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Contra
CostaTOI, BOARD OF SUPERVISORS
FROM: PHIL BATCHELOR, County Administrator County
DATE- October 1 , 19 9 � =
SUBJECT. UPGRADE TO PUBLIC ADDRESS SYSTEM IiibARD OF SUPERVISORS CHAMBERS
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SPECIFIC REQUEST(S)OR RECOM-ME DAT'ION(S)&SAOKGROU €D AND JUSTIFICAT1,014
CONSIDER options to upgrade the pubft address (RA) system in the Board of' €gyp rvis r
Chambers.
FINANCIAL IMPACT:
Depending on the preferred option, costs to improve the RA system are estimated to range from
$20,000 to $45,000.
BACKGROUND:
Over the past several years, the Board has received ,,marry complaints about the difficulty in
heating testimony given in the Board Chambers, not only at Board meetings but also at,,meetings
of other bodies that use the Board Chambers, The RA system in the Board Chambers is nearly
20 years old. Portions of the system have been repaired or replaced over the years when
equipment tailed. However, until now, the system has not been examined comprehensively for
replacement or upgrade.
At the Board's request, the existing FSA system was evaluated and estimates haus been provided
to either replace the entire system at $45,000 or replaceand/or upgrade portions ot'the existing
system at $20,010. A summary of the two options is attached for reference.
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'Iidi,&° ATTA ME T ' YES SIGNATURE-. A
a _ ------------------- ZL__RECOMMENDATEON OF COUNTY ADMIN ST€ "46?� RECO�€NIENO A`{ O OF
BOARD COMMITTEE
?kPPROVE OTHER
«AST Imo€fix- i� CSI
A -APPROVE AS
RECO.VWZNDED_A_ OTHER
IT IS 9Y THE BOARD ORDERED that. Option I : Replace Existing System is APPROVED.
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A a TRUE
ry�Y AN CORRECT COPY OF AN AC TION TAKEN
UNA€�fMOUS(ABSENT AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPER, i$GRS ON THE DATE
AYES: NOES: SHOWN.
ASSENT: ABSTAIN: � -,
ATTESTED - �.�
CONTACT:TACT: IIJI mE E IEA(925) 3S-#C 77
PHIL SATCHEL'
AF E€OR,CimEF€it F TtE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: COUNTY AI:SI• INJS ATOR-CAP€TAL PROJECT S .5
GENERAL SERVICES DEPARTMENT
BOARD OF SUPERVISORS HA ER
PUBLIC ADDRESS SYSTEM UPGRADE OPTIONS
Opti)n 1: replace Existing System
Entails replacing 16 microphones, mixers, wiring, amplifiers and speakers.
Estimated Cast: Equipment $21,000
Labor/Other $24,000
Total: $45,000
Advantages:
* Optimal sound quality for beth Chambers and audio/video feeds.
* Equipment may be transferable to a new facility.
* One-year warranty on defects.
Disadvantages:
Higher cost alternative.
Possible damage to carpets and ether surfaces due to installation of new
wiring.
pfbn 28 Replace Portions of Existing System
Entails a thorough evaluation of existing electronics and wiring, and
replacement of and better placement of speakers.
Estimated Cast: Equipment $ 7,000
Labor/Other $ 13,000
Total. $20,000
Advantages:
® Lower asst alternative.
® Some improvement in sound quality, but less than optimal.
Disadvantages:
* Less than optimal sound quality for both Chambers and audio/video
feeds.
* No warranty on system performance.
Most of cost is labor; less would be transferable to a new facility.