The URL can be used to link to this page

Home My WebLink AboutMINUTES - 10051999 - C62 250-9945/B.4,1 t o: BOARD OF SUPERVISORS FROM: BARTON I. GILB RT,DIRECTOR OF GENERAL SERVICES Cont " Costa DA- : w , 1999 County SUBJECT: COMPUTER ROQ:NI EXPANSION AT 595 CENTER.AVENUE, SUITE 210,MARTINEZ,FOR HEALTH SERVICES(WH590B, FORMERLY WPA34D SPECiF1C REQUESTS OR RECOMMENDAT#ON(S)&BACKGROUND AND JUUiFICATION I, RECOMMENDATION DETERMINE that there is a need to continue the emergency action taken by the Board on April 27, 1999 pursuant to Public Contract Code Sections 2.0134 and 22054, to expand the computer room at,595 Center Avenue, Suite 214,Martinez for Health Services. II> FINANCE IMPACT Funding for this project has been budgeted. III. BACKGROUND A. The computer room expansion involves remodeling a portion of an existing building for Health Service's two primary patient healthh care computer systems; the Contra Costa Health Plan Management Information System ("CCHP MIS"), and the Primary Patient Care Delivery and Billing System. After remodeling is complete, Health Services: will install, test, and make operational these two computer systems. B. The Health Services Department has determined that the current estimated remodeling completion state of October 1999 will not leave adequate time for the subsequent installation and. Year 2000 ("Y2K"')compliance testing of the two computer systems before the Year 2400 arrives. CONTINUED ON ATTACHMENT:--X—YES SIGNATURE: ---�RECOMMENOAT#ON OF COUNTY ADMINISTRATOR RECOM.,,MEt,'-DAT#ON OF BOARD COMMITTEE ,APPROVE OTHER SIGNATURE S: ACTION OF BOARD ON 0c tobbar 5, 2999 APPROVED AS RECOMMENDED XX OTHER VOTE OF SUPERVISORS Vii$_ UNANIMOUS(ABSENT AYES: . _� NOES: _ _„ _ ABSENTS: ABSTAIN: MEDIA CONTACT: BARTON J.G#LBERT(313-7100) CC: General Services Department #HERESY CERTIFY THAT THIS IS A TRUE Architectural Division AND CORRECT COPY OF AN ACTION TAKEN MD visa AND ENTERED ON THE MINUTES*OF THE BOARD OF SUPERVISORS ON T HE DATE SHOWN. G.S.Accounting County Administrator's Office ATTESTED.—_��rs � �,._1999 Health Services Department(Via AD) PHIL BATCHELOR,OR,CLERK OF THE BOARD OF SUPERVISO S A 'i?COUN'Y ADM€N#STf2ATOR BY DEPUTY H:11999\2509945191-04533b.dac Page I of 2 M382(10188) COMPUTER ROOM EXPAINSION AT 595 CENTER AVENUE, SUITE 250-9945/B.4.1 210,MARTINEZ,FOR HEALTH SERVICES ( H590B,FORMERLY October 5, 1999 WA340) O. In addition, an October 1999 remodeling completion date will not meet the September 1999 deadline established by the State Department of Health Services (DHS) for a Y2K compliant O'OHP MIS system. D. The continuous operation of these two systems is vital to Health. Services' ability to deliver health care and treatment services to their patients, and is therefore necessary for the life, health, welfare, and safety of the citizens who rely on Health Services for critical health care services, medical treatment, and emergency medical services. E. Consequently, on April 27, 1999 (Agenda Item 0.72), the Board 1) found that an emergency exists, 2) delegated authority to the General Services Director to proceed in the most expeditious inner with the Computer Room Expansion, 595 Center Avenue, Suite 210, Martinez for health Services, 3) directed the General Services Director to make reports to enable the Board to review the emergency actions and to determine that there is a need to continue the action and 4) declared that the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act. F. The condition that the Board found to be an emergency on April 27 continues to exist. Therefore, it is necessary to continue the emergency action previously taken by the Board so that the work can be completed in the shortest time possible. G. On April 27, 1999 the Board approved a consulting services agreement with Marcy Li Wong Architects for architectural and engineering services for the Computer Room Expansion. On April 22, 1999 a First Amendment was issued to amend Appendix B, Paragraph A of the consulting services agreement to include Classifications and rates specified in Mwcy Li Wong Architect's 1999 Hourly Billing Rates and Reimbursables Schedule. There was no increase in the payment limit. On July 8, 1999 a Second Amendment was issued for additional engineering design;services due to increased project scope and construction administration services. The revised agreement payment limit is$97,900.00. H. Contracts for the emergency work have been negotiated. A contract was issued to the Contractor, RGM and Associates, Inc., on June 1.7, 1999, with an effective date of May 10, 1999 and a payment limit of$837,982.00. On June 25, 1999, a formal notice to proceed was issued to confirm the contract starting date of March 10, 1999 and a project completion date of September 15, 1999. I. Charge order No. 1 for $1,01.1..63 was issued. August 26, 1999, to male window changes and revise the generator enclosure. The revised payment limit is $838,993.63. The completion time was increased by seven.days. Additional change order items are pending. J. Construction is proceeding satisfactorily and was approximately 85% complete as of September 20, 1999. Substantial completion is expected by the end of October. Ew:tb HAI 999C2509945t9:.04533b.dcc Page 2 of 2 X9382(10/88)