HomeMy WebLinkAboutMINUTES - 10191999 - C84 11
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250-994.5/6.4.1
TO: BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT, DIRECTOR.OF GENERAL SERVICES Centra
Costa
DATE: October 19, 1993 County
SUBJECT: COMPUTER ROOM EXPANSION AT 595 CENTER AVENUE,
SUITE 210, MARTINEZ,FOR.HEALTH SERVICES (WH590B,
FORMERLY WPA340)
SPECIFIC REQUESTS OR RECi3MMENOATION(S)&BACKGROUND AND JUST!FICAT;ON
Ia RECOMMENDATION
DETERMINE that here is a need to continue the emergency action taken by the Board on April 27,
1999 pursuant to Public Contract Code Sections 20134 and 22050, to expand the computer room at 595
Center Avenue, Suite 210, Martinez for Health Services.
IIe FINANCIAL IMPACT
Funding for this project has been budgeted.
III< BACKGROUND
A. The computer room expansion involves remodeling a portion of an existing building for Health
Services two primary patient health care computer systems: the Contra Costa Health Plan
Management Information System ("CCHP MIS"), and the Primary Patient Care Delivery and
Billing System. After remodeling is complete, Health Services will install, test, and make
operational these two computer systems.
B. The Health Services Department has determined that the current estimated remodeling completion
date of October 1999 will not leave adequate time for the subsequent installation and Year 2000
("=") compliance testing of the two computer systems before the Year 2000 arrives.
CONTINLIED ON ATTACHMENT: YES SIGNATURE: &"AA�
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES: s
ACTION OF BOARD ON October 19 1999 APPROVED AS RECOMMENDED_ XX OTHER
VOTE OF SUPERVISORS
xx UNANIMOUS(ABSENT I `�
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIACONT ACT: BARTON J.GiLa RT(313-7100)
CC: General Services Department E HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE SOAaD
File: 250-9945fA.5 OF SUPERVISORS ON THE DATE SHOWN.
G.S.Accounting
County Administrator's Office ATTESTED October 1 9
Health Services Department(Via Ata) PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMIN STRATOR
BY DEPUTY
H:\199912509945\9L04536b.doo Page 1 0`2 M382(10183)
COMPUTER ROOM EXPANSION AT 595 CENTER AVENUE, SUITE 250-9945/13.4.1
210, MARTINEZ,FOR HEALTH SERVICES (WH590B, FORMERLY October 19, 1999
PA340)
C, In addition, ars October 1999 remodeling completion date will not meet the September' 1999
deadline established by the State Department of Health Services (bHS) for a Y2K compliant
CCHP MIS system.
D. The continuous operation of these two systems is vital to Health Services' ability to deliver health
care and treatment services to their patients, and is therefore necessary',for the life, health, welfare,
and safety of the citizens who rely on Health Services for critical health care services, medical
treatment, and emergency medical services.
E. Consequently, on .April 27, 1999 (Agenda Iters C.72), the Board 1) found that an emergency
exists, 2) delegated authority to the General Services Director to proceed in the most expeditious
manner with the Computer Room Expansion, 595 Center Avenue, Suite 21€1, Martinez for health
Services, 3) directed the General Services Director to make reports to enable the Board to review
the emergency actions and to determine that there is a need to continue the action and 4) declared
that the project, as an emergency, is exempt from the provisions of the California Environmental
Quality Act.
F. The condition that the:Board found to be an emergency on April 27 continues to exist. Therefore,
it is necessary to continue the emergency action previously taken by the Board so that the work can
be completed in tete shortest time possible.
G. On April 27, 1999 the Board approved a consulting services agreement with 'Marcy Li Wong
Architects for architectural and engineering services for the Computer Room Expansion. Can April
22, 1999 a First Amendment was issued to amend Appendix B, Paragraph A of the consulting
services agreement to include Classifications and rates specified in Marey Li Wong Architect's
1999 Hourly Billing Rates and Reimbursables Schedule, There was no increase in the payment
limit. On July 8, 1999 a Second Amendment was issued for additional',engineering design services
due to increased project scope and construction administration services. The revised agreement
payment limit is $97,900.00.
M Contracts for the emergency work have been negotiated. A contract was issued to the Contractor,
RGM and Associates, Inc., on June 17, 1999, with an effective date of May 10, 1999 and a
payment limit of$837,982.00. On June 25, 1999,,a formal notice to proceed was issued to confirm
the contract starting date of March 10, 1999 and a project completion elate of September 15, 1999.
I. Change order No. I for $1,011.63 was issued August 26, 1999, to 'make window changes and
revise the generator enclosure. The revised payment limit is $838,993,63. The completion time
was increased by seven days. Additional change Larder items are pending.
J. Pre-testing of new emergency generator and electrical systems is scheduled to tape place in early
October. Construction is proceeding satisfactorily and was approximately 95% complete as of
October 5, 1399, Substantial completion is expected by the end of October.
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