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HomeMy WebLinkAboutMINUTES - 02021999 - SD2 FHS # y TO; BOARD OF SUPERVISORS CONTRA 00 COSTA FROM: Family and Human Services Committee , COUNTY DATE. February 2, 1999 cour�r� SUBJECT: Status Report on the Juvenile Systems Planning Advisory Committee (JSPAC) SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIOMIS). I. ACCEPT the attached report from the Juvenile Systems Planning Advisory Committee (JSPAC) On their current focus and activities, including: Juvenile Mall replacement >_ Grin Allen Rehabilitation Facility expansion Juvenile ball expansion SafeFutures program >_ Girls program . CONCUR with the recommendation of JSPAC to provide informational meetings for the neighbors surrounding Juvenile Hall to brief them on the Juvenile Mall replacement project, 3. REQUEST the County Administrator to provide information on how the County will be financing its proposed 30% match for the Juvenile Hall replacement project grant application. 4. REQUEST the County Administrator to provide a report on the status of construction of the girls program project and urge the County Administrator to take any action possible to accelerate its completion. CONTINUED ON ATTACHMENT: X--YES SIGNATURE, RECOMMENDATION OF COUNTY ADMINISTRATOR—RECOMMENDATION Of BOARD COMMITTEE —APPROVE —OTHER SIGNATURES): MARK DESAULNIER AYLE B.ulMA ACTION OF BOARDON � �° 77-77 APPROVED AS RECOMMENDED _ VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT } �:' .r } TRUE AND CORRECT COPY OF AN AYES; NOES: ACTION TAKEN AND ENTERED ABSENT. ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contac Sara Hoffman,335-1090 � 57 ATTESTED �`� �����-���r� A �,�'�` PHIL BATC LOR,°Ci.ERk O�-F THE BOARD OF SUPERVISORS oe: CAO AND COUNTY ADMINISTRATOR George Roemer,GAO `terry Stag,Probation Chris Adams,JSPAC(via Probation) BY � .-° _.r ,«;� r.• ,DEPUTY FHS#3 BACKGROUND/REASONS FOR RECOMMENDATIONS: At its January 25, 1999, the Family and Human Services Committee heard the attached report on the status of Juvenile Systems Planning and Advisory Committee (JSPAC) activities by its chair, Chris Adams. The report covers the status of Juvenile Wall replacement Cerin Allen Rehabilitation Facility expansion Juvenile Hail expansion SafeFutures program >- Girls program Discussion focused around the Juvenile Full replacement project and the girls program. Juvenile Hall_Replacement Project Ms. Adams explained that the Juvenile Hall replacement project is financially feasible due to the infusion of state and federal grant monies. Contra Costa County will be submitting an application in mid March for$22.5 million. The grant requires at least a 25% match, with preference berg given where matches are greater. The County is proposing a 30% match of $9.75 million. At this time, the County has identified $5 million in bond monies to ensure the match. Plans are underway to identify the remaining match. Supervisor Gayle Uilkema expressed concern that the match monies have not yet been clearly identified and that, if the funds are not available, the project should not go forward. She suggested that the County Administrator be asked the source of the match money; when it will be known if the full $9.75 million will be available; and whether more than the 30% match could be available. She felt that this information needed to be provided quickly, since she did not feel comfortable about informing the community of the proposed project if the County's match is not secure. Terry Starr explained that JSPAC felt it was very important to have an informational meeting with the neighborhoods about the Juvenile Wall project. Juvenile Hall has been a very good neighborhood in the past. There has only been one escape in four years and no complaintsfrom the neighborhood. However he felt it was very important to alert the neighborhood of the proposed construction and to respond to concerns, Mr. Starr and Ms. Adams requested that Supervisor Uilkema be involved in those meetings since it is within her district. Supervisor Uilkema stated that she would be happy to work with JSPAC on the meetings as long as the County truly has the ability to respond to neighborhood concerns. Mr. Starr stated that they both can and cannot respond to concerns. There are no alternative locations for the project; however, they could take actions to make the construction process less bothersome for the neighborhood. Linda Baker, JSPAC member, concurred that it really need's to be an informational meeting so that neighbors are not surprised when construction begins. Girls Program Ms. Adams stated that the girls program project is slated for completion by the end of December 1999. She had hoped it would be completed by Spring. Mr. Starr stated that there had been problems in putting the project'together since it had to be redone to meet budgetary constraints. Both Supervisors Uilkema and DeSaulnier expressed concerns about the delay of the project. Supervisor Uilkema asked for a report on the status of the project and why it,is being delayed. Both supervisors agreed that this concern needed to be expressed to the County Administrator and that he should be requested to accelerate completion as much as possible. 2 �.}v. !� Cvnva Costa County 50 Douglas give Suite 201 JUVENILE SYSTEMS PLANNING Martinez, CA 94553 ADVISORY COMMITTEE (510) 313-4152 Chris Adams,Chair DATE: January 25, 1999 TO: Family&Deman Services Committee FROM: Chris Adams,Chairperson,JSPAC SURTECT: ISPAC Report Today,the Juvenile Systems Platuting Advisory Committee(JSPAC)is rna ing a report to the Board of Supwsrisors' Family,fir.Human Services Committee cones its current focus and activitics< Met Hist The Beard of Supervisors initially fonnw-' JSPAC in June of 1992 to provide counsel and advise to the Board of Supervisors on replaeemeW and/or remodel of the Coxmty's antiquated)juvenile hall facility. The conumittea members were appointed by the Board from all parts of the:community,inclluding private citizentat,irw enforcement and members rs+of various county agencies.cies. A substantial number of the or oW comminee members have remained active:throughout the seven years of JSPAC"s existence and continuer to serve today. Over the.years,in addition to its primary role of exploring possibilities for a new juvenile hall complex,JSPAC telt on the need to identify a continuum of came for y+oungstm who find thcme:lves in the Contra Costa County Suve�rdle Justice System. PruuTms JSPAC continues to be a very high energy organization that meets monthly,which has been involved in many individual issues. If anything,the JSPAC enthusiasm for the following projects is more energirAd now than it has been at anytime in the process. The;Probation Department has provided sta tg for the past three years and continues to work closely with JVAC and its various aomsnittaes, 02 _ �'`•tlr�'� �+f�I�7� Actiyit�ec This project continues to be the leo. 1 project for JSPAC members. As a result of an infusion of federal money, as well as almost$140 million dollars in state money, counties are finally going to be able to compete for monies to build and remodel juvenile hall facilities. In the current year, 199898, there is approximately $180 million dollars available for these projects statewide. Because Contra Costa County has been actively preparing for replacing its juvenile hall complex, and because there is a great deal of energy in the community, and because we can certainly demonstrate the need,we are very encouraged that our grant proposal will be successful. In that context, the CAC), along with JSPAC and the Probation Department,has enlisted the talents of Mark Morris to help in drafting the grant proposal which must be completed in mid-March. An executive steering committee will be meeting in April and the grants will be announced at the:Board of Corrections meeting in May of 1999. The County Administrator's office has been meeting on a regular basis with members of JSPAC and other interested parties to deal with such issues as the required 25%match. The CAC)has been able to secure some$5 million in bond monies and plans are underway to identify the remaining match. While that money needs to be committed up front, the requirement is that the match be available as construction proceeds and plans are being actively pursued to mare sure that there is at least a 25%match. Currently, the groups that have been working on this project foresee the building of pods on an existing site at juvenile hall to house some 160 wards. There may or may not be money to refurbish or construct a new kitchen facility and it will be necessary to utilize some 50 beds .from the existing juvenile hall for a total of 210 beds. One of the reasons for this report being made to Family&Human Services Committee at this time is to talk about the need to have some type of a community gathering so that the neighborhood surrounding the new juvenile hall facility would have an opportunity to ask questions and express any concerns. Since the juvenile hall is located in Supervisor Uilkerna's district,we would like to propose working with Supervisor Uilkema and her staff to accomplish a community meeting sometime in the near future. The CAO has prepared a more detailed draft Juvenile Hall construction grant proposal which is attached. This will be further refined and presentd to the Board of Supervisors at the March 2, 1999 meeting. - 3 - 2. ab bion F ran: 'Phis 26 bed expansion is due to open within the next few weeks. There will be a dedication ceremony for the new dormitory held at the facility on February 1, 1999. The additional 26 beds at Orin.Allen should have an immediate effect on the overcrowding at juvenile hall and will allow the Probation Department to better work with younger wards who are committed to the camp in the future. 3. JuvenileHall lac n: Currently,the County has secured a million dollar grant from the federal government to expand the secure unit(Tamalpais)by some 10 hard beds. In any new juvenile hall construction, Tamalpais would remain and would continue to function as the unit designed to detain the county's most serious wards. 4. SafJeFutu=& rpgram: The County is currently in its third year of the SafeFutures program and all of the components of that program are operating in a positive fashion. The 20 bed boys' program.at Summit Center has been especially valuable to Probation as it has offered residential care for up to 20 boys who otherwise would have been placed in group homes. The short, intense program, in collaboration with Mental Health and County Schools has Tilled a critical need in dealing with this type of youth for the County. It must be noted that, despite verbal assurances from Federal administrators, a signed third year grant award has not been received. 5. Girls_ _' ogra : The Chris Adams' Girls' Program is on-line for completion by the end of December, 1999. This facility is considered crucial in terms of the continuum of care for the County and JSPAC's only concern on this project revolves around the length of time it's taken to get this facility online. JSPAC will continue to pursue all of these projects and is always available to answer questions or to be of assistance to the Board of Supervisors and to this committee in particular. CA/TS:ds Attachment JUVENILE HALL CONSTRUCTION CRAFT PROPOSAL 1. Grant Application Schedule RFP Issued DRAFTmber 12, 1998 Bidders Conference December 3, 1998 Operating Costs Estimate January 21, 1999 Needs Assessment Update February 8, 1999 Public Meeting Mid February, 1999 Completion of Application February 24, 1999 Presentation to Board of Supervisors March 2, 1999 Filing Deadline March 17, 1999 SCLC Technical Review March 26, 1999 SCLC Preliminary Ratings April 6, 1999 County Presentations April 9, '1999 BOC Considers Funding Recs May 20, 1999 Funding Awards June, 1999 2. Phase I — Construction of New Juvenile Hall Facility Meed The need for increased Juvenile Nall capacity in Contra Costa County is well- documented. A needs assessment done several years ago indicated that the County would need at least 300 secure detention and/or treatment beds by the year 2005. The current capacity at the Hall is 180, however, the average daily population (ADP) has been hovering at around 175 for the past year, at times exceeding 185. The ADP has increased steadily despite the Probation Department's efforts to control it through such detention alternatives as the California Youth Authority, home supervision, electronic monitoring, private placement and placement, at rather county juvenile halls. For example, utilization of home supervision and electronic monitoring has increased about 200% in the last five years from 40 to 120 youths, but the ADP continues to rise. The County has also resorted to emergency measures. In 1992, the Juvenile Court Judge ordered that an administrative cap be placed on the Nall to control population. For awhile, enforcement of this order coupled with more stringent intake criteria seemed successful. However, police agencies complained that the limited Nall capacity was not meeting their incarceration needs and that community safety was at issue. As a result, the administrative cap has not been enforced for the last several years. In addition to population control measures, the County .has also taken Intermediate steps to increase bed capacity by constructing new units at the Hall, adding 30 beds since 1992. Additional bed space is currently under construction t the Ranch facility to increase capacity at the Ranch by 26 beds, from 74 to 100. However, these intermediate steps Will not address the longer-term needs for juvenile detention, StAk Project Cost Grant Application $22,500,000 30% Cash Match $ 9,750,000 Total Project Cost $32,250,000 Project Scope The proposed facility would be constructed on the grounds of and adjacent to the existing Juvenile Hall. The new facility would comprise eight 20--bed units constructed in pairs, to allow for separation of a pair of units during the day and unification by night. The feature of joining the units at night will allow the Probation Department to staff the facility more efficiently than in a traditional configuration. An option being considered is to construct half of the rooms in each unit at 70 square feet in dimension and the other half at 100 square feet, which would still allow for future expansion of capacity of each unit from 20 to 30 beds, but at a lower project cost. This option would have the advantage of allowing for the maximum expansion permitted while minimizing the cost per bed ratio, key elements on which grant applications will be rated. This option may also enable the County to lower the total project cost and increase the match ratio, another key rating element. The new facility would include the following physical components: Juvenile Hall Admissions and Release Administration Central Control [Detention Housing (8 units with a total of 160 beds, expandable to 240 beds) Food Service Health Services Laundry Staff Support Visiting Exterior Areas Field Recreation Storage Unit Recreation (paved, one per each unit) Activity Courtyards (2) Parking LmAFT Sallyport 3. phase 2. The second phase of the proposal would be the renovation of the existing Juvenile Hall. Most of the Juvenile Hall facility was built in 1949 and is presently in poor condition and does not meet current standards for juvenile facilities. For example, .standards for living unit size, wash basins and toilets, sleeping room size are not met but excused because due to the date of construction and the "grandfathering" in of past standards for old facilities. Due to the need to have at least 160 juvenile hall beds operational at all times, proceeding with the Phase 2 proposal would be contingent on a grant award for Phase 1, The County Juvenile Hall Replacement Team is currently in the process of estimating the cost to renovate the existing Juvenile Hall.