Loading...
HomeMy WebLinkAboutMINUTES - 11161999 - C117-C121 TO: BOARD OF SUPERVISORS FROM: CARLOS BALTODANO, DIRECTOR OF BUILDING INSPECTION DATE: November 16, 1999 SUBJECT: Server Purchase and Implementation SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: APPROVE and AUTHORIZE the Director of Building Inspection to execute a contract with RYNO, Inc. in an amount not to exceed$250,000 to provide hardware, software, installation, configuration, and maintenance services to the Building Inspection Department. FISCAL IMPACT: None. All costs are covered by Land Development fees. BACKGROUND/REASONS FOR RECOMMENDATIONS: The Building Inspection Department is currently enhancing the existing network system and it's new County Agencies Permit System(CAPS) or Sierra System Plus. This includes moving the primary network servers to the DOIT's facilities at 30 Douglas Drive. The procurement will give the Department the capacity and security to run the production permit system. Installation of these new servers will also provide the Department with the scalability and flexibility to continue to enhance permitting and inspection services. The configuration and server types will allow the Department to increase the capacity of the system as future needs dictate. This will complete the Department's initial phase to implement the permit tracking system that will integrate the automated land development process of three Departments. This approval will also address future expansion to the permit networking environment. RYNO, Inc. was selected as the vendor to provide these services because of their expertise in implementing similar systems. RYNO, Inc. is currently the vendor installing the thin-client system (Citrix)for the Building Inspection Department. The requested servers will become integral part of the thin-client system. It therefore is in the Department's best interest to have implementation of the related systems be performed by the same firm. This will enable the Department to hold the vendor accountable for the successful implementation of the entire project. CONTINUED ON ATTACHMENT: _r SIGNA'T'URE: RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE x APPROVE OTHER SIGNATURWS) �! 'or_ ACTION OF BOARD ON / APPROVED AS RECOMMENDED K OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT --" COPY OF AN ACTION TAKEN AND ENTERED ON THE X UNANIMOUS(ABSENT.s 1 MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: /�e,( ATTESTED 11'0 4'ell s 0 ABSENT: ABSTAIN: PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY ,DEPUTY AC: anMboaMord.ryn Contact:Anil Cometo(335-1155) CC: tCounty Administrator AGENDA BATE November 1 6, 1999 ITEM NO. C.11 8 BACKGROUND NOT AVAILABLE AT THE TIME AGENDA PACKET COMPILED INFORMATION FOR THIS ITEM PREVIOUSLY FURNISHED ORAL REPORT TO BE GIVEN AT BOARD MEETING ERROR. IN NUMBERING AGENDA ITEM X DELETED DOCUMENTS ON FILE WITH CLERK. PUBLIC COMMENT TO: BOARD OF SUPERVISORS FROM: CARLOS BALTODANO, DIRECTOR OF BUILDING INSPECTION DATE: November 16, 1999 SUBJECT: Plan Review Services SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: APPROVE and AUTHORIZE the Director of Building Inspection to execute a contract with Attri and Associates in an amount not to exceed $70,000 to provide plan review services to the Building Inspection Department on a as needed basis. FISCAL IMPACT: None. All costs are covered by Plan Review fees. BACKGROUNDIR ASONS FOR RECOMMEN12ATI_ ONS: The Building Inspection Department has experienced tremendous growth in the demand for services. The ability of the Department to respond to this demand has been constrained by the level of staffing. In order to better respond to this increase in demand, the Department has begun to contract for these services with small plan review firms. In addition to the outside firms, the Department utilized other strategies to address the increase in demand: • The Department authorized overtime compensation to Building Plan Checkers to increase our production rate; + The Department's three Structural engineers voluntarily worked significant amounts of overtime to reduce the backlog of structural plan reviews; A new Building Plan Checker position was created and filled. The Department is renowned in the Building Industry for the speed with which building plans are approved. As a result, our long term customers have become accustomed to the tight time-lines and have been asking us to explore other alternatives. The Department therefore intends to continue to utilize the services of Attri and Associates on an as needed basis as part of the Department's strategy to provide plan check services in a timely fashion. Attri and Associates is a Small Local Business Enterprise. CONTINUED ON ATTACHMENT. SIGNATURE- Y_RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ,-APPROVE —OTHER SI N TU ACTION OF BOARD ON li 1 APPROVED AS RECOMMENDED--?''OTHER_ VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERER ON THE UNANIMOUS(ABSENT 1 MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES. NOES: ATTESTED ABSENT; ABSTAIN: PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY.. �i f� - ,DEPUTY AC. anillrptdecS.bo Contact:Anil Comelo(335-1155) CC: County Administrator 7 f�'�; ( �CIWi MJ 2. .m,t.�3..J S�;;<•e.p—i�s� tr,r.,lf�C.V TO: BOARD OF SUPERVISORS a.,. Contra 'I' FROM. Steven A. Steinbrecher, CIO DoI Costa DATE: November 3, 1999 '`.r County SUBJECT: Consulting Services with IBM Inc. SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: Approve and authorized the Director of Information Technology or his designee to execute an agreement with the IBM Corporation for the analysis of the potential of migrating the County's data to a new database platform at a cost not to exceed$50,000 for the period November 17, 1999 to February 29, 2000. 11. Fiscal Impact: None at the present time. Costs will be absorbed by overhead of enterprise server customers. III. Reasons for Recommendation: The County operates many of its mission critical systems on an IBM mainframe(enterprise server)computer. The data file structure presently employed needs to be replaced. This will only be accomplished by moving all of the application programs and data to another computing platform, or modernizing the database structure of the enterprise server. IV. Background: The worldwide application of information technology is an integral, complex, and expensive portion of everyday business infrastructures. Within the County, there are thirty-plus different departments that support a wide variety of business functions to our constituents, most of which have significant information technology requirements on an on asis. Many of ese (criminal justice, property taxes and family support as exampl ) are ing on t C unty's a CONTINUED ON ATTACHMENT: YES SIGNATURE: yy t — RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _LL✓✓LL.__APPROVE OTHER SIGNATURES ACTION OF BOARD ON_ letve''m�6s" APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT �� AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. cc Information Technology - All Copies ATTESTED �� � /� l f l PHIL BATCHELOR.CLERK OF THE BOARO OF SUPERVISORS AND COUNTY ADMINISTRATOR M382 BY / !' / fc�Et f/c� � DEPIUTY enterprise server. In the past five years it has become much more attractive to move applications to newer, client-server based applications. However, studies of many of these migration projects show the cost of doing this can be as high as two times as expensive as upgrading the enterprise server's software platforms and data file structures. This is becoming more evident with the advent of connecting all of the County's data to the Internet, or an Intranet platform. Bottom line, this project, in either case,is not to be undertaken without a thorough analysis of the costs and ramifications of taking one course of action over the other. This contract is for the purpose of doing an analysis of migrating the County's data files over to an Internet-ready database platform. It will result in a fixed price bid, so if the County chooses to employ this methodology, it will know exactly what the time and cost issues will be. TO: BOARD OF SUPERVISORS FROM: Anne Cain, Acting County Librarian DATE: November 16, 1999 SUBJECT: Authorize Acting County Librarian to Execute Short Form Service Contract AmendmentfExtenslon Agreement with Jerome J. Prideaux, County Library Facilities and Special Projects Consultant SPECIFIC REQUEST(S)OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: AUTHORIZE the Acting County Librarian to execute a Short Form Service Contract Amendment/Extension Agreement with Jerome J. Prideaux for County Library Facilities and Special Projects Consultation through March 31, 2000. FINANCIAL IMPACT: The additional cost of $28,775 for this service is included in the FY 199912000 budget for the County Library. BACKGROUND: Consulting services are needed to provide technical assistance to the library on special projects including the Clougherty Valley Library Project, Library Capital Facilities Long Range Plan and Library Ballot Measure Planning. The Contract includes consultation needed by the County Library on library facilities projects including capital and maintenance. Consultant will authorize and monitor maintenance and capital projects approved in the Library Facilities Plan for FY 99-00. Capital projects will be managed as assigned by the Acting County Librarian. Work of the consultant will include such assignments as initially meeting with county and other interested parties to determine scope and participation of the parties in the project; negotiation and preparation of applicable operating agreements; participation in design work on projects; review of work in progress; progress payments; and final approval of the project. CONTINUED ON ATTACHMENT: YES SIGNATURE: t_ 'Yt. RECOMMENDATIONOF COUNTY ADMINISTRATOR_,RECOMMENDATIONOF BOARD COMMITTEE –APPROVE —OTHER SIGNATURES): r ° ACTION OF BOARD ON A 761001 APPROVED AS RECOMMENDED�OTHER,.,_ VOTE OF SUPERVISORS: – I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF UNANIMOUS(ABSENT ) AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE AYES: NOES: BOARD OF SUPERVISORS ON THE MATE SHOWN. ABSENT: ABSTAIN: Contact: Anne Cain,Acting County Librarian,648.8423 ATTESTED �'c� PHIL BATCHELOR,CLERK OF THE BOARD OF cc: County Library County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR County Auditor c�, }� By �'I !• t" t f('.i,���%� DsputY o:\bos\prid-ext.doc 12 1 OCT 2 9 1999 CONTRA COSTA COUNTY LIBRARY COUNTY COUNSEL INTER-OFFICE MEMO MARTINEZ,CALIF. (925)646-6423 DATE: October 27, 1699 VW TO: Andrea Cassidy,County Counsel CON Rich Selthel,County Administrator's Office FROM: Anne Cain,Acting County Librarian SUBJECT: SHORT FORM SERVICE CONTRACT AMEN DMENTIEXTENSION - JERRY PRIDEAUX, COUNTY LIBRARY FACILITIES AND SPECIAL PROJECTS CONSULTANT Attached please find two signed original Short Form Service Contract Amendment/Extension Agreement forms signed by Jerry Prideaux, for review and signature by County Counsel and County Administrator's Office. The contract is for facilities and special projects consultation through March, 2000. Contract information is as follows: Previous Contract Number: C46792 Department: Library Contractor: Jerry Prideaux Term: Through March,2000 Termination Provisions: This contact may be terminated by the county, at its sole discretion, upon five-day advance written notice thereof to Contractor, or canceled immediately by written mutual consent. Payment Limit: $53,675 Funding: 3702-2310 Subject: County Library Facilities and Special Projects Consultant Reasons for Contract: Consulting services are needed to provide technical assistance to the library on special projects including the Dougherty Valley Library Project, Library Capital Facilities Long Range Plan and Library Ballot Measure Planning. The Contract includes consultation needed by the County Library on library facilities projects including capital and maintenance.Consultant will authorize and monitor maintenance and capital projects approved in the Library Facilities Plan for FY 99-00.Capital projects will be managed as assigned by the Acting County Librarian. Work of the consultant will include such assignments as initially meeting with county and other interested parties to determine scope and participation of the parties in the project; negotiation and preparation of applicable operating agreements; participation in design work on projects; review of work in progress; progress payments; and final approval of the project. oAformMoontractiprid-mem.doc r"4V/ Contra Costa County Number 46792 Standard Form 5/95 CONTRACT AMENDMENT/ Fund/Org# 3702 EXTENSION AGREEMENT Acct. # 2310 Other# 1. Identification of Contract to be Amended. Number: 46792 Effective Date: October 15, 1999 Department: County Library Subject: County Library Facilities and Special Projects Consultant 2. Parties. The County of Contra Costa, California(County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: Jerry Prideaux Capacity: Individual Taxpayer ID# Address: 633 Sherree Court, Martinez, CA 94553 3. Amendment Date. The effective date of this Contract Amendment/Extension Agreement is October 15, 1999 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications"attached hereto which are incorporated herein by reference. 5. Extension of Term. The term of the above described Contract between the parties hereto is hereby extended from December 31, 1999 to March 31,2000,unless sooner terminated as provided in said contract. 6. Payment Limit Increase; The payment limit of the above described Contract between the parties hereto is hereby increased by$28,775, from $24,900 to a new total Contract Payment Limit of$ 53,675 7. matures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR By: By: Designee 66esigna a Official Capacity oAfornts\cont=tlamcndyp.doc Contract Number 46792 Contra Costa County Standard Form (Rev. 1/95) AP'P'ROVALS/ACKNOWLEDGMENT APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED BY COUNTY COUNSEL By: � C.t�r� By: Designee Deputy APPROVED: COUNTY ADMINISTRATOR By: Designee ACKNOWLEDGMENT STATE OF CALIFORNIA ) )ss COUNTY OF CONTRA COSTA ) On Oct. 141 I T'? I , before me, 7z4,0 jq. 1)1 tq -c*6 (insert name and title of the officer), personally appeared .,�t,'aq , � personally known to me (or proved to me on the basis of satisfactory evidence)', to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that helshelthey executed the same in his/her/their authorized Capacity(ies),and that by his/her/their signatures(s)on the instrument the person(s), or the entity upon behalf of which the person(s)acted,executed the instrument. Todd H.M�glebyj� Comm.#1082161 WITNESS MY HAND AND OFFICIAL SEAL CONTRA SU�C ORNIA1i Comm.Exp.Jan.1.2000 � Signator j� (Seal) ACKNOW EDGM ENT(by Corporation,Partnership,or Individual) (Civil Code§1189) o.\forms\contract\amend jp.doe AMENDMENT SPECIFICATION er ►me . ' iex Add an additional 505 service units at $55.00 per hour. .Additional $1,000 for mileage and expenses reimbursements. o:\forms\contract\amend jp.doc 9122/99 12:15 PM SHORT FORM SERVICE CONTRACT Contra Costa County Number:—___-_ Standard Form 1187 FundlOrg#: 3702 Account#: 2310 1. CONTRACT IDENTIFICATION. Other#: Department: County Library Subject: County Library Facilities and Special Projects Consultant 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: 1 Contractor: Jerry Prideaux Taxpayer l.D.# r ' Capacity: Individual Address: 633 Sherree Court,Martinez,CA 94553 3. Term. The effective date of this Contract is July 1, 1999 and it terminates December 31, 1999 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor,or canceled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed$24,900. 6. County's Obligations. In consideration of contractor's provision of services as described below, and subject to the payment limit expressed herein,County shall pay Contractor,upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee,as follows: (Check one alternative only) a. FEE FATE: NOT TO EXCEED a total 440 service unit(s). [ ] hour;or [ j calendar day(insert day,week or month) [ ]session,as defined below;or [ ] b. Payment in full after approval by the Department. 7. Contractor's Obligations., Contractor shall provide the following described services: A. Assist Aaflrtg County Llbrarlan on speclal projects In11 �ti07g theDottgherty Valley Library Pro, 6;4', brarY Capital F*6111ties .Long range Plan end Litirery J°3allot Measure Planning. Parth*ate In omplo + r-employes negotiation whh upions�or.:new p" !'alntaln valid iWftmla-Ddvees kens+ancf carry au Onto surance with at least 100,004300, 1$50„ covemga 8. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance under this Contract, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment, including nondiscrimination. 9. NondiscriminatoryServices. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, or handicap, and that none shall be used, in whole or in part, for religious worship or instruction. s„s,9s SHORT FORM CONTRACT Number 10. Independent Contract Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship between the parties of agent, servant, employee,partnership,joint venture,or association. 11. Disputes. Disagreements between the County and Contractor concerning the meaning, requirements,or performance of this Contract shall be subject to final determination in writing by the head of the County Department for which this Contract is made or his designee or in accordance with the applicable procedures(if any)required by the State or Federal Government. 12. Access to Books and Records of Contractor Subcontractor. Pursuant'to Section 1861 (v) (1) of the Social Security Act, and any regulations promulgated thereunder, Contractor shall, upon written request and until the expiration of four years after the furnishing of services pursuant to this Contract, make available to the Secretary of Health and Human Services,the Comptroller General,the County, or any of their duly authorized representatives,this Contract and books, documents and records of Contractor that are necessary to certify the nature and extent of all costs and charges hereunder. Further, if Contractor carries out any of the duties of this Contract through a subcontractwith a value or cost of$10,000 or more over a twelve-month period,such subcontract shall contain a clause to the effect that upon written request and until expiration of four years after the furnishing of services pursuant to such subcontract, the subcontractor shall make available,to the Secretary,the Comptroller General, the County, or any of their duly authorized representatives,the subcontract and books, documents, and records of the subcontractor that are necessary to verify the nature and extent of all costs and charges hereunder. This special condition is in addition to any and all other terms regarding the maintenance or retention of records under this Contract and is binding on the heirs, successors, assigns and representatives of Contractor. 13. Reporting Requirements. Pursuant to Government Code §7550, Contractor shall include in all documents or written reports completed and submitted to County in accordance with this contract, a separate section listing the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of each such document or written report. This section shall apply only if the payment limit under this Contract exceeds$5,000. 14. Indemnification. The Contractor shall defend, indemnify, save, and hold harmless the County and its officers and employees from any and all claims, costs and liability for any damages, sickness, death, or injury to person(s) or from or connected with the operations or services of the Contractor or its agents, servants,employees or subcontractors hereunder,save and except claims or litigation arising through the sole negligence or sole willful misconduct of the County or its officers or employees. Contractor will make good to and reimburse the County for any expenditures,including reasonable attorneys fees,the County may make by reason of such matters and, if requested by the County will defend any such suits at the sole cost and expense of the Contractor. 16. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. 16. Signatures. These signatures attest the parties'agreement hereto: COUNTY OF CONTRA COSTA,CALIFORNIA CONTRACTOR By: By: Qesignee designate Official Capacity 6/15199 c-e Contract Number Contra Cosh County Standard Form(Rev. 1t95) APPROVALS/ACKNOWLEDGMENT APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED BY COUNTY COUNSEL By: By: a"&4-4 Designee Deputy APPROVEQ: COUNTY ADMINISTRATOR By: Designee ACKNOWLEDGMENT STATE OF CALIFORNIA ) )ss COUNTY OF CONTRA COSTA } On Y"At 17, of , before me, 444,0 (insert name and title of the officer), personally appeared____- Cr'o�a ad- t8u,� personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signatures(s)on the instrument the person(s), or the entity upon behalf of which the person(s)acted,executed the instrument. 181 . � 8r�d G.M�gfeby� comm.�iorrass = WITNESS MY HANG}A D OFFICIAL SEAL "OFA SLI- ACLWOR IA� Comm.Exp.Nov.Is,Im - (Seal) Signature ACKNOWLEDGMENT(by Corporation,Partnership,or Individual) (Civil Code§1189) c:ltorrnrlcarrvacttprWeiw.doc 3 &16199 JEROME J. I IDEAUX 'PAYMENT PROVISIONS $55.00 per hour not to exceed 440 service units or $24,200. $700.00 for mileage and expenses reimbursements. Contractor to receive mileage reimbursements at the negotiated employee rate when using personal vehicle to conduct County business. To receive normal and customary expenditure reimbursements. � 4 $11Fi1Hd Jerome J. Prideaux Questionnaire for Determining Independent Contractor Payment Method All new or renewal independent contractor agreements that do not meet IRS criteria for independent contract status must be paid through the payroll system so that withholding taxes and Social Security can be deducted. (Note: this does not apply in the case of contract with corporations, temporary help agencies, partnerships or established businesses with Taxpayer Identification numbers). For completion by Department Personnel Yes No 1. Do 1, as the employer, have the right to control 11711 not only the result of the work, but also the way in which it is done? Z. Am I setting the independent contractor's hours? � ❑ 3. Is the independent contractor restricted from ❑ taking jobs from other businesses at the same time they are working for me? 4. Do 1 or other departments have employee(s) ❑ with similar duties as the independent contractor? 5. Does the County supply assistance to the contractor? � ❑ 6. is the duration of employment for a specific � ❑ period of time rather than a specific job? 7. Does the County furnish training, tools, or ❑ equipment to the contractor? A "yes" answer to any of the above questions will constitute justification for paying the contractor through the payroll system. CONTRACTOR CERTIFICATION PREPARED BY I certify that the answers to the above questions accurately reflect the anticipated working relationship. eanne Fabbri, Office Manager REVIEWED AND APPROVED BY name J. Prideaux Anne Cain, Acting County Librarian o.VormabcnvaCfiPr#do&A.d= 5 &t 5KJ9 _. Contra Costa County Standard Form 1/95 Attachment to Contract Withholding and FICA Deductions Addendum Withholding and FICA Deductions: Notwithstanding Paragraph 10. (Independent Contractor Status) of the Short Form Service Contract (Paragraph 14. of the General Conditions), for the purposes of withholding State and Federal taxes and Social Security only from payments due, the Auditor-Controller will make deductions for these purposes. Contractor is not a County employee. Contractor further understands that the County has no obligation to provide, and Contractor will not be provided fringe benefits, including but not limited to, vacation, sick leave, retirement, and health plan coverage. The County will provide worker's compensation coverage and unemployment insurance if County has right to control way in which work is done. Initials: ntractor € my Department