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HomeMy WebLinkAboutMINUTES - 10201998 - C1-C5 TO: BOARD OF SUPERVISORS cA FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: October 20, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Road Bank Erosion at Pinole Creek, and the Alhambra Valley Road slide 2.7 miles east of Bear Creek Road, Pinole Area Project No: 0672-6R6356.98and 0672-6R6355.98, respectively 1, Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on April 14, 1998 pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Bank Erosion at Pinole Creek, and the Alhambra Valley Road Slide 2.7 miles east of Bear Creek Road, Pinole Area. 11. FinancialImpact: There is no impact to the general fund. Bids were s ted and a Aontract in the amount of $119,266.42 was awarded to Siteworks ewstructio , I Continued on Attachment: XX SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE (S): ACTION OF BOARD ON , 1998 APPROVED A5 RECOMMENDED +fir VOTE OF SUPERVISORS X UNANIMOUS{ASSENT None } AYES: NOES: ABSENT: ABSTAIN: MM Jig:tt G:\GrpData\Const\BO\AVSE-20-tlO.doc I hereby certify that this is a true and correct Orig.Div: Public Works(Const.) copy of an Motion taken and enterers on the Contact: Joseph P.Murphy(313-2320) minutes of the Board of Supervisors on the cc: Auditor/Controller County Counsel date shown. Construction Div.-R.Bruno ATTESTED: October 20.1998--- Maintenance Div. Transp.Engineering PHIL BATCHELOR, C ierk of the Board of Supervisors and County Administrator QBputy Det"ine the Need to continue the Emergency Action Regarding the Repair of the Alhambra Valley Road Bank Erosion at Pinole Creek,Pinole Area October 20, 1998 Page Two III. Reasons For Recommendations And Background. The excessive rains of February 2, 1998 and debris in an unmaintained creek, caused storm waters from Pinole Creek to flow over Alhambra Valley Road, washing out the embankment on the far side of the crossing. In addition, high flows in Vaca Creek caused a slide to undercut Alhambra Valley Road at a point approximately 2.7 miles east of the intersection with Bear Creek Road. Alhambra Valley Road accommodates more than 4,200 vehicles per day. If the slide is allowed to progress and a road closure becomes necessary, east/west traffic between Central and West County along this corridor would no longer be possible. Immediate repair of this washout is necessary to assure the roads stability. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. If we were to follow our normal construction contract advertisement and approval process, the slide stabilization could not begin until early October. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and stabilization can begin immediately. We are, therefore, recommending that the Board continue the emergency action and direct'the Public Works Director to proceed with the project and enter into any necessary contracts to ensure completion of slide stabilization in the most expeditious manner. Environmental permit constraints have prevented the start of project work. Minor work will be accomplished within the constraints to stabilize the area during the winter with the balance of the work to be completed next summer. IV. Consequences of Negative Action; Non-concurrence of the above recommendation will significantly delay stabilization of the slides which would result in potential road failure and road closure. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: October 20, 1998 SUBJECT: Determine the need to continue emergency action regarding the Repair of the Bollinger Canyon Road Slide in the San Ramon area, the McBryde Avenue Slide in the Richmond Area and the McEwen Road Slide in the Crockett Area. Project No.: 0672-6R6331, 0672-6R6342 and 0672-686368, respectively Specific Request(s) or Recommendations) & Background & Justification 1. RECOMMENDED ACTLON: 1. DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on August 11, 1998, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Bollinger Canyon Road Slide in the San Ramon area, the McBryde Avenue Slide in the Richmond area, and the McEwen Road Slide in the Crockett area. 2. AUTHORIZE the complete closure of McEwen Road at a point approximately one half mile south of Carquinez Scenic Drive for six weeks. Emergency vehicles and local residential traffic will be allowed access to McEwen Road to the po' f cloy Continued on Attachment:x SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON October 20, 1998 APPROVED AS RECOMMENDED-�--4� _ V TE OF SUPERVISORS UNANIMOUS (ABSENT None ) AYES:_NOES: ABSENT; ABSTAIN: I hereby certify that this is a true and correct copy of an action taken and entered on the MM:}lg:tt minutes of the Board of Supervisors on the G:tGrpData\Const1B0\13CM-20-t10.doc date shown. Ong.DIV: Public Woft(Const.) ATTESTED: Octo_bpr 20. 1998 Contest: Joseph R Murphy(313-2320) PHIL BATCHELOF1, C!erk of the Board cc: County Administrator Attn: E.Kuevor of Supervisors and County Administrator Auditor-Controller PW Accounting $ Deputy Construction y Community Development Maintenance County Counsel Cetern'6ne the need to continue emergency action regarding the repair of the Bollinger Canyon Road Slide in the San Ramon area,the McBryde Avenue Slide in the Richmond area and the McEwen In the Crockett area Page 2 October 20, 1998 II. FINANCIAL IMPACT: There is no impact to the general fund. Total cast of repairs cannot be fully determined at this time, but staff is developing estimates to complete expeditious stabilization and road repair. Ill. REASONS FOR RECOMMENDATIONS AND BACKGROUND: The Bollinger Canyon Road Slide project will stabilize the western slope of the road and prevent further damage to the shoulder of the road. Without this repair, further slide movement will result in closure of one or both lanes of the road. The McBryde Avenue Slide project will stabilize the northern slope of the road and open the lane currently closed due to the slide. The road at this location is hemmed in on the south side by a rock retaining wall. Fire access through this area is seriously impacted by the closure of one lane die to the slide. The McEwen Road Slide project will stabilize the western slope of the road. Preliminary reports from the sails engineer indicate that the slide is comprised of the overburden material from the original road construction. The area is currently coned off and further movement could close the road altogether. Since Bollinger Canyon Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. Consequently, 88.5% financing is available and the County will have to pay the 11.5% matching funds using road funds. McBryde Avenue and McEwen Road slides both qualify for Federal Emergency Management Agency (FEMA) funds. FEMA provides 75% of the funding while the State provides the remaining 25%. Work to repair these three slides was scheduled to begin October 19, 1998. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the slides prolonging impacts to traffic flow, and potentially endangering these roads roadway from further erosion and slippage. To,, BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: October 20, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda area. Project No: 0672-6R6346 SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Beard of Supervisors on March 24, 1998, pursuant to Public Contract Cade Sections 22035 and 22050, to repair the Fish Ranch Road Slide, Orinda area. 11. Financial Impact: There is no impact to the general fund. Plans, specifications and engineer's estimate are complete. The project is currently under construction, and the upper slide is complete. The lower slide has been delayed due to utility conflicts. However, the entire project should be completed by early November. The expected contract:cost based gAthe low id is $6184,651. Continued on Attachment X SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURES , ACTION OF BOARD ON October 20, 1998APPROVED AS RECOMMENDED_X_ VOTE OF SUPERVISORS X UNANIMOUS(ABSENT None ) AYES: NOES: I hereby certify that this is a true and correct ABSENT: ABSTAIN: espy of an action taken and entered on the minutes of the guard of Supervisors on the MM:ilg:tt date shown. October 20 1998 11PWS'IISHARDATAIGRPDATAtCONST\BO?FRR-20-T#o.DOC ATTESTED: s Orifi.Div: Public Works(Const.) PHIL BATCHELOR, Ci rk of the Board contact: Joseph P.Murphy(313-2320) of Supervisors and County Administrator cc: Auditor/Controller County Counsel ,�<s r tv Construction Div.-R.Bruno By � � r�C' y ©epu Maintenance Div. Transp.Engineering Determine the Need to Continue the,Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda Area October 20, 1,998 Page Two 111. Reasons F-or Recommendations And Background: Fish Ranch Road has been dammed by a landslide which affected the uphill, north bound lane and approximately three feet of the downhill, south bound lane. The slide scarp has dropped approximately one foot below road surface, creating a dangerous condition which necessitated closing the road February 21, 1998. The Public Works Department was able to make temporary repairs to the slide damaged roadway, which facilitated opening the south bound lane on March 9. Since Fish Ranch Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. Construction to correct the slide work has been completed. Work to complete a secondary mirror slide will begin by the end of October. We recommend that the Board continue the emergency action to ensurecompletion of the repair in the most expeditious manner. IV. Consequenges of Negative Action. Non-concurrence of the above recommendation will significantly delay completion of the repair of the roadway, prolonging impacts to traffic flow. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: October 20, 1998 SUBJECT: Approval of project contingency fund Increase and Contract Change Order No. 1, for the Stone Valley Road Overlay project, Project No. 0662-684228, Alamo area. Specific Request(s)or Recommendation(s)&Background&Justification 1. Recommended Action: APPROVE project contingency fund increase of$37,000.00 and Contract Change Order No. 1 in the approximate amount of$185,000.00 and AUTHORIZE the Public Works Director to execute it in order to compensate the contractor, W.T. Cook Construction, Inc., for increases in existing contract items. 11. Financial Impact: There is no financial impact to the County, since the Town of Danville is funding the increase in existing contract items. The County's portion of work is fully funded with Rqasure C — Return to Source funds. Continued on attachment: X yes SIGNATURE: i RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S : ACTION OF BOARD ON: &.t-nlwr 90, 1998 APPROVED AS RECOMMENDED VOTE OF SUPERVISORS X UNANIMOUS(ABSENT Nq—M) i NOES: ABSENT: ABSTAIN: Contact: Joseph P.Murphy, (92 s)313-2321 Orig. Div.: Pw(Constr) cc: County Administrator I hereby certify that this is a true and correct Auditor-Controller copy of an action taken and entered on the Public Works minutes of the Board of Supervisors on the Accounting,R.Gilchrist date shown. Construction, R. BrunoATTESTED: October 20, 1998 Design PHIL. BATCHELOR, Cierk of the Ilo�rd Contractor of supervisors and C nt f Administrator RB.tt B rsmfcf?�..� Y -' ltPwS1\SHAR€�ATA1Grpf�ataiConsttBO1SV0-2{3-t10.doc Y L'�� Deputy Ill. Reasons for Recommendations and Background: After the County's overlay project was awarded, the Town of Danville expressed the desire to resurface their half of Stone Valley Road, between Glenwood Court and Green Valley Road. IV. Consequences of Negative Action: Without approval, the Town of Danville's portion of roadway will not be resurfaced. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: October 20, 1998 SUBJECT: Continue the Emergency Action for the Repair of the Stone Valley Road Shoulder, Alamo Area Project No.: 4660-6X4244 Specific Request(s) or Recommendation(s) & Background & Justification I. RECOMMENDED ACTION: 1. DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on September 15, 1998, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Stone Valley Road Shoulder in the Alamo area. 2. DELEGATE to the Public Works Director the authority to proceed in the most expeditious manner to repair the erasion to the shoulder and place a pipe within the creek to prevent future erasion and closure of a portion of Stone Valley Road in the Alamo area. Continued on Attachment:x SIGNATURE: !2 RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON nc"tlrer T, T199 APPROVED AS RECOMMENDED X4000 VOTE OF SUPERVISORS X UNANIMOUS(ABSENT None } AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this is a true and correct DE:sd copy of an action taken and entered can the G:1GrpDatalbesignkS0katons valley 9040.9&doc orig.Div: Public Works(Design Division) minutes of the Board of Supervisors on the Contact: a.Eckerson(343.2390) date shown. ac County Administrator Attn: E.Kusvor ATTESTED: October; 20, 1998 w cCunnting EI-01R, Clerk of the Board Accounting PHIL BATCi-,�. Construction Community Development of Supervisors and County Administrator Maintenance � County Counsel By ) -/- Deputy :<Continue the Emergency Actions For The Repair Of The Stone Valley Road Shoulder, Alamo Area Page 2 October 20, 1998 11. FINANCIAL IMPACT. There is no impact to the general fund. Total cost of the project is estimated at$94,000. The project will be constructed with road funds. 111. REASONS FOR RECOMMENDATIONS AND BACKGROUND: During winter storms, approximately 150 feet of the shoulder along Stone Valley Road was eroded by high flows in the adjacent creek. The project consists of placing this section of the creek in a pipe culvert and mitigating the impacts of the project on the creek. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until mid-October. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and repairs can begin immediately. The shoulder and creek repair work was completed and a final inspection occurred on October 13, 1998. The remaining work consists of mitigating the impacts of this project immediately downstream and is expected to be completed within several weeks. We recommend that the Board continue the emergency action and direct the Public Works Director to complete the remaining work and enter into any necessary contracts. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay completion of the work, prolonging impacts to traffic flow, and potentially endangering this roadway from further erosion and slippage.