HomeMy WebLinkAboutMINUTES - 11031998 - C112 ..i:", BOARD OF SUPERVISORS ,`` �' ContraI
FRCifA: fOHN CULLEN, DIRECTORr� � Costa
SOCIAL SERVICE DEPARTMENT
County
iV
DATE: September 22, 1998 r°'� <'<i
SUBJECT: APPROVAL OF THE SOCIAL SERVICE DEPARTMENT PETTY CASH and REVOLVING
FUND CHANGES
SPECIFIC REQUESTS OR RECOMMENDATIONS &BACKGROUND AND JUSTIFICATION
RECO MENDED ACTION:
APPROVE the rescission of the Board Orders dated October 8, 1968 and all subsequent
Board Orders including the most recently adopted May 17, 1988 Board Order in the matter
of authorizing the Social Service Department a revolving fund. Further adopt this Board
Order which would reestablish petty cash accounts and a revolving fund with an update
of purposes for which the revolving fund may be used., and to authorize the Auditor
Controller to increase the revolving fund limit by $900 to a total of$12,000.
Authorize the Social Service Department to expend Petty Cash Funds on the following:
1. Transportation of General Assistance and Child Welfare Service clients to and
from hospitals, clinics, or doctors' offices for medical treatment;
2. Transportation of applicants or recipients to the office of the State Employment
Development Department to verify a job and employment interviews and
examinations;
3. Transportation in search of jobs, and other employment related program
appointments;
4. Transportation of applicants or recipients in search of housing accommodations;
5. Transportation of any form for visits to or from hospitals, clinics or doctors'
offices for examination to be used for determining eligibility of applicants< or
recipients;
Continued on xt page.
CONTINUED ON AT7ACHMEN7:�� YES SIc,NAI UR£: .1
---f�—RECOMMENDATION OF COUNTY ADMINISTPATOR _RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE S
ACTION OF BOARD ON �, � '� �'� APPROVED AS RECOMMENDED t3 i°'
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAITHIS IS A TRUE
UNANIMOUS{ASSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ASSENT: __—_ ___ ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
r
ATTESTED ' !) I�.�� �Z. I Z2?
Contact Don Cruz, 333-1582 PHIL BATCHELOR,CLERK OF THE BOARD OF
cc: SOCIAL SERVICE (CONMCTS UNIT) n SUPERVISORS ANIS COUNTY ADMINISTRATOR
C J TTY ADMINISTRATOR
AUDITOR CONTROLLER
CONTRACTOR
B ,DEPUTY
3-AY
Page 2
6. Payment to other governmental agencies for documentary evidence needed by the
department;
7. Incidental expenses of conducting agency sponsored group sessions composed of
clients and/or Department staff and guests from outside agencies. These
expenses may include food or recognition awards;
8. Office postage due expenses paid to postmen at the time of mail delivery;
9. Postage due advance accounts at the Post Office;
10. Miscellaneous minor office expenses as outlined in the department petty cash
policy and;
Be it further ordered that a checking account for the revolving fund be established to do the
following:
1. Pay advance postage due deposits with the post office;
2. Pay for documentary evidence obtained from other governmental agencies as
required for the conducting of the department business;
3. Pay for the incidental expenses of conducting agency sponsored
meetings/sessions;
4. Replenish established Social Service petty cash funds in the department on an as
needed basis;and
Be it further ordered that the Director or his designee may establish multiple petty cash
funds within the Social Service Department. Established petty cash funds will be part of the
overall limit of the revolving fund.
FINANCIAL IMPACT:
These expenditures are coded to the appropriate funding source and reimbursed when
allowable with federal, state and county funding. The availability of petty cash allows the
department to expedite small purchases and to facilitate client transportation to needed
appointments, thus saving time, effort,and additional costs.
REASONS FOR RECC}11 MENDATIONSCBACKGROUND:
Board Orders have historically been rescinded and adapted to deal with needed changes to
the Department petty cash and revolving funds. The most recent Board Order in this
regard, adopted May 17, 1988, increased the revolving fund limit to $11,100.