programs.
A2 Maximize the use of hazard mitigation funding to reduce the impact of future disasters.
A3 Develop strategy for the utilization of all hazards risk assessment.
A4 Maintain collaborative and cooperative relationships with the scientific and technical communities
for all hazards,
Al APPROACH:
As pre-disaster mitigation guidance becomes available through State OES,or other agencies, it will be
distributed throughout the gyrational Area, This will enable the public and private sectors to become aware of
actions they can take to become "disaster resistant".
11ULESTONES COMPLETE BY.
30 September, 2001: Distribute guidance at Operational Area Council meetings and as requested.
A3 APPROACH:
FFY 00 EIVERC C`l MANAGOviENT ASSISTANCE PiiOGR"� GUIDA_N. Ci Page 2
We have begun a detailed county-wide all-hazards assessment. The initial data from this assessment will be
included in the revision of the.Emergency flan. After the hazard assessment is complete,the plan will be
updated.
IMMESTOINES COMPLETE BY:
August 31, 2001: All-hazards risk assessment completed.
September 30,2001: Guidance on mitigation programs will be distributed to agencies,jurisdictions and
businesses within the Operational Area.
Y 00 EIYMRGENCYxlIVIEN'I'ASSISTANCE PROGRAM CUM- ANCE Page 3
GOAL B
To ensure efficient,effective, and integrated response to potential and/or actual emergencies and
disasters by implementing SEMS,developing response capabilities, providing for immediate and
sustained response operations,and enabling a smooth transition into long-term recovery.
OBJECTWES
B1 Integrate SEMS structure into pians and operations at all levels of the gyrational Area.
B2 integrate Lessons Learned from After Action Reports for disasters into documents,procedures, and
processes.
X33 Improve communications with OES constituents, legislators, and special interest groups,..
B4 Ensure a program and procedures to utilize volunteers and volunteered resources.
BI APPROACH:
As changes are made in guidance documents and/or resources,and/or lessons learned from real events, and
exercises,the plan will be reviewed as part of its current modification. The annual terrorism threat assessment
data will be included. Updated plans will be sent to the appropriate local and state agencies.
MELEST NES COMPLETE BY:
larch 30,2041: Complete the Emergency.Plan update.
July 31,2001: Complete the annual'Terrorism Threat Assessment update and incorporate into plan.
August 31,2001: :incorporate changes from the May, 2001 exercise to the Emergency flan or Annexes.
September 30,2001: Distribute the revised plan to appropriate local and state agencies.
FFY 00 E CENICY M&NIAGEMEN ASSISTANCE PROGRAM GUM)ANCE Page 4
B2 _APPROACH:
Hold an Operational Area-wide Emergency Services Conference, incorporating lessons learned from the
Northridge Earthquake,National Democratic Convention, and San Mateo Union H.S.violence incident.
Review, assess and monitor winter preparedness issues and processes, including dam inundation studies,
potential levee failure status in the county's delta area,and update the storm sandbag emergency list.
MU,EST01NES CO I ETI BY:
October, 2000: Contra Costa County Emergency Services Conference.
October, 2000: Survey cities for sandbag procedure list which is made available to the public.
November,2000: Inspection of East County/Delta area levees.
December,2000: Establish dam failure inundation studies program.
YT
B3 APPROACH.
The Operational Area Council will be conducted in accordance with the established public meeting rules.
Agenda and minutes will be maintained as a public record. All jurisdictions belonging to the Operational Area
will be invited. Coordination within the operational area will be emphasized and planning efforts coordinated.
The Director of Emergency Services or his/her designated representative will chair the meeting. The Contra
Costa County Operational Area Office of Emergency Services will provide staff support.
The Operational Area will attend and participate at the Coastal MARAC meetings.
The OI S"Area"Manager program provides a single staff contact for each of the Sheriff's four geographical
areas of command in Contra Costa County. The Area Manager is a clearinghouse of information for the
jurisdictions within hisilher area, and a conduit of information from the cities and districts to the operational
area and vice versa.
MILESTONES COMPLETE BY:
26 October 2000: Conduct Op Area Council Meeting
30 November 2000: Conduct Op Area Council Meeting
22 February 2001: Conduct Op Area Council Meeting
24 May 200 1: Conduct Op Area Council Meeting
Quarterly 2000-0 1: Attend Coastal MARAC meetings
September 2001: Participate in emergency services programs in the Bay,Delta,Muir and Valley areas as
feasible.
Page 5
FFY 94 Et�CRGEIiCY M.ANAGENENT ASSISTANCE PROGRAM GUM CE
GOAL C
To provide for the rapid assessment and,as appropriate,verification, impact analysis,and timely notification of
predictions, forecasts, and/or warnings of potential and/or actual emergencies or disasters in order to maximize
protective actions, -emergency preparedness, and to enhance response effectiveness.
OBJECTIVES
C1 Increase the agency's capability to assess impending threats and issue warnings to the local
community.
CIAPPROACH:
Continue to work closely with private, local, state and federal agencies to provide notifications to the
appropriate public and response agencies for disasters.
Work nth State OES and NWS to add a"slave transmitter"on NTWS frequency on Mt. Diablo in order to
improve coverage of NWS in Contra Costa County
MILESTONES COMPLETED BY:
November 2000: Integrate N-WS/EAS/EDIS capabilities to allow non-weather emergency alerts to be
transmitted over NWS frequencies to the public.
January 2001: Update notification procedures(i.e. phone Ws)
F 00 ENERGENCY MAI AGEMENTF ASSISTANCE PROGRAM Gi DANCE Page 6
GOAL D
To provide for timely, effective,efficient and coordinated government response to potential and/or actual
emergencies and disasters.
OBJECTIVES
D1 Ensure timely response activities within CIES, including activation of the EQC's.
X32 Ensure a smooth transition from Response to Recovery.
3 Provide necessary equipment and resources to E(C's and alternate ECSC locations.
DIAPPROACH:
CH:
Develop training curricula for SEMS positions within the EOC,incorporating SEIMS courses,DOC planning
and departmental plan information.
Provide training to department staff with EOC roles.
Develop working relationship with operational area agencies such as fire districts, school districts and other
special districts.
MILESTONES COMPLETED BY:
October,2000- EOC Operations Section,Public Works Branch-Public Works
November, 2000: EOC Planning/Intelligence Section-Community Development
December,2€100: EOC gyrations Section, Care& Shelter Branch a Employment&Human
Services
February, 2€0I: ECC Planning/Intelligence Section-Building Inspection
September,200 1: attendance at Contra Costs County Fire Chiefs' Association meetings.
September,2001: Provide requested assistance at school district emergency services functions as
feasible.
'Y 00 E s-RGsENCY 31 ANAGENLENT ASSISTANCE PROGRAM f IUMANCE Page 7
AL E
To provide for an efficient, integrated and comprehensive transition process from response to recovery
operations, effective disaster assistance to impacted individuals,businesses, and public agencies,longer-
term reconstruction activities; and mitigation and risk management initiatives.
OBJECTIVES
El Improve communications with OES constituents, legislators,and special interest groups.
E2 Provide advocacy and necessary training and information to those seeking duster assistance.
E3 Anticipate and address recovery issues within the operational area.
El APPROACH:
Terrorism- Development of multi-jurisdiction lav enforcement terrorism intelligence group to improve
communications with,plan with and develop other mitigation and risk management initiatives/programs.
IMMESTONES COMPLETED BY:
Fall 2000: Quarterly Meeting
Winter 2001: Quarterly Meeting
Spring 2041: Quarterly Meeting
Summer.2001: Quarterly Meeting
E2 APPROACH
Provide information on the state and federal recovery policies and procedures for operational area members.
October 2000: Public assistance program briefings by state officials at operational area council meeting.
January 2001: Update mailing list of operational area members for potential post-disaster public
assistance briefings.
E3 APPROACH:
Full participation and leadership with CARD(Collaborating Age cies Responding to Disasters)the Contra
Costa County network of non-profit community-based organizations preparing their staff'and clients for
disasters. CARD provides training and advocacy for persons with special needs; such as mono-lingual,
movement-challenged, hearing and/or sight challenged,non-ambulatory persons in skilled nursing facilities,
etc.
MILESTOTNES COMPLETED BY:
November,2040: Provide data, format,contacts for C 's Emergency Contact Numbers Guide for
Agencies
May, 2001: CARD members and staff participate in Contra Costa County exercise
a F`Y 00 EI�.RGS CY MANAGEi&EN"r ASSISTANCE PF2{)GRA-vf GUIDANCE pie 9
GOAL F
To provide effective management of OES programs through pro-active use of state-of-the-art
technology, aggressive pursuit of high quality personnel and resources management standards, and the ability to
accelerate processes during emergency response and recovery.
OBHCTIVES
F1 Improve the agency's ability to maintain day-to-day operations during disaster response and recovery
periods.
2 Streamline and standardize administrative and program procedures.
F3 Identify opportunities for outsourcing and evaluate cost effectiveness. .
F4 Frain EOC staff to utilize the Response Information Management System(RIMS), including
integration of GIS.
F5 Improve communications with CIES constituents, legislators,and special interest groups.
F1 and F2 APPROACH:
Identify, adapt SEMS curricula for Contra Costa and provide SEMS/ICS training for all appropriate Sheriff's
department personnel,
Provide leadership for and participate in development of a Sheriff's Meld Operations Guide(FOG) for law
enforcement personnel.
MELESTONES COMPLETED BY:
October 2000: Completion of adaptation of SEMS Intro Course,Meld Course Basic Module 1,
Intermediate Course modules and Advanced Course modules.
October 2000: Delivery of SEMS at Sheriff's Sgts.' Annual seminar
October-June 2001: Delivery of SEMS Intro&Basic Field Orientation to Sheriff's advanced Officers'
Training—2 hr. block(28 classses scheduled).
October—December 2000: Delivery of SEMS Meld Course Intermediate Level to.Lieutenants and Dispatch
Mngr. —one 24-hr. course each.month.
November 2000: FOG wide draft complete.
January—April 2001: Delivery of SEMS Field Course advanced Level to Lieutenants and Dispatch Manager
one 24 hr. course each month.
FFY 00 N ERCr`,a°+�CY TvbFil�. GF_\SNT'ASSISTANCE PROGRAM
l GMANCE Page 10
F4 APPROACH:
Identify ECSC staff to do input on RIMS farms and provide specific training on this.
MH,ESTON-ES COWLETED BY:
May,2001: Provide initial training to ECSC RIMS input staff.
September, 2001: Establish program for periodic refresher training/RIMS use.
FS APPROACH:
Coordinate delivery of the SEMS geld Intra and Basic Coarses through the Contra Costa County Training
Institute. CCC Training Institute schedule goes to all cities and will be provided to the Operational Area
Cecil.
WILESTONES COMPLETED BY:
October 2000: Identify training needs for CCC departments and Operational Area.
January 2001: Develop training program.
May 2001: Begin training program implementation.
FF'Y 00 F-%ERGENCY IM&NAGENEN' 'ASSISTANCE PROGRAM 4TUIDANCE Page l 3
GOAL G
To ensure that emergency managers, OES staff, and the affected public receive comprehensive and relevant
skill development through training and exercises in emergency management, public awareness programs,
and professional job-specific training.
OBJECTIVES.
G1 Provide annual operational area-wide Public Information Officer training,
G2 Exercise major response and recovery plans.
G3 Provide facilitation for city, special district, hospital and other drills and exercises.
GI APPROACH
Identify and develop training curricula for all Public Information Officer,SEMS positions within the
Operational Area and the Emergency Operation Centers. Coordinate with the Coastal Region OES and CSTI to
assist and participate with training as needed.
IMMESTQNES COMPLETED BY-,
November 2000: Public Information Officer 2-day course"Swimming with the Sharks".
G2 APPROACH:
The Office of Emergency Services will assist in the development and coordination of the exercise. The
exercise will provide the opportunity to familiarize the emergency management with their roles during
emergencies and disasters. Players will include local and State counterparts. The exercise may be delayed or
differed due to an actual occurrence.
Terrorism:Development, implementation and documentation of Weapons of Mass Destruction(WNO)
Awareness and Operations Training.
EST S COMPLETED BY:
30 November 2000: Schedule exercise
30 January 2001: Complete player, location and scenario identification/Select design team
28 February 2002: Complete draft exercise plan
30 March 2001: EOC training/orientation by Sections
30 April 2001: Pre-exercise training/orientation
31 May 20€11: Conduct Table Top exercise
FFY 00 .ERG ICY MANAOF—MI24T ASSISTANCE PROGRAM GUJDA�NCE Page 12
June/July 200 1: Design team meetings
30 September,2001: Complete exercise plan
31 October,2001: Pre-exercise training and Drill
30 November,2001: Functional exercise, combined with state-vide hospital drill
31 December,2001: Complete SEMS After Action Report
30 September,2001: WMD training will be provided throughout the operational area as feasible.
G3 APPROACH:
OES will assist the city and district emergency coordinators with the development and coordination of drills
and/or exercises.
MICLESTONTS COMPLETED B,
October 2000: Annual CAER(Industry)Drill
October 2000: Town of Danville Table Top Exercise
November 2000: City of Walnut Creek Drill&Functional Exercise
November 2000: City of Orinda Functional Exercise
November 2000: Annual Operational Area Hospital Drill
May 2001: City of Pittsburg Table Top Exercise
FFY 00 Ej&R0ENCYM. ANAGEh0NT ASSISTANCE PROGRAM GUIDANCE Page 13
BUDGET
Cram Amount FY 2001: $114,647
Local Match FY 2001: $1144647
OI EkA,TI+ NAL AREA TOTAL $2294294
(Pass-through to City ofRichmond $23,627)
PERSONAL SERVICES
Position Title Salary Benefits Total
Manager $65,075 + 20,518 = $85,593
Senior Emerg. PIng Coord $60,433 + 20,518 = $80,951
Senior Emerg. Ping. Cunard $55,908 + 13,257 = $69,165
Senior Emerg. plrlg. Coord $51,954 12,320 = $64,274
Total $299,983
OPERATING EXPENSES AND EQjLU h LOE&E)
Consultant Services
Equipment*
Indirect Casts(Overhead'
Office Supplies
Printing
Travel
TOTAL PERSONAL SERVICES AND OE&E $ 299.983
50%match=$149,992 ($149,992>$114,647 required match)
FFY 00 ENERGENCY MANAGER ASSISTANCE FROORALM GUIDANCE "age 14
ASSURANCES/CEWfIEFICATION
EMERGENCY MANAGEMENT PROGRAM
NOTE: Certain of these assurances may not be applicable to your project or program. If you have any
questions, please contact your regional administrative office. Further,certain Federal awarding agency may
require applicants to certify to additional assurances. If such is the case,you will be notified.
As the duly authorized representative of the applicant,I certify that the applicant:
1. Has the legal authority to apply for Federal
assistance, and the institutional, managerial and 6. Will comply with all Federal statutes relating to
financial capability(including funds sufficient to nondiscrimination. These include but are not
pay the non-Federal share of project costs)to limited to(a)Title VI of the Civil Rights Act of
ensure proper planning,management and 1964 (PL 88-352)which prohibits discrimination
completion of the project described in this on the basis of race,color or national origin; (b)
application. Title IV of the Education Amendments of 1972,
as amended(20 USC 1681-1683,and 1685-
2. Will give the awarding agency,the Comptroller 1686),which prohibits discrimination on the
General of the United States, and if appropriate, basis of sex; (c) Section 504 of the Rehabilitation
the State through any authorized representative, Act of 1973,as amended(29 USC 794), which
access to and the right to examine all records, prohibits discrimination on the basis of
books, papers, or documents related to the award; handicaps; (d)the Age Discrimination Act of
and will establish a proper accounting system in 1975, as amended(4-2 USC 6101-6107), which
accordance with generally accepted accounting prohibits discrimination on the basis of age; (e)
standards or agency directives, the Drug Abuse Office and Treatment Act of
1972 (PL 92-255), as amended,relating to
3. Will establish safeguards to prohibit employees nondiscrimination on the basis of drug abuse; (f)
from using their positions for a purpose that the Comprehensive Alcohol Abuse and
constitutes or presents the appearance of personal Alcoholism Prevention, Treatment and
gain. Rehabilitation Act of 1970(PL 91-616),as
amended,relating to nondiscrimination on the
4. Will initiate and complete the work in the basis of alcohol abuse or alcoholism; (g)section
applicable time frame after the receipt of 523 and 527 of the Public Health Service Act of
approval of the awarding agency. 1912 (42 USC 290 dd-3 and 290-ee-(3)as
amended, relating to confidentiality of alcohol
5. Will comply with the Intergovernmental and drug abuse patient records; (h)Title VM of
Personnel Act of 1970(42 USC 4727-4763) the Civil Rights Act of 1968 (42 USC 3601 et
relating to prescribed standards for merit systems seq.), as amended,relating to nondiscrimination
for programs funded under one of the nineteen in the sale,rental or financing of housing; (i)any
statutes or regulations specified in Appendix A of other nondiscrimination provisions in the specific
OPM's Standards for a Merit System of statute(s) under which application for Federal
Personnel Administration(5 CFR 900, Subpart assistance is being made; and 0)the requirements
F).
FFY 00 EMERGCy IMANAGEIZEWT ASSISTANCE PROGRAMM OUDANCE Pw"5
of any other nondiscrimination statute(s)which wetlands pursuant to EO 11990; (d)evaluation of
may apply to application. flood hazards in floodplains in accordance with
EO 11988, (e)assurance of project consistency
7. Will comply, or has already complied,with the with the approved State management program
requirements of Title H and 1H of the Uniform developed under the Coastal Zone Management
Relocation Assistance and Real Property Act of 1972(16 USC Sections 1451 et seq,); (f)
Acquisition Policies Act of 1970(PL 91-646) conformity of Federal actions to State(Clear Air)
which provide for fair and equitable treatment of Implementation Plans under Section 176(c)of
persons displaced or whose property is acquired the Clear Air Act of 1955, as amended(42 USC
as a result of Federal or Federally assisted Section et seq.);(g)protection of underground
programs. These requirements apply to all sources of drinking water under the Safe Drinking
interest in real property acquired for project Water Act of 1974,as amended, (PL 93-523); and
purposes regardless of Federal participation in (h)protection of endangered species under the
purchase. Endangered Species Act of 1973,as amended,
(PL 93-205).
8. Will comply with the provision to the Hatch Act
(5 USC 1501-1508 and 7324-7328)which limit 12. Will comply with the Wild and Scenic Fivers Act
the political activities of employees whose of 1968 (16 USC Sections 1271 et seq.)related to
principal employment activities are funded in protecting components of the national wild and
whole or in part with Federal funds., scenic rivers systems.
9. Will comply, as applicable, with the provisions of 13. Will assist the awarding agency in assuring
the Davis-Bacon Act(40 USC 276a to 276a-7), compliance with Section 106 of the National
the Copeland Act(40 USC 276c and 18 USC. Historic Preservation Act of 1966,as amended
874), and the Contract Work Hours and Safety (16 USC 470),EO 11593 (identification and
Standards Act(40 USC 327-333),regarding labor protection of historic properties),and the
standards for federally assisted construction Archaeological and Historic Preservation Act of
subagreements. 1974 (16 USC 469a et seq.)
10. Will comply, if applicable with flood insurance 14. Will comply with PL 93348 regarding the
purchase requirements of Section 102a of the protection of human subjects involved in research
Flood Disaster Protection Act of 1973 (PL 93- development,and related activities supported by
234)which requires recipients in a special flood this award of assistance.
hazard area to participate in the program and to
purchase flood insurance if the total cost of 15. Will comply wit the Laboratory Animal Welfare
insurable construction and acquisition is$10,000 Act of 1966(PL 89-544,as amended,7 USC
or more. 2131 et seq.)pertaining to the care,handling,and
treatment of warm blooded animals held for
11. Will comply with environmental standards which research,teaching,or other activities supported
may be prescribed pursuant to the following: (a) by this award of assistance.
institution of environmental quality control
measures under the National Environmental 16. Will comply with the Lead Based Paint
Policy Act of 1969(PL 91-190)and Executive Poisoning Prevention Act(42 USC Section 4801
order(EO) 11514;(b)notification of violating et seq.)which prohibits the use of lead based
facilities pursuant to EO 1173 8;(c)protection of
WY CK2 EMERGENCY MANAGE1,0N7 ASSISTANCE TiROGRAM GUMANCE Page 16
paint in construction or rehabilitation of for a violation occurring in the workplace no later
residence structures. than five days after such a conviction; (e)
Notifying the agency within ten days after
17. Will cause to be performed the required financial receiving notice under subparagraph(dX2), from
and compliance audits in accordance with the an employee or otherwise receiving actual notice
SingleAudit pct of 1984. of such conviction. Employers of convicted
employees must provide notice, including
18. Will comply with all applicable requirements of position title,to the applicable FEMA awarding
all other Federal laws, executive orders, office,i.e. regional office or FEMA office; (f)
regulations and policies governing this program. Taking one of the following actions,within 3
days of receiving notice sander subparagraph
19. It will comply with the minimum wage and (d)(2),with respect to any employee who is so
maximum hours provisions of the Federal Fair convicted: (1)Taking appropriate personnel
Labor Standards Act(29 USC 201),as they apply action against such an employee,sap to and
to employees of institutions of higher education, including termination;consistent with the
hospitals, and other non-profit organizations. requirements of the Rehabilitation Act of 1973,
as amended;or(2)Requiring such employee to
20. As required by the Drug-Free 'workplace Pict of participate_satisfactorily in a drug abuse
1988, and implemented at 44 CFR part. 17, assistance or rehabilitation program approved for
Subpart T', for grantees,as defined at 44 CMZ.part such purposes by a Federal, State,or local health,
17 Sections 17.615 and 17.620. The applicant law enforcement,or other appropriate agency„(g)
certifies that it will continue to provide a drug- Making a good faith effort to continue to
free workplace by: (a)Publishing a statement maintain a drug-free workplace through
notifying employees that the unlawful implementation of paragraphs(a), (b),(c),(d),(e)
manufacture, distribution,dispensing,possessions, and(f").
or use of a controlled substance is prohibited in
the grantee's workplace and specifying the 21. This certification is required by the regulations
actions that will be taken against employees for implementing Executive Order 12549,
violation of such prohibition; (b)Establishing an Debarment and Suspension.,44 CF Part 67. The
on-going drug-free awareness program to inform applicant certifies that it and its principals: (a)are
employees about the dangers of drug abuse in the not presently debarred.,suspended,proposed for
workplace,the grantee's policy of maintaining a debarment,declared ineligible, sentenced to a
drug-free workplace,any available drug denial of Federal benefits by a State or Federal
counseling,rehabilitation,and employee coin,or voluntarily excluded from covered
assistance programs;and the penalties that may transactions by any Federal department or
be imposed upon employees for drug abuse agency; (b)have not within a three-year period
violations occurring in the workplace; (c)Making preceding this applications been convicted of or
it a requirement that each employee to be had a civilian judgment rendered against them for
engaged in the performance of the grant be given commission of fraud or a.criminal offense in
a copy of the statement rewired by paragraph(a); connection with obtaining, attempting to obtain,
(d)Notifying the employee in the statement or perforin a public(Federal, State, or local)
required by paragraph(a)that,as a conditions of transaction or contrast under a public transaction;
employment under the grant,the employee will violation of Federal or State antitrust statutes or
abide by the terms of the statement and notify the commission of embezzlement,theft,forgery,
employer of any criminal drug statute conviction bribery,falsification or destruction of records,
FrY 00 ENME,GENCY MANAG&VM4T ASSISTANCE PROGRAM GIUM)ANCE Page 17
making false statements, or receiving stolen Congress in connection with the making of any
property,(c)are not presently indicted for or Federal grant,the entering into of any cooperative
otherwise criminally or civilly charged by a agreement,and the extension,continuation,
governmental entity(Federal, State or local)with renewal,amendment, or modification of any
commission of any of the offenses enumerated in Federal grant or cooperative agreement; (b)If any
paragraph(1)(b)of this certification-, and(d)have other funds than Federal appropriated funds have
not within a three-year period preceding this been paid or will be paid to any person for
application had one or more public transactions influencing or attempting to influence an officer
(Federal, State or local)terminated for cause or or employee of any agency,a Member of
default. Where the applicant is unable to certify Congress,an officer or an employee of Congress,
to any of the statements in this certification,he or or employee of a member of Congress in
she shall attach an explanation to this application. connection with this Federal grant or cooperative
agreement,the undersigned shall complete and
22. As-required by section 1352,Title 31 of the US submit Standard Form LLL,"Disclosure of
Code,and implemented at 44 CFR Part 18,for Lobbying Activities,"in accordance with its
persons entering into a grant or cooperative instructions;(c)The undersigned shall require
agreement over$100,000, as defined at 44 CFR that the language of this certification be included
Part 18,the applicant certifies that: (a)No in the award documents for all subawards at all
Federal appropriated funds have been paid or will tiers(including subgrants, contracts under grants
be paid,by or on behalf of the undersigned,to and cooperative agreements,and subcontracts)
any person for influencing or attempting to and that all subrecipients shall certify and
influence an officer or employee of any agency, a disclose accordingly. Standard Form LLL
Member of Congress, an officer or employee of" 3isclosure of Lobbying Activities"'will be made
Congress, or an employee of a Member of available upon request.
alp licant Organization Date Submitted
Signature of Authorized Certifying Official and Title
5
j
V
FFY 04 ENIERC-1�NMY.MANAGEN4ENT ASSISTANCE PROGRAM GUMANCE Page 16
TO BOARD OF SUPERVISORS e
FROM: Barton.J. Gilbert, Director of General Services Contra
Costa
DATE: December 19, 2000 County
SUBJECT: ACCEPT BAS'AREA AIR QUAL ITS' MANAGEMENT
DISTRICT(BAAQMD) FUNDING FOR.CNG VEHICLES AND
AUTHORIZE EXECUTION OF AGREEMENT WITH
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOTMTMENDATIO
1. ACCEPT Grant Funding from Bay Area Air Quality Management District
(BAAQMD),Transportation Fund for Clean. Air (TFCA) in the total amount of$59,000 towards the
purchase of Compressed Natural Gas (CNC) vehicles to replace gasoline powered vehicles in the
General Services Department. The Department has been awarded $24,000 toward the purchase of
four CNG vans for the Building Maintenance Division, and $35,000 toward the purchase of a CNG
aerial lift truck for the Traffic Signal Shop.
2. APPROVE purchase of these vehicles in fiscal year 2000/01 as replacement vehicles. The total cost
of the vans is estimated at approximately $90,000. The total cost of the aerial lift truck is
approximately $90,000.
3. AUTHORIZE the Director of General Services, or his designee, to execute funding agreements with
Contra Costa Transportation Authority for the grant awards.
II. FISCAL IMPACT:
The total estimated cost for these four vehicles and one heavy-duty truck is $180,000. Of that amount,
$59,000 will be funded with TFCA monies; $12,000 from the 2000101 vehicle replacement budget and
the balance from the General Service Department budget.
Funding from BAAQMD allows the County to offset the costs of replacement vehicles and reduce air
pollution by replacing gasoline powered vehicles with clean burning fueled trucks and cars. General
Services has received over $300,000 in TFCA funding to replace gasoline powered vehicles with clean
burning electric or natural gas vehicles since 1.995. In addition, monies have been received to install a
CNG fueling trailer at the County's fueling site on Waterbird Way.
r
CONTINUED ON ATTACHMENT. X YES SIGNATURE: ✓ ` .v v% I f_, f
44ECOMMENDATION OF COUNTY ADMINISTRATOR �RECOMMENDATION OF BOARD COMMi7itE
?COVE OTHER
;tee
SIGNATURES)
ACTION OF BOA,b/N pease=,e i g y_ 2non APPROVED AS RECOMMENDED X OTHER
,f
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
(District V seat is vacant.)
MED€A CONTACT:
CG: Oen.era.Services Department E HEREBY CERTIFY THAT THIS IS A TRUE
Administration AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Flea
Purchasing ATTESTED December I 2000
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BYrirh r DEPUTY
Page 1 of 2 M352(i 0188)
ACCEPT BAY AREA AIR QUALITY MANAGEMENT DISTRICT
(BAAQMD) FUNDING FOR CNG VEHICLES AND AUTHORIZE December 19, 2000
EXECUTION OF AGREEMENT WITH BAAQMD
III. BACKGROUND:
Contra Costa County General Services Department applied for and was granted monies for fiscal year
2000/01 for funding from the Transportation Fund for Clean Air (TFCA) which is funded by the Bay
I
Area Air Quality Management District (BAAQMD). The County has been awarded $24,000 towards
the purchase of four CNG vans to replace gasoline powered vehicles and $35,000 towards the purchase
01,P
one CNG aerial lift truck.
BAAQMD, in conjunction with the Department of Motor Vehicles, collects a $4.00 surcharge on motor
vehicle registration paid within the Air District's jurisdiction. The surcharge provides funding for the
BAAQMD's Transportation for Clean Air (TFCA). TFCA funds are distributed to public agencies in
accordance with the requirements of state law and the BAAQMD's Bay Area 1997 Clean Air Plan
(CAP).
General Services is committed to the Board of Supervisor's directives and continues to seek and apply
for funds to acquire low and no emission vehicles and the infrastructure to support an alternatively
fueled fleet.
Page 2 of 2 M382(10188)
' Attachment A Contra Costa County CMA FY200012001
PROJECT INFORMATION
A. Project Number: 00CC'i5 B. Project Sponsor: Contra Ccsta County
C. Project Contact: ,teanie Rounsaville D. Contact Phone#: (92511313-7183
E. Project Title: Natural Gas Vehic€es -4 LDIV
E
E ,
F. "T FCA$ Allocated: $ 24,000 G. Total Project Coast: $ 91,384
Other Funding: Amount Source
$29,820 Salvage and Depreciation
$37.554 Fleet replacement budget
K Project Description: This project will reduce emissions by replacing 4 gasoline powered vehicles with 4 new
Ford dedicated corrpr essed natural gas vans for the Building Maintenance Division of the General Services
Deoariment. Ihe vans must be certified to GAPB's S L V emission,standards. Employees lin the Building
Maintenance Division travel throughout the 750 square miles of the County performing maintenance and repair
for county departments. `f`he Department is working toward an overall goal of having 100% alternative fuel
vehicles in the Building Maintenance DINisiorl fleet.
1, Project Schedule: Start Date (mo/yr) July 1 2000 Final Report Due Date (rn ofyr) June 30, 2001
J, Final Report Content: Complete and submit Project Monitoring Form 2.
SAAQMD TFCA Funding Agreement Page 20
D FY00/01 TFCA Funding Agreement
A.TTAC1EiMEN A
PROJECT SPECIFIC INFORMATION
'Note. The section numbers shown in parenthesis below refer to Sections in the Funding Agreement.]
1> Project Sponsor: Contra Costa County
2. Project Number: 041130
3e Total TFCA Regional Funds Awarded (Section 111.2): $35,000
4, `dotal Project Cost(Section 1'x.15): $70,004
S, Matching Funds(Section H.13):
Source Amount
Contra Costa.County $35,000
6. Festal Line Item Project Budget:
_Line ItemArrtount
Capital Equipment--One new natural gas powered aerial lift truck $70,000
7. Invoice and Payment Schedule(Section 11.2):
Contra Costa.County will submit an invoice for reimbursement of the TFCA Regional Funds awarded
under this Agreement along with the Final Report specified in Attachment C.
ga Notices(Section .4): Any written notice required is to be addressed to:
Proiect Sponsor: Air l-€strict:
Dickey Davis Ellen Garvey
General Services Department Air Pollution Control Officer
Contra Costa County Bay Area Air(duality Management District
1220 morello Avenue, Saute 200 939 Ellis Street
Martinez,CA 94553-4711 San Francisco,CA 94109
9. Contacts(Section IV.5): Contact;persons for day-to-day activities of the Project are:
Proiect_Contact: AirAir I?istrict:
Mickey Davis batt Nichols
General Services Department Environmental Planner 11
Contra.Costa County Bay Area Air Quality Management District
1220 Dorello Avenue, Suite 200 939 Ellis Street
Martinez,CA 94553-4711 San Francisco,CA 94149
14. Air District Approval Bate(Section I1014): September 6, 2000
11. Special Conditions(Section I1a16):None.
'FCA Regional Fund Project 0OR30 page
{ .a Contra
TO: BRAD OF SUPERVISORS
0 � „� costa
FROM: John Cullen, Director �'�� .,� w ounty
Employment and Human Ser elrart�nent
DATE: December 4, 200€9
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director or designee to:
(i) ACCEPT funds from the County Welfare Directors' Association (CWDA) for the
California Social Work Education Center (CalSWEC) Strategic Plan Implementation
Facilitation Project; and
(z) EXECUTE a contract with Mr. Bart Grossman (#21-708) in the amount of$25,000 for
CaISWEC facilitation services for the period from September 1, 2000 through September
30, 200.1.
SPECIFIC REQUESTS)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director or designee to:
(a) ACCEPT funds from the County Welfare Directors' association (CWDA) for the California Social Work
Education Center (CalSWEC) Strategic flan. Implementation Facilitation Project; and
(2) EXECUTE a contract with Mr. Fart Grossman (#21-708) in the amount of$25,000 for CaISWEC
facilitation services for the period from September 1, 2000 through. September 30, 20€91,
FINANCIAL IMPACT:
No County cost. The CaISWEC project is funded entirely by CWDA funds.
BACKGROUND:
The California Social Work Education Center (CalSWEC), which is composed of schools of social work,
public human service agencies and other professional organizations, met in June 1999 to revise its mission
statement and create a strategic plan for expanding services, This plan required services of a separate
consultant/facilitator.
The CaISWEC Board selected Mr. Fart Crossman to facilitate implementation of its strategic plana. CaISWEC
and the County Welfare Directors' Association have requested that Contra Costa County EHSD provide
contract monitoring and administration for the CaISWEC strategic plan project. The strategic plana project
will: (1) assess the CaISWEC organizational environment; (2) identify options for governance structure; (3)
identify additional funding sources and expand focus to additional areas of social work practice (e.g. mental
health, school social work, aging, family welfare, health); (4) develop a work plan through consensus
building; and (5) develop a budget to implement overall work plan recommendations, Employment and Human
Services will incur small in-kind administrative casts related to this contract,but direct contract costs are paid
for by CWDA.
CONTINUED ON ATTACHMENT: SIGNATURE:
�3ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
&-APPROVE OTHER
SIGNATURE(S),
ACTION OF 130,'�D 9N/ Decem r__19 2000 APPROVED AS RECOMMENDED„Vii.® OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT--!--) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE!MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
* (District V seat is vacant.)
ATTESTED eCE31
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact-, D NNA FAREL LA,3-1583
cc: EHSD CONTRACTS UNIT(CFS)
COUNTY ADMINISTRATOR BY L DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
OK X Contra
Costa
TO: BOA" OF SUPERVIS
�e� €rte Vw_ �a }
FROM: John sullen, Director � County
Employment and Human Services Department
DATE: December 13, 2000
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee to
AMEND contract#21-696-0 with John Swett Unified School District, increasing payment limit
from $12,000 to $81,000 for a Truancy Prevention Project funded by both the Truancy Deduction
Demonstration grant(#29-100)and the Weed& Seed.grant(#29-102).
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee to AMEND contract
#21-696-0 with.John Swett Unified School District, increasing payment limit from$12,000 to $81,000 :for a
Truancy Prevention Project funded by both the Trua=ncy Reduction Demonstration grant(#29-100) and the
Weed & Seed grant(#29-102),
FINANCIAL IMPACT:
;o County funds. 100%funded by Federal Grants.
CHILDREN'S IMPACT STATEMENT:
This contract directly supports the fourth and fifth community outcomes established in the Children's Report
Card. "Families that are Safe, Stable and Nurturing"and"Communities that are Safe and Provide a High
Quality of fife for Children and Families
BACKGROUND:
Action is subject to the approval of the revised grant proposal by the funding source for the Truancy Reduction
Prevention Project(U.S. Department of Justice, Office of Justice Programs, OJJDP).
The revised grant application will allow the County to provide expanded funding to John Swett Unified School
District for Positive Attendance Workers and a Truancy Coordinator. In addition, Weed & Seed funding will
allow for a`self-sufficiency outreach." counselor to provide additional support for truancy reduction.
OJJDP has encouraged the County to implement this program expediently, The original grant approval
provided for Probation Department services. The funding originally earmarked for the Probation Department
did not allow for full funding of a County position and would not allow the County to Fleet the timelines
rewired by the Grant. �
3 "
CONTINUED ON ATTACHMENT: � SIGNATURE: i �)
�R By MENIDATION OF COUNTY ADRECON MENIDATION OF BOARDCOlV MITTEE
APPROVE OTHER
SIGNATURE(S)-
ACTION OF 130AWD 01 December 19 2000 APPROVED AS RECOMMENDED _X _. OTHER_
G
VO'T'E OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT 3 AND CORRECT COPT'OF AN ACTION TAKEN
AYES: NOES. AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT; ABSTAIN; OF SUPERVISORS ON THE DATE SHOWN.
(District V seat is vacant)
ATTESTEI) December 19, 2000
PAIL,BATCHELOR,CLERK of THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: WE
cc: ELISD CONTRACTS UNIT(CTM) 2
COUNTY ADMINISTRATOR By �o° �. `����;��-����. DEPUTY
AUDITOR-CONTROLLER
LER
CONTRACTORS
Contra
TO: BOARD OF SUPERVISORS j
Costa
FROM, John sullen, Director ��� "�"
. �. Court
Employment and Human Se es Department
DATES December 6, 2000
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee to
AMEND contract#21-696-0 with John Swett Unified School District, increasing payment limit
from$12,000 to $52,000 to fand the Truancy Coordinator proposed in the Truancy Reduction
Demonstration grant(#29-100).
SPECIFIC R UEST(S)OR RECOMMENDAT€ON(S)&BACKGROUND AND JUSTIFICATION
RECOI'VI1 I _DED ACTION:
APPROVE am UTHORIZE the Employment and human. Services Director, or designee to AMEND contract
#21-696-0 with J " Swett Unified School District, increasing payment limit from $12,000 to $52,000 to fund
the Truancy Coordl for proposed in the Truancy Reduction Demonstration grarft(# -100 .
FINANCIAL IMPA
No County funds. 100% ded by Federal Grant.
CHILDREN'S IMPAC T TEMlENT:
This contract directly supports th ourth and fifth community outcomes established in the Children's Report.
Card: "Families that are Safe, Stab and Nurturing" and "Communities that are Safe and Provide a High
Quality of rife for Children and Fam ies".
BACKGROUND:
Action is subject to the approval of the nevi grant proposal by the funding source (U.S. Department of
Justice, Office of Justice Programs, OJJDP).
Upon receiving approval from the funding source, the revised grant application will allow the County to provide
expanded funding to John! Swett Unified School Di ict for Positive Attendance Workers and a Truancy
Coordinator.
The original grant approval provided for Probation Dep meat services. OJJDP has encouraged the County to
implement this program expediently. The funding origin y earmarked for the Probation Department did not
allow for fill funding of a County position and would not ow the County to meet the timelines required by
the Grant.
CONTINUED ON ATTACHMENT: YES SIGNA RE:
RECOMMENDATION OF CO€7NTY ADMINISTRATOR RECC3MMENDATIO, OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMM 'DED OTHER
VOTE OF SUPERVISORS �
I HEREBY CERTIFY THAT THIS IS A 4E
UNANIMOUS(ABSENT ! ANIS CORRECT COPY OF AN ACTION TAkEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN- OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
PHIL-.,BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Cos�tce. WEND
EHSD CONTRACTS UNIT(CTM)
COUNTY ADMINISTRATOR BY ,DEPUTY
AUDITOR-CONTROLLER
CONTRACTORS
TO: BOARD OF SUPERVISORS
Contra
FROM: William Walker, M.D., Health Services Director Costa
DATE: Deceriber 6, 2000 County
SUBJECT: Authorization to submit and receive County CDBG funding for the operation of the
Emergency Shelter Program for Single Adults for FY 2001-2002
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDATIQN:
A. Approve and Authorize the Director of the Health Services Department or his designee to execute and
transmit an application along with the necessary certifications and assurances to the Contra Costa
County Community Development Department for funding from the Community Development Block
Grant program for the operation of the County's Homeless Shelter Program at the Concord and
Brookside sites during FY 2001-2002.
B. AUTHORIZE the Director of the Health Services Department or his designee to accept up to and
including $100,000 in Community Development Block Grant funding and enter into a contract with the
Contra Costa County Community Development Department to perform all responsibilities in relation to
receipt of the funding and contracted provisions for receipt of operating funds for the operation of the
program.
11, FISCAL IMPACT:
The $100,000 requested in CNBC funding is necessary for the operation of the emergency shelter
program for adults at Concord and Brookside. Current funding sources are not adequate for operations of
the shelters at full capacity on a year-round basis. County General Funds committed to the operation of
the shelter will be used to fulfill the 50% match requirement.
UL -BACKGROUND FOR THE RECOMMENDATIONS;
The Health Services Department seeks funding to operate the emergency shelter program at full capacity on
a year-round basis. The Community Development Block Grant program, funded by the U.S. Department of
Housing and Urban Development, is a source of public funding providing valuable housing and service benefits to
low-income residents of Contra Costa County. Without such funding the emergency shelter program may have to
operate at a reduced capacity.
r,C)NTIN:: ON ATTACHMENT: SIGNATURE:
UED Z_
RECOMIMENDATiON OF COUNTY ADMlNIST
RATOR RECOMMENDATiON OF BOARD COMMITTEE
APPROVE OTHER
MNATURE(S):
ACTION OF BOARD 9 F D
ece-pber 19..,-, 2000 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
X UNAN!MOUS (ABSENT AND CORRECT
COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: —ABSTAIN: OF SUPERVISORS ON THE DATE SH'OWN.
(District V seat is vacant)
Contact Person: Lavonna Martin 5-6140
CC: Health Senvices Adm.'Mistration ATTESTED December-19, 2000
;._.'anti: PHIL BATCHELOR,CLERK OF THE BOARD OF
tV T
SUPERVISORS AND COUNTY AD.-MINISTRATOR
CAMy JDEPUTY