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HomeMy WebLinkAboutMINUTES - 12192000 - C122 TO: BOARD OF SUPERVISORS FROM: Barton J. Gilbert, Director of General Services Contra Costa DATE: December 19, 2000 C grant it SUBJECT: REQUEST TO PURCHASE VEHICLES/EQUIPMENIT ON BEHALF OF THE HEALTH SERVICES DEPARTMENT HEALTH CARE FOR THE HOMELESS SPECIFIC BEQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): I. APPROVE and AUTHORIZE the Fleet ?Manager to purchase (1) 6-passenger mini bus with homeless conversion on behalf of the Health Services Department/Health Care for the Homeless Program.. Current vehicle has very high mileage and requires lots of maintenance to keep running. There�%:re also some safety concerns about how the current vehicle is set up. 2. AUTHORIZE the attached appropriation adjustments transferring $30,000 from a federal grant and $37,000 from Health services to General Services/Fleet Services for this purchase. BACKGROUND: In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced vehicles and equipment. Based on a review of the need for the new vehicles/equipment and consideration of alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed and approved by the County Administrator for consideration by the Board of Supervisors. CONTINUIED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNT`!ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE "APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON/ DECK 19, 2000 APPROVED AS RECOMMENDED. x OTHEB VOTE.OF SUPERVISORS X UNANIMOUS(ABSENT None-*- � AYES: NOES: ABSENTS: ABSTAIN: *District V SeaL is vacant. MEDIA CONTACT: CC: General Services—Admin I HEREBY CERTIFY THAT THIS IS A TRUE Fleet Olvls'®n AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE County Administrator OF SUPERVISORS ON THE DATE S�OWN.BOABD Auditor-Controller DE EP�s'� i9 Zflflfl (1-lealth Services Department) ATTESTED 9 PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY ! DEPUTY F:1Board Orders\BrdOrder PurchVehiclesEaulp Per HSDept1252000.doc Page 1 of 1 M382(10i88) 11/Z8/00 iLI 6:14 .SAA 51.0 313 11088 COUNTY SERVICE CTR 444 GSD ADMIN 1&002 VEHICLE� [D UJIPMENT EQUEST FORM (use a separate request for each h��� ut) Department: Health Care for The Hopeless Date__Ortala^ 25 2n d; Authorized Signatory 1� Description of vehicl r or piece of erica rn nt requested, 2001 Go shen I I Mini Bus D e s e 6 Passenger Custom interior with custom Health Care fcr the ��me7�s_�-Ce��v�rsion �c1 attached sheets -- — �. 2. Reason for vehicle request: Current Vehicle in u'se has very high riilage and - requ res lots of mai€�tainance to keep running-0 There are also some concern ab f f ; +-- - - re ire :c e 1s set up, 3- Funding Source: —FEDERAL GRANT is an appropriation adjustment needed and attached? loop No 4. is an alternative fueled vehicle acceptable? `des . No XX_. If answer is no, reason clean air vehicle will not wank;-Staff 00 will operate this vehicle are not familiar with alternative fuel andaPE—ating vechile with al° r°natiye fuel - 69 if replacement vehicle, please show the following for vehicle to be replaced: + vehicle number 4432 + odometer reading previous mjleent reading 05880 G. Reason purchase cannot wait until next budget curdle: Current vehicle -breaks do,'V^ a lot and staff are concerned ab——safety of the .nty,_ uri ng.edifferent tures of the day And ever)a4- FOR FLETAIdAGEl LENT COMPLETION., I€ spectionlevaluation by Plant Management as to condition of vehicle: * [date of Inspection-, + Make., Da 2 . Modal: -- Year: + Depreciation: Salvage., + Estimated roost of requoat: oo oo + ondition of vehicle/equipment and life axile tancya 'q �J / � d 17 2. Fleet Management Signatory...' 3. CAO Signatory: Approved Not Appro%,,�-7d-- •40 Data for Board Order CONTRA COSTA COUNTY � FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 9 Board of Supervisors E] County Adm'in'istrator — BUDGET UNIT: ACCOUNT COC;NC HEALTH SERVICES DEPARTMENT-CAPITAL (145000-0853) f QR AtiEZA.1014 EXPENDITURE 0 1 SUB-ACCOUNT, ; EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 6977 4953 1 MED CARE DIV-AUTOS &TRUCK � 67,000.00 S j G S `s 0995 6301. j APPROPRLA.BL,E NEW REVENUE ` 30,000.00 0995 j 6301 RESERVE FOR CONI T INICTENCIES 30,000.00 i } f 1 i 1 3 f i 3 z I TOTALS � 30,000 97,000 APPROVED ? EXPLANATION of REQUEST T27 79A 3 AUDITOR-CONTROLLER APPROPRIATION AI JIJSTNMNT TO CO''Ez'2 PUIRCII:ASE OF ,-' VAN FOR IMALTITICARE HOMXLESS(EM1 CAPITAL) 3y: Cate l COUNTY AD INISTRATOR p? � Revenue Increase(Decrease) $30,000.00 ay. _Date Expense Increase(Decrease) 67,000.00 Subsidy Increase(Decrease) $37-000,00. BOARD OF SUPERVISORS � YES: SUIRSV180RR G101A,VILKEMA, GERBER,DESA0LNI R� a t tri ct Seat is v art, Phil BatCholor,Clerk of the Board at Supervisors andOuo Administrator �o� wsDc4 tQ;�et 3y: beta "'",o L.a/ TITLE SIGNATURE AErROPRiA71ON APOO ADJ.JOURNAL NO. {M 8134 Rev 2188; SEE'INSTRUCTIONS ON REVe'RSE SIDE CONTRA CESTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT " 7 Board of Supervisors County Administrator BUDGET UNo-: ACCOUNT CODING 1 HEALTH SERVICES DEPARTMENT-EPI (145000-0540) ORGANI—AMN EX?=ND;TURE !1 _ SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <€ECREASE> INCREASE 2566 OTHER PURCHASED SERVICES 37,000.00 fi ; a 0 I I � I � e I i iy) F TOTALS I 37,000 0 APPROVED EXPLANATION OF REQUEST T27=18 RUDITOR-CONTROLLER ,o transfer funds from EFI Operation to EFz Capita€ to cover purchase of vase for Healthcare Homeless. 8y 0.te �a COUNTY Aid 11NIS1"RATOR ,�- Revenue lncrease( rease) $0.00 8y_ Elate Expense Increase(Decrease) (37.000A 00) Vi J Subsidy Increase(Decrease) (S3 .000M) BOARD OF SUPERVISORS 3 YES: SMtRVISORS RI01A,UILKSMA, GERBER,DESAt LNIER, and District V {{{i is V acar1t w i Phil Batchelor,Clark at the Bard of ({ Supervisors and Ccu Aftinlstrat}or �� HSD Cowroller 8y: Date+ SIGNATURE APPROPRIATION APOO ADD.JOURNAL NOf (N.81.34 Rev 2/86) j SEE iNSTRUCVOINS ON REVERSE SIDE CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TIC 24 BUDGET U.N;T: ACCOUNT CODzNG HEALTHSERVICES DEPARTMENT CAPITAL (145000-0853) , ORGA€�lZATlt3N REVE;JilE ' SUB-ACCOU-4T i R VEND DESCRIPTION � INCREA�� �DECREA�F> 3 9 j � 3 6977 l 8220 GRANTS AND DONATIONIS 30,000.00 6979 1 8351 1 HOSPTAL SLTBSIDY 37,000.00 E e 3 9 ' E j 3 j TOTALS 67,000.00 0.00 APPROVED i EXPLANATION OF REQUEST T240001A AUDITOR-CONTROLLER ? APPROPRIATION ADJUSTMENT TO COVER PURCHASE€F } 1 VAN FOR HEALTHCARE HOMELESS(EP-I CAPITAL) COUNTY AD: II�ISTRATOR Revenue Increase(Decrease) $30,t3CIC�.�3tI By: Date 12-7 Expense Inerease(Decrease) 67,.000.00 14 Subsidy Increase(Decrease) 537.000.00 BOARD OF SUPERVISORS YES' SUPERVISORS G101A,UILKEMA aEIlI3EIt, EStIIL IlE I, d ,trict V Seat is vacant ;'hti vatche€ar,Clerk of the Itoarsl Of Supervisors and County AdmInlstrator :fit H6D Cori'ro4er I IT 8y: Date $.= _ LE y APPRopm-,AT4 N RAQO # AM JOURNAL NO. (M.81434 Rev 2/86) sEE INSTRUCTIONS ON REVERSE SIDE CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 BUDGET UNIT: ACCOUNT CODING ALTRI SERVICES DEPARTMENT-EF1 (145000-0540) ORGANIZATION REVENUE SUB-ACCOUNT REVENUE €ESC€ IPTI N INCREASE <DECR ASE> 6200 838I HOSPITAL SUBSIDY � � 37,000.04 3 � ' � � I � z I i 1 I s t 3 g I t TOTALS 0.00 37,000.00 t APPROVED EXPLANATION CE REQUEST T24.000 B AUDITOR-CONTROLLER � To tranfers fuands from.EFt Operation to EFt Capital to cover purchase of van for He Itheare Homeless. By. _ �. Date 3 COUNTY ADMINISTRATOR ¢ Revenue hacrease(L9ecrease) $0.00 By, Expense Increase(Decrease) (3 000.00) Subsidy Increase(Decrease) _�...(���OOC100� BOARD OF SUPERVISORS 6 — YES: URERVISORS G101A,411 SMA, 1 NO: Sew_- is vac'a t, Phil Batchelor,Clerk of the Board of � supervlso ani County Administrator HSI)ControllerS!GNA RE taa t� av Sy; Date APPROPRIATION RAOO, ADJ.JOURNAL IV5 (M 8134 Rev 2196) SEE INSTRUCTIONS ON REVERSE SIDE — I : AUTHORIZE ORI transfer of $37,000 In Enterprise I funds from Operations to Capital and AUTHORIZE additional one time revenue of$30,000 from. the United States Department of Health and Human Services, and APPROPRIATE for the purchase of a minibus with homeless conversion for the transport and health care of homeless clients. f ' CONTRA COSTA COUNTY FINAL APPROVAL DEEDED BY: APPROPRIATION ADJUSTMENT TIC 27 Board of Supervisors E County Administrator -- 1 B�: rJE 1FP$-r. ACCOUNT CODING HEALTH SERVICES DEPAR.TMEINT v CAPITAL (.145000-0853) i W ORCEXPENDf-i URE i I SUB-ACCOUNT; EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 6977 4953 ,4ED CARE DTA -AUTOS &TRUCK � � 67,000.00 i l 0995 f 6301 APPROPRIABLE NEW REVENUE, ! 30,000,00 0995 6301 RESERVE FOR CONTINGENCIES 30,000.00 I i I i } y E 3 E TOTALS 30,000 97,000. APPROVED j EXPLANATION OF REQUEST T270001A i AUDITOR-CONTROLLER i APPROPRIATION ADJUSTMENT TO COVER PURCHASE OF ORIGINAL SICNEO BY - � � VAN FOR I-IEALTHCARE HONI:ELES S(EF-T CAPITAL) B P Agy5v Dale .DEC a 7 20M i COUNTY AI, INISTRATOR Revenue Increase(Decrease) $30,000.00 Syr Date 2,2-0 L Expense Increase(Decrease) 67,000,00 Subsidy Ir crease(Decrease) $37.000.00 BOARD OF SUPERVISORS YES: SUPERVISORS 0101A,UIQ KEMA, GERBER,OESAULNIER, and bi�strict V � NO: 1S vacant. Ph1f 83tchsl0r,Clerk of the Board of Supervisors and ou Administrator 1 � ° c� r�. ..�. Hso Contti'n#fer C-0 CkoSY Date C TITLE DATE AFPRopRiATHJN APOO a � f ADJ.jOURNAL NO. jV.8134 Rev 2186? SEE INSTRUCTIONS OPE REVERSE SIDE CONTRA COSTA COUNTY i FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT w TlC 27 6 Board of Supervisors County Administrator BUDGET UN(T: ACCOUNT CODING HEALTH SERVICES DEPARTMENT- EF1 (145000-0540) ORGAN;ZAT:ON EXPENDITURE Sus-ACCOUNT i EXPENDITURE ACCOUNT I <DECREASE> INCREASE 2866 1 OTHER PTJR.C1-IASED SERVICES 37,00€3,00 3 9 e r � 1 tl I � S E E i r r 9 i TOTALS � 37,000 � 0 APPROVED EXPLANA T ION OF REQUEST T270001B AUDITOR-C O T ROLLER To transfer funds from EF1 Operation to EF1 Capital ORIGINAL SIGNED BY: to cover purchase of van for Healthcare Homeless. By F P GAW! V Date 2S3E3f1 COUNTY AD ;NISTRATOR ti-7 Revenue Inerease(Decrease) $0.00 SY Cate Expense Increase(Decrease) (37�000.I10• Subsidy Increase(IDecrease) ( 37.flOC+.630' BOARD OF SUPERVISORS SUPERVISORS OIOIA,UILXEMA- YES: GERBER,OESAULNIER, ,and District V is vacant. NO: Phil 11atohs€or,Clerk of the Board of Supervisors and aunty Administrator I �� �� yn HSE)cantrouer By: ��°'v Cate rWiNA 1" APPROPRIATION APOO yah ADJ.SOURNA_NO. ;M M4 Rev 2186) f SEE?NSTRUCTlONS ON REVERSE SIDE CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TIC 24 BUDGET UNIT: ACCOUNT CODING HEALTH SERVICES DEPARTMENT- CAPITAL (145000-0853) ORGAN!.ZATION REVENUE ' SUB-ACCOUNT REVENUE DESCRIPTION INCREASE 4 <DECREASE> 6977 8220 GRANTS AND DONATIONS 30,000,00 6973 8381 HOSPTAL SUBSIDY 37,00€3.00 i z 4 t t 1 390 s i 3 i 1 � I r TOTALS 1 67,000.00 0.00 APPROVED I EXPLANATION OF REQUEST T24=1A AUDt'TOR-CONTROLLER { AF'PROPR€ATION ADJUSTMENT TO COVER PURCHASE OF IGINALSIGNEDBY: ` VAIN FOR I-EALTHCARE HONELESS(E-I CAPI'T'AL) By: J.P.GARVEY Gate DEC 0 6 COUNTY ADMINISTRATOR j Revenue Increase(Decrease) $30,000.00 By: Date 44 Expense Inerease(Decrease) 67800.00 Subsidy Increase(Decrease) $37.000.00 BOARD OF SUPERVISORS - s PERVIso A,uIL�jkl, YES. GERBER,DES � iIER, a0- District V is vacant. 1 NO: Phil Batchelor,Clark of the Board of i Supervlsors and, oun Administrator I �m HSO Controllert- By: Date — _.__,` i. _"`TSTEE`_"`._, APPROPRIATION RA00 ADJ.3OURN'AL Na (M.8134 Rev 2186' SEE INSTRUCTIONS ON REVERSE SIDE 4 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TBC 24 BUDGET UNIT:ACCOUNT COD?NG HEALTH SERVICES DEPA.R' MENI T m EP1 (145000-€ 540) ORGANIZATION ? REVENUE SUB-ACCOUNT ? REVENUE DESCRIPTION i INCREASE <DECREASE> ; 3 6200 8381 HOSPITAL SUBSIDY 37,000.00 1 # ; 8 3 i ; r ' e � r z I g i # � I 6 i s . TOTALS 0.00 � 37,000.00 APPROVED I EXP?A€VATION OF REQUEST T240004B AUDIT OR-CONTROLLER I o;xanfers funds from EE1 Operation to EF1 Capital ORIGINAL SIGNED BY. ` to cover purchase of van for Healthcare Homeless, By: J.P.GARVEY Gate DEC a 7 COUNTY ADMINISTRATOR Revenue increase(Decrease) 0100 By: _ -- Date Expense:ncrease(Dlecrease Subsidy Increase,,Decrease) €$37.QQ .Cl(3� BOARD OF SUPERVISORS YES: $'yJi"et°.RVISORS UIVIA,ldILKEMA, GERBER,DESAI.ILI'IIER, and District V NO; is vacant. � Phil Batchelor,Clerk of the Board of Supervisors and County Administrator �._ ��>.-. HS0 Cantrgtler By.— r Date d — 4 tl APPROMATION RAOO i ACJ.JOLIMNIAL N (M 8134 Rev 2186) SEE INSTRUCTIONS Otd REVERSE SIDE