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HomeMy WebLinkAboutMINUTES - 11031998 - C1-C5 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: November 3, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Read Bank Erosion at Pinole Creek, and the Alhambra Valley Road slide 2.7 miles east of Bear Creek Road, Pinole Area Project No: 0872-6R6356.98and 0672-6R6355.98, respectively I. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on April 14, 1998 pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Bank Erosion at Pinole Creek, and the Alhambra Valley Read Slide 2.7 miles east of Bear Creek Road, Pinole Area. II. Financial.Impact: There is no impact to the general fund. Bids were solicited and ntract in the amount of $119,266.42 was awarded to Siteworks Const r ction, Inc. Continued on Attachment: X SIGNATURE: , _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON November 3, 1918 APPROVED AS RECOMMENDED X W VOTE OF SUPERVISORS X _ UNANIMOUS (ABSENT_ limn, ) I hereby certify that this is a true and correct AYES: NOES: copy of an action taken and entered on the ABSENT: ABSTAIN: minutes of the Board of Supervisors on the date shown. MM:ilg:tt ATTESTED: November 3. 1998 cAcrpDataXConst\e0\,VS€-03-t1I.doc PHIL BATCHELOR, Clerk of the Board Orig.Div: Public Works(Const.) of Supervisors and Co ty Administrator Contact: Joseph P.Murphy(313-2320) cc: AuditorlControEler E3ywwlj.�. �edw. ..,1, Deputyke Counsel Construction Div.A.Bruno Maintenance Div. Transp.Engineering Determine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Road Bank Erosion at Pinole Greek,Pinole Area October 211, 3998 Page Two Ill. Reason For Recommendations And Bagkcgroynd: The excessive rains of February 2, 1998 and debris in an unmaintained creek, caused storm waters from Pinole Creek to flow over Alhambra Valley Road, washing out the embankment on the far side of the crossing. In addition, high flows in Vaca Creek caused a slide to undercut Alhambra Valley Roadat a point approximately 2.7 miles east of the intersection with Bear Creek Road. Alhambra Valley Road accommodates more than 4,200 vehicles per day. If the slide is allowed to progress and a road closure becomes necessary, east/west traffic between Central and West County along this corridor would no longer be possible. Immediate repair of this washout is necessary to assure the road's stability. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. If we were to fallow our normal construction contract advertisement and approval process, the slide stabilization could not begin until early October. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and stabilization can begin immediately. We are, therefore, recommending that the Board continue the emergency action and direct the Public Works Director to proceed with the project and enter into any necessary contracts to ensure completion of slide stabilization in the most expeditious manner.. Environmental permit constraints have prevented the start of project work. Minor work will be accomplished within the constraints to stabilize the area during the winter with the balance of the work to be completed next summer. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay stabilization of the slides which would result in potential road failure and road closure. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: November 3, 1998 SUBJECT: Determine the need to continue emergency action regarding the Repair of the Bollinger Canyon Road Slide in the San Ramon area, the McBryde Avenue Slide in the Richmond Area and the McEwen Road Slide in the Crockett Area. Project No.: 0872-686331, 0872-6R6342 and 0672-6R6368, respectively Specific Request(s) or Recommendation(s) & Background &Justification I. RECOMMENDED ACTION: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on August 11, 1998, pursuant to Public Contract Code Sections22035 and 22050, to repair the Bollinger Canyon Road Slide in the San Ramon area, the McBryde Avenue Slide in the Richmond area, and the McEwen Road Slide in the Crockett area. il. FINANCIAL IMPACT: There is no impact to the general fund. Total cost of repairs cannot be fully determi d at this time, but staff is developing estimates to complete expeditious stabilization an ro air. Continued on Attachment:_X__ SIGNATURE: Cf RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOAR?ON 'Novem r 3, 1998 APPROVED AS RECOMMENDED _ VOTE OF SUPERVISORS UNANIMOUS{ABSENT AYES: NOES: I hereby certify that this is a true and correct ABSENT: ABSTAIN: _ copy of ars action taken and entered on the minutes of the Board of Supervisors on the MMJlgtt date shown. c \1PwSI\SHARDATA\GrpData\ConstlBO�BCM-03-tII.doc ATTESTS©: '"" ' -j PHIL BATCHF_- _'0R,Clerk o;the, Bo,,rd Orig.Div: PuNic Works(Const.) ()f Supervisors and C,t3u ty Administrator Contact: Joseph P.Murphy 1313-2324) cc: County Administrator Attn: E.Kuevory De} utv Auditor-Controller PW Accounting Construction Community Development Maintenance County Counsel Determine the need to continue emergency action regarding the Repair of the Ballinger Canyon Road Slide in the Ban Ramon area, the McBryde Avenue Slide in the Richmond area and the McEwen In the Crockett area Page 2 November 3, 1998 III. REASONS FOR-RECOMMENDATIONS AND BACKGROUND: The Bollinger Canyon Road Slide project will stabilize the western slope of the road and prevent further damage to the shoulder of the road. Without this repair, further slide movement will result in closure of one or both lanes of the road. The McBryde Avenue Slide project will stabilize the northern slope of the road and open the lane currently closed due to the slide. The road at this location is hemmed in on the south side by a rock retaining wall. Fire access through this area is seriously impacted by the closure of one lane due to the slide. The McEwen Road Slide project will stabilize the western slope of the road. Preliminary reports from tate soils engineer indicate that the slide is comprised of the overburden material from the original road construction. The area is currently coned off and further movement could close the road altogether. Since Bollinger Canyon Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. Consequently, 88.5% financing is available and the County will have to pay the 11.5% matching funds using road funds. McBryde Avenue and McEwen Road slides both qualify for Federal Emergency Management Agency (FEMA) funds. FEMA provides 75% of the funding while the State provides the remaining 25%. Work to repair these three slides began October 14, 1998. IV. Con§pgugnces of Negative Agtlon: Non-concurrence of the above recommendation will significantly delay repair of the slides prolonging impacts to traffic flow, and potentially endangering these roads roadway from further erosion and slippage. TG: BOARD OF SUPERVISORS C.,3 FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: November 3, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda area. Project No: 0672-6R6346 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION i. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on March24, 1998, pursuant to Public Contract Code Sections 22035 and 22060, to repair the Fish Ranch Road Slide, Orinda area. li. Financial Impact: There is no impact to the general fund. Plans, specifications and engineer's estimate are complete. The project is Currently under construction, and the upper slide is complete. The lower slide has been delayed die to utility conflicts. However, the entire project should be completed by early November. The expected contract cost based on the low bid is $684,651. c { Continued an Attachment: X SIGNATURE: Cl _RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON November 3, 1998APPROVED AS RECOMMENDED VOTE OF SUPERVISORS X UNANIMOUS (ABSENT�i�np ) I hereby certify that this is a true and correct AYES: NOES: copy of an action taken and entered on the ABSENT: ABSTAIN: minutes of the Board of Supervisors on the date shown. MM:jlg:tt ATTESTED: Nn71-rnhcr. 992 G:\GRPDATAICONSnBO\FRR-03-T99.DOC PHIL BATCHELOR, Clerk (if thr;s Board Orig.Div: Public Works(Const.) of Supervisors and County Administrator Contact: Joseph P.Murphy(393-2320) cc: AuditorfCrntroller By t.,rS'" t;i.x t.;Y Deputy County Counsel Construction Div.-R.Bruno Maintenance Div. Transp.Engineering Ctermine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda Area November 3, 1998 Page Two Ill. Reasons For Recommendations And Background: Fish Ranch Road has been damaged by a landslide which affected the uphill, north bound lane and approximately three feet of the downhill, south bound lane. The slide scarp has dropped approximately one foot below road surface, creating a dangerous condition which necessitated closing the road February 21, 1998. The Public Works department was'able'to make temporary repairs to the slide damaged roadway, which facilitated opening the south bound lane on March 9. Since Fish Ranch Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration fund's to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. Construction to correct the slide work has been completed. Work to complete a secondary minor slide will begin by the end of October. We recommend that the Board continue the emergency action to ensure;completion of the repair in the most expeditious manner. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay completion of the repair of the roadway, prolonging impacts to traffic flow. F TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR GATE: November 3, 1998 SUBJECT: Determine The Need To Continue Emergency Action For The Repair Of The Stone Valley Road Shoulder, Alamo Area Project No.: 4660-6X4244 Specific Request(s) or Recommendation(s) & Background & Justification 1. RECOMMENDED ACTION: 1. DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on September 15, 1998, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Stone Valley Road Shoulder in the Alamo area. 2. DELEGATE to the Public Works Director the authority to proceed in the most expeditious manner to repair the erosion to the shoulder and place a pipe within the creek to prevent future erosion and closure of a portion of Stone Valley Road in the Alamo area. Continued on Attachment:x SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE APPROVE —OTHER SIGNATURE(S): ACTIO;OF BOARD ON November 3, 1998 APPROVED AS RECOMMENDED VOTE OF SUPERVISORS — X UNANIMOUS(ABSENT None ) AYES: NOES: ABSENT: ABSTAIN: MM.'{g:tt 1 hereby certify that this is a true and correct G:\GrpData\Const\B4\SVS-03-t11.doc copy of an action takers-and entered on the minutes of the Beard of Supervisors on the Ong.Div: Public Works(Const.) date shown. Contact Joseph P.Murphy -2324} cc: CountAdministrator ATTESTED: v Attn: E.Kuvr ' Auditor-Controller PHIL BATCHELOR, Mork of tho Hoard ms's ,n g of Supervisors and County Administrator Community Development Maintenance County Counsel By 911 -ia., Deputy Declare An Emergency For The Repair Of The Stone Valley Road Shoulder,Alamo Area Page 2 November 3, 1998 11. FINANCIAL IMPACT: There is no impact to the general fund. Total cost of the project is estimated at $94,000. The project will be constructed with road funds. Ili. REASONS FOR RECOMMENDATIONS AND BACKGROUND: During winter storms, approximately 150 feet of the shoulder along Stene Valley Road was eroded by high flows in the adjacent creek. The project consists of placing this section of the creels in a pipe culvert and mitigating the impacts of the project on the creek. A portion of this work has been completed, but mitigation work and additional pipe is still to be installed. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until mid-October. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Boar! of Supervisors, the normal bidding procedures are waived and repairs can begin immediately. We are, therefore, recommending that the Board make such findings and direct the Public Works Director to proceed with the project and enter into any necessary contracts. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the shoulder prolonging impacts to traffic flaw, and potentially endangering this roadway from further erosion and slippage. CONTRA COSTA. Co Recorder`s Office Recording Requested By: STEPHEN L. WEIR, County Recorder Contra Costa County Public Works Dept. Construction Division DOC - 98-0278019-00 255 Glacier Drive Friday, NOV Ob, 1998 0 Martinez, CA 94553 FR $0.00,11. Return to: Ttl Pd $0.40 Nbr--0000327244 Ire /R9 WHEN RECORDED, RETURN TO CLERK BOARD OF SUPERVISORS BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA In the Matter of Accepting and Giving } RESOLUTION OF ACCEPTANCE Notice of Completion of Contract for } and NOTICE OF COMPLETION 1998 Pavement Microsurfacing } {C.C. 3086, 3093} Pro" ct N . - U 173-98 } RESOLUTION NO. 981-56 6 The Board of Supervisors of Contra Costa County RESOLVES that: The County of Contra Costa on August 12, 1998 contracted with galley Slurry Seal Company, for cleaning road surface and placing microsurfacing,with National Fire Insurance Company of Hartford as surety, for work to be performed on the grounds of the County; and The Public Works Director reports that said work has been inspected and complies with the approved plans, special provisions and standard specifications and recommends its acceptance as complete as of September 24, 1998. Therefore, said work is ACCEPTED as completed on said date, and the Clerk shall file with the County Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract. PASSED BY THE BOARD on November 3, 1998 by the following vote: AYES: Supervisors Ui.lkema, Gerber, DeSaulnier, Canciam lla, and Rogers NOES: Mone ABSENT-- None CERTIFICATION AND VERIFICATION I hereby certify that this is a true and correct copy of an action takers and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: . 't°n ., PHIL BATCHELOR. C:lerx of the Board Contact: Joseph P.Murphy,(9:25)313-2321 of Supervisors and County Administrator Orig. Dept.:Public works(Const.) w .,a Deputy cc: Record and return BY Auditor Public works - Accounting - Construction,R.Bruno - Traffic,S.Kersevan Contractor RB/tt 1tPwS 1 tSHARDATAlGrpData\Const1Bo198PM-t}3-t 1 l.doc RESOLUTION NO. ./ 5b6