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Costa
County
TO: BOARD OF SUPERVISORS
FROM: Dennis M. Barry, AICD
Community Development Director
DATE: December 7 , 1999
SUBJECT: CONTRACT AMENDMENT WITH Darwin. Myers Assoc FOR CONTINUING
Planning CONTRACT SERVICES (Contract # 46223--00)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECQMMEUDATIONS
Authorize the Community Development Director or his designee to execute a
contract amendment with the .Darwin Mvers.Assoc in the amount of $ 40,000.00
for continuing planning services through 0§/30100 . This amendment,
effective 10 01 99 , increases the contract amount from $ 160,000.00 to
$200,000.00 .
E TEAT. IMPACT
None. All costs are covered by fees charged to applicants .
BA4CKGg,j1.I1I./gFA�-,ONS FOR V. O.MMENI)ATTONB.
On July 22, 1997, the Board authorized a $100,000.00 contract with Darwin
Myers and Assoc to provide planning services for an approximate two year period.
The contract was increased by $ 60,000.00 in March 1999 and the contract was
extended through June 30, 2000. The funds for this contract have been expended.
The proposed amendment would add $40,000.00 to the contract amount.
CONTINUED ON ATTACHMENT: X, SIGNATURE r o
_ RECOMMENDATION OF COUN'T'Y ADMINISTRATOR RECOMMENDATION OF BOARD
COMMI'T'TEE
APPROVE _— OTHER
SIGNATURE(S) :
ACTION OF BOARD ON 1 4n„ air- 7, I'Ji9 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS Its A
UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Orig: Judy Coons (925) 335-1287 ATTESTED?1t'� 1 �
cc: Community Development Department
Danice Merrill, Auditor-Controller PHIL BATCHELOR, CLERK OF
County Administrator THE BOARD OF SUPERVISORS
Judy Coons (CDD) AND COUNTY ADMINISTRATOR
BY-h” L M DEPUTY
Coni a
TO: BOARD OF SUPERVISORS
Crista
FROM: Dennis M. Barry, AICP �
Community Development Director . �° County
DATE.: December 7, 1990
SUBJECT: SHORT FORM SERVICE CONTRACT AMENDMENT FOR A CONTRACT-EMPLOYEE
SPE'CtFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
AUTHORIZE the Community Development Director, or his designee, to execute a
contract amendment for a 6 month extension and increased payment limit of
$15,800.00 for the extended time period, and to take other actions necessary to
maintain a contract with Kae Ona, an independent Contractor, for technical
assistance in Conservation programs, assistance with the "Children's Report Card"
project and preparation of grant applications.
FISCAL IMPACT
No impact to the County General Fund. Contract costs will be covered by funds
within the solid waste, administration and Water Agency budgets approved for FY90-
00.
BACKGROUND/REASONS FOR RECOMMENDATIONS
Presently, the Community Development Department has contracted with Ms. Kae
Ono, Independent Contractor, to provide technical assistance on a number of solid
waste and recycling programs as well as to assist in the preparation of the upcoming
Census 2000 program and to research available grants and prepare grant applications
for solid waste and Water Agency activities. During the past summer, the
Department had significant difficulty in recruiting to provide technical assistance
needed by the Conservation programs. Two recruitment efforts were necessary in
order to obtain Ms. Ono's services.
This amendment, which would be effective January 1 , 2000, increases the contract
arnount from $15,460.00 to $31 ,260.00, and extends the contract term from
January 31 , 2000 to ,lune 30, 2000. Under this contract amendment Ms. Ono will
continue to provide the following services:
1. Prepare grant applications for the Division
2. Cather and document data for the "Children's Report Card" project
3. Assist with the County's demographic data responsibilities (including preparation for Census
20003)
4. Develop/implement waste reduction and recycling programs
5. Assist with water resources planning
6. Provide computer support to the Division (including web page development, desktop publishing
and creation of GIS layers)
7- Provide ether technical assistance and support, as needed, to the planning staff of the
Conservation Programs Division.
CONTINUED ON ATTACHMENT: X YES SIGNATURE
ACTION OF BOARD ON . ere- i t -,j I APPROVED AS RECOMMENDED � OTHER
D
'MOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
YUNANIMOUS (ABSENT IL _ AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact: Judy Coons (9251335-1287) ATTESTED
cc: Community Development Department (CDD) PHIL BATCHELOR, CLERK OF THE
Auditor-Controller (Marie Woods) BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
, DEPUTY
S:VC ON SER VVUEl RA\KAEON0.80.00C
BOARD ORDER. CONTRACT AMENDMENT FOR KAE ONO
DECEMBER 7, 1999
PAGE 2
Ms. Ono is a Japanese citizen who is living and working in the U.S. under a one-year
"practical training" extension to a student visa. In order to continue to retain the
services of Ms. Ono, the Department needs to initiate the application process for an
HC1 }B visa. HC1}B visas allow non-U.S. residents to remain in this country for
specialized temporary employment Cup to 6 years).
While application for the HMB visa is not routinely a part of obtaining contract
services, the County has applied for and received H(1)B visas for ether non-resident
employees in the past in instances where there has been difficulty in recruiting.
Additionally, Ms Ono has agreed that she alone will bear any costs associated with
applying for and obtaining the H(1)B visa.
S;ACONSERV0EIDRAiKAEON0.BO,DOC
BOARD OF SUPERVISORS `
{
FROM: Phil Batchelor, County Administrator r'-,
DATE: December 7, 1999
:. Uosta
SUBJECT: Contract with Skamser&Associates *.
for Consultation and Technical Assistance on 4 u t
the Americans with Disabilities Act(ADA)
SPECIFIC REQUEST($)OR RECOMMENDATION(S)$13ACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the Risk Manager to execute a renewal contract with Skamser and
Associates for consultation and technical assistance on the County's Americans with Disabilities
Act (ADA) Program in an amount not to exceed $60,000.
FINANCIAL IMPACT:
Costs for consultation and technical assistance are funded through the Workers' Compensation
Self-insurance Trust Fund.
BACKGROUND/REASONS FOR RECOMMENDATION:
The Americans with Disabilities Act provides protection against discrimination to disabled
individuals. The Act prohibits discrimination on the basis of disability in employment, public
services and public accommodations. The Act makes employment discrimination against
qualified individuals with a disability unlawful. It prohibits discrimination in training, promotion,
retention and other aspects of employment and requires employers to provide reasonable
accommodation to qualified disabled employees and applicants for employment.
.f
CONTINUED ON ATTACHMENT: x YES SIGNATURE ' ;
� � p
RECOMMENDATION OF COUNTY ADMINISTRATOR `-,R 0 IMENDATION`OF...(DARD COMMITTEE
APPROVE OTHER
SIGNATURE(S).
ACTION OF BOARD ONC'Cr APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
° UNANIMOUS (ABSENT OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED .(,�eCC
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: Joseph J. Tonda—335-1450
cc: CAO Risk Management
Auditor-Controller
Skamser&Associates
BY DEPUTY
-2-
Skamser & Associates provides assistance on finalizing the bank of essential functions job
descriptions; assists departments in developing and modifying essential functions for testing;
provides consultation on modification to existing policies affected by ADA and related law; trains staff
on various ADA related issues including accommodation, hiring and sensitivity training; provides
assistance to departments and Duman Resources on hiring issues related to individuals with
disabilities; and is developing a system for the identification of employees being provided job
modification and a system for the assessment and response to requests for accommodation. The
contract with Skamser & Associates is for the six-month period, January 1= 2000 through June 30,
2000, at an hourly rate of $60. During that time, the consultative services will be monitored and
evaluated.
_.a Control
TO: Board of Supervisors
rr Costa
FROM: Crary T. Yancey
County
DATE: November 23, 1999
SUBJECT: Contract Accountemps Account Clerk Services
SPECIFIC RFQUEST(S)OR RECOMMENDATIONS&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS.
Approve and authorize the District Attorney to increase the payment limit of the existing service contract (No.
46858) with Accountemps to provide a eleven temporary account clerks for the period from January 1, 2000
through June 30, 2000, by $232,848.00 to a total cost not to exceed $257,847.00.
FINANCIAL IMPACT.
Funding for this activity is built into the 1999-2000 County budget and is included in the initial Federal/State
allocation to Contra Costa County. In the event that recent State legislation, which requires transition of Family
Support from the District Attorney to County Administration decreases this allocation, Family Support
expenditures may need to be reduced. Such a reduction may be partially achieved by early termination of this
contract.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
Our existing contract payment limit will expire at the end of December, 1999. The Family Support Division's
conversion to the BEST System, to enhance and improve its collection effort, has resulted in a corresponding
increase in the amount of account reviews that must be done so that the system can perform the necessary
interest and UAP calculations. While four of these positions have been authorized as project positions, there is
currently no existing list from which to fill them. The remaining seven positions represent the growth in activity
resulting from BEST. Once all of the accounts are audited, the system will maintain them without user
intervention. This is why temp staff'is requested rather than permanent staff.
CONSEQUENCES OF NEGATIVE ACTION.
Failure to approve this request would leave the District Attorney Family Support Division without adequate
clerical accounting support. This lack of support would increase the time needed to resolve problems, reduce
staff efficiency, and impact the ability to meet mandated requirements for collections and distribution of
payments.
CONTINUED ON ATTACIDIENT:XS SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTIIER
SIGNATURE(S):
ACTION OF BOARD ON_ C v Y ti { -24 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS iS A TRUE
X UNANIMOUS(ABSENT "✓ ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. }
ATTESTEDCt'Yy+ lY
Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF
cc: Gayle Graham,Bir.,DAPS(3-4220) SUPERVISORS AND COUNTY ADMINISTRATOR.
Auditor Controller
DA Family Support,Attn.:Fred McWilliams
District Attorney,Attn.:Renee Goldstein `} y}
CAC)-Justice,Attn.:George Roemer BY, ! ! }. I o (s�.t r �J,DEPUII'Y
TO: BOARD OF SUPERVISORS rr✓ ..4:
Centra
FROM: DENNIS M. BARRY, AICP =; A Costa
COMMUNITY DEVELOPMENT DIRECTOR County
DATE: December 7, 1999
SUBJECT: Contract with Public Affairs Management for the preparation of an Environmental
Impact Report for the proposed YMCA project(County File# LP992025) in Alamo.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
AUTHORIZE the Director of Community Development or his designee to execute a contract
on behalf of the County with Public Affairs Management in an amount not to exceed $125,000
for the preparation of an Environmental Impact Report for the proposed YMCA project in
Alamo.
FISCAL IMPACT
No General Funds are involved. The applicant is responsible for all costs associated
with the preparation of the Environmental Impact Report.
CONTINUED ON ATTACHMENT: X YES SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON � s b,-,- t 9 I APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND
X UNANIMOUS{ABSENT ) CORRECT COPY OF AN ACTION TAKEN AND
AYES: NOES: ENTERED ON THE MINUTES OF THE BOARD OF
ABSENT: ABSTAIN: SUPERVISORS ON THE DATE SHOWN
Contact: Aruna Bhat(925-335-1219) ATTESTED beiCVV' 6f v- _)4 /5 2,y-
M.
'y-cc: Community Development Department(CDD) PHIL BATCHELOR, CLERK OF THE BOARD OF
CDD—Judy Coons SUPERVISORS AND COUNTY ADMININISTRATOR
YMCA(via CDD)
—,DEPUTY
AMB/m p
Rmp/board orders and resolutions/YMCA-EIR consultant
December 7, 1999
Board of Supervisors
File#LP992025
Page 2
BACKGROUND/REASONS FOR RECOMMENDATIONS
On April 14, 1999, the San Ramon Valley YMCA filed a use permit application with the County
for a 40,000 square foot facility. The Community development Department determined that an
Environmental Impact Report is required for the project. Requests for Proposals were sent to
16 prospective consultants on October 21, 1999. The Department recommends a contract be
executed with Public Affairs Management for an amount not to exceed $125,000.