HomeMy WebLinkAboutMINUTES - 10191999 - C73-C78 TO: BOARD OF SUPERVISORS
CONTRA
.*:.
COSTA
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR
SATE: TY
October ° 9, C �
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SUBJECT: APPROVE AND AUTHORIZE AN AMENDMENT WITH O' RIEN KREITZBERG FOR
THE CHRIS ADAMS GIRLS CENTER (WH13713)
SPECIFIC REQUEST(S)OR I'2ECOMIYIENOATIGN{S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S).
1. APPROVE and AUTHORIZE the County Administrator or his designee to execute the TWELFTH
amendment to the Consulting Services Agreement with O'Brien Kreitzberg to increase the
payment limit by $28,000 to a new total of $121,500 for project management and administrative
services at the Chris Adams Girls Center renovation.
FINANCIAL IMPACT:
Funds are available within the project budget established by the County Probation (Department.
BACKGROUND:
On March 17,1993 O'Brien Kreitzberg Inc., entered into an agreement with Contra Costa County to
provide Project Management and Administrative Services for the renovation of the Chris Adams Girls
Center, 100 Glacier give, Martinez, CA.
During construction, the contractor encountered unforeseen conditions that resulted in additional
work such as, interior and exterior sewer lateral replacement, roof replacement with associated dryrot
repair, and general exteriorpatching and painting outside of the project scope. Each unforeseen
condition or added work scope required management and administrative services to coordinate,
document, estimate, and negotiate a change carder to the construction contract. Further, O'Brien
Kreitzberg established a temporary field office at the project site to supervise construction. This
additional management effort enabled the construction contractor to complete the base contract
scope and additional work without a time extension.
CONTINUED ON ATTACHMENT: Y SIGNATURE:
RECOMMENDATION OF CClI#NTY ADMINISTRATOR -RECOMMENDATION of BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACT€Oil OF I�t3�ARD ON r,4:, e i` s APPROVED AS RECOMMENDED
® OTHER
VOTE of SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
®.
UNANIMOUS S(ABSENTf'� � 3 TRIBE AND CORRECT COPY OF AN
AYES. NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN ON MINUTES OF T14E BOARD OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTEIa :
frt :
PHIL BATCHELOR,CLERIC OF
THE BOARD OF SUPERVISORS
BYE, '0. l c CE€'UT
Contact: George Roemer, CAO 335-1055
CC.' CA® Finance, Auditor/Controller, CSS® (Accounting), O'Brien Kreitzberg (via CAO)
TO: Board of Supervisors f Y Contra
Costa
FROM: {nary T. Yancey
�d County
s
-Ee_
BATE: September 12, 1999
SUBJECT: Contract Network Technician
SPECIFIC RF-QUEST(S)OR RRM UM MNDATIONS&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
Approve and authorize the District Attorney to increase the payment limit of the existing service contract with
Mark Bates for services as a Network Technician for the period from.June 1, 1999 through June 30, 2000, by
$27,000.00 to a total cost not to exceed $52,000.00. (REVENUE OFFSET)
FINANCIAL IMPACT:
NONE. There is no net county cost associated with the approval of this request. The total cost is covered by
66%Federal funding and 34% SEIF(Support Enforcement Incentive Funding). The position has been budgeted
for in.the 1999-2000 fiscal year.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
With the acquisition of the additional office space and the expansion of staff', it is necessary to continue the
contract for a network technician position.. The additional staff has increased the computer system support
needs.
CONSEQUENCES ENC;ES OF NEGATIVE ACTIO
Failure to approve this request would leave the District Attorney Family Support Division without adequate
computer systems support. This lack of support would increase the time needed to resolve problems with
existing technology, reduce staff efficiency, and impact the ability to implement additional technologies.
CHELDREN'S IMPACT STATEMENT:
The Child Support Program supports one of Contra Costa County's community outcomes: "Families that are
Economically Self Sufficient", by improving efficiency and accuracy in the collection and distribution of child
support payments to families and children. Expected program outcome is: unproved effectiveness and efficiency
in the collection of child support and providing better service to families and children.
r,
CONTINUED ON AT—ACI1,AENT:_XS SIGNATURE:
RECOMMENDATION OF COUNTY ADI ENISTRATOR RECON2,4ENDAT"ON OF BOARD COMMITTEE
/ APPROVE ,OTHER
SIC,NA'r'JRE(S):
ACTION OF BOARD ON / � S i APPROVED AS RECONilvIENDED , OTHER
VO-E OF SUPERVISORS
_ I'HEREBY CERTIFY THAT THIS IS A TRJE
1'
UNANIMOUS(ABSENT r'� ) AND CORRECT COPY OF AN ACTION—TAKEN
AYES: NOES: AND ENTERED ON T"I-R MINUTES Or T-HE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
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ATTI sTBD 0
�,..`�-i fs-:c'�-
Contact: PHIL BATCHELOR,CLERK CF T-'r-?, BOARD OF
Gayle Graham,Dir.,DAPS(3-4220) SUPERVISORS AND COUN'T'Y ADMINISTRATOR
Auditor Controller
DA Family Support,Attn.:Fred McWilliams
District A4.omey,Attn.:Renie Goldstein ~ �
CAO-Justice,Attn.!George Roemer BY . DEPUTY
Contra.
Costa
TO: BOARD OF SUPERVISORS
County
FROM: Dennis M. Barry, AICD
Community Development Director
ELATE: October 19, 1999
SUBJECT, Contra Costa County Emergency Shelter Grant Program, FY 1999-2000
SPECIFIC REQUEST(S) OR 'RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
1. ALLOCATE FY 2900 Federal Emergency Shelter Grant (ESG) funds to: 1I the Health
Services Department for the operation of the Central County and Brookside Shelters
($105,000); 21 Battered Women's Alternative for operating expenses at the Rollie Mullen
Center ($25,150), and 3; tete Community Development Department for ESG administrative
costs ($7,600);
2. AUTHORIZE the Deputy Director-Redevelopment or his designee to enter into contracts
for said projects; and
3. DEFER to the Health Services Director, the Director of Community Development, and the
Continuum of Care Board the development of recommended pol€cies and priorities for
homeless prevention activities in future ESG grants (No General Funds).
FiS£A INAP CT
No General Funds are involved. ESG funds are allocated to the County by formula through
the Department of Housing and Urban Development (HUD).
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF F COUNTY AD INISTRATO ECC IME , ATION OF
COMMITTEE PPROVE OTHER � 711P�
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g�^a p�^�q�^�$gam
SIGMA 1 i,. RE(S):
ACTION OF BOARD ON L:�r ' 11 1 c7 �APPROVED AS RECOMMENDED OTHER
'COTE OF SUPERVISORS
RS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Kara Douglas (335-1253)
cc: County Administrator
County Counsel ATTESTED %<
Auditor-Controller PHIL. BATCHELOR, CLERK OF
Community Development (CDD) THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY i' ° _ ?'S g,ti DEPUTY
Contra Costa County Page 2
Emergency Shelter Grant Program
FY 1999-2000
3ACKGROl ND/REASONS FOR RECO MkIENDATIONS
Contra Costa County receives federal Emergency Shelter Grant (ESC ) funds on an
entitlement basis for use in funding emergency homeless shelter operations and related
services, and homeless prevention activities. The County's FY 1999-2000 allocation is
137,000, including five percent for program administrations. ESC funds are allocated
through a competitive application process administered by the Community Development
Department (CDD). Projects are evaluated and funding recommendations are developed
using criteria consistent with federal regulations and County policies.
The following proiects are recommended for funding:
1. homeless Emergency Shelters _ operating expenses for the Central County and
Brookside Homeless Shelters, sponsored by the Health Services Department
($105,000);
2. Rollie Mullen Center Emergency shelter - operating expenses and the provision of
essential service for battered women and their children, sponsored by the uttered
Women's Alternatives ($25,150); and
3. ALLOCATE $7,600 to the Community Development Department for administrative
casts of the ESG Program.
In addition to funding emergency shelter operations, Call staff believe that additional
coordinated efforts should be made to provide homeless prevention services. Therefore,
staff recommends that the Board of Supervisors refer to the health Services Director, the
Director of Community Development and to the homeless Continuum of Care board the
development of recommended Policies and Priorities for the funding of homeless
prevention activities in future ESG grants.
Attachment A contains a summary of FY1999-2000 ESG applications and funding
recommendations.
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Complete this fors d place it in the box near the speakers*
rostrum for* addressing e Soard.
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for syself or
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CXZCR on:
I Vish to speak on &
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My coments willgeneral for
Vish to speak on the subject of .� .,
.1 do JKA raft
REQUEST TO SPEAK FORM
(THREE(3)MINUTE LVAM
Complete this form and ply it in the box tam the 'rostrum before addressing the Board.
t m City:
I am speaking fora yself or org zatiow
CHECKONE:
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I wish to speak on the subject sof L-k, F
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I dry not wish to s but heave comms for the Board to id :
REQUEST TO SPEAK FORM
(3)MPWTE LUAM
Complete this form and place it in the box near the 'rostrum before addressing the Board.
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Address: City:
I am speaking for myself or o °on:
CHECK Oz
I Irish to speak on Agenda hem# Daft:
My,comments,will be: general for
I wish to speak on the subjed sof 0
I do not wish to speak but leave the comments for ft Board to Consider:
Contra
Costa
TO BOARD OF SUPERVISORS County
FROM: Dennis M. Barry, AICD
Community Development Director
DATE: October 19, 1999
SUBJECT.- CONTRACT AMENDMENT WITH DOROTHY CA INE FOR CONTINUING CONTRACT
SERVICES
Sp-E-II°IC AkQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
Authorize the Community Development Director or his designee to execute a contract
amendment with Dorothy Carradine in the amount of $I l,110.00 for continuing
contract employee services. This amendment, effective 10/31/99, increases the contract
amount from $25,000.00 to $36,110.00.
FISCAL-IMPACT
No impact to the County General Fund. The cost of the contract and this contract
amendment are covered by solid waste/recycling AB 939 fees.
The Community Development Department employs contract-employees. Some
contract-employees krill exceed the. $ 25,000.00 level when an amendment or neer
contract is recommended. Contracts normally run for a period of six to twelve (6-12)
nonths,
Mrs. Carradine will serve as a Resource Recovery Intern for the Recycling Hotline and
various other recycling programs in the Conservation Programs Division.
`j\CONTINUED ON ATTACHMENT: SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECO ERF)ATION OF BOARD COMMI E
APPROVE _ OTHER
ACTION C BOARD O� � �C i� t •+�� _F �;z�1 9 f"APPROVED� �� RECOMMENDED . OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED Cid THE
ABSENT: ABSTAIN: MINT S OF THE BOARD OF
- SUPERVISORS ON
tTHE DATE SHOWN.
Orige Judy Coons (925) 335-1287 ATTESTED _0 ` 9 9
cc: Community Development Department
Danice Merrill, Auditor-Controller PHIL BATCHELOR, CLERK OF
County Administrator THE HOARD OF SUPERVISORS
Judy Coons (CDD) AND COUNTY ADMINISTRATOR
1b
TO: BOARD OF SUPERVISORSCONTRA
x
COSTA
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR
DATE: October 19, 1999 COUNTY
SUBJECT: APPROVE AND AUTHORIZE AN AMENDMENT WITH VICKI BARTH
ASSOCIATES, NEW MARTINEZ AMBULATORY CARE BUILDING, CONTRA
COSTA REGIONAL MEDICAL CENTER (WH6 9 ),
SPECIFIC RI C,UEST(S)Cala€ECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
R2ECOMME DATTO (She
1. APPROVE and AUTHORIZE the County Administrator Or his designee t0 execute the First
Amendment Of a Consulting Services Agreement with Vicki Barth & Associates (Consultant),
which increases the payment limitby $63,191 to a neva limit Of $35,190 for Onsite inventory and
equipment planning at the New Martinez Ambulatory Care Building.
2. AUTHORIZE the County Administrator Or his designee to issue written authorizations to each
contract for extra work, provided that the cumulative total extra cast per project for all such
authorizations shall not exceed $25,000.00.
FINANCIAL IMPACT:
This Amendment increases',the Consultant payment limit by $63,191.00. Adequate funds for this
Amendment have been established in the General Fund, Plant Acquisition Budget.'
REASONS FOR R O? TIONS/BACKGROUND:
Lantra Costa Health Services contracted with Vicki Barth & Associates' to provide preliminary
Furniture and Equipment Planning Services for the New Ambulatory Care Facility in Martinez. This
amendment reflects expanded services to include the preparation Of a detailed inventory of existing,
furniture and equipment, and planning and budgeting for new equipment purchases associated with
the new facility,
CONTINUED ON ATTACHMENT: ' SIGNATURE:
17E66NOEN€7ATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
®X APPROVE OTHER
SIGNATURE(s):ACTION OF BOARD ON APPROVED AS RECOMMENDED Z OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
.o UNANIMOUS(ABSENT TRUE AND CORRECT CORY OF AN
AYES: DOES: ACTION TAKEN AND ENTERED
ABSENT. ABSTAIN. ON MINUTES OF THE BOARD OF
SUPERVISORS ON
THE DATE SHOWN.
ATTESTED 'c`�C ss ,�> 7
PHIL BATCHELOR,CLERK OF
THE BOARD OF SUPERVISORS
By DEPUTY
Contact: Laura Lockwood, CAC— Director, Capital Facilities & Debt Management, 5-1093
CC: Auditor/Controller, GSD (Accounting)—Terry Mann, O''I rien-Kr itzberg Inc. (via CACI),
Frank Puglisi, Jr., CCRMC
Board of Supervisors : CONTRA
COSTA
FROM: Victor J. Westman, County Counsel : n
By: Sharon L. Anderson, Deputy County Counsel � ;� COUNTY
DATE: October 19, 1999
SUBJECT: Agreement Among Contra Costa County, Caltrans and the Contra Costa Transportation
Agency for the Joint Exercise of the Power of Eminent Domain for the State Route 4 Test
Cap Project(Hercules Area)
SP-F REQU ST{s)OR RFCOMih RD,-TION(s) FAI~KCROUNCD ARID JUSTIFICATION
1. RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public 'works Director or his designee to execute an Agreement among
Contra Costa County, Caltrans, and the Contra Costa Transportation. Authority ("CCTA") for the .Dint
Exercise of the Poorer of Eminent Domain for the State Route 4 'Test Crap Project.
II. FISCAL II PA .
ominal. The State Route 4 West trap Project is funded through CCTA.
IIIA l F I3 i` I3A I
The State Route 4/West Clap Project provides for the widening and improving of State Highway Route 4
in the Hercules area. The County, Caltrans, and OCTA had previously entered into four separate
Cooperative Agreements which were intended to authorize the County to acquire by eminent domain the
property required for all of the components of the project.
The parties intended the Cooperative Agreements to be a joint exercise of the respective powers ofeminent
domain of the County and Caltrans.
It is now necessary to anticipate a legal challenge to the County's power to acquire parcels for the project
premised upon a claim that the existing Cooperative Agreements allegedly are not the legal equivalent of
a Joint Exercise of Powers Agreement.
CONTINUED ON ATTACHMENT: _XX YES SI ATURF:
RECOMMENDATION of COUNTY ADMINIS z"RATCUR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER.
SIGNATURE(S):
ACTION OF BOARD ON 0L I' ��� ��t� 9 9' APPROVED AS RECOMMENDED�_ _ OTHER
VOTE OF SUPERVISORS:
.�--� I HEREBY CERTIFY THAT"THIS IS A
UNANIMOUS(ABSENT �' ) TRUE ANIS CORRECT CCTV OF AN
A'C'ES. NOES: ACTION TAKEN ANIS ENTERED
ABSENT: ABSTAIN: ON THE MINUTES OF THE BOARD €7F
SUPERVISORS ON THE DATE SHOWN.
`-?f C/ s.-a
� Z �
PHIL BATCHELOR,CLERK OF
THE BOARD OF SUPERVISORS
Contact: Sharon L.Anderson,335..1815 AND COUNTY Y ADMINISTRATOR.
cc: County Counsel
Public Works
Atte:Donna Dawkins,Prindipal Real Prop.Agent Ii i' ��� � V"'0 DEPUTY
t�LlrAupe4;Ie.lwestgapt�f3
Rather-than defend frorn legal attack the existing Cooperative Agreements, which the parties consider to
be the legal equivalent of a Joint Exercise of Powers Agreement, conservative practice would be to simply
clarify and reaffirm the original intent in the form of a joint exercise of powers agreement,and put an end
to the legal issue. Consequently, the County, Caltrans and OCTA seek to clarify in a single integrated
agreement executed by all parties what was intended in the four Cooperative Agreements, and to reaffirm
that intent in the farm of a Joint Exercise of Dowers Agreement.
OCTA and Caltrans staff have already approved the proposed Joint Exercise of Powers Agreement.
I've CONSEQUENCES OE NEGATIVF, ,
In a worst-case, but unlikely scenario, a court might rule that the Cooperative Agreements were not the
substantial equivalent of a Joint Exercise of Powers Agreements and then deny the County's authority to
condemn for State Highway purposes.
In the more likely best-case scenario, a court would rule that the Cooperative Agreements were the
substantial equivalent of a Joint Exercise of Powers Agreement. In this case there would be no
consequences of negative action. However, there is no reason to expose Caltrans, OCTA and the County
to any risk of project delay in the event that the right to acquire key project parcels by eminent domain was
challenged.
i:gr o-apslc`ser\westGapBO