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HomeMy WebLinkAboutMINUTES - 10061998 - C1-C5 irr Recording Requested By: Contra Costa County Public Works Dept. coNTRA COSTA Co Recorder's Office Construction Division STEPHEN L. WEIR, county< Recorder 255 Glacier Chive Martinez,CA 94553 Doc -. !aa—02AA550----0,0 �tednesday, OCT 07, 1998 14:41 :41 Return to: FRE $0.00,11, WHEN RECORDED, RETURN TO CLERK Ttl Pd $0.009/1-oClt�283940 BOARD of SUPERVISORS 1rc/R9/1- BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA In the Matter of Accepting and Giving } RESOLUTION OF ACCEPTANCE Notice of Completion of Contract for } and NOTICE OF COMPLETION 1998 Slurry Seal } {C.C. § 3086, 3093} ProeCt No. 0,672-6U2172 } RESOLUTION NO. 98! X07 The Board of Supervisors of Contra Costa County RESOLVES that: The County of Contra Costa on June 24, 1998, contracted with Graham Contractors, Inc., for the placement of slurry seal at various county locations, with National Surety Corporation as surety, for work to be performed on the grounds of the County; and The Public Works Director reports that said work has been inspected and complies with the approved plans, special provisions and standard specifications and recommends its acceptance as complete as of September 25, 1998. Therefore, said work is ACCEPTED as completed on said Mate, and the Clerk shall file with the County Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract. PASSED BY THE BOARD on October 6, 1998, by the following vote: AYES: Supervisors Uilkema, Gerber, DeSaulnier, Canciamilla, and Rogers NOES: None ABSENT: None CERTIFICATION AND VERIFICATION I hereby certify that this is a true and correct copy of an action taken and entered on the Contact: Joseph P.Murphy,(925)313-2321 minutes of the Board of .Supervisors on the Orig.Dept.:Public Works{Const.} date shown. cc: Record and return ATTESTED: .4 _�� / Auditor Public Works - Accounting PHIL BATCHELOR, Clerk of the Board - Construction,R.Bruno of Supervisors and Co n#y Administrator Contractor '�` Traffic By 64d' r_,2 . fg2t Deputy `'�"�"'� RS:tt \1P W S 1\SHARDATAiGrpData\Const\BO\98S-06-t10.doc RESOLUTION NO. 98/507 Recording Requested By: CONTRA WSTA 00 .Recorder's Office Contra Costa County Public Works Dept. S�-�P '� L. SIR, County Construction Division y Recorder 255 Glacier Drive Martinez,CA 94553 DCC — i9 ---tD'24,�tSS 7 -•- OC> Wednesday, OCT 07, 1998 14:41:52 Return to: FRE $0.00,11, Tt7 Pd $0.00 Nbr-0000283941 WHEN RECORDED, RETURN TO CLERK 1 rc/R9/1--1 BOARD OF SUPERVISORS BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA In the Matter of Accepting and Giving ) RESOLUTION OF ACCEPTANCE Notice of Completion of Contract for } and NOTICE OF COMPLETION O'Hara Avenue and Neroly Road Widening) C.C. § 3086, 3093) PrQiect No. 0662-6U41 4 ) RESOLUTION NO. 981508 The Board of Supervisors of Contra Costa County RESOLVES that: The County of Contra Costa on June 3, 1998, contracted with Fanfa, Inc, for the widening of a portion of O'Hara Avenue and Neroly Road, with UL.ICO Casualty Company as surety, for work to be performed on the grounds of the County; and The Public Works Director reports that said work has been inspected and complies with the approved plans, special provisions and standard specifications and recommends its acceptance as complete as of August 7, 1998. Therefore, said work is ACCEPTED as completed on said date, and the Clerk shall file with the County Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract. PASSED BY THE BOARD on October 6, 1998, by the following vote: AYES: Supervisors Uilkema, Gerber, DeSaulnier, Canciamilla, and Rogers NOES: None A SENT: Norse CERTIFICATION AND VERIFICATION I hereby certify that this is a true and correct copy of an action taken and entered on the Contact: Joseph P.Murphy,(925)313-2321 minutes of the Board of Supervisors on the Orig. Dept.:Public Works(Const.) date shown. cc: Record and return ATTESTED. C Auditor PHIL BATCHELOR, Clerk of the Beard Public Works - Accounting of Supervisors and County Administrator - Construction, R. Bruno rr - Traffic By �'�* � � "� Deputy Contractor RB:tt 1\PWStiSHARDA'totGrpDatalConst\BONONW-Mt1 Q.doc RESOLUTION NO. 981508 '' - BOARD OF SUPERVISORS ;. FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: October 6, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Road Bank Erosion at Pinole Creek, and the Alhambra Valley Road Aide 2.7 miles east of Bear Greek Road, Pinole Area Project No: 0872-6R6355.98and 0872-686355.98, respectively i. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on April 14, 1998 pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Bank Erosion at Pinole Creek, and the Alhambra Valley Road Slide 2.7 miles east of Bear Greek Road, Pinole Area. Ill. Financial impalct: There is no impact to the general fund. Plans, specifications and engineer's estimate are complete. The preliminary cost estimates for the projects indicate a construction cost of $110,000, and $90,000 respectively. The projects cannot be constructed as designed this year due to environmental permitting constraints. However, efforts to stabilize the slides are under design and are scheduled to be completed by late September. r Continued on Attachment:X SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURES : ACTION OF BOARD ON , Tr APPROVED AS RE OOMENDED t VOTE OF SUPERVISORS X UNANIMOUS (ABSENT Now ) I hereby certify that this is a true and correct AYES: NOES: copy of an action taken and entered or, the ABSENT: --ABSTAIN: minutes of the Board of Supervisors or, the date shown. MMJlg ATTESTED: 1 199 g:\designlboWValPinolelo-6.98_doe PHIL.BKrCFIELOR, Clefk Of thP: teatd Orig.Div: Public works(Design) of Supervisors and County Admini;itrator Contact: Melissa Morton{313-2225} Deputy County Auditor/Controller By County Counsel Construction Div.-R.Bruno Maintenance Div. T'ransp.Engineering Determine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Road hank > risron at Pinole Creek,Pinole Area October 6, 1998 Page Two 111. Reasons For Recommendations And Background: The excessive rains of February 2, 1998 and debris in an unmaintained creek, caused storm waters from Pinole Creek to flow over Alhambra Valley Road, washing'out the embankment on the far side of the crossing. In addition, high flows in Vaca Creek caused a slide to undercut Alhambra Valley Road at a point approximately 2.7 miles east of the intersection with Bear Creek Road. Alhambra Valley Road accommodates more than 4,200 vehicles per day. If the slide is allowed to progress and a road closure becomes necessary, east/west traffic between Central and West County along this corridor would no longer be possible. Immediate repair of this washout is necessary to assure the road=s stability. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. If we were to follow our normal construction contract advertisement and approval process, the slide stabilization could not begin until early October. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and stabilization can begin immediately. We are, therefore, recommending that the Board continue the emergency action and direct the Public Works Director to proceed with the project and enter into any necessary contracts to ensure completion of slide stabilization in the most expeditious manner. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay stabilization of the slides which would result in potential road failure and road closure. TCS, BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: October 6, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda area. Project No. 0672-6R6346 I. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on March 24, 1998, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Fish Ranch Road Slide, Orinda area. 11. Financial lmpact: There is no impact to the general fund. Plans, specifications and engineer's estimate are complete. The project is currently under construction, and the upper slide is complete. The lower slide has been delayed due to utility conflicts. However, the entire project should be completed by mid-October. The expected contract cost based on the low bid is $684,651. Continued on Attachment: X SIGNATURE: dr _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON , APPROVED AS RECOMMENDED VOTE OF SUPERVISORS I hereby certify that this is a true and correct X UNANIMOUS(ASSENT N"- } copy of an action taken and entered on the AYES: NOES: minutes of the Board of Supervisors on the ABSENT: ABSTAIN: date shown. ATTESTED: , g MM:i Ig PHIL BATCH EI OF'1, Clark of the Board G:\GRPDATA%DESIGN\BO\FISH RANCH EMERG 10-06.98.DOC of Supervisors and uJ�nty Administrator Orig.Div: Public Works(Design) By 2kd&.& 2 ! Deputy Contact: Melissa Morton(313-2225) cc: Auditor/Controller County Counsel Construction Div.-R.Bruno Maintenance Div. Transp.Engineering Det mine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda Area October 6, 1958 Page Two Ill. Reasons For Recommendations And Background: Fish Ranch Road has been damaged by a landslide which affected the uphill, north bound lane and approximately three feet of the downhill, south bound lane. The slide scarp has dropped approximately one foot below road surface, creating a dangerous condition which necessitated closing the road February 21, 1998. The Public Works Department was able to make temporary repairs to the slide damaged roadway which facilitated opening the south' bound lane on March 9. Slide movement has slowed, but further movement and increased pavement damage is expected over the next few weeks as groundwater continues to accumulate at the slide site. A small slide along the edge of the north bound lane approximately half a mile from the larger site will also be repaired as part of this project. Fish Ranch Road carries 6,000 vehicles per day and this traffic'has been severely hampered by the closure of the road from February 21 to March 9, and the subsequent closure of the north bound lane to date. Since Fish Ranch Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair would not have begun until early September. On March 24, 1998, pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, the Board of Supervisors declared an emergency for the slide repair, allowing the normal bidding procedures to be waived and repairs to begin immediately. We recommend that the Board continue the emergency action to ensure'completion of the repair in the most expeditious manner. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay completion of the repair of the roadway, prolonging impacts to traffic flow. ir- S, TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: October 6, 1998 SUBJECT: Determine the need to continue emergency action regarding the Repair of the Bollinger Canyon Road Slide in the San Ramon area, the McBryde Avenue Slide in the Richmond Area and the McEwen Road Slide in the Crockett Area. Project No.: 0672-6R6331, 0672-6R6342 and 0672-686368, respectively Specific Request(s) or Recommendations) & Background & Justification I. RECOMMENDED ACTION: 1. DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on August 11, 1998, pursuant to Public Contract Cade Sections 22035 and 22050, to repair the Bollinger Canyon Road Slide in the San Ramon area, the McBryde Avenue Slide in the Richmond area, and the McEwen Road Slice in the Crockett area. 2. AUTHORIZE the continued closure of McEwen Road to through traffic between the hours of 7:30 a.m. and 3:30 p.m. for eight weeks with the exemption of emergency vehicles and local residential traffic. Continued on Attachment:x SIGNATURE: 446�L/� _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON , I APPROVED AS RECOMMENDED VOTE OF SUPERVISORS X UNANIMOUS{ABSENT Ncm ) I hereby certify that this is a true and correct AYES: NOES: copy of an action taken and entered on the ABSENT:— ABSTAIN: minutes of the Board of', Supervisors on the MM:jlg:sd date shown. / g:\deslgn\80\boliinger 19-6.98Aoc ATTESTED: PHIL. BATCFtEL OR, Cleric of the Board Orig.Div: Public Works(Design Division) Contact: M.Morton(813-2325) of Supervisors and C 9,untyAdminiStrator County Administrator. uvor � � Deputy Aor- E.roger By r.r� .t Auditor-CantroHer PW Aocounting Construction Community Development Maintenance County Counsel Deterrr�ne the need to continue emergency action regarding the Repair of the Bollinger Canyon Road Slide in the San Ramon area, the McBryde Avenue Slide in the Richmond area and the McEwen In the Crockett area Page 2 October 6, 1998 11. FINANCIAL IMPACT: There is no impact to the general fund. Total cost of repairs cannot be fully determined at this time, but staff is developing estimates to complete expeditious stabilization and road repair. III. REASONS FOR RECOMMENDATIONS AND BACKGROUND: The Bollinger Canyon Road Slide project will stabilize the western slope of the road and prevent further damage to the shoulder of the road. Without this repair, further slide movement will result in closure of one or both lanes of the road. The McBryde Avenue Slide project will stabilize the northern slope of the road and open the lane currently closed due to the slide. The road at this location is hemmed in on the south side by a rock retaining wall. Fire access through this area is seriously impacted by the closure of one lane due to the slide. The McEwen Road Slide project will stabilize the western slope of the road. Preliminary reports from the soils engineer indicate that the slide is comprised of the overburden material from the original road construction. The area is currently coned off and further movement could close the road altogether. Since Bollinger Canyon Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. Consequently, 88.5%financing is available and the County will have to pay the 11.5% matching funds using road funds. McBryde Avenue and McEwen Road slides both qualify for Federal Emergency Management Agency (FEMA) funds. FEMA provides 75% of the funding while the State provides the remaining 25%. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early October. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and repairs can begin immediately. We are, therefore, recommending that the Board make such findings and direct the Public Works Director to proceed with the project and enter into any necessary contracts. IV. Conseguences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the slides prolonging impacts to traffic flow, and potentially endangering these roads roadway from further erosion and slippage.