HomeMy WebLinkAboutMINUTES - 12141999 - D5 �r
TO: BOARD OF SUPERVISORS
CONTRA
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FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR COSTA
DATE: December 14, 1999 COUNTY
SUBJECT: APPROVE AND AUTHORIZE CONTRACT FOR O'BRIEN-KREITZBERG INC,,
COUNTY GOVERNMENT CENTER
SPECIFIC REQUEST(S)OR I:iECOMMENDATION{S}&BACKGROUND AND JUSTIFICATION
RECOMME
1. ACKNOWLEDGE that O'Brien-Kreitzberg Inc. has successfully provided comprehensive project
and construction management services on major capital County projects such as the Contra
Costa Regional Medical Center (CCRMC) and the West County Justice Center.
2. RECOGNIZE that O'Brien-Kreitzberg Inc. managed these projects efficiently and cost effectively,
resulting in completion in a timely manner and under budget.
3. CONFIRM that O'Brien-Kreitzberg Inc. was AUTHORIZED by the Board on August 11, 1998 to
provide comprehensive project management services for the building, evaluation and tenant
realignment of 651 Pine Street, tenant programming for the Summit Centre, and any design and
construction resulting from this planning effort.
4. RECOGNIZE that O'Brien}-Kreitzberg Inc. assisted the County in preparing site selection studies
for a new Family Law and County Government Center and the Board AUTHORIZED
programming and feasibility studies, including an architectural design competition for a new
Government Center on November 16, 1999.
5. ACKNOWLEDGE that O'Brien-Kreitzberg has a demonstrated track record of competence in the
successful management of major capital projects for the County; and therefore take the actions in
items 6 and 7 below.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:elv�_A),g!t-4,0 4
RECOMMENDATION OF COUNTY ADMINISTRATOR --RECOMMENDATiott OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE{S}. ,..f`r
ACTION OF BOARD ON " APPROVED AS RECOMMENDED 52
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
IV
UNANIMOUS(ABSENT ��� } TRUE AND CORRECT COPY OF AN
AYES: _ _ _._- NOES:___ ACTION TAKEN AND ENTERED
ABSENT:-ABSTAIN: ON MINUTES OF THE BOARD O
SUPERVISORS,2N THE DATE SHOWN.
ATTESTED ' ` .a •
PHIL.BATCHELOR,CLERK OF °
THE BOARD OF SUPERVISORS
BY � __ ,DEPUTY
Contact:
Cc: See Page 2
RECUMMENDATI0N(5)Lconfinued).-
6.
APPROVE and AUTHORIZE the County Administrator or his designee to execute a Consulting
Services Agreement with O'Brien-Kreitzberg Inc. for project management services for the new
County Government Center in the amount of$305,000.
8. AUTHORIZE the County Administrator or his designee to issue written► authorizations for extra
work, provided that the cumulative total extra cost for all such authorizations does not exceed
$25,000.
FINANCIAL IMPACT:
This contract for management of the programming and feasiblity studies in the amount of$305,000 is
budgeted within the capital facilities account and within the budget APPROVED by the Board on
November 1 C, 1999.
BACKGROUND:
The proposed payment limit includes management and oversight of the preliminary programming and
feasibility studies fon a new County Government Center. This budget presumes a design competition
as authorized by the Board of Supervisors on November 16, 1999. O'Brien Kreitzberg will employ
sub-consultants for preliminary programming and competition managementadvice. The payment
limit includes $75,000 for preliminary programming, $50,000 for the services of a design competition
advisor, $150,000 fon O'Brien Kreitzberg's management and oversight, and an allowance of $30,0100
for the construction of a wood model depicting the downtown civic center.
Contact: Laura Lockwood, CAO- -Capital Facilities and Debt Management 5-1093
cc: CAC, Finance
Auditor/Controller
GSD (Accounting)--Terry Mann
O'Brien-Kreitzberg Inc. (via CAC,)
F:tSHARED\EVERMARK\NEwADM#N\OKBDORD.DOC
O'BRIEN KREITZBERG
A DAMES&MOORE GROUP COMPANY
651 Pine Street,6th Floor
Martinez,California 94553
925 335 1040 Tel
925 335 1070 Fax
November 24, 1999
Ms. Laura W. Lockwood
Director Capital Facilities & Debt Management
Contra Costa County
651 Pine Street, 6th Floor
Martinez, CA 94553
Subject: New County Government Center
O'Brien Kreitzberg Project# 601098
Budget Estimate for Project Management Services
Dear Laura:
1 am pleased to submit this budget estimate for O'Brien Kreitzberg's management of the preliminary
programming and feasibility studies for a new County Government Center. This budget presumes a
design competition as authorized by the Board of Supervisors on November 16, 1999. O'Brien
Kreitzberg will employ sub-consultants for preliminary programming and competition management
advice. The proposed contract incorporates standard billing rates and a payment limit for the scope
of service.
Budget Summary
Preliminary Program (SMP/SHG) $75,000.00
Competition Advisor (Sub-consultant) $50,000.00
O'Brien Kreitzberg $150,000.00
Allowance for Site Model $30,000.00
Total Budget $305,000.00
Throughout the life of this project O'Brien Kreitzberg will provide the leadership, vision, and problem
solving skills that are critical for the project's success. Recognizing this is a visible public project, we
will also assist County staff with informing the public and the Board of Supervisors on our progress.The
scope of service incorporates the following tasks:
Preliminary Program
During this phase O'Brien Kreitzberg and our sub-consultant, SMP/SHG, will prepare a preliminary
design program for the New County Government Center. This preliminary program incorporates (1)
building design goals and objectives, (2) departmental area tabulations, (3) departmental adjacencies
and relationships, (4) special building requirements, and (5) a site analysis. Rebecca Nolan and Steve
Jacobs of SMP/SHG will lead the programming effort, which is estimated for completion around January
15, 2000.
Offices Worldwide
Ms. Laura Lockwood
Director Capital Facilities November 24, 1999
Contra Costa County Page 2
Competition Advisor
A professional competition advisor provides the leadership and direction for planning, organizing and
running a design competition. As a sub-consultant to O'Brien Kreitzberg, the competition advisor will
develop announcements, rules, instructions and reports for the competition. The advisor will also assist
O'Brien Kreitzberg and the County in selecting a highly qualified and credible technical advisory panel.
O'Brien Kreitzberg
O'Brien Kreitzberg's proposal for project management services assumes the active participation by our
Senior Project Manager, Mark Tortorich, AIA. The OK budget dedicates 60% of Mark's billable time
for the months of December 1999 through July 2000. This concentrated effort may require a
delegation of Mark's collateral assignments to other, qualified O'Brien Kreitzberg staff.
Site Model
A $30,000 allowance provides for the construction of a wood model depicting',the Martinez Civic
Center. This model serves as a base for the competitor's vision studies and will stimulate the dialogue
regarding future City and County development.
If this proposal meets with your approval we will prepare an order for the Board of Supervisors, and
a professional service contract. Please contact Mark Tortorich at 925-335-1040 with any questions.
Very truly yours,
O'BRIEN KREITZBERG
n.
Gerry Ma'dClelland, AIA
Principal in Charge
cc: Mark Tortorich, OK
John Moll, OK
S:\EVERMARK\N EWA DM I Madmin FEE.DOC