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Home My WebLink AboutMINUTES - 12141999 - C49-C51 POSITION ADJUSTMENT REQUEST Ck NO. DATE" lo/ 99 Department No./ COPER Department AUDITOR-CONTROLLER Budget Unit No. 000�Org No. Agency No. Action Requested Establish the class of Payroll Systems Accountant I and II. Allocate Payroll Systems Accountant I at s61lary plan M50-2366d Pa roll Systems Accountant II at M50-2361. Proposed Effective Date: 12/01/99 Classification Questionnaire attached: Yes ® No 0 Cost is within Department's budget: Yes 13 No 13 z Total One-Time Costs (non-salary) associated with request: $ o n -M Estimated total .cost adjustment (salary/benefits/one time: ;.jam Total annual cost $ Net County Cost $ Co Total this FY M.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT' ,>> ZWpw nwnt must kdd t receemy aqusarw d and w xnk b CAM Lbe addWorwl sheat for further socplartatlons or coma inb. epatrtmftt Hew see:ssassssssasssssssssssssxsxsssssssssssssssssssssssssssssssssssss=ssssssaaesssssssasssssssssssss REVIEWED BY CAO AND RELEASED TO HUNAN RESOURCES Dmm', 14-28-7r Deputy County n,s ra or Date ssss:ssssssaaassssssax=xxaaaxsxxsa:sssssssssxarssssssssssssssssssssxsaa:xax=x.sxssssxsasasasxxsssaesss HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE November 17, 1999 ESTABLISH classes of Payroll Systems Accountant I (LWWC) and Payroll Systems Accountant II (LWVC) and allocate classes to salary schedule/levels M50 -22 (#4-5-&5 - $ ) and M50 2407 ($5040 - $6126) respectively. a31S (.tc4s9-7 - 4558&) Mm Pawk t m 711V Dnp padit s and msoWww Oxaft ohassss b the 9w108011-pt wJw.y sal's duhs as de=bed aborv. Effective: 0 Day following Board Action. Ig December 1, 1999 (Date) (for)-Directotiot Human Resources saessssss:ssaesa:sssssssssms=s=ssssssssssssssssssssssssssssaosss:sxssssssasa:axss:aaxs sss sxssaszsas=xssssssss COUNTY ADMINISTRATOR RECOMMENDATION DATE: // Z �j Approve Recommendation of Director of Human Resources 0 Disapprove Recommendation of Director of Human Resources 0 Other: rjz� &_�� r ou y 'Administrator ssssssaes=s::=sssasxsss:ss:sxaxassssassssssssssssssssssssss sssssssssssssasssaxss:sxsssssssssssssas:s BOARD OF SUPERVISORS ACTION: Phil Ba h or, erk of the Board of Supervisors Adjustment APPROVED, t. a unt Admin a DATE: /a-/�-9�9 BY: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESDOUTION AMEND ENT ssxsssa�====asxsesa:assn=a:xass:sa:ssssssssssssssssassssssssssssatssssssssssssaxasa:ssa:sssscsxssss:sssssss POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUNAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust classes)/position(s) as follows: If Request is to Add Project Positions/Classes, please complete other side. F300 P39)Fkw 7tM Office of _ COUNTY AUDITOR-CONTROLLER Contra Costa County Martinez, California October 25, 1999 TO: Lara DeLaney, Management Analyst Teresa Mena, Human Resources Analyst FROM: Elizabeth Verigin, Administrative Services Officer SUBJECT: Establish New Classes and Reclassification This is a request to implement the following actions: l) Establish the class of Payroll Systems Accountant I and II 2) Reclassify position #176 and incumbent, Bette Wilkinson, from Supervising Accountant to Payroll Systems Accountant II 3) Reallocate the Salary Level of Systems Accountant I and II The action to establish the classes of Payroll Systems Accountant I and II is necessary to properly reflect the new functions that have evolved from the HR/Payroll PeopleSoft/Kronos System Implementations and the ongoing need for internal technical/functional payroll systems support staff. The reclassification of Bette's position also is necessary to properly recognize the duties performed by Bette for the past several years. Attached Documents: • Payroll Systems Accountant I& II Draft Classification Specification • Proposed Salary Allocation • Job Analysis Questionnaire/Application • Other necessary personnel forms to complete transactions If you have any questions, please contact me at 646-2185. c: Ken Corcoran Steve Ybarra Tony Enea Richard Heyne Eileen Bitten ❖ Job Analysis Worksheet Task Description Training for PeopleSoft & Payroll. PS Panels and procedures, Upgrades, new releases, and Payroll procedures related to PeopleSoft. On going For Payroll Division& Departmental Pay personnel and for new employees in either I. Develop Training Course(s) for PeopleSoft and Payroll as it relates to PeopleSoft. Who, What,Where,When. II. Develop Training Materials for PeopleSoft and Payroll. III. Conduct/Lead Training workshops/Classes _ 7Direct on-going payroll division daily training &instructions on payroll process & procedures that relate to PeopleSoft. TABLE MAINTENANCE & UPDATES 1. Manual—Responsible for all Auditor's assigned Tables including but not limited to Retirement, Accruals, Special Accumulators, Department, Earnings and Earnings Programs, and Deduction and General Deduction. This can be annual or as required as a result of labor agreements, resolutions or federal/state laws. 11. System—Responsible to define &Specify requirements for system wide updates. Work with Technical staff. This can be annual or as required (see 1) PAYROLL FUNCTIONAL CONTRACT Functional contact for PeopleSoft issues, updates and changes by working with/on the various Teams and Work Groups. The role can be as Leader, member or advisor. As part of the various teams, will be expected to complete various information requests, schedules, research and other tasks. Probable Teams/Work Groups 1. Enhancements/Customize Team ❖ 1 06/30/99 pleambeltew1obanalysis wcAsheet.doc 2. End of Year/Beginning of Processing Team 3. W-2 Process Team 4. Upgrade and New Releases Team 5. Kronos/PS Interface WorkGroup 6. Payroll Processing Team (see 7. Processing Schedule Team 8. Off cycle processing 9. Auditor's Payroll/I. T.Tasks Review 10. Review team for New/Changes to Labor Agreements. 11. HR/Auditor's/IT PeopleSoft Team DOCUMENTATION Participate in the development&maintenance of written documentation of Payroll tasks, duties, policies and procedures as related to PeopleSoft. This will be on going because of changes in PeopleSoft and any new laws, regulations, policies, etc required at the Federal, State and County levels. Calendars Responsible for each year's Pay Calendars for Both On and Off Cycle Pay Calendars Reports & Queries As requested will develop short-term queries. Working with I. T. staff,will define specifications for changes to existing reports or creation of new reports for Auditors and Other County Departments. PeopleSoft Reference Materials ❖ 2 06/30/99 pteambettewjobanatysts worksheet doc Maintain PeopleSoft Reference Materials. On an on going basis increase functional and technical knowledge of PeopleSoft through documentation review, training classes and Professional Organizations. Pay Processing Responsible for the Operation and production of the Advance, Semi Monthly, Monthly and on request special pays. On Cycle—Advance, Semi Monthly and Monthly processes SCHEDULES; Development and review with Payroll Division leader(s) PROCESSING STEPS; Create Paysheets, run special non PeopleSoft programs, review the Kronos Time Keeping system's information and loading to the PeopleSoft PaySheets; run Pay Calculation, review various reports, run Pay Confirmation, review various reports, Run Auditor's and Departmental Pay Reports. Duties include reviewing the control reports and directing appropriate staff as necessary to clear warnings, errors and other problems before proceeding with the pay process. Off Cycle Pay Processes Includes Calendar and schedule maintenance and Report processing and distribution. Give direction as needed for the processing procedures regarding Off Cycle process. •:• 3 06/30/99 Y pteambettewjobanatysis worksheet.doc s • '• POSITION ADJUSTMENT REQUEST C 50 NO. .. DATE-�_L�� Department No./ COPER Depar nt AUDITOR-CONTROLLER Budget Unit No. 0010 Org No. IZIC�Agency No. Action RequestedReclassify without, Exminati__ Position #176 and Incumbent from Supervising AcnnlWtant &o Payroll Systems Accountant II. Proposed Effective Date: 12101j99 Classification Questionnaire attached: Yes L: No 0 Cost is within Department's budget: Yes CA No 0 Total One-Time Costs (non-salary) associated with request: $ 0 LO Estimated total .cost adjustment (salary/benefits/one time: r Total annual cost $ 3,144 Net County Cost $2,578 Total this FY �► 1,s 4N.C.C. this FY t 1,504 ,� ' 'SOURCE OF FUNDING TO OFFSET ADJUSTMENS'"Sal` a�ry savings from vacant pos1tIon. v"wrvma mut kdom nwowwwwry uquwnem and u bmIt to CAS. Un addttkxwi:Met ftiurtlwrr wwptanadons or oornrrNntw. ar epar men ea -,.< :asssasssssicsssssssssss=scsarsssssssssrisessssssssssssssssssssssssssse:assess::ssssssassssssssssss REVIEWED BY CAO AND RELEASED TO HUNAN RESOURCES DE J�=r/ )—Z2- �' GAD Deputy Cotffity Administrator Date ssssssssssasaassssssssasssaasaearsssasssessaassasseaasssassssaesas=sssaas=ssssexssssxaeasssssassaassss:as HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE November 17, 1999 RECLASSIFY Supervising Accountant (SAHJ) position no. 176 to Payroll Systems Accountant II (LWWC) . lVrewrrb Arw k don 71/!7*dabtb0d*ig pow mw and rrwolutl=81oc1 ng dwwwww 10 ft 8—'-fE I s pt awiwry wotudulw ws dMorflnd sbo c Effective: 0 Day following Board Action. 9 December 1._19_99 _(Date) or rec r\dt Human Resources ss>acsssssrrssssas�ss�::::csasaseacacsesssasaassssssssssssssssssssssassssssss== assess =90 ssss:ssssssssssat COUNTY ADMINISTRATOR RECOMMENDATION DATE: /III ��7 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources 0 Other:# 6ZL�4� or) County 'Administrator asasssss:s�esasa:ss:ass:asssaosssr��ssssssssassssssssssssspsssss an anal ssssssssssss=asss:ssssssssassass=a BOARD OF SUPERVISORS ACTION: Phil Bat el j ClerVbf the Board of Supervisors Adjustment APPROVED J5- and y minis tor DATE: Z- 9`9 BY: oe APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOL ION AMEND NT ss:sssssass�:-aasssasseas:::=asassasasaassssssss:asssssssssssssass:assss��s�ssss:sssesssesssssasaaasssaaasa POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUNAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/position(s) as follows: If Request is to Add Project Positions/Classes, please complete other side. F300 00M Fhw 7!' O Office of COUNTY AUDITOR-CONTROLLER Contra Costa County Martinez, California October 25, 1999 TO: Lara Delaney, Management Analyst Teresa Mena, Human Resources Analyst FROM: Elizabeth Verigin, Administrative Services Officer �v SUBJECT: Establish New Classes and Reclassification This is a request to implement the following actions: 1) Establish.the class of Payroll Systems Accountant I and II 2) Reclassify position #176 and incumbent, Bette Wilkinson, from Supervising Accountant to Payroll Systems Accountant II 3) Reallocate the Salary Level of Systems Accountant I and II The action to establish the classes of Payroll Systems Accountant I and II is necessary to properly reflect the new functions that have evolved from the HR/Payroll PeopleSofl/Kronos System Implementations and the ongoing need for internal technical/functional payroll systems support staff. The reclassification of Bette's position also is necessary to properly recognize the duties performed by Bette for the past several years. Attached Documents: • Payroll Systems Accountant I& II Draft Classification Specification • Proposed Salary Allocation • Job Analysis Questionnaire/Application • Other necessary personnel forms to complete transactions If you have any questions, please contact me at 646-2185. c: Ken Corcoran Steve Ybarra Tony Enea Richard Heyne Eileen Bitten c. so •:• Job Analysis Worksheet Task Description Training for PeopleSoft & Payroll. PS Panels and procedures, Upgrades, new releases, and Payroll procedures related to PeopleSoft. On going For Payroll Division& Departmental Pay personnel and for new employees in either I. Develop Training Course(s) for PeopleSoft and Payroll as it relates to PeopleSoft. Who, What,Where,When. II. Develop Training Materials for PeopleSoft and Payroll. III. Conduct/Lead Training workshops/Classes _ 7Direct on-going payroll division daily training &instructions on payroll process& procedures that relate to PeopleSoft. TABLE MAINTENANCE & UPDATES I. Manual—Responsible for all Auditor's assigned Tables including but not limited to Retirement, Accruals, Special Accumulators, Department, Earnings and Earnings Programs, and Deduction and General Deduction. This can be annual or as required as a result of labor agreements, resolutions or federal/state laws. 11. System—Responsible to define &Specify requirements for system wide updates. Work with Technical staff. This can be annual or as required (see 1) PAYROLL FUNCTIONAL CONTRACT Functional contact for PeopleSoft issues, updates and changes by working with/on the various Teams and Work Groups. The role can be as Leader, member or advisor. As part of the various teams,will be expected to complete various information requests, schedules, research and other tasks. Probable Teams/Work Groups 1. Enhancements/Customize Team ❖ 1 06/30/99 D pleambettewiobanatysis worksheet.doc 2. End of Year/Beginning of Processing Team 3. W-2 Process Team 4. Upgrade and New Releases Team 5. Kronos/PS Interface WorkGroup 6. Payroll Processing Team (see 7. Processing Schedule Team 8. Off cycle proceeezx ssing 9. Auditor's Payroll/I. T.Tasks Review 10. Review team for New/Changes to Labor Agreements. 11. HR/Auditor's/IT PeopleSoft Team DOCUMENTATION Participate in the development &maintenance of written documentation of Payroll tasks, duties, policies and procedures as related to PeopleSoft. This will be on going because of changes in PeopleSoft and any new laws, regulations, policies, etc required at the Federal, State and County levels. Calendars Responsible for each year's Pay Calendars for Both On and Off Cycle Pay Calendars Reports & Queries As requested will develop short-term queries. Working with I. T. staff,will define specifications for changes to existing reports or creation of new reports for Auditors and Other County Departments. PeopleSoft Reference Materials ❖ 2 06/30/99 Y pteambettew1obanatysts worksheet.doc Maintain PeopleSoft Reference Materials. On an on going basis increase functional and technical knowledge of PeopleSoft through documentation review, training classes and Professional Organizations. Pay Processing Responsible for the Operation and production of the Advance, Semi Monthly, Monthly and on request special pays. On Cycle—Advance, Semi Monthly and Monthly processes SCHEDULES; Development and review with Payroll Division leader(s) PROCESSING STEPS; Create Paysheets, run special non PeopleSoft programs, review the Kronos Time Keeping system's information and loading to the PeopleSoft PaySheets; run Pay Calculation, review various reports, run Pay Confirmation, review various reports, Run Auditor's and Departmental Pay Reports. Duties include reviewing the control reports and directing appropriate staff as necessary to clear warnings, errors and other problems before proceeding with the pay process. Off Cycle Pay Processes Includes Calendar and schedule maintenance and Report processing and distribution. Give direction as needed for the processing procedures regarding Off Cycle process. ❖ 3 06/30/99 Y pteambettewiobanatysis worksheet.doc -y POSITION ADJUSTMENT REQUEST NO. /?y/y DATE--7-7 Department No./ COPERS Department LibrarV Budget Unit No. 620 Org No. 374-8 Agency No. 85 Action Requested a ete one 40/40 Library- Specialist Library Specialist and one 20/40 Library (3AVA57 ProposedEffective ate: - Classification Questionnaire attached: Yes 0 No B/Cost is within Department's budget: YesJ1 Noo Total One-Tame Costs (non-salary) associated with request: $ -0- Estimated 0_Estimated total cost adjustment (salary/benefits/one time: Total annual cost $ 829500 Net County Cost $ -0- Total this FY $ 48, N.C.C. this FY $ SOURCE OF FUNDING TO OFFSET ADJU � Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. or) Department ea REVIEWED BY CAO-AND RELEASED TO HUMAN SERVICES D R l 2 pu y ountyiinistrator ate - HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE November 30, 1999 CANCEL one 40/40 Library Specialist (3AVA) position #6256 and ADD one 20/40 Library Specialist (3AVA) and one 20/40 Library Assistant - Advanced Level (3KTB). Amend Resolutioa 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt salary schedule. Effective: 0 Day following Board Action. 61 December 1. - 1999 (Date) or irec 6r uman Obsources COUNTY ADMINISTRATOR RECOMMENDATION DATE: r 'Z- Z-1T 17 Approve Recommendation of.Director of Human Resources 0 Disapprove Recommendation of Director of Human Resources Other: _ � (Tdr) oun minis rator BOARD OF SUPERVISORS A TION: Phil Ba he or, C erk of the Board of Supervisors Adjustment APPROVED an un Adm' ' a to DATE: f,,9-/h' ' BY: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RE UTION AMEND WNT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust classes)/position(s) as follows: P300 (9347) Rev 511195