HomeMy WebLinkAboutMINUTES - 12192000 - C128 T�: BOARD OF sUPEDMSODs
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'DO{spa INTERNAL OPERATIONS COMMITTEE
DATE: December 19, 2000 Uounty
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SUBJECT: CLARIFICATION OF REPORTING REQUIREMENTS UNDER •, , . ;,
THE COUNTY'S OUTREACH PROGRAM
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SPEC€F:C REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND jUSTIFICATIO"
RECOMMENDATIONS:
1. APPROVE recommendations for reporting under the County's Outreach Progralmo and SBE
Program, as detailed in 'Background below.
2. DIRECT the County Administrator to adjust the program language and forms, as necessary, to
implement the recommendations.
BACKGROUND:
As directed by the Board, the Internal Operations Committee continues to maintain polio/ oversight
for the Small Business Enterprise and Outreach Programs. Our Committee receives periodic reports
from the County Administrator and Affirmative Action Officer on the stags of the programs, and also
has requested and received input from the Advisory Council on Equal Employment Opportunity,
which is responsible for advising the Board on affirmative action programs.
Occasionally, our Committee has been asked to provide guidance to staff on issues that have arisen
in the implementation of the programs. One such issue is the reporting requirement under the
Outreach Program and SBE Program. This was addressed in the December 1, 2000 report received
by our Committee.
Deporting under the Outreach Program logically should relate to the goal of the program, which is
to provide an equal opportunity for vendors, service providers, and contractors to compete for
business with the County. Thus, the reporting requirement should focus on outreach or solicitation
CO:N-':I UECD O�ATTAC}-N,EN'I: X YES SIGNATURE:
RECOIv4,fMONDAT€ON OF COUNTY ACF €N€STRATOR X RECOMMIENDAT€ON OF BOARD COMMITTEE
APPROVE OTHER
SIG NATURE(S):
AYLE S, UMARK DeSAU?MED
ACTION'OF BOARD ON par-am e 1 4, 2000 APPRaVE AS RECOte ME,,OED o'HER
VOTE OF SUPERVISORS €HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACT€ON TAKEN
UNANIMOUS(ABSENT �e�e ) AND ENTERED ON THE MIRIUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: !AGES: SHt MIN.
ABSENT: AB5TA€'<I:
ATTESTED December 19, 2000
CONTACT: JULIE EiNEA 1,425)335.9077 PML BATCHELOR,CLERK OF a FIE BOARD
cc: INTERNA-OPERAT€CNS COMMITTEE STAFF OF SUPERMSORS AN D COUNTY
AFFIRMATIVE A:.'TION OFF-CER ADMINISa`RATOR
COUNTY ADIvFINiSTRATOR
GENERAL SERVICES DEPARTMENT
COUNTY Y COUNSEL
x Supervisor seat V is vacant at this time B. EPUEY
CLARIFICATION OF OUTREACH REPORTING DECEMBER 19, 2€00
PAGE 2
efforts, which are the main focus of the Outreach Program. Cour Committee recommends, therefore,
that staff establish a procedure to compile and report the number of vendors, service providers, and
contractors contacted under the program by the following categories: MBE, WBE, OBE, SBE, and L3E.
Another issue discussed by our Committee was the reporting of those firms that choose not to identify
themselves as MBE, WBE, or SBE or whose states is otherwise unknown. In the past, such
undesignated firms presumably have been included under the OBE (Other Business Enterprise)
category. To accommodate such firms and to ensure that they are properly reported, our Committee
recommends that staff be directed to adjust the categories or definitions, as necessary.
The Purchasing Outreach Program presently requires periodic reports listing "the number and dollar
value of all contracts, including those contracts given to identified MBE, WBE, SBE, and I_BE vendors."
Our Committee recommends against compiling and reporting statistics of contract awards and
purchases by those categories, especially since the Outreach Program does not include specific goals
or requirements for contract award by category.
To implement the above-described requirements, staff should be directed to adjust the programs
language and forms, as necessary.