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Home My WebLink AboutMINUTES - 11161999 - C12-C14 TO: ' BOARD OF SUPERVISORS, AS GOVERNING BODY OF THE CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT FROM: J. MICHAEL WALFORD, CHIEF ENGINEER DATE: NOVEMBER 16, 1999 SUBJECT: APPROVE PROJECT CONTINGENCY FUND INCREASE AND CONTRACT CHANGE ORDER NO. 1 FOR THE RODEO CREED STORM DAMAGE REPAIRS PROJECT, PROJECT NO. 7530-6D9P49-99, RODEO AREA SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. Recommended Action: APPROVE project contingency fund increase of$7,000.00 and Contract Change Order No. 1 in the approximate amount of$10,500.00 and AUTHORIZE the Chief Engineer to execute it in order to compensate the contractor, DK Environmental for an increase in existing contract item. Continued on Attachment:—.X SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _—RECOMMENDATION OF BOARD COMMITTEE _APPROVE OTHER CttgN,ti�l ERFlSI° ACTION OF BOARD ONNovember 16, 1999 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I hereby certify that this is a true and correct copy of an UNANIMOUS (ABSENT III ) action taken and entered on the minutes of the Board AYES: NOES: of Supervisors on the date shown. ABSENT: ABSTAIN: Ra:kj G:\GrpDatalConstlaD\1999\1 1-Nov\26-RC8D-pcf-cco.doc Orlglnator: Public Works(Construction) Contact: Carlson(925)313-2320) Public cc: Publio Works ATTESTED:--- Nmmmhpl 1 C_ 1 qqg -Design PHIL BATCHELOR, Clerk of the Board of Super, Accounting {� rg -R.Bruno and County Administrator Contractor By (I Ohuv P? SUBJECT: APPROVE PROJECT CONTINGENCY FUND INCREASE AND CONTRACT CHANGE ORDER NO. "I FOR THE RODEO CREEK STORM DAMAGE REPAIRS, PROJECT NO. 7530.6D9P49-99, RODEO AREA DATE: NOVEMBER 16, 1999 PAGE 2 ll. Financial Impact: The project Contingency funds are Currently insufficient to cover the increased cost. The increase in the contingency funds will be funded by Federal Emergency Management Agency Funds (75%), State Office of Emergency Services Funds (18%) and Zone 8 Funds (7%). Ill. Reasons for Recommendations and Background; The scope of work was increased to remedy localized slipcuts adjacent to contractual areas. Changes made exceed the limits specified in Public Contract Code Section 20395 and exceeded the project contingency fund, approval of the Change Order and project contingency fund increase is required. IV. Consequences of Negative Action: The lack of approval would prevent successful completion of this contract and preclude payment to the contractor for required work. BOARD OF SUPERVISORS, AS THE GOVERNING BODY OF THE CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT FROM: J. MICHAEL WALFORD, CHIEF ENGINEER GATE: NOVEMBER 16, 1999 SUBJECT: APPROVAL OF THE PROJECT CONTINGENCY FUND INCREASE FOR THE GREEN VALLEY CREEK GABION WALL PROJECT, PROJECT NO. 7520-6B9P02-98, DANVILLE AREA. Specific Request(s) or ecommen a ton s)&MCKgrouno&Justification 1. Recommended Action: APPROVE a project contingency fund increase of $16,000.00 in order to compensate the contractor, DK Environmental for unforeseen extra work and increases in existing contract items. 11. Financial lmpact: The project contingency fund needs to be increased to cover the cost of necessary additional work. The source of funds is Federal Emergency Management Agency Funds 75%) and State Office of Emergency Services Funds (25%). Continued on attachment: X yes SIGNATURE: RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION 5P ITARD [TP " 16, 1 C)Ciq AHHHOVEU AS RECOMMENUEDx irf�?�I�IJSIC31{'�I�a�rX1�S } X AYES: NOES: ABSENT: ABSTAIN: Contact: Mike Carlson, (925)313-2321 1 hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Orig. Div.: PW(Constr) Supervisors on the date shown. cc: County Administrator Auditor-Controller Public Works ATTESTED: NcmzQw c - Accounting, R. Gilchrist PHIL BATCHELOR, Clerk of f e Board of Supervisors and Construction, R. Bruno - Design County Administrator Contractor Rs:k; By + Deputy G:\GRPOATA%CONSnBO\1999111-NOVl16-GVCG-PCC.DOC 04. SI%%ECT: APPROVE PROJECT CONTINGENCY FUND INCREASE FOR THE GREEN VALLEY CREEK GABION WALL PROJECT,PROJECT NO.7520-6B9P02-98,DANVILLE AREA DATE: NOVEMBER 16,1999 PAGE 2 OF 2 Ill. Reasons for Recommendations and Background: Additional funding is needed to pay the contractor for extra work performed. The work included, but was not limited to: Removing a buried concrete structure and for an increase in aggregate base quantity. !V. Consequences of Negative Action: The lack of approval would preclude payment for work that was performed by the contractor in good faith. TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS, BLACK-HAWK GRAD FROM: J. MICHAEL WALFORD,PUBLIC WORKS DIRECTOR DATE: NOVEMBER 1 6, 1999 SUBJECT: APPROVE SECOND AMENDMENT TO LICENSE AGREEMENT WITH GOZAS IN CONJUNCTION WITH THE REPAIR OF THE CHESTNUT PLACE LANDSLIDE, DANVILLE CALIFORNIA. WO#5147 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&c BACKGROUND AND JUSTIFICATION I. Recommended Actlon: APPROVE Second Amendment to License Agreement with William and Barbara Goza,which increases the allowance limit to the owner(s)from$32,140.50 to$33,373.00,and AUTHORIZE the General Manager (William R. Gray and Company)to execute the amendment. AUTHORIZE the General Manager to approve and execute further amendments to the License Agreement to cover reimbursement to the owner(s)for additional items or amounts, so long as the total of all such amendments does not exceed 10%of the allowance limit(i.e., $3,337.30). II FinanclalIlmpacl: No impact on the County General Fund. The Blackhawk CHAD is funded through revenues generated by County Service Area M-23. The increased expense reimbursements authorized by the amendments are consistent with the adopted FY 9$199-program budget. RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON November 16, 19PROVED AS RECOMMENDED X OTHER„ VOTE OF SUPERVISORS _ UNANIMOUS(ABSENT AYES: NOES: ABSENT: ABSTAIN: 1 hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. Se:c5 G:\GrpDataiSpDist\Board Orders\i99911£hovembel l-16-99.doc Orifi.Div: Public Works(SpccW Districts) ATTESTED: Contact: Skip Epperly(313-2253) PHIL BATCHELOR,Clerk of the Board of Supervisors and County cc: County Administrator Administrator County Counscl Blackhawk GRAD c/o William R.Gray and Co. William&Barbara Gaza By Deputy SUBJECT: APPROVE SECOND AMENDMENT TO LICENSE AGREEMENT WITH GOZAS IN CONDUCTION WITH THE REPAIR OF THE CHESTNUT PLACE LANDSLIDE, DANVILLE, CALIFORNIA. DATE: NOVEMBER 1b, 1999 PAGE: -2- III. Reasons for Recommendation and Bagkground: During the winter of 1998,a landslide occurred in the rear of two homes on Chestnut Place in Blackhawk, Danville,California. The landslide impacted a common area,a storm drain line and the rear yards of the homes at 49 and 53 Chestnut Place. The landslide occurred within the boundaries of the Blackhawk CHAD. The repair of the landslide is substantially complete. License Agreements were executed on October 12, 1998 with the two homeowners (Gozas and Watsons)and provided the CHAD with the necessary rights and'indemnification to proceed with the repair. The Agreements also provided for the GHAD to partially reimburse the homeowners the cost of repairing and/or replacing landscaping and other yard improvements damaged by the landslide(up to$24,940.50). Additional yard damage was uncovered during the repair. As a result,William R.Gray and Company,as General Manager of the GHAD, developed an amendment to the License Agreement to increase the allowance to the Gozas for the repair and/or replacement of landscaping that was damaged by the landslide. The First Amendment to the License Agreement,which increased the allowance limit from$24,940.50 to$32,140.50,was approved by the Board and executed by the General Manager. Additional off-hauling of dirt generated from grading was performed by the Gozas` contractor at a cost of $1,232.50. To cover reimbursement for this additional item, the General Manager has prepared a Second Amendment to the License Agreement increasing the allowance limit from $32,140.50 to $33,373.00. As provided under the existing License Agreement,payment of the allowance is subject to actual repair of damage and/or completion of improvements and submittal of invoices to the CHAD. It is recommended that the Board approve the Second Amendment and authorize the General Manager to execute it. In addition,in case further amendments become necessary to cover reimbursement to the Gozas for additional items or amounts,it is recommended that the Board authorize the General Manager to approve and execute such amendments, so long as the total of all such amendments does not exceed 10% of the allowance limit (i.e., $3,337.30). IV. Consequences of:legative Action: If the amendments are not approved,the owner(s)will not receive reimbursement for some items of yard damage.