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To: BOARD OF SUPERVISORS 250-9702/B.4.1
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES Contra
DATE: October 6, 1998 Cosh
County
SUBJECT: DISPATCH CENTER REMODELING, 40 GLACIER DRIVE,
MARTINEZ, FOR SHERIFF-CORONER(WH354C,D)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
DETERMINE that there is a need to continue the emergency action taken by the Board on January 27,
1998 pursuant to Public Contract Code Sections 20134 and 22050, to remodel 40 Glacier Drive,
Martinez for the Sheriff Dispatch Center.
II. FINANCIAL IMPA!T
Funding for this project has been budgeted.
III. BACKGROUND
A. On April 8, 1997 the Board accepted a report from the County Administrator and the Sheriff-
Coroner regarding the Emergency Communications Center at 40 Glacier Drive, Martinez and
directed the Director of General Services to proceed with preparation of plans and specifications
for remodeling the facility.
B. On November 4, 1997 the Board accepted completion of the contract for improvements in
unfinished, vacant space at 1960 Muir Road, Martinez. The improvements were made to
accommodate the Sheriff Dispatch operation, which had to be moved out of 40 Glacier Drive,
temporarily, before the remodeling of 40 Glacier Drive could begin. The improvements at 1960
Muir Road were accomplished and the Dispatch operation was relocated on an accelerated
schedule to meet funding deadlines.
CONTINUED ON ATTACHMENT:__X-YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 5C t0 er , T78 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
File: 250-9702/A.5 OF SUPERVISORS ON THE DATE SHOWN.
County Administrator's Office
County Counsel(Via A.D.) ATTESTED October E i 1998
Sheriff-Coroner(Via A.D.) HIL SATCHEL ,CLERK OF THE BOARD OF
PERVIJORSA COUNTY INISTRATOR
BY
DEPUTY
HM997\2509702\7L00295b.doe SJ:ls Page 1 of 2 M382(10/88)
DISPATCH CENTER.REMODELING, 40 GLACIER DRIVE,MARTINEZ, 250-9702/B.4.1
"
FOR SHERIFF-CORONER(WH354C,D) October 6, 1998
C. In December, the Sheriff determined that the temporary Dispatch Center doses not have enough work
stations to properly handle a countywide emergency. Consequently, on January 27, 1998 (Agenda
Item C-57), the board 1) found that an emergency exists, 2) delegated authority to the General Services
Director to proceed in the most expeditious manner to remodel the 40 Glacier Drive Dispatch Center,
3) director the General Services Director to make reports to enable the Board to review the emergency
actions and to determine that there is a need to continue the action, and 4) declared that the project, as
an emergency, is except from the provisions of the California Environmental Quality Act.
D. The condition that the Board found to be an emergency on January 27 continues to exist. That is, the
temporary facility at 1960 Muir Road is serving as the Dispatch Center while the remodeling of the
permanent facility at 40 Glacier Drive is in progress on an urgent basis. Therefore, it is necessary to
continue the emergency action previously taken by the Board so that the remodeling can be completed
in the shortest time possible.
E. Lease Management Division negotiated a lease for temporary space at 827 Arnold Drive, Suites 80
and 230, in Martinez, to house the administrative personnel who are displaced by the remodeling of 40
Glacier Drive. The administrative personnel vacated 40 Glacier Drive and occupied the Arnold Drive
Suites on March 18, 1998.
F. On February 18, the proposed contractor submitted a proposal, work plan and schedule for
construction, based on progress prints of the construction documents. A contract was issued to the
Contractor, RGM and Associates, Inc. on March 5, 1998, with an effective date of February 4, 1998
and a payment limit of$658,796.00. On March 6, 1998, the completed construction drawings were
issued to the contractor with a request for confirmation of the payment limit. On March 17, a formal
notice to proceed was issued to confirm the contract starting date of February 4, 1998. The contractor
started demolition work on March 23, 1998.
G. A consulting services agreement with Harding Lawson Associates was issued with an effective date of
March 10, 1998 and a payment limit of$5,800.00. The agreement covers geotechnical engineering
services, including recommendations for foundation design and construction, and on-site testing of
existing and imported soils.
H. A consulting services agreement with Signet Testing Labs was issued with an effective date of March
10, 1998 and a payment limit of$72,726.00. The agreement covers construction materials testing and
special inspections in accordance with the requirements for essential services buildings in Title 24 of
the California Code of Regulations.
I. Change Order No. I for$97,393.00 was issued April 30, 1998 to incorporate the scope of work shown
on the completed construction drawings into the contract. The revised contract payment limit is
$756,189.00. There is no increase in the Contract time for completion.
J. On August 31, 1998 the Sheriff Dispatch operation moved from the temporary Dispatch Center at
1960 Muir Road to the remodeled Dispatch Center at 40 Glacier Drive.
K. As of September 23, 1998 the construction is more than 99% complete. Carpet installation has been
completed under a separate purchase order. Furniture partitions have been installed under a separate
contract. Lockers for the locker rooms which were held up by a manufacturer's labor dispute, have
been ordered. The contractor is expected to complete all remaining work by the end of October,
including punch list items.
H:\1997\2509702\7L00295b.doc SJ:ls Page 2 of 2 M382(10188)
APPROVING THE FIRST AMENDMENT TO THE 250-9867/A.1.1
CONSULTING SERVICES AGREEMENT FOR OCTOBER 6, 1998
TENANT IMPROVEMENTS, FIRST AND SECOND
FLOORS, 40 DOUGLAS DRIVE, MARTINEZ FOR
SOCIAL SERVICE (WPA227)
III. REASONS EQR RECOMMENDIATIONS/BACKGROUND
A. The Director of General Services executed a consulting services agreement with Specialist Office
Services and products effective April 27, 1998, for space planning services for office landscape
partitions for Tenant Improvements,First and Second Floors, 40 Douglas Drive,Martinez.
B. The First Amendment increases the scope of services to administer the delivery, installation and punch
list items of the Equity workstations.
HAI998\2509867\8L06709b.doc Page 2 of 2 M382(10188)
File:250-9867/A.1.1
FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR SPACE PLANNING SERVICES
FIRST AND SECOND FLOORS,40 DOUGLAS DRIVE,MARTINEZ
FOR SOCIAL SERVICE
(WPA227)
1. Effective Date and P i s: Effective August 7, 1998, Specialized Office Services and Products(herein called "Consultant"), a California
Corporation,and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Fur�gse: On April 27, 1998,the parties entered into a contract entitled"Consulting Services Agreement,"referred to as the"Agreement,"which
covers space planning services for office landscape partitions,40 Douglas Drive,First and Second Floors,Martinez. The parties desire to further
amend the Agreement to expand the scope of service and to increase the payment limit accordingly.
3. Amendments to Agrtcm nt:
A. In the Agreement,Paragraph I(e),change the Payment Limit from$22,750.00 to$27,625.00,an increase of$4,875.00. This change shall
apply to charges from and after August 7, 1998.
B. In accordance with Paragraph 14 of the Agreement,provide the following extra services:
Provide installation administration of Equity workstations to be installed at 40 Douglas Drive,First and Second Floors,Areas 2,3 and
4,Martinez.
4. Eft:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Si
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: By:
Barton J.Gilbert (Designate official capacity in the usiness)
Director of General Services Type of business(sole proprietorship,government
agency,partnership,corporation,etc.)
If corporation,state of
incorporation:—:_:
By:
(Designate official capacity in thebusiness)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president;the second signature must be that of the secretary,assistant secretary,chief financial officer or assistant treasurer. (Civ.Code,See.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
------ --------------------------------- ------------------------------------------------------------
CERTIFICATE OF ACKNOWLEDGMENT
State of California }
} ss.
County of )
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument
the persons),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
[Notary's Seal] Notary Public
RECOMMENDED FOR APPROVAL:
By APPROVED AS TO FORM:
Deputy County Administrator VICTOR J.WESTMAN
County Counsel
By
Deputy
Is
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