The URL can be used to link to this page

Home My WebLink AboutMINUTES - 10061998 - C80-C85 TO: .. BOARD OF SUPERVISORS C9Z FROM: DENNIS M. BARRY, AICP i. Lantra COMMUNITY DEVELOPMENT DIRECTOR - Costa COU my DATE: October 8, 1998 SUBJECT: CONTRACT AMENDMENT WITH THE CONTRA COSTA CENTRE ASSOCIATION FOR THE TIM PROGRAM AT THE PLEASANT HILL BART STATION AREA FOR 1998-99 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS Approve and authorize the Chair of the Board to sign an amendment to the agreement with the Contra Costa Centre Association to manage the Transportation Demand Management (TDM) program for the Pleasant Hill BART Station Area during 1998-99, revising the payment provisions to include an advance of funds for the replacement of three commuter vans. FISCAL IMPACT None to County general funds. The Pleasant Hill BART Station Area TDM Program is funded by the Pleasant Hill BART Station Area TDM Fee Account. BACKGROUND/REASONS FOR RECOMMENDATIONS On April 14, 1998, the Contra Costa County Board of Supervisors approved a contract with the Contra Costa Centre Association to manage the Transportation Demand Management (TDM) Program for the Pleasant Hill BART Station Area. On September 15, 1998, the Board of Supervisors amended this agreement to increase the payment limit to provide the local match for a grant to replace three commuter vans operated as part of the Association's TDM Program. The proposed amendment will revise the payment provisions to allow an advance of up to $90,300 to the Association for replacement of the three commuter vans. The Association does not have sufficient funds to make acquire the replacement commuter vans. The existing contract provides sufficient funds for this advance to the Association. CONTINUED ON ATTACHMENT: X YES SIGNATURE r RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMI TEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON October 6 , 1998 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE �L UNANIMOUS {ABSENT --- } AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Steven Goetz (925/335-1240) ATTESTED October 6 , 1998 cc: Community Development Department (CDD) PHIL BATCHELOR, CLERK OF Contra Costa Centre Assn. (via CDD) THE BOARD OF SUPERVISORS Contra Costa Transportation Auth. (via CDD) AND COUNTY ADMINISTRATOR Judy Coons, Auditor-Controller David Joslin, CDD . . BY , DEPUTY j\9roups\cdadpoof\sgoetz198amend2.bo AMENDMENT TO PROJECT AGREEMENT PLEASANT HILL BART STATION AREA TDM PROGRAM 1998-99 1. Agreement Identification. Department: Community Development Department Subject: Allocation of Pleasant Hill BART Station Area TDM Fee Account for TDM Program 2. Parties. The County of Contra Costa, California, hereinafter called "County", and the following named Contractor mutually agree and promise as follows: Contractor: Contra Costa Centre Association Address: 1350 Treat Boulevard, Suite 180 Walnut Creek, California 94598 3. Amendment Date. The effective date of this Amendment is September 1, 1998 and it terminates June 30, 1999 unless sooner terminated as provided herein subject to all terms, conditions, and assurances contained or incorporated herein. 4. Amendment Specifications. The "Payment Schedule" of the Agreementidentified above is hereby amended to read: Payment Schedule. County's total payments to Contractor under this agreement shall not exceed $350,754 as shown in Attachment B. County shall make quarterly payments to Contractor equivalent to actual expenditures for the preceding quarter except that County will advance $90,300 to contractor for acquisition of three commuter vans. Quarterly payments are defined as follows: First Quarter: reimbursement for January 1, 1998 - March 31, 1998 Second Quarter: reimbursement for April 1, 1998 - June 30, 1998 Third Quarter: reimbursement for July 1, 1998 - September 30, 1998 Fourth Quarter: reimbursement for October 1, 1998 - December 31, 1998 Fifth Quarter: reimbursement for January 1, 1999 - March 31, 1999 Sixth Quarter: reimbursement for April 1, 1999 - June 30, 1999 County reserves the right to withhold any part or all of any payment if questions regarding expenditures arise which cannot be resolved to the satisfaction of the County. 1 5. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA CALIFORNIA CONTRACTOR a BY: BY: rd Jim ogerspJ Chair Pat O'Brien, resident Bo of Supervisors Contra Costa Centre Association DATE: October 6 , 1998 DATE: 4q ATTEST: Phil Batchelor, BY: y Clerk of the Lyre to Tanner-Busby Board of Supervisors Executive Director and County Administrator Contra Costa Centre t Association BY: DATE- [ e , It, Deputy Recommended by Department BY: �. Dennis M. Barry, Director l Community Development-6apartment Form Approved: C o u n t y Counsel BY: Deputy Attachments Amendment Specifications j:\groupstcdadpooilmarjorieiphbart98.amt 2 ATTACHMENT B AMENDED SEPTEMBER 1, 1998 CONTRA COSTA CENTRE ASSOCIATION TDM PROGRAM 1998-99 BUDGET JANUARY 1, 1998 TO JUNE 30, 1999 Salaries Executive Director $23,000 TDM Coordinator $29,000 Clerical $13,000 Total Salaries $65,000 Overhead (.66% of salaries) $43,000 Retirement (10% of TDM Coordinator Salary) $2,900 Payroll Taxes $6,000 TDM Program Marketing $28,000 Printing $3,500 Program Promotion (survey) $18,000 Pass Program $3,500 Postage/Dues $3,000 Contingency $5,000 Shuttle Operations $42,000 Operators $36,000 Fuel $3,750 Maintenance $1,500 Marketing $750 Vanpool Operations $125,550 Fuel $33,000 Insurance $52,500 Maintenance $30,000 Vehicle Registration $3,750 Cleaning $3,600 CSAR $1,350 Medical Exams $1,350 Van Replacement Purchase of three (3) 1998 Dodge Ram Vans;twelve(12)passenger, Model 3500 vehicles. (Includes $90,300 decals warranty,flooring,tax and license) Financial Services $3,000 Subtotal $410,750 Vanpool Income ($60,000) TOTAL $350,750 3 TO: BOARD OF SUPERVISORS FROM: Barton J. Gilbert, Director of General Services Conti Costa DATE: September 23, 1998 County SUBJECT: APPROVING EXTENSION OF AGREEMENT WITH PROCUREMENT SERVICES ASSOCIATES, INC., TO PROVIDE PROFESSIONAL BUYING SERVICES SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE AND AUTHORIZE the Director of General Services or his designee to execute a contract extension agreement with Procurement Services Associates, Inc. of Concord to provide temporary professional buying services, to increase the payment limit from $25,000 to $75,000, and to extend the term of the contract from March 30, 1998, through March 30, 1999. BACKGROUND: Demand for purchasing services is greater than the available staffing can meet. We have been using this temporary agency to provide us with experienced buyers who can supplement our existing staff: By doing so, the Buyers can concentrate efforts on large-dollar contract projects, negotiating discounts for County departments. Additionally, the Division is upgrading its computer system beginning',this month, so additional staff time is needed on a temporary basis to provide for the implementation of the neve program. FISCAL IMPACT: The funding for this contract is within the General Services Department budget for this fiscal year. CONTINUED ON ATTACHMENT: Y S SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE ®OTHER SIGNATURES: z2& ACTION OF BOARD ON_October 6, 1998 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS X UNANIMOUS(ABSENT --- ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: Les Littman—313-7300 CC: General Services Department 1 HEREBY CERTIFY THAT THIS IS A TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN Accounting AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Purchasing tober 6 1998 County Auditor-Controller ATTESTED Contractor via GSD IL BATCH R,CLERK OF THE BOARD OF UPERVISO AND C"!;; " TY ADMINISTRATOR BY G/ DEPUTY DocumenQ Page 1 of 2 M3B2(10188) c9f TO: BOA" OF SUPERVISORS FROM: Barton J. Gilbert, Director of General Services Contra Costa DATE: October 6, 1998 County SUBJECT: CONTRACT WITH CRF INTEGRATED SERVICES FOR TELECOMMUNICATION SERVICES SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION Approve and authorize the General Services Director to execute a telecommunications contact with CRF Integrated Solutions for a maximum amount of $100,000 for a period beginning October 0, 1998 and ending June 30, 1999. II. FINANCIAL IMPACT Funds will not be encumbered by the agreement and no additional general fund moniesare requested. Services will be charged out to requesting departments. III. REASONS FOR RECOMMENDATION/BACKGROUND County telecommunication service demands continue to increase due to the rapid technological changes in voice and data systems. The General Services Department's Telecommunications staff needs additional help to meet these service demands, as the staff cannot handle all the service requests from departments. Telecommunication Technicians aren't available to work on a temporary basis to assist with this work, as Telecommunications is a booming field with higher salaries available elsewhere. CRF Integrated Solutions can provide staff to assist as needed with the heavy workload and alleviate the many hours of overtime by in-house staff. Telecommunications staff is getting burned out in working many hours of overtime. If this contract is not approved, then Telecommunications work for departments will be delayed, as the Telecommunications Technicians are already working overtime to meet customer department needs; and they cannot keep up with the workload. CONTINUED ON ATTACHMENT: S SIGNATURE: 211,;;�-- 14 , ,y—( RECOMMENDATION OF COUNT`(ADMINISTRATOR RECOMMENDATION OF BOARD COM44EE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON cto er 6, 1998 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS X UNANIMOUS(ABSENT --- } AYES: NOES: ASSENTS: ABSTAIN: MEDIA CONTACT: CC: Auditor Controller I HEREBY CERTIFY THAT THIS IS A TRUE GSD Administration AND CORRECT COPY OF AN ACTION TAKEN Accounting AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Telecommunications ATTESTED October 6 1998 IL BATCHELO R4—CLERK OF THE BOARD OF S PERVISORS A COUNTY ADMINISTRATOR BY DEPUTY Doeument2 Page 1 of 2 M382(10/88) �S •� 250-9867/A.1.1 TO: BOARD OF SUPERVISORS FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES Contra Costa DATE: OCTOBER 6, 1998 County SUBJECT: APPROVING THE FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT FOR. TENANT IMPROVEMENTS,FIRST AND SECOND FLOORS,40 DOUGLASDRIVE,MARTINEZ FOR SOCIAL SERVICE(WPA227) SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Ft EMMlY1ENO TION A. APPROVE a First Amendment authorizing extra work under the Consulting Services Agreement dated April 27, 1998, with Specialist Office Services and Products, for space planning services for office landscape partitions, First and Second Floors, 40 Douglas Drive, Martinez. The First Amendment increases the scope of services and increases the payment limit from $22,750.00 to $27,625.00. B. AUTHORIZE the Director of General Services to execute the First Amendment to the consulting services agreement, and to issue written authorizations for extra work, in addition to the authorization for Amendment 1, provided that the cumulative total extra cost for such additional authorizations shall not exceed$2,000.00. II. FINANCIAL IMPACT_ Sufficient funds are available in the Social Service Department budget to cover this increase in the Consultant's payment limit. CONTINUED ON ATTACHMENT: OYES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE (APPROVE OTHER SIGNATURES ACTION OF BOARD ON_October 6, 1998 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS X UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: BARTON J.GILBERT(313-7100) CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Architectural Division AND CORRECT COPY OF AN ACTION TAKEN File: AND ENTERED ON THE MINUTES OF THE BOARD County Administrator's Office Accounting OF SUPERVISORS ON THE DATE SHOWN. Fife: 250-9867/A.5 ATTESTED October o 1998 Auditor-Controller A4— BATCHELO ,CLERK OF THE BOARD OF County Counsel ERV ISORS A D COUNTY ADMINISTRATOR Social Service(Via AID) Consultant(Via AID) gyA4 DEPUTY H:11998�250986A81_08709b.doc Page 1 of 2 M382(10/88)