HomeMy WebLinkAboutMINUTES - 01261999 - SD2 6
TO: BOARD OF SUPERVISORS
FROM: PHIL BATCHELOR,COUNTY ADMINISTRATOR
BATE: January 11,1999
SUBJECT: APPROVE THE INTERIM CHANGES AS SHOWN IN RECOMMENDATION NO.32 OF THE PHASE II REPORT
OF THE DECEMBER 1, 1998 BOARDMEETING OF COUNTY ADMDUSTRATIVE BUILDING AT 551 PINE
STREET
I. RECOMMENDATION
I. ELND,based on the evidence set forth below and as contained in the minutes of the Board meeting held on December 1,
1995, pursuant to Public Contract Code sections 20134 and 22050, that an emergency exists,that the emergency will not
permit a delay from competitive solicitation for bids,and that the action described in this order is necessary to respond to the
emergency.
2. ALTMORM the County Administrator or his designee to issue written authorizations for extra work to proceed in the
most expeditious way to shore the lobby and bridges of 651 Pine Street Administrative Building.
3. D1RECT the County Administrator to make reports to the Board of Supervisors, as required by Public Contract Code
Section 22050,stating the reasons justifying why the emergency will not permit delay resulting from competitive solicitation
for bids and why the action is necessary to respond to the emergency, to enable the Board of Supervisors to review the
emergency action and that there is a need to continue the action.
4. DECLARE that the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act
under Public Resources Code Section 21080(b)(2)and(4)and Sections(b)and(c)of the CEQA Guidelines.
IT FINANCIAL RAPACT
Funding for this project is estimated to cost between $60,000 and $80,000 and has been earmarked in the FY98/99 Plant
Acquisition budget.
III. BACKGROUI�ID
(See attached)
RECOMMENDATION OF COUNTY ADNIINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
ACTION OF BOARD ON _ a oM, ZZZi APPROVED AS RECOMIMNDED �
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN
( ) AND ENTERED ON THE MINUTE'SIOF THE BOARD
ON TAKEN
I3NA'�IMOL?S ABSENT !f`r°C%r"�{Y
OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED '
P 41VISORSOANDCOUNTY
HELR .ERK OF a BOARD OF
ADMIa`v'ISTRATOR
BY - s - ,DEPUTY
CONTACT: P.Batchelor,CAO
CC: CAO Finance
Auditor-Controller
GSD(Accounting)
O'Brien Kreitzberg via CAO
Page 1 of 1
BACKGROU-ND
A. In May 1998 the Board of Supervisors agreed to retain O'Brien Kreitzberg to prepare a Building Evaluation Report on the
North Wing and the South'Tower at 651 Pine Street.O'Brien Kreitzberg and their consultants,The Ratcliff Architects,Forell
Elsesser Structural Engineers and Gayner \4echanical/ElectricaU Plumbing Engineers,completed the Building Evaluation
Report in November 1998.The report concluded that the building had outlived its useful life. Specifically the entrance lobby
and the bridges connecting the two buildings represented a hazard and needed to be expeditiously reinforced or supported.
B. To ascertain the buildings structural condition the County Administrator had an independent structural consultant,EQE
International,verify and confirm the findings. The County Administrator then directed the Director of Building Inspection
and the General Service Department to coordinate the immediate closure of the affected areas until such time the mitigating
measures were in place.
C. On December 1, 1998 the report was presented to the Board of Supervisors with the recommendation that life safety
concerns for the employees working in the buildings and the public conducting business in the buildings must be the primary
consideration in deciding what action to take in regard to the buildings.
D. Upon acknowledgement of the report the Board of Supervisors rated the findings and concurred with the immediate action
plan to reinforce the hazardous conditions until such time as a permanent solution was found(plans for a new facility). The
current condition continues to represent a danger to employees and the public.In addition the closure of portions of the lobby
and the bridges has caused delays and hardship to tenants in the building.
E.. The design for the support of the more permanent solution for the lobby and bridges was completed in early January 1999
This solution involves the installation of 22 pipe columns to support the existing lobby and bridge girders and provide ramps
for the second floor landings.Access to girders will be from the plaster ceilings and includes asbestos removal,fireproofing
and weatherproofing at the end of the installation.As requested the installation will provide renewed access to the bridges
upon completion.
F. It is recommended to reduce the public risk and find that an emergency exists that will not permit delays resulting from
preparation of documentation leading to competitive solicitation for bids,and that the Board of Supervisors action is
necessary to respond to the emergency,
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