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HomeMy WebLinkAboutMINUTES - 01191999 - C55-C62 TO! BOARD OF SUPERVISORS FROM; TONY COLON, DIRECTOR COMMUNITY SERVICES DEPARTMENT DATE: January 19, 1999 SUBJECT: APPROVAL OF FUNDING RE-APPLICATION TO THE CALIFORNIA DEPARTMENT OF EDUCATION. SPECIRC REQUEST(S)OR RECOW4ENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: APPROVE and AUTHORIZE the Community Services Director or designee to submit a funding application to the California Department of Education for a maximum reimbursable amount of $4,537,657 for the period from July 1, 1999 through June 30, 2000 to continue the provision of general child care and state preschool services. Ii. FINANCIAL IMPACT: No County funding is required. Funding is from. the California Department of Education and, if the application's contracts are re-certified, will be reflected in the Department's FY 99100 budget during the County budget process. III. CHILDREN'S IMPACT STATEMENT: The Community Services Department Child Development Program supports two of Contra Costa County's community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health to low-income children throughout Contra Costa County. IV. REASONS FOR RECOMMENDATIONS/BACKGROUND: On June 16 and July 28, 1998, the Board approved State Agreements with the California Department of Education (State) for valuable general child care and preschool services to program';eligible children residing in the County from July 1, 1998 through June 30, 1999. Contracts are renewed annually-until either the County or the State decides to terminate funding. The Department is required to apply annually for recertification of said contracts in order to continue providing general child care and state preschool services. Rather than submit separate applications for recertification of each individual State Agreement (County #39-801, #39-809, #39-812, #39-X849), the State allows the Department to submit a comprehensive application for recertification. Approval of this application by the State will enable the County to continue to provide general child care and state preschool services to program eligible children residing in the County, CONTINUED ON ATTACHMENT: SIGNATURE: /Y RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE _OTHER S10tj 4tv,4�1 ACTION OF BOARD ON m k w st / APPROVED AS RECOMMENDED _..__ VOTE OF SUPERVISORS I HEREBY CERPITY THAT THIS IS A TRUE UNANIMOUS(ABSENT ' 491"G 1 AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES s AND ENTERED ON THE MINUTES OF TIM BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CONTACT: TONY COL6N,313-7350 AT"I'ESTIiD �'+ PHIL BATE , O THIS BOARD OF CAOSUPRRXISOR$ NI)COUNTY ADMINISTRATOR CSS *ar7 J5; j sft.Y 4 T BY DEPUTY M382 (10188) TO. BOARD OF SUPERVISORS William Walker, M.D. , Health Services Director FROM: By: Ginger Marieiro, Contracts Administrator rt Contra Costa DATE: January6, 1999 County SUBJECT: Approve Standard Agreement (Amendment) #29-392-11 with the State Emergency Medical Services Authority SPECM REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECUNG!C MATION( ) ; Approve and authorize the Health Services Director, or his designee (Art Lathrop) , to execute on behalf of the County,;% Standard Agreement (Amendment) #29-392-11 (State #EMS-7011, 1) with the State Emergency Medical Services Authority, for the, Regional Medical Disaster Planning Project . FISCAL IMPACT None. B,A;CIC0gM4D/REASON(S) FOR RECOMMENDATI ON(S) On August 5, 1997, the Board of Supervisors approved Standard Agreement #29-392-10, to provide funding for the Regional Medical ' Disaster Planning Project during FY 1.997/98 . This Agreement allows staff to enhance the County' s disaster preparedness by improving coordination between cities, hospitals, Emergency Medical Services and State Emergency Medical Services Authority in the event of an earthquake. Approval of this Standard Agreement (Amendment) will allow minor' revisions of line items in the budget, with no change in the original payment limit of $80, 000'. Two certified/sealed copies of this Board Order should be returned ' to the Contracts and Grants Unit . t f O TI TT SIGNAt alG RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER G ACTION OF BOARD ON e-- � r t '� ,V� Af_ APPROVED AS RECOMMENDED X _ -Q r- VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS {ASSENT f ti' �} AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF TIME BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN, ATTESTED PHIL BATCHELOR,CLMK OF TAE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact person: Art Lathrop (646-4690) CC: Health Services (Contracts) State EMS Authority BY DEPUTY` TO: BOARD OF SUPERVfSORS William Walker, M.D. , Health Services Director FROM: By: Ginger Marieiro, Contracts Administrator r, .. Contra Costa DATE: January 6, 1999 County suB.EcT. Approval of Grant Agreement #29-501-1 From the >Corporation for Supportive Housing SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECQM1 ATIt3N(S) Approve and authorize the Health Services Director or his designee (Donna Wigand, LCSW) to execute on behalf of the County, Grant Agreement #29-501-1 with the Corporation for Supportive Housing', for the period from November 17, 1998 through December 31, 1999, in the amount of $123, 068, for the West County Health, Housing and Integrated Services Network. FISCAL IMPACT: Approval of this Grant Agreement will result in $1.23 , 068 from the Corporation for Supportive Housing for the WestCounty Health, Housing and Integrated Services Network. No County funds are required.. BA ItGROM4D IREASON(S) FOR RECt MEMATION W : On June 16, 1998, the Board of Supervisors approved Agreement #29-- 501 with The Corporation for Supportive Housing, for the period from November 1, 1997 through June 30, 1998 to provide' funding for establishment of a Regional Health, Housing and Integrated Services Network to support the implementation and expansion of appropriate client-centered services linked to permanent housing for persons who are homeless, recently homeless, or at risk of homelessness, including persons who have special needs, such as mental illness, HIV/AIDS, and/or a history of substance abuse problems. This Grant Agreement ##29-501-1 provides funding to continue this project during FY 1998/99 . Three certified copies of the Board Order should be returned to the Contracts and Grants Unit . RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE X APPROVEOTHER SIGNATURF.M: L�Z� ACTION OF BOARD ONJ3 lc f t� / 1' APPROVED AS RECOMMENDED ,C VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (A SENT �: } AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES:- --- AND ENTERED ON THE MINUTES OF THE BOARD ASSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED /Z ZYW PHIL BATCHELOR,C60K,OF TUE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: Manna Wigand .(33.3-6411) CC: Health Services (Contracts) Corporation for Supportive Housing BY DEPUTY 0.59 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY,STATE OF CALIFORNIA RESOLUTION NO. 99/3 7 WHEREAS,the Board of Supervisors of the County of Contra Costa desires to undertake a certain project designated Violence Against Women(VAW)Probation Specialized Unit to be funded in part from funds made available through the Violence Against Women Act Program administered by the Office of Criminal Justice Planning(hereafter referred to as OCJP). NOW,THEREFORE,BE IT RESOLVER that the County Probation Officer of the Contra Costa County Probation Department is authorized, on its behalf to submit the attached proposal to OCJP and is authorized to sign and approve on behalf of the Contra Costa County Board of Supervisors the attached titrant Award Agreement including any extensions or amendments thereof. BE IT FURTHER RESOLVER that the applicant agrees to provide all matching funds required for said project(including any amendment thereof)under the Program and the funding terms and conditions of OCJP and that the cash match will be appropriated as required. IT IS AGREED that any liability arising out of the performance of this Grant Award Agreement,including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and OCJP disclaim responsibility for any such liability. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body. I hereby certify that the foregoing is a true and correct copy of the resolution adopted by the Board of Supervisors of Contra Costa County on the date aforesaid by the following: Vote: (5) Ayes: SUPERVISORS GIOIA, UILKEMA, GERBER, DESAULNIER and CANCIAMILLA Noes: NONE Absent: NONE Abstain: NONE Witness my hand and Seal of the Board of supervisors affixed on this /9X/: day of January, 1999. PHIL BATCHELOR,Clerk of the Board of supervisors and County Administrator By: Deputy Clerk RESOLUTION 99/37 113 ..._.. .._- .. .. _...... .. . ......... .............................................................. Probation Department Contra Terrence Starr County Probation Officer Administrative Offices Costa 50 Douglas Drive, Suite 201 County Martinez,California 94553-8500 � c (925)313-4180 FAX(925) 313-4191 �to �Vf December 30, 1998 r,�cflax,� Contra Costa County Board of Supervisors 651 Pine Street Martinez, CA 94553 Dear Board Members: RE: Violence Against Women Probation Specialized Unit Program I am very pleased to announce that the Contra Costa County Probation Department has been selected to receive funding by the Violence Against Women Probation Specialized Units Program of the Office of Criminal Justice Planning. Our Department was one of six successful applicants in this statewide competitive endeavor. The Probation Department will receive $110,000 per year for the grant award period beginning April 1, 1999 and ending March 31, 2000. We are required to augment the funds with a nominal cash match of$36,667 per year. This is a three year project, thus the grant is financially significant. The grant funds two Senior Deputy Probation Officers who will join our two domestic violence specialists currently involved in the intensive supervision and treatment of felony domestic violence offenders,victim assistance and protection programs and collaborative efforts with law enforcement agencies throughout Contra Costa County. The Probation Officers in these two newly created positions will participate in our County's Advisory Council Against Domestic Violence,work with domestic violence treatment providers to assure high standards, and receive special training in all issues related to domestic violence throughout the coming year. I would like to express my appreciation to my staff members who worked diligently on the grant proposal, Probation Manager Roy Rochelle, Probation Supervisor Jim Heiser and Administrative Services Officer Jim Morphy. I would like to extend my special thanks to grant writer Linda Cherry. The development of the grant proposal was made possible through the approval of the County Administrator's Office and was funded by the Grant Revenue Improvement Program CCC Board of Supervisors December 30, 1998 Page 2 (GRIP). The Probation Department remains committed to ending domestic violence in our County and assisting current victims in every possible way. This grant is a substantial contribution to that effort. Respectfully, Terrence Starr County Probation Officer TS/RR:ds cc: Phil Batchelor, County Administrator Warren Rupf, Sheriff-Coroner Gary Yancey, District Attorney Charles James, Public Defender Clerk of the Board Wdvgrant.98 Y3 C.6q TO: BOARD OF SUPERVISORS FROM: Anne Cain,Acting County Librarian DATE: December 21, 1998 SUBJECT: Internet Workstations from the California State Library SPECIFIC REQUEST(S)OR R COMMENDATIONS)& BACKGR UND AND JUSTIFICATION RECOMMENDATION: Authorize the Acting County Librarian to apply for and accept two Internet workstations for public access and staff training on use of the Internet from the California State Library for the Oakley Library. FINANCIAL IMPACT: The chant will provide $61,000 for purchase of the two workstations. No matching funds are required. The library's contribution will include staff time to attend five training sessions and work with a community partner to implement the program in Oakley, and support staff time to purchase and install the workstations. BACKGROUND: In two previous California State Library grant cycles in 1994 and 1995, the library applied and received Internet workstations for 19 libraries: Central, Antioch, Brentwood, Clayton, Concord, Danville, El Cerrito, EI Sobrante, Kensington, Lafayette, Martinez, Moraga, Orinda, Pinole, Pittsburg,; San Pablo, San Ramon, Walnut Creek and Ygnacio Valley. The program has provided dedicated Internet access workstations for the public and training for the volunteer docent programs at all these sites. Expanding the program to Oakley at this time will further enhance the new services at Oakley' Library's planned joint-use library facility at Freedom High School in Oakley. CONTINUED ON ATTACHMENT: Y SIGNATURE RECOMMENDATIONOF COUNTY ADMINISTRATOR F_�RECOMMENDATIONOF BOARD COMMITTEE Z AP'P'ROVE OTHER SIGNATURES;: ACTION OF BOARD ON APPROVED AS RECOMMENDED 5Z B VOTE of SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN UNANIMOUS(ABSENT .Z2,Q" } ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF AYES: NOES: SUPERVISORS ON THE DATE SHOWN, ABSENT: - ABSTAIN: Contact: Cindy Brittain,(926)646-6438 ATTESTED C: �.�r C�U _.19 L PHIL BATCHELOR,oLERK 00 THE BOARD OF cc: County Library SUPERVISORS AND COUNTY ADMINISTRATOR County Administrator County Auditor B , Y ., � ?',�'._•� ,Deputy o:lboslinfopepi.doc 1 December 21, 1998 .too V Contra TO: BOARD OF SUPERVISORS - Costa FROM: CARLOS BALTODANO, DIRECTOR Count BUILDING INSPECTION DEPARTMENT DATE: JANUARY 19, 1999 SUBJECT: 1998199 Agreement between Contra Costa County and the City of Antioch for the Housing Rehabilitation Loan Program SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION $ , ftMMENI}ATIOM Approve the 1998/99 Housing Rehabilitation Services Agreement with the City of Antioch and Contra Costa County for the Housing Rehabilitation Loan Program and authorize the Chair to execute said agreement. A. City will receive Community Development Block 'Grant (CDBG) funds from the Department of Housing and Urban Development (HUD) as an entitlement to the City pursuant to the provisions of Title I of the Housing and Community Development Act of 1974, as amended. B. The city has approved and authorized the expenditure of one Hundred Thousand dollars ($100,000.00) from said CDBG funds for a housing rehabilitation program for owner-occupants of single-family homes. C. County has the demonstrated experience and qualifications to operate a housing rehabilitation program under the Community Development Block Grant Program. D. Washington Mutual Bank is prepared to assist City and County in achieving the objective of the program by participating with the City and County in the proposed loan program. E. This is the eleventh year the County has contracted with the City of Antioch for these services and the Building Inspection Department recommends approval of the agreement. ' CONTINUED ON ATTACHMENT: 2L YES SIGNATURE RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF 130ARD COMMITTEE �,f"_APPROVE d O ER SIGNATUREIS): ACTION OF BOARD ON I X I Eg APPROVED AS RECOMMENDED X R VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS{ABSENT r'a.,crn� -} AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN:`. BOARD O;SU RIJISORS ON THE DATE SHOWN. ATTESTEcc:Bui#ding#ns}3ection DepartmentATCH ,CL RK OF County Administrator OARD OF SUPERVISORS City of Antioch AND COUNTY ADMINISTRATOR BY DEPUTY CONTRACT BETWEEN THE CITY OF ANTIOCH AND CONTRA COSTA COUNTY FOR HOUSING REHABILITATION This AGREEMENT, entered into this First day of July 1998, by and between the CITY OF ANTIOCH, public body corporate and politic, hereinafter referred to as "CITY" , and COUNTY OF CONTRA COSTA,a political subdivision of the State of California, hereinafter referred to as "SUBRECIPIENT" . RECITALS A. CITY wishes to implement a Owner Occupied Rehabilitation Program as quickly as possible, and as a result, wishes to procure the expertise of an agency currently operating such a program to administer a similar program for the CITY. B. CITY will receive Community Development Block Grant (CDBG) funds from the Department of Housing and Urban Development (HUD) as an entitlement to CITY pursuant to the provisions of Title I of the Housing and Community Development Act of 1974, as amended. C. CITY has approved and authorized the expenditure of One Hundred Thousand Dollars ($100,000) from 1998-99 CDBG Program funds for owner-occupied housing rehabilitation loan program for single family residents in Antioch. D. SUBRECIPIENT has requested funds for an housing rehabilitation revolving loan program. E. SUBRECIPIENT has demonstrated experience and qualifications to operate a revolving loan program to fund housing rehabilitation under the CDBG Program. F. SUBRECIPIENT represents it has the expertise and background to provide such services to the CITY NOW, THEREFORE, in consideration of the recitals and the mutual obligations of the parties as herein expressed, CITY and SUBRECIPIENT agree as follows: 1. Scope of Services SUBRECIPIENT agrees, through its Neighborhood Preservation Program to perform all the functions necessary to make housing rehabilitation loans to low and moderate-income owner 1 r�� _...._. _... _ occupants of single family homes within the CITY's Housing Rehabilitation Target Area, delineated on the attached map hereto as in Attachment "A" and incorporated herein as part of the Agreement. These functions include, but are not limited to the following activities: a. Marketing of housing rehabilitation program in CITY as part of SUBRECIPIENT's overall marketing effort. b. Distribution of applications to interested property owners. C. Consultations with property owners and explanation of rehabilitation program requirements. d. Initial inspection of properties of rehabilitation program applicants and preparation of inspection reports. e. preparation of rehabilitation contract specifications and preparation of inspection reports. f. Assistance to program applicants with the preparation of loan application documents. g. Review and processing of loan application documents and determination of applicants' eligibility for program. h. Compliance with Federal environmental requirements with respect to historic, floodplain management, explosive and flammable operations and toxic chemical/radioactive materials upon completion by CITY of Appendix "A" of the Department of Housing and Urban Development' s Environmental Rehabilitation Review Sheet. i. Review of contractor's bids to determine that all items in contract specifications have been addressed and that proposed costs are reasonable. j . Verification of contractor's licenses and evaluation of contractors' qualifications. This shall include verification for work exceeding $2000 that the contractor has a license from the State Contractors' Board and a business license from the City of Antioch. 2 __..... _._ _.. . .. ................................................................................................................... k. Confirmation that Contractor or subcontractor is not on list of debarred, suspended or ineligible contractors. 1. Periodic progress inspections and final inspection to determine that rehabilitation work has been properly performed in accordance with the terms of the contract. M. Processing of payments to owners/contractors for work completed. n. Collection of loans from property owners. 2 . Eligibility of Loan applicants a. In order for a property owner to be eligible for a rehabilitation loan, applicants must meet the most current low and moderate-income guidelines established by the U.S. Department of dousing and Urban Development for the Community Development Block Grant, and must reside within CITY's Rehabilitation Target Area, described in Attachment "A". b. In all other respects, the guidelines established by SUBRECIPIENT for its Neighborhood Preservation Program shall apply to rehabilitation loans for CITY residents. 3. Remiew of Applications Prior to initiating any action with respect to a rehabilitation application from any CITY resident, SUBRECIPIENT shall submit a copy of application to CITY for CITY review, in order to determine conformance of proposed rehabilitation with CITY policies. CITY shall provide expeditious review of application and notify SUBRECIPIENT in writing of CITY's authorization to proceed with processing of rehabilitation application. 4. Conformance with city codes and Ordinances SUBRECIPIENT shall use its best efforts to ensure that all rehabilitation work carried out under this Agreement is in conformance with CITY Building and Zoning Codes and ordinances. 5. com2ensation for Services 3 4�1 .. ......... ......... ......... ..... _._. ........ ............... ......... ......... ......... .._...... ............ _. ......... ......... ......... .................. ..................................................................................... Upon approval of each rehabilitation loan, SUBRECIPIENT shall .invoice CITY for the amount of the loan to be paid with Community Development Block Grant (CDBG funds) . In addition, SUBRECIPIENT shall periodically invoice CITY for administrative and technical services performed by SUBRECIPIENT in connection with each rehabilitation loan. Such compensation for services shall be at the rate of $75.00 per hour for each hour of time expended by ' SUBRECIPIENT Rehabilitation Specialist on the rehabilitation case, except that the maximum compensation for any rehabilitation case shall be limited to $3, 500.00. It is understood that the compensation rate of $75.00 per hour is for all administrative and technical services in connection with the rehabilitation case, including salary of Rehabilitation Specialist, administrative oversight, clerical assistance, and overhead costs. SUBRECIPIENT shall provide time sheets documenting hours expended on a project basis. See Attachment "B" for budget. 6. Limitation on Funds The total costs incurred by SUBRECIPIENT under this Agreement shall not exceed $100,000 (One Hundred Thousand Dollars) , the amount of CDBG funds allocated by CITY for this rehabilitation program except as permitted by the generation of program income and carryover from previous program year's allocation. 7. 'germ of Agreement The term of this Agreement shall commence on the date first appearing in this Agreement and shall continue until June 30, 1999. This Agreement may be renewed for successive one-year terms at the discretion of CITY and SUBRECIPIENT. 8. Records to be Maintained The SUBRECIPIENT shall maintain all records required by the federal regulations specified in 24 CFR Part 570.506, and that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to. a. Records providing a full description of each activity undertaken; b. Records required to determine the eligibility of activities; C. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; d. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; 4 �st _....._. ......... ............... .. _ .......... _............ _........ ......... ......... ._....... ......... _ _.._..... ......... ......... ......... ......... .... . . .................................................................................... f e. Financial records as required by 24 CFR Part 570.502, and OMB Circular A-110; and f. Other records necessary to document compliance with applicable sections of 24 CFR 570. g. SUBRECIPIENT shall retain records fora period of three years eek that all loan records shall be retained for a period of three yearsafter final loan repayment. 9. Reporting SUBRECIPIENT shall report on quarterly basis the race, ethnicity, handicapped status, gender, familial status and income status of all tenants. Relevant contractor information shall be provided. SUBRECIPIENT shall annually report to CITY on all rehabilitation loans made with CITY entitlement funds, including the name of borrower, address and parcel number, loan amount, the terms of the loans, date of first payment, amount of repayments, type of rehabilitation work completed under the loan, program income received and expended, and program demographic information required for completion of Annual Grantee Performance Report. This report shall be submitted to CITY within 30 days after the end of the program year on June 30. 10. Program Income SUBRECIPIENT shall keep separate accounting of repayments of loan principal and interest earned from loans made with CITY CDBG funds. such program income shall be used for future rehabilitation activity within CITY and shall be applied, after its receipt by SUBRECIPIENT, to the next CITY rehabilitation loan approved by SUBRECIPIENT. Each invoice to CITY for rehabilitation loan funds shall specify as a credit the amount of program income to be applied to each rehabilitation loan. In the event that this Agreement is not subsequently renewed or is otherwise terminated, SUBRECIPIENT agrees to repay unspent grant monies including program income generated under the terms of this Agreement to CITY within 30 days of termination and transfer all accounts receivable attributable to this activity to CITY. The SUBRECIPIENT may use program income during the agreement period for activities permitted under this agreement and shall reduce payment demands for additional funds by the amount of any such program income. The County shall provide the City with an accounting of all program ' income used pursuant to this paragraph. Any interest earned on cash 5 1�01 �016 k advances from the U.S. Treasury is not program income and shall be remitted promptly to the CITY. 11. Compliance with Federal Rgou rements In carrying out the terms of this Agreement, CITY and SUBRECIPIENT shall comply with all applicable Community Development Block Grant Program Regulations as contained in 24 CFR Part 570.502 (a) and Subpart K, except CITY shall be responsible for initiation and completion of environmental review. In addition, SUBRECIPIENT agrees to comply with the following: a. CDBG regulations governing the eligibility of fair housing activities as contained in 24 CFR 570.904. b. The attachments as listed below of the Uniform Administrative Requirements for Grants and Cooperative Agreements to state and local governments '(24 CFR part 85) , as applicable, including: 1. Section 85. 3 , "Definitions" 2 . Section 85.6, "Exceptions" 3 . Section 85.12, "Special grant or subgrant conditions for "high-risk" grantees; 4. Section 85.20, "Standards for financial management systems, " except paragraph (a) ; 5. Section 85.21, "Payment" except as modified by Sec. 570.513 ; 6. Section 85.22, "Allowable costs"; 7. Section 85.26. "Non-federal audits'"; 8. Section 85.32. "Equipment", except in all cases in which the equipment is sold, the proceeds shall be program income; 9. Section 85.33 "Supplies"; 10. Section 85.34 "Copyrights"; 11. Section 85.35. "Subawards to debarred and suspended paragraph; 12. Section 85.36, "Procurement, " except paragraph (a) ; 13 . Section 85.37 "Subgrant"; 14 . Section 85.40 "Monitoring and reporting program performance, "except paragraphs (b) through (d) and paragraph (f) ; 15. Section 85.41, "Financial reporting, except paragraphs (a) , (b) , and (e) ; 16. Section 85.42, "Retention and access requirements for records"; 17. Section 85.43 "Enforcement"; 18. Section 85.44 "Termination for convenience" ; 19. Section 85.51, "Later disallowances and adjustments; and 20. Section 85.52. "Collection of amounts due." 6 _....._. ......... ......... ......... ......... .......................... ._....... ......... ._....... ......... ......... ............. .. ... _......_........................................................ ................................................... C'Gcs C. OMB Circular No. A-87 "Principles for Determining Costs Applicable to Grants and Contracts with State, Local, and Federally recognized Indian Tribal Governments. " d. OMB Circular No. A-128, "Audits of State and Local Governments. " e. Environmental Standards as refined in 24 CFR 570.604. f. "Public Law 88-35211; which refers to Title VI of the Civil Rights Act of 1964, "Affirmative Action Program•', which provides that no person in the United States shall on the ground of race, color or nationalorigin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. The SUBRECIPIENT agrees that it shall be committed to carry out pursuant to the City's specifications an Affirmative Action Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1965, and as subsequently amended, The SUBRECIPIENT shall submit a plan for an Affirmative Action ' Program for approval prior to the award of funds. g. "Public Law 90-284"; which refers to the Fair Housing Act, which states that is the policy of the United States to provide, within constitutional limitations, for fair housing throughout the United States and prohibits any person from discriminating in the sale or rental of housing, the financing of housing, or the provision of brokerage services, including otherwise making unavailable or denying a dwelling to any person, because of race, color, religion, sex, national origin, handicap or familial status and which requires that all programs and activities related to housing and community development be administered in a manner to affirmatively further the policies of the Fair Housing Act. h. Section 109 of Title I of the Housing and Community Development Act of 1974; which states that no person in the United States shall on the ground of race, color, national origin or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with Community Development funds made available pursuant to this act, i. Section 504 of the Rehabilitation Act of 1973; as amended, which states that no otherwise qualified handicapped individual in the United States shall solely by reason of his/her handicap be excluded from 7 ...................................................................................... ......... ......... ......... ............._.. _... ...._.... ......... ......... ......... ......... ......... . .................................................................................................................. ........................................ participation in, be denied the benefits of, or be discriminated against under any program or activity receiving Federal financial assistance. j . Age Discrimination Act of 1975; as amended, which states that no persons in the United States shall, on the basis of age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. k. Section 3 of the Housing and Urban Development Act of 1968; which states the work to be performed under this contract is a project assisted under a program providing direct federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, i2 U.S.C. 1701. Section 3 requires that to the greater extent feasible, opportunities for training and employment be given to lower-income persons within the unit of local government or the metropolitan area in which the project is located, and that contracts for work in connection with the project be awarded to eligible business concerns which are located in, or .owned in substantial part by, persons residing in the same metropolitan', area as the project. 1. Conflict of interest regulations as contained in 24 CFR 570.611; which require, among other things, that except for approved eligible administrative or personnel costs, no person who is an employee, agent, consultant or officer of the SUBRECIPIENT may obtain a', personal or financial interest or benefit from the activity under this Agreement, or have an interest in any contract, subcontract, or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. Upon written request of the AGENCY, the CITY may request the U.S. Department of Housing and Urban development to grant an exception to the foregoing requirement on a case-by-case basis in accordance with 24 CFR 570.611 (d) . M. The SUBRECIPIENT will use its best efforts to afford minority and women-owned business enterprises the maximum practicable opportunity to participate in the performance of this contract. As used in this contract, the term 'minority and female business enterprise means a business at least fifty-one (51) percent owned and controlled by minority group members or women. For the purpose of this definition, "minority group members" are Afro-Americans, Spanish-speaking, Spanish surnamed or Spanish-heritage 8 _........ ......... .........._..._.. . ................._._... .......... ......... ......... ......... ......... _ ......... ......... ......... ......... ......... ...................................................................................... Americans, Asian-Americans, and American Indians. The CITY may rely on written representations by SUBRECIPIENT regarding their status as a minority and female business enterprise in lieu of an independent investigation. n. The SUBRECIPIENT agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis- Bacon Act as amended, the provisions of Contract Work Hours, and Safety Standards Act, the Copeland (Anti- Kickback) Act (40 U.S.C. 276, 327-333) and all other applicable federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this contract. The SUBRECIPIENT shall maintain documentation which demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the CITY for review upon request. The SUBRECIPIENT agrees that, except with respect to the rehabilitation or construction of residential property designed for residential use for less than (8) households, all contractors engaged under contracts in excess of $2,000 for construction, renovation or repair of any building or work financed in whole or part with assistance provided under this contract, shall comply with federal requirements pertaining to such contracts and with the applicable requirements oft he regulations of the Department of Labor, under 29 CM, Parts 1,3,5, and 7 governing the payment of wages and ration of apprentices and trainees to journeymen; provided, that if wage rates higher than those required under the regulations are imposed by the state or local law, nothing hereinunder is intended to relieve the SUBRECIPIENT of its obligation, if any, to require payment of the higher wage. The SUBRECIPIENT shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisionsmeeting the requirements of this paragraph, for such 'contracts in excess of $10,000. o. Lead Based Paint. The AGENCY agrees that any construction or rehabilitation structures with assistance provided under this contract shall be subject to HUD Lead Based Paint Regulations at 24 CFR Part 35, and in particular Sub-part B: thereof. Such regulations pertain to all HUD-assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead--based paint and explain the symptoms, treatment, and precautions that should be taken when dealing with lead-based paint poisoning. 9 p. Equal Employment Opportunity. All contracts shall contain a provision requiring compliance with E.G. 11246, "Equal Employment Opportunity," as amended by E.O. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity, " and as supplemented by regulation at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal employment Opportunity, Department of Labor. q. Copeland "Anti-Kickback" Act (18 U.S.C. 874 and 40 U.S.C. 276C) . All contracts and subgrants in excess of $2,000 for construction or repair awarded by recipients and subrecipients shall include a provision for compliance with the Copeland "Anti-Kickback" Act (18 U.S.C. 874) as supplemented by Department of Labor regulations (29 CFR part 3 "Contractors and Subcontractors on Public building or Public Work Financed in Whole or In Part by Loans or Grants from the United States") . The Act provides that each contractor or subrecipient shall be prohibited from inducing by any means, any person employed in the construction, completion, or repair of public works, to give up any part of the compensation to ' which he is otherwise entitled. The recipient shall report all suspected or reported violations to the Federal awarding agency. r. Clean Air Act (42 U.S.C. 7401 et. seq. ) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et. seq.) , as amended. Contracts and subgrants of amounts', in excess of $100,000 shall contain a provision that requires the recipient to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401 et. seq. ) and. the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et. seq. ) . Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA) . S. Debarment and suspension (E.O. 12549 and 12689) . No contract shall be made to parties listed on the General Services Administration's List of Parties Excluded from Federal procurement or Nonprocurement Programs in accordance with E.O. 12549 and 12589, "Debarment and Suspension. " This list contains the names of parties debarred, suspended or otherwise excluded by agencies, and contractors declared ineligible under statutory or regulatory authority other than E.O. 12549. Contractors with awards that exceed the purchase threshold shall provide the required certification regarding its exclusion status and that of its principal ' employees. 10 r14 _........ ......... ......... ... ................................................................................... ......... ......... ......... ......... ......... .... ................................................................................................................................... . . ........................................................... 12. Certification The undersigned certifies, to the best of his or her knowledge and belief, that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying, " in accordance with its instructions. C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that Agency shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title, 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 13. Insurance City understands and agrees that SUBRECIPIENT is self-insured for its workers compensation and general liability exposures and agrees to extend the benefits of this protection to City, as required in Article 14. Indemnification of this Agreement 11 14. IndeEmnification SUBRECIPIENT agrees to indemnify, hold harmless, and defend CITY, its officers, agents, and employees from and against any and all claims, demands, lawsuits or other actions for damage or injury to persons or property arising 'i out of the performance of this Agreement by SUBRECIPIENT or its officers, employees, partners, directors, or agents. CITY agrees to indemnify and hold harmless SUBRECIPIENT, its officers,agents, and employees, from City's share of all liability, losses, costs, or expenses, including attorney's fees, arising out of the negligent acts, errors, omissions, of City, its officers, agents, or employees, arising out of or connected with this Agreement for its operations. This provision shall survive any termination of this Agreement. 15. Amendments Should Federal or State regulations, laws, funding requirements or funding amounts applicable to the subject of this Agreement be adopted or revised during the term, hereof, this Agreement shall be deemed amended, as necessary, to assure conformance with such Federal and State requirements. If such amendments result in a change in the 'funding, the scope of services, ' or' schedule of the activities to be undertaken as part of this Agreement, except as necessary to comply with Federal or state requirement, such modifications will be incorporated only by written amendment of this Agreement. 16. Termination of Agreement CITY or SUBRECIPIENT may terminate this Agreement at any time by giving written notice of same and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. If the Agreement is terminated by CITY as provided herein, SUBRECIPIENT shall be paid for all work done on behalf of CITY under the terms of this Agreement, up to the effective date of termination. 11 Inspection of Work It is understood that periodic review of SUBRECIPIENT's work under this Agreement may be necessary and the', right to so review is reserved by CITY. CITY shall have access to any books, documents, papers and records of SUBRECIPIENT which are directly pertinent to the work performed under this Agreement 12 fV with exception to confidential attorney/client materials. The SUBRECIPIENT hereby agrees to have an annual agency audit conducted in accordance with OMB Circular A - 128. Any deficiencies noted in audit reports must be fully cleared by the SUBRECIPIENT within 30 days after receipt by the SUBRECIPIENT. Failure of the COUNTY to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. 18. Cessation of Funding In the event the Federal funding for this Agreement ceases, this Agreement is terminated. In the event of unforeseeable budget adjustments by the Federal Government, this Agreement is subject to re-negotiation. 19. Project Representation and Notices CITY and SUBRECIPIENT hereby designate the following agents to act as project representatives in the matters dealing with the performance of work under this Agreement and for receipt of all notices: CITY: Douglas R. Ward Community Development Director CITY OF ANTIOCH P. 0. Box 5007 Antioch, CA 94531-5007 SUBRECIPIENT: Mickie Perez, Chief Housing Rehabilitation Coordinator Neighborhood Preservation Program 651 Pine St. , 4th floor Martinez, CA 94553-0152 13 /`y 0 La(cam (Page 14 Intentionally left blank) 1 14 _ _....._. ......... .._...... ...... ........ ......... ......... .......... ........ ......... ......... ......... ......... ......... ......... ..............._.... _. .. .._._.. ......... ......... . ........ ......... IN WITNESS WHEREOF, this Agreement is executed by the City of Antioch and by the County of Contra Costa: CITY OF ANTIOCH COUNTY OF CONTRA COSTA ,,rte 7� . By: DOUG R. WARD Cha f Ko of supervisors Comm. Dev. Department APPROVED AS TO FORM ATTESTED Phil Batchelor, Clerk of the Board of Supervisors and CountyAdministrator By: By: WILLIAM R. GALSTAN DEP Y City Attorney CERTIFICATION: By: � MICKIE PER Z Housing Rehabilitation Coordinator APPRO ED AS TO FORM: By: t LILLIAN FU I DEPUTY COUNTY ' COUN EL PMH.\o:\commdev\planl\cdbg\98-99\agntown2.reh 15 44,Gd ATT.A.CHNON`r "Ail owner-occupied Housing Rehabilitation Revolving loan program provides leveraged zero or loci interest deferred loans to rehabilitate owner-occupied housing for low/moderate income households. Target area is generally bordered by Cavallo Road, "I." Street, Worrell/Putnam Drives and San Joaquin River. Additional areas include the area surrounding Turner Elementary School and the area northeast of Mnaker and E. 13th Street. Building Inspection Department Contra, Carlos Baitodano Costa Director of Building Inspection PROPERTY CONSERVATION DIVISION NEIGHBORHOOD PRESERVATION PROGRAM WEAT14ERIZATION PROGRAM County 651 Pine Street,4TH Floor Martinez,California 94553.0152 PCD (925)335-1111 , . NNP (925)335-1137 3 WP (925)335-1116 nr FAX (925)646-4450 ATTACF MENT 11$11 CITY OF ANTIOCH NEIGHBORHOOD PRESERVATION PROGRAM BUDGET FOR 1998-99 FISCAL YEAR, Allocation $100,000 5 households to be assisted at $16, 500 $82, 500 Administrative costs @ $3,500 - $17,500 CCC 'Building Inspection matching admin = $11,000 _ _ IY17 .................................................................................................... ....... ................................... ............................ ................................ TO: BOARD OF SUPERVISORS Contra Costa FROM: Dennis M. Barry, AICP County Community Development Director DATE: January 19, 1999 SUBJECT: CENTRAL CONTRA COSTA SOLID WASTE AUTHORITY GRANT APPLICATION SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS AUTHORIZE the Community Development Department to submit a grant application to the Central Contra Costa Solid Waste Authority (CCCSWA) for a conservation/ recycling education program. The grant minimum is $250, the maximum is $5000 (however, at the CCCSWA Board's discretion grants may exceed $5000). FISCAL IMPACT No impact to the County General Fund. BACKGROUNDIREASONS FOR RECOMMENDATIONS The CCCSWA is initiating a grant program. Applications will be accepted from public or private entities who are, or will be, conducting a project that furthers CCCSWA's interests in waste prevention, landfill diversion and other related goals. CCCSWA is looking for innovative projects and is offering a total of $50,000 in many small 'mini- grants' in the 1999 calendar year. The project must have an impact in the CCCSWA service area. The CCCSWA service area is comprised of Danville, Lafayette, Moraga, Orinda, Walnut Creek, and many unincorporated areas of central Contra Costa County. CONTINUED ON ATTACHMENT: � YES SIGNATURE-J ACTION OF BOARD ON e-Lto �nrq 17 APPROVED AS RECOMMENDED -X lBq44M VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT:-ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. -JSajn6 iA,��,�I Lli 12f� Contact: Lorna Brown (925/335-1231) ATTESTED , = cc: Community Development Department (CDD) PHIL BATCHELAR, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY j:%...\1btow%\cccswa.bd1 11.1.1111,.....11............I...........................................................................................................................................- ........................................................................................ ..... CONTRA COSTA SOLID WASTE AUTHORITY GRANT APPLICATION January 19, 1999 Page 2 The Department proposal will be for a comprehensive, proactive environmental program that would be offered to the 46 public and private schools in the unincorporated areas of Contra Costa County, 11 of which are within the CCCSWA service area. This program is a multi-page action packet that is jmodeled after a similar program developed by the Central States Education Center in the State of Illinois. It has met with great success, with over 400 participating public and private entities. This action packet would be offered to participating schools. To complete this voluntary program, schools would be required to complete four action areas. There is a choice of eight action areas; Recycle, Buy Recycled, Reduce Toxins, Waste Prevention, Write to a Manufacturer, Environmental Curriculum, Become a CRV Drop- off Site (fund raiser) and School Composting. There are support documents in the action packet such as a Sample Written Plan, How ito Form a Green Team, Kick-off Event Ideas and Resources. After a school completes its four actions the school would fill out a certification request and send it to our department. Upon certification they are sent a mounted Certificate of Completion and a written summary of their actions which is also mounted for display. In addition, a book of all written summaries will be compiled and distributed to all certified schools. This can serve as a great source of ideas for schools in ensuing years and will hopefully spur a bit of healthy, innocuous competition benefiting the environment. Schools must complete four new actions each year to be re-certified annually. We see this as an ongoing program, however, this grant application must be limited to program costs for 1999. Diversion quantities will be reported by schools to our department each year in their certification report. The Central States Education Center has reported many certified entities in their program who have reduced waste by 50% or more. We hope to approach this kind of success. 3:X.AL13R0W\CCCSWA.13D1 .......1.11.............................................................................................. ..........I..,.................................................. SEE 0.126 ORIGINAL BOARD ORDER Cr Contra Costa TO: REDEVELOPMENT AGENCY/BOARD OF SUPERVISORS Courzy FROM: Phil Batchelor Executive Director DATE: January 12, 1999 SUBJECT: Pedestrian/Bicycle Overcrossing Program,Pleasant Hill BART SPECIFIC REQUEST(S)OR RECOMMENDATIONS(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS Approve and Authorize the Deputy Director- lZedevelopment and the Public Works Director to sign a contract between the County Redevelopment Agency and the County of Contra Costa for preliminary engineering and cost estimating for the Pedestrian Overcrossing Program at the Pleasant Hill BART Station Area. FISCAL IMPACT No General Fund money will be used on these projects. The total estimated contract amount is$20,000. The project is included in the Agency budget,adopted for the use of Bond Proceeds,Tax Increments,and Specific Plan Fees. BACKGROUND/REASONS FOR RECOMMENDATIONS A major improvement in the Pleasant Hill BART Station Area is the development of a pedestrian/bicycle overcrossing program. The recently adopted Pleasant Hill BART Station Area Specific Plan provided for overcrossings at Treat Boulevard and Oak Road,and Treat Boulevard and the Iron Horse Trail. The Redevelopment Agency is seeking outside funding for some elements of this program. To enhance the competitiveness of the funding applications the Agency needs to provide data that Public Work can provide as a result of a preliminary engineering process. In addition the Agency will be con cting a community based design program that will need technical support from Public Works. 3n CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF EXECUTIVE DIRECTOR C MMENDATIO OF AGENCY COMM EE —APPROVE OTHER SIGNATURE(S): ACTION OF AGENCY ON APPROVED AS RECOMMENDED OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT TRUE AND CORRECT COPY OF AN WYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE REDEVELOPMENT AGENCY ON THE DATE SHOWN. Contact: Jim Kennedy 335-1255 ATTESTED cc: Community Development PHIL BATCHELOR, Redevelopment Agency AGENCY SECRETARY Auditor-Controller Public Works BY DEPUTY JK:kg wp6\9812\bos I 19.wpd