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Home My WebLink AboutMINUTES - 10271998 - SD3 a../ TO: BOARD OF SUPERVISORS i FROM: Finance Committee Contra , Gayle B. Uilkema `'y Costa Joe Canciamilla County DATE: October 27, 1998 SUBJECT: Recommended Allocation of Keller Canyon Landfill Funds for Fiscal Year 1998 - 1999. Specific Request(s)or Recommendations) & Background & Justification RECOMMENDATIOPtS 1. Approve the eight programs listed on Attachment A for the amounts listed for the period July 1 through December 31, 1998. 2. Consider program funding allocations for the remaining six months of the fiscal year in January, 1999. BAreKGROUPID The Board Order adopted by the Board of Supervisors on July 29, 1998 authorized the District V Supervisor to appoint an interim review committee to make recommendations on allocations from the Keller Canyon Landfill Mitigation Fund. Supervisor Canciamilla appointed two members of his District V staff, as well as a representative of the County Administrator's Office,to the Interim Review Committee. The Interim Review Committee was directed to review fiscal estimates for revenue anticipated to be generated by the landfill in the current fiscal year and to provide recommendations on funding allocations for the first six months of the fiscal year. The Interim Review Committee was further directed to review the status of landfill generated revenue and to make recommendations in January 1999 for the balance of the fiscal year. Continued on Attachment: XYES Signature: C Recommendation of County Administrator Recommendation of Board Committee Approve Other Signature(s): Action of Board on: '' Yt Approved as Recommended_Z--Q41er Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN 19 Unanimous(Absent ) AND ENTERED ON THE MINUTES OF THE Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain: Contact:Tony Enea(335-1094) Attested:-,/ , ' � zt,&e� cc: County Administrator Phil Batch— eirk of Janis Glover, District V the Board of Supervisors General Services 4 County Administrator Agricultural Commissioner Building Inspection By: DEPUTY Sheriff-Coroner Community Development S`P3 14-'P7' Recommended Allocation of Keller Canyon Landfill Funds for Fiscal Year 1998 - 1 999 10127198 Rage 2 The County Administrator's Office provided an estimate of revenue anticipated to be generated for Fiscal Year 98/99. Those figures reflected a 24% reduction in revenue over the previous fiscal year, primarily as a result of the diversion of waste to other locations. Upon reviewing the projected revenue figures for the current fiscal year, which reflected a substantial reduction in total funds available, it was determined that applications would not be solicited from outside agencies and that only limited allocations would be made to sustain ongoing County programs and projects which provided direct benefit to the District V constituency. Applications were distributed in August 1998, with a deadline for submittal established as September 21, 1998. The Committee met formally on Thursday, September 24th and Tuesday, September 29th to consider the proposals submitted. The Committee reviewed the revenue estimate and adjusted it for actual tonnage figures experienced in July and August 1998. This resulted in an additional funding loss of almost$9,004 for this two month period. This loss, as well as providing for a set aside of administrative costs, reduced the total estimate of revenue available for Fiscal Year 1998/1999 to approximately $493,000. Requests for funding totaled $1,116,727. Funding for the full fiscal year for each application has been evaluated by the Committee. However, as directed by the Board, recommendations were for funding for a six-month period at this time. In January 1999 the Committee will review the progress of each program, as well as revised revenue projections, to determine funding allocations for the balance of the fiscal year. Those programs which have not been funded for the fist six months of this fiscal year will also be reviewed at that time. A summary of the funding recommendations resulting from these meetings is reflected on Attachment A. details on the recommendations for each program are reflected on Attachment B. On October 19, the Finance Committee considered recommendations on the allocation of feller Canyon funds from a District V Interim Review Committee. After taking testimony from several agencies seeking funding, the Finance Committee adopted the District V Committee recommendations. ......... .........._.. . ... ...... __ ........_ ................_.................._....... ......... ......... ......... _..... _..... ......... ......... . .............................. ST�3 ATTACHMENT'A' INTERIM REVIEW COMMITTEE RECOMMENDATIONS KELLER CANYON LANDFILL MITIGATION FUNDS FOR FISCAL YEAR 199811999 FUNDS FUNDS PROGRAM REQUESTED RECOMMENDED: Thistle/Ground Squirrel Program 60,000 30,000 (Dept. Of Agriculture) East County Trail System 72,040 0 (General Services) East County Beautification 312,000 167,044 (General Services) Litter Control Officers 110,000 0 (Sheriffs Department) Resilient Deputy/Bay Point(12 mos.) 115,040 95,504 (Sheriffs Department) Add'1 Resident Deputy/Bay Point(7 mos.) 75,727 54,542 (Sheriffs Department) District V Code Enforcement 247,004 140,000 (Building Inspection) East County Municipal Advisory 25,400 25,044 Councils(District V) Zoning Assistance 44,004 25,000 (Community Development Dept.) Ombudsman Program 100,040 100,000 (District V/CAO) TOTAL 1,116,727 597,042 PROJECTED FY 98199 REVENUE 492,873 EXCESS/(SHORTFALL) (104,169) Unexpended Previously Allocated Funds 151,000 CURRENT RESERVES 287,579 * Does not include $71,000 in carryforward monies. 1015198 _. . ........_ ......... ......... ........_.......1..111. ._.... ....... ......._. ..............._.......... ._....._..... ........_.. ......... ......... ......... ..._1111. ........... _.._......._.. s`z73 ATTACHMENT `B' KELLER CANYON LANDFILL MITIGATION FUNDS FOR FISCAL YEAR 1998/1999 SYNOPSIS OF APPLICATIONS 1. Program: Artichoke Thistle/Purple Starthistle and Ground Squirrel Program Department: Contra Costa County Department of Agriculture Funding Requested: $60,000 Funding Recommended: $ 30,000 The proposal is for existing programs operated by the County's Department of Agriculture. The Artichoke Thistle and Purple Starthistle programs protect native and endangered species from invasive noxious weeds which have been introduced to our County. The Ground Squirrel program helps to control soil erosion, roadbed and levee damage, rodent born diseases and increases crop yields. The County receives approximately $0.95 for every dollar spent from the state in support of agricultural programs. Information provided by the Department Director, Mr. Ed Meyer, indicates that a total expenditure of$30,000 was expended in District V for both programs in the last fiscal year. 2. Program: East Contra Costa County Regional Park Program Department: General Services Department Funding Requested: $ 72,000 Funding Recommended: $ 0 This proposal is a refinement of a previously existing program. The previous program provided services throughout Contra Costa County with funding from Keller Mitigation funds. This proposal has been streamlined to provided services only in District V. The program utilizes, through the General Services Department, work crews who work with an East Say Regional Park District Supervisor to perform certain maintenance duties within the EBRPD facilities in East Contra Costa County. 3. Program: East County Beautification Program Department: General Services Department Funding Requested: $312,000 Funding Recommended: $167,000 This proposal is an ongoing program through the General Services Department. County work crews (including work program aides, Social Service Dept. welfare applicants, custody alternative workers referred from the Sheriffs Department, etc.) will plant trees, remove graffiti, collect debris and tires along roadsides and public right-of-ways, perform weed and fire abatement, participate in community and property clean-ups, and other miscellaneous projects to improve the appearance of public areas in East County. Due to the limited revenue available, it is recommended that this program be funded at the level of expenditure for the prior fiscal year. T 10105/98 _....._ ......... ......... ......... ...._.... .........._........ ... ....... ......... ................__...... ....__.. . ._......_... ......... ......... ......... ......... .......... .............................. S�3 ATTACHMENT 'B' KELLER CANYON LANDFILL MITIGATION FUNDS FOR FISCAL YEAR 199811999 SYNOPSIS OF APPLICATIONS 4. Program: Litter Control Officers Department: Sheriff's Department Funding Requested: $110,000 Funding Recommended: $ 0 This program is a previously funded project. The program provides for two litter control officers; one assigned to litter dump investigations, and the second who supervises participants from the Custody Alternative Bureau and is responsible for roadside clean- up and disposal. The application for funding states that the litter control officer is also responsible for vehicle abatement when not investigating an incident or cleaning a site. The Committee has recommended that this program not be funded. The General Services Department already operates a roadside clean-up program, and in fact is responsible for picking up and disposing of debris accumulated under the Sheriffs proposal. The County has a vehicle abatement program currently which receives independent funding. 5. Program: Bay Point Resident Deputy Department: Sheriff's Department Funding Requested: $115,000 Funding Recommended: $95,500 This is an ongoing program which provides for a deputy dedicated to Bay Point for 40 hours per week. The Committee has recommended funding for the Deputy's salary and benefits, and would request that the Sheriff's Department fund the remaining $19,500 in cost. 6. Program: Deputy Bay Point Department: Sheriff's Department Funding Requested: $75,727 Funding Recommended: $54,542 This program would provide for another dedicated deputy to the Bay Point area. . The Committee has recommended funding for the Deputy's salary and benefits, and would request that the Sheriff's Department fund the remaining $21,185 in cost. 7. Program: District V Code Enforcement Department: Building Inspection Funding Requested: $207,000 Funding Recommended: $100,000 This is an ongoing program which is actually an extension of the District V Pilot Program, and provides code enforcement support to District V, over and above the base level of funding of$107,500($138,750 provided on average to other four supervisorial districts). The Committee recommends funding of$100,000 from Keller Mitigation funds with the proviso that $80,000 be dedicated to fund one full-time Building Inspector 1 position. 2 103105/98 S�?3 ATTACHMENT 'S' KELLER CANYON LANDFILL MITIGATION FUNDS FOR FISCAL YEAR 1598/1999 SYNOPSIS OF APPLICATIONS 8. Program: East County Municipal Advisory Councils Department: District V Funding Requested: $ 25,000 Funding Recommended: $ 25,000 This program will provide funding to the East County Municipal Advisory Councils for items such as secretarial services, office supplies, printing costs, post office box rentals, and rental of meeting facilities. 9. Program: Zoning Assistance Department: Community Development Department ` Funding Requested: $40,000 Funding Recommended: $ 25,000 The District V staff utilizes the knowledge and expertise of the Community development Department on a frequent basis. Given the complexity of development issues, both present and anticipated, District V staff will likely experience an increased demandfor the assistance of this department. A planner costs the Community Development Department approximately $$0,000 per year; the application submitted requests funding for half of a planner, $40,000. The Committee recommends that an allocation of $25,000 be made for this purpose. 10. Program: Ombudsman/District V Pilot Program— Phase li Department: County Administrator's Office/District V Funding Requested: $100,000 Funding Recommended: $100,000 The ombudsman position is an extension of the previously funded District V Pilot Program. The ombudsman is a contract employee who will work with;staff from District V and the County Administrator's office. He will continue the work previously started on developing a comprehensive public nuisance ordinance, as well as studying the feasibility of developing a Mandatory Rental Inspection Program, a Mobile Home Inspection Program, and a Special Activities Permit Process. This individual will also provide training to the County's code enforcement personnel. 3 10/05/98 t,,