HomeMy WebLinkAboutMINUTES - 11021999 - D1 TO: BOARD OF SUPERVISORS Fw- CONTRA
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR COSTA
COUNTY
DATE: November 2, 1999
SUBJECT: SITE LOCATION FOR NEW FAMILY LAW CENTER AND
COUNTYICOURT MEMORANDUM OF AGREEMENT ON FINANCING PLAN
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION{S}:.
1. CONFIRM that Contra Costa County and the Superior Court of California are committed to the
construction of a new Family Law Center in downtown Martinez to consolidate court operations
into a single, functional, cost-efficient, and appropriately designed facility.
2. AGREE that the County committed $7,500,000 for the planning, design, and construction of this
new Family Law Center.
3. RECEIVE this report that acknowledges the two most desirable sites identified for this
development are either the parking lot adjacent to 1911 Ward Street or the Assessor's block at
834 Court Street.
4. CONCUR that site development and environmental mitigation costs are a determining factor
between these two desirable sites.
5. ACCEPT estimates from the County's professional consultants that indicate site development
costs for the 1111 Ward Street site are approximately $36,400 whereas, development costs for
the 834 Court Street site exceed $860,000 (excluding tenant relocation costs).
6. RECOGNIZE that the Superior Court and the County Administrator's Office studied and
validated building program requirements for this Family Law Center and prepared building
construction cost
CONTINUED ON ATTACHMENT: YES SIGNATURE: t r-
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_,2CL APPROVE OTHER
SIGNATURE(S): Z/-o,-o
ACTION OF BOARD ON
November 2 , 19 9 9 APPROVED AS RECOMMENDED__XX OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
XXX UNANIMOUS(ABSENT - _ - r " I TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: __ ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTED November, 2 . 1999
PHIL BATCHELOR,CLERK OF
THE BO SUIS ISORS
BYWAA442)M
DEPUTY
Contact: George Roomer, CAO-5-1055
cc: CAO Finance
Auditor/Controller
GSD(Accounting)—Terry Mann
O'Brian-Kreitzbe3rg Inc. (via CAO)
Ken Torre, Superior Court
FAMILY LAW CENTER NOVEMBER 2, 1"9
PAGE 2
estimates for the Court's essential requirements. The estimated cost for planning, design, and
construction of the Court's essential requirements exceeds the budgeted commitment of
$7,500,000.
7. AGREE that to minimize this budget deficit, the Family Law Center should be located on the
least expensive site alternative.
8. ACKNOWLEDGE that the Superior Court has identified additional funds to eliminate the deficit
between the estimated construction cost of $11.5 million and the budget commitment of $7.5
million, and the Court is willing to ratify its funding commitment by executing a Memorandum of
Agreement with the County.
9. APPROVE the selection of the Parking Lot adjacent to 1111 Ward Street for development of a
new Family Law Center as it is the least expensive alternative, and AUTHORIZE the County
Administrator to proceed with the design of this facility.
10. AUTHORIZE the County Administrator's Office to execute, in order that this project may
proceed, a Memorandum of Agreement between the Superior Court of California and Contra
Costa County to formalize agreement on the additional funding identified by the Superior Court
to finance the balance of the facility construction cost.
FISCAL, IMPACT:
The total estimated cost of the new Family Law Center is $11.5 million. The County has committed
$7.5 million towards the total cost. The Superior Court has identified additional funds to finance the
balance of the estimated project cost.
BACKGROUND:
On November 24, 1998 the Board of Supervisors AGREED with plans to construct a Family Law
Center in the parking lot across the street from 1111 Ward Street and adjacent to the Bray
Courthouse Annex. The Board also DIRECTED the County Administrator to proceed with the
Center's financing and construction.
By memorandum dated March 18, 1999 the County Administrator expressed a desire to study
alternative building sites for the Family Law Center and future County Government Center. On April
6, 1999 the Board of Supervisors APPROVED and AUTHORIZED Michael Ross/Charles Drulis
Architects and Planners to study these alternative sites. On May 14, 1999 Ross/Drulis presented
preliminary findings to the Board of Supervisors for their CONSIDERATION. These findings
indicated that the best sites for the Family Law Center were either the parking lot adjacent to 1111
Ward Street (site C) or the Assessor's block at 834 Court Street (site D).
On June 15, 1999 the Board heard further discussion of these sites and reviewed the parameters of
a proposed cost analysis. A critical component of this cost analysis was an assessment of potential
environmental hazards within the buildings and in the ground of the proposed sites. This
Environmental Due Diligence review involved sampling and analysis of building construction
materials to determine lead and or asbestos hazards, and soil sampling to determine the existence of
designated wastes.
These reports estimated the total cost for environmental mitigation of site C at $36,000 and $300,000
for site D. In addition to environmental costs, demolition of buildings on site D would cost an
additional $560,000.
C:IWINNTiProfiles%AdminisbvWr\PwwnalkWord Files-JuRelMiscellaneoustFAMILY LAW CTR Bo,doc