HomeMy WebLinkAboutMINUTES - 01191999 - C55-C62 TO! BOARD OF SUPERVISORS
FROM; TONY COLON, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
DATE: January 19, 1999
SUBJECT: APPROVAL OF FUNDING RE-APPLICATION TO THE CALIFORNIA DEPARTMENT OF
EDUCATION.
SPECIRC REQUEST(S)OR RECOW4ENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to submit a funding application to
the California Department of Education for a maximum reimbursable amount of $4,537,657 for the period
from July 1, 1999 through June 30, 2000 to continue the provision of general child care and state preschool
services.
Ii. FINANCIAL IMPACT:
No County funding is required. Funding is from. the California Department of Education and, if the
application's contracts are re-certified, will be reflected in the Department's FY 99100 budget during the
County budget process.
III. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Child Development Program supports two of Contra Costa County's
community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable and
Nurturing." These outcomes are achieved by offering comprehensive services, including high quality early
childhood education, nutrition, and health to low-income children throughout Contra Costa County.
IV. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On June 16 and July 28, 1998, the Board approved State Agreements with the California Department of
Education (State) for valuable general child care and preschool services to program';eligible children residing in
the County from July 1, 1998 through June 30, 1999. Contracts are renewed annually-until either the County
or the State decides to terminate funding. The Department is required to apply annually for recertification of
said contracts in order to continue providing general child care and state preschool services. Rather than
submit separate applications for recertification of each individual State Agreement (County #39-801, #39-809,
#39-812, #39-X849), the State allows the Department to submit a comprehensive application for recertification.
Approval of this application by the State will enable the County to continue to provide general child care and
state preschool services to program eligible children residing in the County,
CONTINUED ON ATTACHMENT: SIGNATURE:
/Y RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
S10tj 4tv,4�1
ACTION OF BOARD ON m k w st / APPROVED AS RECOMMENDED _..__
VOTE OF SUPERVISORS
I HEREBY CERPITY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ' 491"G 1 AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES s AND ENTERED ON THE MINUTES OF TIM BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: TONY COL6N,313-7350 AT"I'ESTIiD �'+
PHIL BATE , O THIS BOARD OF
CAOSUPRRXISOR$ NI)COUNTY ADMINISTRATOR
CSS *ar7 J5; j sft.Y
4 T BY DEPUTY
M382 (10188)
TO. BOARD OF SUPERVISORS
William Walker, M.D. , Health Services Director
FROM: By: Ginger Marieiro, Contracts Administrator rt Contra
Costa
DATE: January6, 1999 County
SUBJECT: Approve Standard Agreement (Amendment) #29-392-11 with the State
Emergency Medical Services Authority
SPECM REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECUNG!C MATION( ) ;
Approve and authorize the Health Services Director, or his
designee (Art Lathrop) , to execute on behalf of the County,;%
Standard Agreement (Amendment) #29-392-11 (State #EMS-7011, 1)
with the State Emergency Medical Services Authority, for the,
Regional Medical Disaster Planning Project .
FISCAL IMPACT
None.
B,A;CIC0gM4D/REASON(S) FOR RECOMMENDATI ON(S)
On August 5, 1997, the Board of Supervisors approved Standard
Agreement #29-392-10, to provide funding for the Regional Medical '
Disaster Planning Project during FY 1.997/98 . This Agreement
allows staff to enhance the County' s disaster preparedness by
improving coordination between cities, hospitals, Emergency
Medical Services and State Emergency Medical Services Authority in
the event of an earthquake.
Approval of this Standard Agreement (Amendment) will allow minor'
revisions of line items in the budget, with no change in the
original payment limit of $80, 000'.
Two certified/sealed copies of this Board Order should be returned '
to the Contracts and Grants Unit .
t
f
O TI TT SIGNAt alG
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
G
ACTION OF BOARD ON e-- � r t '� ,V� Af_ APPROVED AS RECOMMENDED X _ -Q r-
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS {ASSENT f ti' �} AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF TIME BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN,
ATTESTED
PHIL BATCHELOR,CLMK OF TAE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact person: Art Lathrop (646-4690)
CC: Health Services (Contracts)
State EMS Authority BY DEPUTY`
TO: BOARD OF SUPERVfSORS
William Walker, M.D. , Health Services Director
FROM: By: Ginger Marieiro, Contracts Administrator r, .. Contra
Costa
DATE: January 6, 1999 County
suB.EcT. Approval of Grant Agreement #29-501-1 From the >Corporation for
Supportive Housing
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECQM1 ATIt3N(S)
Approve and authorize the Health Services Director or his designee
(Donna Wigand, LCSW) to execute on behalf of the County, Grant
Agreement #29-501-1 with the Corporation for Supportive Housing',
for the period from November 17, 1998 through December 31, 1999, in
the amount of $123, 068, for the West County Health, Housing and
Integrated Services Network.
FISCAL IMPACT:
Approval of this Grant Agreement will result in $1.23 , 068 from the
Corporation for Supportive Housing for the WestCounty Health,
Housing and Integrated Services Network. No County funds are
required..
BA ItGROM4D IREASON(S) FOR RECt MEMATION W :
On June 16, 1998, the Board of Supervisors approved Agreement #29--
501 with The Corporation for Supportive Housing, for the period
from November 1, 1997 through June 30, 1998 to provide' funding for
establishment of a Regional Health, Housing and Integrated Services
Network to support the implementation and expansion of appropriate
client-centered services linked to permanent housing for persons
who are homeless, recently homeless, or at risk of homelessness,
including persons who have special needs, such as mental illness,
HIV/AIDS, and/or a history of substance abuse problems.
This Grant Agreement ##29-501-1 provides funding to continue this
project during FY 1998/99 .
Three certified copies of the Board Order should be returned to the
Contracts and Grants Unit .
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
X APPROVEOTHER
SIGNATURF.M: L�Z�
ACTION OF BOARD ONJ3 lc f t� / 1' APPROVED AS RECOMMENDED ,C
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (A SENT �: } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES:- --- AND ENTERED ON THE MINUTES OF THE BOARD
ASSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED /Z ZYW
PHIL BATCHELOR,C60K,OF TUE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Manna Wigand .(33.3-6411)
CC: Health Services (Contracts)
Corporation for Supportive Housing BY DEPUTY
0.59
THE BOARD OF SUPERVISORS
OF
CONTRA COSTA COUNTY,STATE OF CALIFORNIA
RESOLUTION NO. 99/3 7
WHEREAS,the Board of Supervisors of the County of Contra Costa desires to undertake
a certain project designated Violence Against Women(VAW)Probation Specialized Unit to be
funded in part from funds made available through the Violence Against Women Act Program
administered by the Office of Criminal Justice Planning(hereafter referred to as OCJP).
NOW,THEREFORE,BE IT RESOLVER that the County Probation Officer of the
Contra Costa County Probation Department is authorized, on its behalf to submit the attached
proposal to OCJP and is authorized to sign and approve on behalf of the Contra Costa County
Board of Supervisors the attached titrant Award Agreement including any extensions or
amendments thereof.
BE IT FURTHER RESOLVER that the applicant agrees to provide all matching funds
required for said project(including any amendment thereof)under the Program and the funding
terms and conditions of OCJP and that the cash match will be appropriated as required.
IT IS AGREED that any liability arising out of the performance of this Grant Award
Agreement,including civil court actions for damages, shall be the responsibility of the grant
recipient and the authorizing agency. The State of California and OCJP disclaim responsibility
for any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to
supplant expenditures controlled by this body.
I hereby certify that the foregoing is a true and correct copy of the resolution adopted by
the Board of Supervisors of Contra Costa County on the date aforesaid by the following:
Vote: (5)
Ayes: SUPERVISORS GIOIA, UILKEMA, GERBER, DESAULNIER and CANCIAMILLA
Noes: NONE
Absent: NONE
Abstain: NONE
Witness my hand and Seal of the Board of supervisors
affixed on this /9X/: day of January, 1999.
PHIL BATCHELOR,Clerk of the Board of supervisors and
County Administrator
By:
Deputy Clerk
RESOLUTION 99/37
113
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Probation Department Contra Terrence Starr
County Probation Officer
Administrative Offices Costa
50 Douglas Drive, Suite 201 County
Martinez,California 94553-8500
� c
(925)313-4180
FAX(925) 313-4191
�to �Vf
December 30, 1998
r,�cflax,�
Contra Costa County
Board of Supervisors
651 Pine Street
Martinez, CA 94553
Dear Board Members:
RE: Violence Against Women Probation
Specialized Unit Program
I am very pleased to announce that the Contra Costa County Probation Department has been
selected to receive funding by the Violence Against Women Probation Specialized Units
Program of the Office of Criminal Justice Planning. Our Department was one of six successful
applicants in this statewide competitive endeavor. The Probation Department will receive
$110,000 per year for the grant award period beginning April 1, 1999 and ending March 31,
2000. We are required to augment the funds with a nominal cash match of$36,667 per year.
This is a three year project, thus the grant is financially significant.
The grant funds two Senior Deputy Probation Officers who will join our two domestic violence
specialists currently involved in the intensive supervision and treatment of felony domestic
violence offenders,victim assistance and protection programs and collaborative efforts with law
enforcement agencies throughout Contra Costa County. The Probation Officers in these two
newly created positions will participate in our County's Advisory Council Against Domestic
Violence,work with domestic violence treatment providers to assure high standards, and receive
special training in all issues related to domestic violence throughout the coming year.
I would like to express my appreciation to my staff members who worked diligently on the grant
proposal, Probation Manager Roy Rochelle, Probation Supervisor Jim Heiser and Administrative
Services Officer Jim Morphy. I would like to extend my special thanks to grant writer Linda
Cherry. The development of the grant proposal was made possible through the approval of the
County Administrator's Office and was funded by the Grant Revenue Improvement Program
CCC Board of Supervisors
December 30, 1998
Page 2
(GRIP). The Probation Department remains committed to ending domestic violence in our
County and assisting current victims in every possible way. This grant is a substantial
contribution to that effort.
Respectfully,
Terrence Starr
County Probation Officer
TS/RR:ds
cc: Phil Batchelor, County Administrator
Warren Rupf, Sheriff-Coroner
Gary Yancey, District Attorney
Charles James, Public Defender
Clerk of the Board
Wdvgrant.98
Y3
C.6q
TO: BOARD OF SUPERVISORS
FROM: Anne Cain,Acting County Librarian
DATE: December 21, 1998
SUBJECT: Internet Workstations from the California State Library
SPECIFIC REQUEST(S)OR R COMMENDATIONS)& BACKGR UND AND JUSTIFICATION
RECOMMENDATION:
Authorize the Acting County Librarian to apply for and accept two Internet workstations for public access and
staff training on use of the Internet from the California State Library for the Oakley Library.
FINANCIAL IMPACT:
The chant will provide $61,000 for purchase of the two workstations. No matching funds are required. The
library's contribution will include staff time to attend five training sessions and work with a community partner
to implement the program in Oakley, and support staff time to purchase and install the workstations.
BACKGROUND:
In two previous California State Library grant cycles in 1994 and 1995, the library applied and received
Internet workstations for 19 libraries: Central, Antioch, Brentwood, Clayton, Concord, Danville, El Cerrito, EI
Sobrante, Kensington, Lafayette, Martinez, Moraga, Orinda, Pinole, Pittsburg,; San Pablo, San Ramon,
Walnut Creek and Ygnacio Valley. The program has provided dedicated Internet access workstations for
the public and training for the volunteer docent programs at all these sites. Expanding the program to Oakley
at this time will further enhance the new services at Oakley' Library's planned joint-use library facility at
Freedom High School in Oakley.
CONTINUED ON ATTACHMENT: Y SIGNATURE
RECOMMENDATIONOF COUNTY ADMINISTRATOR F_�RECOMMENDATIONOF BOARD COMMITTEE
Z AP'P'ROVE OTHER
SIGNATURES;:
ACTION OF BOARD ON APPROVED AS RECOMMENDED 5Z B
VOTE of SUPERVISORS:
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN
UNANIMOUS(ABSENT .Z2,Q" } ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF
AYES: NOES: SUPERVISORS ON THE DATE SHOWN,
ABSENT: - ABSTAIN:
Contact: Cindy Brittain,(926)646-6438 ATTESTED C: �.�r C�U _.19 L
PHIL BATCHELOR,oLERK 00 THE BOARD OF
cc: County Library SUPERVISORS AND COUNTY ADMINISTRATOR
County Administrator
County Auditor B ,
Y ., � ?',�'._•� ,Deputy
o:lboslinfopepi.doc 1
December 21, 1998
.too
V Contra
TO: BOARD OF SUPERVISORS - Costa
FROM: CARLOS BALTODANO, DIRECTOR Count
BUILDING INSPECTION DEPARTMENT
DATE: JANUARY 19, 1999
SUBJECT: 1998199 Agreement between Contra Costa County and the City of Antioch
for the Housing Rehabilitation Loan Program
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
$ , ftMMENI}ATIOM
Approve the 1998/99 Housing Rehabilitation Services Agreement with
the City of Antioch and Contra Costa County for the Housing
Rehabilitation Loan Program and authorize the Chair to execute said
agreement.
A. City will receive Community Development Block 'Grant (CDBG)
funds from the Department of Housing and Urban Development
(HUD) as an entitlement to the City pursuant to the provisions
of Title I of the Housing and Community Development Act of
1974, as amended.
B. The city has approved and authorized the expenditure of one
Hundred Thousand dollars ($100,000.00) from said CDBG funds
for a housing rehabilitation program for owner-occupants of
single-family homes.
C. County has the demonstrated experience and qualifications to
operate a housing rehabilitation program under the Community
Development Block Grant Program.
D. Washington Mutual Bank is prepared to assist City and County
in achieving the objective of the program by participating
with the City and County in the proposed loan program.
E. This is the eleventh year the County has contracted with the
City of Antioch for these services and the Building Inspection
Department recommends approval of the agreement. '
CONTINUED ON ATTACHMENT: 2L YES SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF 130ARD COMMITTEE
�,f"_APPROVE d O ER
SIGNATUREIS):
ACTION OF BOARD ON I X I Eg APPROVED AS RECOMMENDED X R
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS{ABSENT r'a.,crn� -} AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE
ABSENT: ABSTAIN:`. BOARD O;SU RIJISORS ON THE DATE SHOWN.
ATTESTEcc:Bui#ding#ns}3ection DepartmentATCH ,CL RK OF
County Administrator OARD OF SUPERVISORS
City of Antioch AND COUNTY ADMINISTRATOR
BY DEPUTY
CONTRACT BETWEEN THE CITY OF ANTIOCH
AND
CONTRA COSTA COUNTY
FOR
HOUSING REHABILITATION
This AGREEMENT, entered into this First day of July 1998, by and
between the CITY OF ANTIOCH, public body corporate and politic,
hereinafter referred to as "CITY" , and COUNTY OF CONTRA COSTA,a
political subdivision of the State of California, hereinafter
referred to as "SUBRECIPIENT" .
RECITALS
A. CITY wishes to implement a Owner Occupied Rehabilitation
Program as quickly as possible, and as a result, wishes to
procure the expertise of an agency currently operating such
a program to administer a similar program for the CITY.
B. CITY will receive Community Development Block Grant (CDBG)
funds from the Department of Housing and Urban Development
(HUD) as an entitlement to CITY pursuant to the provisions of
Title I of the Housing and Community Development Act of 1974,
as amended.
C. CITY has approved and authorized the expenditure of One
Hundred Thousand Dollars ($100,000) from 1998-99 CDBG Program
funds for owner-occupied housing rehabilitation loan program
for single family residents in Antioch.
D. SUBRECIPIENT has requested funds for an housing rehabilitation
revolving loan program.
E. SUBRECIPIENT has demonstrated experience and qualifications to
operate a revolving loan program to fund housing
rehabilitation under the CDBG Program.
F. SUBRECIPIENT represents it has the expertise and background to
provide such services to the CITY
NOW, THEREFORE, in consideration of the recitals and the mutual
obligations of the parties as herein expressed, CITY and
SUBRECIPIENT agree as follows:
1. Scope of Services
SUBRECIPIENT agrees, through its Neighborhood Preservation
Program to perform all the functions necessary to make housing
rehabilitation loans to low and moderate-income owner
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occupants of single family homes within the CITY's Housing
Rehabilitation Target Area, delineated on the attached map
hereto as in Attachment "A" and incorporated herein as part of
the Agreement. These functions include, but are not limited
to the following activities:
a. Marketing of housing rehabilitation program in CITY
as part of SUBRECIPIENT's overall marketing effort.
b. Distribution of applications to interested property
owners.
C. Consultations with property owners and explanation
of rehabilitation program requirements.
d. Initial inspection of properties of rehabilitation
program applicants and preparation of inspection
reports.
e. preparation of rehabilitation contract
specifications and preparation of inspection
reports.
f. Assistance to program applicants with the
preparation of loan application documents.
g. Review and processing of loan application documents
and determination of applicants' eligibility for
program.
h. Compliance with Federal environmental requirements
with respect to historic, floodplain management,
explosive and flammable operations and toxic
chemical/radioactive materials upon completion by
CITY of Appendix "A" of the Department of Housing
and Urban Development' s Environmental
Rehabilitation Review Sheet.
i. Review of contractor's bids to determine that all
items in contract specifications have been
addressed and that proposed costs are reasonable.
j . Verification of contractor's licenses and
evaluation of contractors' qualifications. This
shall include verification for work exceeding $2000
that the contractor has a license from the State
Contractors' Board and a business license from the
City of Antioch.
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k. Confirmation that Contractor or subcontractor is
not on list of debarred, suspended or ineligible
contractors.
1. Periodic progress inspections and final inspection
to determine that rehabilitation work has been
properly performed in accordance with the terms of
the contract.
M. Processing of payments to owners/contractors for
work completed.
n. Collection of loans from property owners.
2 . Eligibility of Loan applicants
a. In order for a property owner to be eligible for a
rehabilitation loan, applicants must meet the most
current low and moderate-income guidelines established by
the U.S. Department of dousing and Urban Development for
the Community Development Block Grant, and must reside
within CITY's Rehabilitation Target Area, described in
Attachment "A".
b. In all other respects, the guidelines established by
SUBRECIPIENT for its Neighborhood Preservation Program
shall apply to rehabilitation loans for CITY residents.
3. Remiew of Applications
Prior to initiating any action with respect to a
rehabilitation application from any CITY resident,
SUBRECIPIENT shall submit a copy of application to CITY for
CITY review, in order to determine conformance of proposed
rehabilitation with CITY policies. CITY shall provide
expeditious review of application and notify SUBRECIPIENT in
writing of CITY's authorization to proceed with processing of
rehabilitation application.
4. Conformance with city codes and Ordinances
SUBRECIPIENT shall use its best efforts to ensure that all
rehabilitation work carried out under this Agreement is in
conformance with CITY Building and Zoning Codes and
ordinances.
5. com2ensation for Services
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Upon approval of each rehabilitation loan, SUBRECIPIENT shall
.invoice CITY for the amount of the loan to be paid with
Community Development Block Grant (CDBG funds) . In addition,
SUBRECIPIENT shall periodically invoice CITY for
administrative and technical services performed by
SUBRECIPIENT in connection with each rehabilitation loan.
Such compensation for services shall be at the rate of $75.00
per hour for each hour of time expended by ' SUBRECIPIENT
Rehabilitation Specialist on the rehabilitation case, except
that the maximum compensation for any rehabilitation case
shall be limited to $3, 500.00. It is understood that the
compensation rate of $75.00 per hour is for all administrative
and technical services in connection with the rehabilitation
case, including salary of Rehabilitation Specialist,
administrative oversight, clerical assistance, and overhead
costs. SUBRECIPIENT shall provide time sheets documenting
hours expended on a project basis. See Attachment "B" for
budget.
6. Limitation on Funds
The total costs incurred by SUBRECIPIENT under this Agreement
shall not exceed $100,000 (One Hundred Thousand Dollars) , the
amount of CDBG funds allocated by CITY for this rehabilitation
program except as permitted by the generation of program
income and carryover from previous program year's allocation.
7. 'germ of Agreement
The term of this Agreement shall commence on the date first
appearing in this Agreement and shall continue until June 30,
1999. This Agreement may be renewed for successive one-year
terms at the discretion of CITY and SUBRECIPIENT.
8. Records to be Maintained
The SUBRECIPIENT shall maintain all records required by the
federal regulations specified in 24 CFR Part 570.506, and that
are pertinent to the activities to be funded under this
Agreement. Such records shall include but not be limited to.
a. Records providing a full description of each
activity undertaken;
b. Records required to determine the eligibility of
activities;
C. Records required to document the acquisition,
improvement, use or disposition of real property
acquired or improved with CDBG assistance;
d. Records documenting compliance with the fair
housing and equal opportunity components of the
CDBG program;
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f
e. Financial records as required by 24 CFR Part
570.502, and OMB Circular A-110; and
f. Other records necessary to document compliance with
applicable sections of 24 CFR 570.
g. SUBRECIPIENT shall retain records fora period of
three years eek that all loan records shall be
retained for a period of three yearsafter final
loan repayment.
9. Reporting
SUBRECIPIENT shall report on quarterly basis the race,
ethnicity, handicapped status, gender, familial status and
income status of all tenants. Relevant contractor information
shall be provided.
SUBRECIPIENT shall annually report to CITY on all
rehabilitation loans made with CITY entitlement funds,
including the name of borrower, address and parcel number,
loan amount, the terms of the loans, date of first payment,
amount of repayments, type of rehabilitation work completed
under the loan, program income received and expended, and
program demographic information required for completion of
Annual Grantee Performance Report. This report shall be
submitted to CITY within 30 days after the end of the program
year on June 30.
10. Program Income
SUBRECIPIENT shall keep separate accounting of repayments of
loan principal and interest earned from loans made with CITY
CDBG funds. such program income shall be used for future
rehabilitation activity within CITY and shall be applied,
after its receipt by SUBRECIPIENT, to the next CITY
rehabilitation loan approved by SUBRECIPIENT. Each invoice to
CITY for rehabilitation loan funds shall specify as a credit
the amount of program income to be applied to each
rehabilitation loan. In the event that this Agreement is not
subsequently renewed or is otherwise terminated, SUBRECIPIENT
agrees to repay unspent grant monies including program income
generated under the terms of this Agreement to CITY within 30
days of termination and transfer all accounts receivable
attributable to this activity to CITY.
The SUBRECIPIENT may use program income during the agreement
period for activities permitted under this agreement and
shall reduce payment demands for additional funds by the
amount of any such program income. The County shall provide
the City with an accounting of all program ' income used
pursuant to this paragraph. Any interest earned on cash
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advances from the U.S. Treasury is not program income and
shall be remitted promptly to the CITY.
11. Compliance with Federal Rgou rements
In carrying out the terms of this Agreement, CITY and
SUBRECIPIENT shall comply with all applicable Community
Development Block Grant Program Regulations as contained in 24
CFR Part 570.502 (a) and Subpart K, except CITY shall be
responsible for initiation and completion of environmental
review. In addition, SUBRECIPIENT agrees to comply with the
following:
a. CDBG regulations governing the eligibility of fair
housing activities as contained in 24 CFR 570.904.
b. The attachments as listed below of the Uniform
Administrative Requirements for Grants and Cooperative
Agreements to state and local governments '(24 CFR part
85) , as applicable, including:
1. Section 85. 3 , "Definitions"
2 . Section 85.6, "Exceptions"
3 . Section 85.12, "Special grant or subgrant conditions for
"high-risk" grantees;
4. Section 85.20, "Standards for financial management
systems, " except paragraph (a) ;
5. Section 85.21, "Payment" except as modified by Sec.
570.513 ;
6. Section 85.22, "Allowable costs";
7. Section 85.26. "Non-federal audits'";
8. Section 85.32. "Equipment", except in all cases in which
the equipment is sold, the proceeds shall be program
income;
9. Section 85.33 "Supplies";
10. Section 85.34 "Copyrights";
11. Section 85.35. "Subawards to debarred and suspended
paragraph;
12. Section 85.36, "Procurement, " except paragraph (a) ;
13 . Section 85.37 "Subgrant";
14 . Section 85.40 "Monitoring and reporting program
performance, "except paragraphs (b) through (d) and
paragraph (f) ;
15. Section 85.41, "Financial reporting, except paragraphs
(a) , (b) , and (e) ;
16. Section 85.42, "Retention and access requirements for
records";
17. Section 85.43 "Enforcement";
18. Section 85.44 "Termination for convenience" ;
19. Section 85.51, "Later disallowances and adjustments; and
20. Section 85.52. "Collection of amounts due."
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C'Gcs
C. OMB Circular No. A-87 "Principles for Determining Costs
Applicable to Grants and Contracts with State, Local, and
Federally recognized Indian Tribal Governments. "
d. OMB Circular No. A-128, "Audits of State and Local
Governments. "
e. Environmental Standards as refined in 24 CFR 570.604.
f. "Public Law 88-35211; which refers to Title VI of the
Civil Rights Act of 1964, "Affirmative Action Program•',
which provides that no person in the United States shall
on the ground of race, color or nationalorigin, be
excluded from participation in, be denied the benefits
of, or be subjected to discrimination under any program
or activity receiving Federal financial assistance. The
SUBRECIPIENT agrees that it shall be committed to carry
out pursuant to the City's specifications an Affirmative
Action Program in keeping with the principles as provided
in President's Executive Order 11246 of September 24,
1965, and as subsequently amended, The SUBRECIPIENT shall
submit a plan for an Affirmative Action ' Program for
approval prior to the award of funds.
g. "Public Law 90-284"; which refers to the Fair Housing
Act, which states that is the policy of the United States
to provide, within constitutional limitations, for fair
housing throughout the United States and prohibits any
person from discriminating in the sale or rental of
housing, the financing of housing, or the provision of
brokerage services, including otherwise making
unavailable or denying a dwelling to any person, because
of race, color, religion, sex, national origin, handicap
or familial status and which requires that all programs
and activities related to housing and community
development be administered in a manner to affirmatively
further the policies of the Fair Housing Act.
h. Section 109 of Title I of the Housing and Community
Development Act of 1974; which states that no person in
the United States shall on the ground of race, color,
national origin or sex be excluded from participation in,
be denied the benefits of, or be subjected to
discrimination under any program or activity funded in
whole or in part with Community Development funds made
available pursuant to this act,
i. Section 504 of the Rehabilitation Act of 1973; as
amended, which states that no otherwise qualified
handicapped individual in the United States shall solely
by reason of his/her handicap be excluded from
7
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participation in, be denied the benefits of, or be
discriminated against under any program or activity
receiving Federal financial assistance.
j . Age Discrimination Act of 1975; as amended, which states
that no persons in the United States shall, on the basis
of age, be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial
assistance.
k. Section 3 of the Housing and Urban Development Act of
1968; which states the work to be performed under this
contract is a project assisted under a program providing
direct federal financial assistance from HUD and is
subject to the requirements of Section 3 of the Housing
and Urban Development Act of 1968, as amended, i2 U.S.C.
1701. Section 3 requires that to the greater extent
feasible, opportunities for training and employment be
given to lower-income persons within the unit of local
government or the metropolitan area in which the project
is located, and that contracts for work in connection
with the project be awarded to eligible business concerns
which are located in, or .owned in substantial part by,
persons residing in the same metropolitan', area as the
project.
1. Conflict of interest regulations as contained in 24 CFR
570.611; which require, among other things, that except
for approved eligible administrative or personnel costs,
no person who is an employee, agent, consultant or
officer of the SUBRECIPIENT may obtain a', personal or
financial interest or benefit from the activity under
this Agreement, or have an interest in any contract,
subcontract, or agreement with respect thereto, or the
proceeds thereunder, either for themselves or those with
whom they have family or business ties, during their
tenure or for one year thereafter. Upon written request
of the AGENCY, the CITY may request the U.S. Department
of Housing and Urban development to grant an exception to
the foregoing requirement on a case-by-case basis in
accordance with 24 CFR 570.611 (d) .
M. The SUBRECIPIENT will use its best efforts to afford
minority and women-owned business enterprises the maximum
practicable opportunity to participate in the performance
of this contract. As used in this contract, the term
'minority and female business enterprise means a business
at least fifty-one (51) percent owned and controlled by
minority group members or women. For the purpose of this
definition, "minority group members" are Afro-Americans,
Spanish-speaking, Spanish surnamed or Spanish-heritage
8
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......... ......... ......... ......... .........
......................................................................................
Americans, Asian-Americans, and American Indians. The
CITY may rely on written representations by SUBRECIPIENT
regarding their status as a minority and female business
enterprise in lieu of an independent investigation.
n. The SUBRECIPIENT agrees to comply with the requirements
of the Secretary of Labor in accordance with the Davis-
Bacon Act as amended, the provisions of Contract Work
Hours, and Safety Standards Act, the Copeland (Anti-
Kickback) Act (40 U.S.C. 276, 327-333) and all other
applicable federal, state and local laws and regulations
pertaining to labor standards insofar as those acts apply
to the performance of this contract. The SUBRECIPIENT
shall maintain documentation which demonstrates
compliance with hour and wage requirements of this part.
Such documentation shall be made available to the CITY
for review upon request.
The SUBRECIPIENT agrees that, except with respect to the
rehabilitation or construction of residential property
designed for residential use for less than (8)
households, all contractors engaged under contracts in
excess of $2,000 for construction, renovation or repair
of any building or work financed in whole or part with
assistance provided under this contract, shall comply
with federal requirements pertaining to such contracts
and with the applicable requirements oft he regulations
of the Department of Labor, under 29 CM, Parts 1,3,5,
and 7 governing the payment of wages and ration of
apprentices and trainees to journeymen; provided, that if
wage rates higher than those required under the
regulations are imposed by the state or local law,
nothing hereinunder is intended to relieve the
SUBRECIPIENT of its obligation, if any, to require
payment of the higher wage. The SUBRECIPIENT shall cause
or require to be inserted in full, in all such contracts
subject to such regulations, provisionsmeeting the
requirements of this paragraph, for such 'contracts in
excess of $10,000.
o. Lead Based Paint. The AGENCY agrees that any
construction or rehabilitation structures with assistance
provided under this contract shall be subject to HUD Lead
Based Paint Regulations at 24 CFR Part 35, and in
particular Sub-part B: thereof. Such regulations pertain
to all HUD-assisted housing and require that all owners,
prospective owners, and tenants of properties constructed
prior to 1978 be properly notified that such properties
may include lead--based paint and explain the symptoms,
treatment, and precautions that should be taken when
dealing with lead-based paint poisoning.
9
p. Equal Employment Opportunity. All contracts shall
contain a provision requiring compliance with E.G. 11246,
"Equal Employment Opportunity," as amended by E.O. 11375,
"Amending Executive Order 11246 Relating to Equal
Employment Opportunity, " and as supplemented by
regulation at 41 CFR part 60, "Office of Federal Contract
Compliance Programs, Equal employment Opportunity,
Department of Labor.
q. Copeland "Anti-Kickback" Act (18 U.S.C. 874 and 40 U.S.C.
276C) . All contracts and subgrants in excess of $2,000
for construction or repair awarded by recipients and
subrecipients shall include a provision for compliance
with the Copeland "Anti-Kickback" Act (18 U.S.C. 874) as
supplemented by Department of Labor regulations (29 CFR
part 3 "Contractors and Subcontractors on Public building
or Public Work Financed in Whole or In Part by Loans or
Grants from the United States") . The Act provides that
each contractor or subrecipient shall be prohibited from
inducing by any means, any person employed in the
construction, completion, or repair of public works, to
give up any part of the compensation to ' which he is
otherwise entitled. The recipient shall report all
suspected or reported violations to the Federal awarding
agency.
r. Clean Air Act (42 U.S.C. 7401 et. seq. ) and the Federal
Water Pollution Control Act (33 U.S.C. 1251 et. seq.) , as
amended. Contracts and subgrants of amounts', in excess of
$100,000 shall contain a provision that requires the
recipient to agree to comply with all applicable
standards, orders or regulations issued pursuant to the
Clean Air Act (42 U.S.C. 7401 et. seq. ) and. the Federal
Water Pollution Control Act as amended (33 U.S.C. 1251
et. seq. ) . Violations shall be reported to the Federal
awarding agency and the Regional Office of the
Environmental Protection Agency (EPA) .
S. Debarment and suspension (E.O. 12549 and 12689) . No
contract shall be made to parties listed on the General
Services Administration's List of Parties Excluded from
Federal procurement or Nonprocurement Programs in
accordance with E.O. 12549 and 12589, "Debarment and
Suspension. " This list contains the names of parties
debarred, suspended or otherwise excluded by agencies,
and contractors declared ineligible under statutory or
regulatory authority other than E.O. 12549. Contractors
with awards that exceed the purchase threshold shall
provide the required certification regarding its
exclusion status and that of its principal ' employees.
10
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12. Certification
The undersigned certifies, to the best of his or her knowledge
and belief, that:
a. No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or
employee of any Agency, a Member of Congress in
connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan or
cooperative agreement.
b. If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any
Agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to Report
Lobbying, " in accordance with its instructions.
C. The undersigned shall require that the language of this
certification be included in the award documents for all
subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and
cooperative agreements) and that Agency shall certify and
disclose accordingly.
This certification is a material representation of fact upon
which reliance was placed when this transaction was made or
entered into. Submission of this certification is a
prerequisite for making or entering into this transaction
imposed by Section 1352, Title, 31, U.S. Code. Any person who
fails to file the required certification shall be subject to
a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
13. Insurance
City understands and agrees that SUBRECIPIENT is self-insured
for its workers compensation and general liability exposures
and agrees to extend the benefits of this protection to City,
as required in Article 14. Indemnification of this Agreement
11
14. IndeEmnification
SUBRECIPIENT agrees to indemnify, hold harmless, and defend
CITY, its officers, agents, and employees from and against any
and all claims, demands, lawsuits or other actions for damage
or injury to persons or property arising 'i out of the
performance of this Agreement by SUBRECIPIENT or its officers,
employees, partners, directors, or agents.
CITY agrees to indemnify and hold harmless SUBRECIPIENT, its
officers,agents, and employees, from City's share of all
liability, losses, costs, or expenses, including attorney's
fees, arising out of the negligent acts, errors, omissions, of
City, its officers, agents, or employees, arising out of or
connected with this Agreement for its operations.
This provision shall survive any termination of this
Agreement.
15. Amendments
Should Federal or State regulations, laws, funding
requirements or funding amounts applicable to the subject of
this Agreement be adopted or revised during the term, hereof,
this Agreement shall be deemed amended, as necessary, to
assure conformance with such Federal and State requirements.
If such amendments result in a change in the 'funding, the
scope of services, ' or' schedule of the activities to be
undertaken as part of this Agreement, except as necessary to
comply with Federal or state requirement, such modifications
will be incorporated only by written amendment of this
Agreement.
16. Termination of Agreement
CITY or SUBRECIPIENT may terminate this Agreement at any time
by giving written notice of same and specifying the effective
date thereof, at least fifteen (15) days before the effective
date of such termination. If the Agreement is terminated by
CITY as provided herein, SUBRECIPIENT shall be paid for all
work done on behalf of CITY under the terms of this Agreement,
up to the effective date of termination.
11 Inspection of Work
It is understood that periodic review of SUBRECIPIENT's work
under this Agreement may be necessary and the', right to so
review is reserved by CITY. CITY shall have access to any
books, documents, papers and records of SUBRECIPIENT which are
directly pertinent to the work performed under this Agreement
12
fV
with exception to confidential attorney/client materials. The
SUBRECIPIENT hereby agrees to have an annual agency audit
conducted in accordance with OMB Circular A - 128. Any
deficiencies noted in audit reports must be fully cleared by
the SUBRECIPIENT within 30 days after receipt by the
SUBRECIPIENT. Failure of the COUNTY to comply with the above
audit requirements will constitute a violation of this
contract and may result in the withholding of future payments.
18. Cessation of Funding
In the event the Federal funding for this Agreement ceases,
this Agreement is terminated. In the event of unforeseeable
budget adjustments by the Federal Government, this Agreement
is subject to re-negotiation.
19. Project Representation and Notices
CITY and SUBRECIPIENT hereby designate the following agents to
act as project representatives in the matters dealing with the
performance of work under this Agreement and for receipt of
all notices:
CITY: Douglas R. Ward
Community Development Director
CITY OF ANTIOCH
P. 0. Box 5007
Antioch, CA 94531-5007
SUBRECIPIENT:
Mickie Perez, Chief
Housing Rehabilitation Coordinator
Neighborhood Preservation Program
651 Pine St. , 4th floor
Martinez, CA 94553-0152
13
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0
La(cam
(Page 14 Intentionally left blank)
1
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IN WITNESS WHEREOF, this Agreement is executed by the City of
Antioch and by the County of Contra Costa:
CITY OF ANTIOCH COUNTY OF CONTRA COSTA
,,rte
7� .
By:
DOUG R. WARD Cha f Ko of supervisors
Comm. Dev. Department
APPROVED AS TO FORM ATTESTED
Phil Batchelor, Clerk of the
Board of Supervisors and
CountyAdministrator
By: By:
WILLIAM R. GALSTAN DEP Y
City Attorney
CERTIFICATION:
By: �
MICKIE PER Z
Housing Rehabilitation
Coordinator
APPRO ED AS TO FORM:
By:
t
LILLIAN FU I
DEPUTY COUNTY ' COUN EL
PMH.\o:\commdev\planl\cdbg\98-99\agntown2.reh
15
44,Gd
ATT.A.CHNON`r "Ail
owner-occupied Housing Rehabilitation
Revolving loan program provides leveraged zero or loci interest
deferred loans to rehabilitate owner-occupied housing for
low/moderate income households. Target area is generally
bordered by Cavallo Road, "I." Street, Worrell/Putnam Drives and
San Joaquin River. Additional areas include the area surrounding
Turner Elementary School and the area northeast of Mnaker and E.
13th Street.
Building Inspection Department Contra, Carlos Baitodano
Costa
Director of Building Inspection
PROPERTY CONSERVATION DIVISION
NEIGHBORHOOD PRESERVATION PROGRAM
WEAT14ERIZATION PROGRAM County
651 Pine Street,4TH Floor
Martinez,California 94553.0152
PCD (925)335-1111 , .
NNP (925)335-1137 3
WP (925)335-1116 nr
FAX (925)646-4450 ATTACF MENT 11$11
CITY OF ANTIOCH
NEIGHBORHOOD PRESERVATION PROGRAM
BUDGET FOR 1998-99 FISCAL YEAR,
Allocation $100,000
5 households to be assisted at $16, 500 $82, 500
Administrative costs @ $3,500 - $17,500
CCC 'Building Inspection matching admin = $11,000
_ _ IY17
.................................................................................................... .......
................................... ............................
................................
TO: BOARD OF SUPERVISORS Contra
Costa
FROM: Dennis M. Barry, AICP County
Community Development Director
DATE: January 19, 1999
SUBJECT: CENTRAL CONTRA COSTA SOLID WASTE AUTHORITY GRANT APPLICATION
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
AUTHORIZE the Community Development Department to submit a grant application
to the Central Contra Costa Solid Waste Authority (CCCSWA) for a conservation/
recycling education program. The grant minimum is $250, the maximum is $5000
(however, at the CCCSWA Board's discretion grants may exceed $5000).
FISCAL IMPACT
No impact to the County General Fund.
BACKGROUNDIREASONS FOR RECOMMENDATIONS
The CCCSWA is initiating a grant program. Applications will be accepted from public
or private entities who are, or will be, conducting a project that furthers CCCSWA's
interests in waste prevention, landfill diversion and other related goals. CCCSWA is
looking for innovative projects and is offering a total of $50,000 in many small 'mini-
grants' in the 1999 calendar year. The project must have an impact in the CCCSWA
service area. The CCCSWA service area is comprised of Danville, Lafayette, Moraga,
Orinda, Walnut Creek, and many unincorporated areas of central Contra Costa
County.
CONTINUED ON ATTACHMENT: � YES SIGNATURE-J
ACTION OF BOARD ON e-Lto �nrq 17 APPROVED AS RECOMMENDED -X lBq44M
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT:-ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
-JSajn6 iA,��,�I Lli 12f�
Contact: Lorna Brown (925/335-1231) ATTESTED , =
cc: Community Development Department (CDD) PHIL BATCHELAR, CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
BY DEPUTY
j:%...\1btow%\cccswa.bd1
11.1.1111,.....11............I...........................................................................................................................................-
........................................................................................ .....
CONTRA COSTA SOLID WASTE AUTHORITY GRANT APPLICATION
January 19, 1999
Page 2
The Department proposal will be for a comprehensive, proactive environmental
program that would be offered to the 46 public and private schools in the
unincorporated areas of Contra Costa County, 11 of which are within the CCCSWA
service area. This program is a multi-page action packet that is jmodeled after a
similar program developed by the Central States Education Center in the State of
Illinois. It has met with great success, with over 400 participating public and private
entities. This action packet would be offered to participating schools.
To complete this voluntary program, schools would be required to complete four
action areas. There is a choice of eight action areas; Recycle, Buy Recycled, Reduce
Toxins, Waste Prevention, Write to a Manufacturer, Environmental Curriculum,
Become a CRV Drop- off Site (fund raiser) and School Composting. There are support
documents in the action packet such as a Sample Written Plan, How ito Form a Green
Team, Kick-off Event Ideas and Resources.
After a school completes its four actions the school would fill out a certification
request and send it to our department. Upon certification they are sent a mounted
Certificate of Completion and a written summary of their actions which is also
mounted for display. In addition, a book of all written summaries will be compiled
and distributed to all certified schools. This can serve as a great source of ideas for
schools in ensuing years and will hopefully spur a bit of healthy, innocuous
competition benefiting the environment. Schools must complete four new actions
each year to be re-certified annually. We see this as an ongoing program, however,
this grant application must be limited to program costs for 1999.
Diversion quantities will be reported by schools to our department each year in their
certification report. The Central States Education Center has reported many certified
entities in their program who have reduced waste by 50% or more. We hope to
approach this kind of success.
3:X.AL13R0W\CCCSWA.13D1
.......1.11..............................................................................................
..........I..,..................................................
SEE 0.126 ORIGINAL BOARD ORDER Cr
Contra
Costa
TO: REDEVELOPMENT AGENCY/BOARD OF SUPERVISORS Courzy
FROM: Phil Batchelor
Executive Director
DATE: January 12, 1999
SUBJECT: Pedestrian/Bicycle Overcrossing Program,Pleasant Hill BART
SPECIFIC REQUEST(S)OR RECOMMENDATIONS(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
Approve and Authorize the Deputy Director- lZedevelopment and the Public Works Director to sign a contract between the
County Redevelopment Agency and the County of Contra Costa for preliminary engineering and cost estimating for the Pedestrian
Overcrossing Program at the Pleasant Hill BART Station Area.
FISCAL IMPACT
No General Fund money will be used on these projects. The total estimated contract amount is$20,000. The project is included
in the Agency budget,adopted for the use of Bond Proceeds,Tax Increments,and Specific Plan Fees.
BACKGROUND/REASONS FOR RECOMMENDATIONS
A major improvement in the Pleasant Hill BART Station Area is the development of a pedestrian/bicycle overcrossing program.
The recently adopted Pleasant Hill BART Station Area Specific Plan provided for overcrossings at Treat Boulevard and Oak
Road,and Treat Boulevard and the Iron Horse Trail. The Redevelopment Agency is seeking outside funding for some elements
of this program. To enhance the competitiveness of the funding applications the Agency needs to provide data that Public Work
can provide as a result of a preliminary engineering process. In addition the Agency will be con cting a community based design
program that will need technical support from Public Works.
3n
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF EXECUTIVE DIRECTOR C MMENDATIO OF AGENCY COMM EE
—APPROVE OTHER
SIGNATURE(S):
ACTION OF AGENCY ON
APPROVED AS RECOMMENDED OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT TRUE AND CORRECT COPY OF AN
WYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE REDEVELOPMENT AGENCY
ON THE DATE SHOWN.
Contact: Jim Kennedy
335-1255
ATTESTED
cc: Community Development PHIL BATCHELOR,
Redevelopment Agency AGENCY SECRETARY
Auditor-Controller
Public Works
BY DEPUTY
JK:kg
wp6\9812\bos I 19.wpd