HomeMy WebLinkAboutMINUTES - 06171986 - 1.19 i
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jPOSITION ADJUSTMENT REQUEST No. 139712-
Date:
3972Date: May 13, 1986
Dept. No./ Copers
Department Health Svc/Finance Budget Unit No. 0540. Arse No. 6569 Agency No. 54
Action Requested: Reallocate Clerk-Experienced level position_#54r108'to Data Entry Operator II
Proposed Effective Date: 6/18/86
Explain why adjustment i�. needed: To .properly classify the incumbent (C. Silva) according to
the duties she performs.
Classification Questionnaire -+tached: Yes to No ❑
Estimated cost of adjustment: $ 10/mo. (salary o
Cost is within department's budget: Yes IN No ❑ transfer rue app ys
If not within budget, use reverse side to explain how costs are to be funded.
Department must initiate necessary appropriation adjustment. web Beadle,
Use additional sheets for further explanations or comments. Dept. Personnel Officer
for Department Head
Personnel Department Recommendation
Date: 6 — 5--86
Reallocate Clerk-Experienced Level position #54-108, Salary Level C5 1023
(1264-1536) to Data Entry Operator II, Salary Level C5 1078 (1335-1623) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day following Board action.
-/9 -yl� J , -I_.
Date or Director of a onnel
County Administrator Recommendation
Date:
)(Approve Recommendation of Director -of Personnel
Disapprove Recommendation of Director of Personnel
Other:
jji for County Administrator
3oard of Supervisors Action SUN 1 7 1986 Phil Batchelor, Clerk of the Board of
Ndjustment APPROVED/Df5APPROV ED on Supervis s and County Administrator
)ate: .SUN 12 bg By: 4P
kPPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
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ENCODING-OPERATORTI,
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Duties performed: !
.1. Operate Data Action 155 Magnetic Tape Inscriber.
.�'2. Operate Date.Action 500 Tape`Pooler.
3. Mork batch control efror report. •
4. .Filing.
S. Sorts prepares and inscribe data •for hospital census report.
6. Opeha microfiche Reinter: '
- 1. ' Screen data on mi crof ic4,reader.
8. Operate Victor 1900 calculator. .
9. Operate, Xerox 7000 (with sorter and reducer.
• 10. Code material to be inscribed. "
11. Operate Kodak Ektaprint finiiher. ' •
12. Type. '
13. Logging Ancillary's -
14. Batching Ancillary"s '
I narked to Encoding for Medical Services.-'On this shift I was responsible for the Census o
the hospital. -I- encoded.oh magnetic -tape data-entries. I had to be able to read print-out
reports of the data entered: I worked weekends and holidays on the job, days off on a
rotation basis. Wen the supervisor was away, I was Wcharge and responsible for the work
from my department:
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# 2 i-" -_M. Foil t.ami?r r c-or,'s fa roxi„it6y 400 permanent and temporary eaplo;;ees. 1 se` ua all rear cmpicyees and keep track of ..
all changes for payroll purposes, prirotion/demotion, leaves# Ind cost
• center. or classification changes. ---t salary reviews. prbbation
reports, and post all new'-4814ries. ..eep a control on all 4ndustr,_ial
injuries and forward report on lost time to the Safety Office. I notify
the Civil Service Office of return to work on employees.•.
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f• ���, I pose from daily reports to each individual employee card. I verify
• the monthly and semi-monthly time sheets to what has been posted from the
daily.report, and check all discrepancies with the employee's supervisor,
the information is then trahsf0mr to the IBM card and submitted to the
Audi tor-Controller's office for; payment. 1 calculate the pay for all
temporary employees, which consists of straight time, overtime, hazard,
; stat (I make the deteratnatton as to the percentage the employee should
receive), and shift differential (this is a special procedure for some
employees), twice a month. I also verify the figures to the payroll
• warrant from the Auditor.'s Office before distributing. (This procedure
has proven to be worthwhile, because of the errors found before the
warrant has been given to the employee). i
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I calculate bll permanent employees time when they have any without pay
to be sure that the proper amount is being taken away.
I calculatq terminations, to pay off. accrued vacation on books, current
month work hoyrs and current month accruals, accrued holiday comp time,
accrued ovettime.cadp, and submit to the Auditor's Office for payment.
• .L balance. the vacation, holiday, and,sick.accruals on the employees
cbntrol card tO the auditors and search out the discrepancies if any
and make proper adiustdent (the error is high because of the MOU variance).
I keep,a record on all~employees#who have chosen to accrue overtime
comp. This involves calculating accruals subtracting usage and keeping
c running balance and a year to date balance and being sure that the
• employee doesn't use or accrue more than the memorandum of understanding
.t -designates.
1 sort and distribute employees paychecks. ' I have telephone contact
and personal contact with employees in' wy division. I answer questions
regarding sick leave, vacation, overtime, procedures, salaries, warrants,
deductions, differentials.• pay rate, and leaves.
Overtime exclusion: Verification it
position is entitled to overtime
and current listing maintenance,-
Orecord on the deviation report (menthl-Y) any time without pay; trans-
�° Pers. tecminatioris. leave of�ebsence. ' Listing any salary advance re-
quests or discontinuances. I code the salary advance card to the proper
location code and make sure allrequired information is recorded.
I 'verify that the employees in may division who have been approved for
Bi-lingual pay have worked the full month.- and if not adjust it accord-
ingly.
'Make corrections on daily masters and type labels for time sheets.
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Inote�rmeClale Typist Clerk 1 rk � Al � ~�• -.__ .__ •
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. I have-various deadlines,to tweet each month: Permanent time cards and
temporary•time cards for' the 16th thru end of month are due in the
Auditor Controllers Office usually by the 2nd work day in the month.
Depending ori holidays lots of .times there is only a one day cut off.
The 1st thru 15th of the marIth for temporarys and the salary advance
is due by the 2nd •iork day after the 15th. The coding for the employees
time sheets 'are due to Data Collections by the'13th of the month for
1 encoding into the Chas System. .. ,
yc I distribute all hours to the proper cost centers for the proper
allocation. 'Verify that the productive and nbn-productive hours equal
the work hour month, any discrepancies are checked and proper adjust-
ments made.
The distribdion .of hours to the cost centers is a very important
procedure and is used td determine the following: Budget projections,
iroductivity; it allocation.,and rate determination for patient charges.
t is used for' he lnfomation sent.to the ,American Hospital Admin-
` lstratAve flereices. in'Chicago, and for the Cash Report. i
Ideterpiine the proper cost center and the proper'eceount number' (job
• ; class code) for each employyeee. The account number reflects information
that ie reported to the California,Hospital Commission on an annual
basis.• .This report is a state requirement and obvious deviations require
detailed explanations.
• Before the time sheets are given to Data Cdllectlon for punching, they
are'.checked against the.-County payroll select input: • The -status of the
• employee is checked, employee.nunber•and overtime hours, and 4ollars are
verified. - I also check to be sure there is'& 'time••sheet for every
employee against this report-to k"P from having rejections.
•
As a result of the information•obtained from .the allocation on the
monthly timesheet, there ars various reports produced. A nursing hour
report which gives the productive• hours: This is used by nursing for
staffing and determination of nursing -hours for. patient days. A report
byl-cost center is produced, listing employees charged to that cost center
' (hours& r#alary,. overtime, break down of all fringes).
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1.TOTAL CHARGES FOR MEDICAL RECORDS TO SUMIT ON THEIR REPORT.
2.LOGGING IN DAILY REPORTS.
3.WRITTING UP CREDITS & LATE CHARGES.
4.SCREENING & WRITTING UP SHORT DOYLE MENTAL HEALTH.
S.KEYING IN THE MEDICARE ADMITS
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List I/adtises of E00ipuuu 0"M40 44 fart of jail
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DIRECT ON LINE 3278 IBM CRT AND +GENERAL CRT `
Osu/wts dis some gad/tics N tae peso who supervises positi" :ti
SHERRY ANDERSON-- ACCOUNT CLERK III
GARY YOUNG — SUPERVISING ACCOUNT CLERK
1 adsr*sejessojoyess superv,10. me whousell 11 supervisell swiv so"No unit end state Us aam ►at employees. WNW
1f public a"idea we required srlker M sale"M by Mone#state trick trltolk.a"M 9---rel. for 1rhot purposes.
WHEN THE SYSTEM FAILS FOR ANY REASON, I MUST BE ABLE TO DEAL WITH THE
COMMUNICATION UNIT AND FOLLOW THEIR -DIRECTIONS ON HOW TO BRING THE SYSTEM BACK
UP TO ANACTIVE STATUS.
Moat dacisisss wwt be*ode io porldrmbs Ike work I
MAKING DECISIONS ON DIAGNOSIS AND DRG USE, SELECTING CORRECT CODES FOR TYPE OF
CLAIM, MEDICAL COVERAGE ECT. WHEN TO GRANGE FINANCIAL CLASSES, HOW TO PRORATE
THE CHARGES AND ADDING OR UPDATING JULIAN DATES FOR PHS PROCESSING.
MMI sane of ohs lab;squire The greatest$kill,knowledge.end involve "groaiest responsibility:
PUS DOCUMENTS REQUIRES KNOWLEDGE OF A .LARGE NUMBER OF SCREENS AND THE DATA=
ELEMENTS.REQUIRED FOR EACH DIFFERENT DOCUMENT. I MUST BE ABE TO DETERMINE
HOW MONEY IS TO BE APPLIED BFSRD ON PRORATION. I_MUST MAKE SURE THE MONEY
. Q8,2,6 �••Wii�'.-113',LL WGiiLT 6ir "Tn ...
The above stalemente scsuretely doefribe IMS1106 as it has been ler Ike peal oars I and ontn.
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COlfil[NTS Or IMMCD1ATE SUPERV:SOR
In whet way are the$bore statements g►sswplete# weesurete sI pisloodias c 00,
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what is,is the basis purpose at luncti$n of ibis position y
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Meet snsns"have s*stwred is the work of lera poeiuoa y
. .�� �.-Lc.. .�t.rcc; du.�c•c.o a-a-=-�-x-c-ee Zf P"�.e-.r.�' �at,.��r_,J.�,,u �.s�-ctiC �c� <-,-x��r,.�,c�a.,,�,
MMI port$ at this is►so you*book M review closely sad why f
U the po$til,"rodulrs«Iypiss W obsrta$as.me;obey iastdsatel or sooeslidl y +
TyNse I TYwe Resulted:
Shortages I Tiws Required:
into what you believe/•be sit*special sertifisoas aid minimum smaoole W Veining and esverJenee required Io w rhetm in•t lop s
Roqulred NtrNl/"t '
hagttlrN essarlar s,I
Nshltred hese$;M earl tells I /
I SiOtature 1 v G4s,�1 (Date i _ •�� 7` �b
COYYLNTS Or DLIARTMENT MEAD
Comment on the stst$meat N employee
taa ead sthpervis$r. Dostgrtate gay other po$luer a w the sorms .e
art .n: . veJ bel•@.•or* s• a:.J •a srts ono
res►ows►billtMe.
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The processinq of claims for the Blue Cross Systems requires me
to know the data elements involved for UB82 claims for Inpatient
and Outpatient services, when to key supporting documents, and
the data elements required for processing of the professional com-
ponent being billed to Blue Shield. Some decision making is re-
quired for diagnosis and DRG use, and selecting correct codes for
type of elsim, medical coverage, etc.
I also d0 'follow up on .:the .status of these claims to determine if
they have been paid or rejected.
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When the system f8ils foe.'say reason, I must be able to deal Mitb
the Communications Unit #" follow their directions on +bow to. '
bring the pystom back up to an active status.
lam regVired to interprot . routkne Blue Cross/Blue Shield News
: ratters announcing chan p• In any of the Program or Billing
cedures.
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\, -- CONTRA COSTA .COUNTY
CLASSIFICATION QUESTIONNAIRE
MAN9 DIVISION
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5PIPOCIAL JOA CLASil/KATION WI CINA JOA TIT L[ Flace of Wars ono Ass+o,oa Morn
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Tam Required D"680"nt of carr IV
As a Data Entry Operator in Patient Accounting I do two types of
keying. I process -c-o-m-plati'd Medicare claims to Blue Cross via
a direct on -line 3278' IBM CRT or I process a variety of documents
to updpto the PHS Billing .System's via a Data General CRT.
MeoigA g ,j!gocessina
The processing of claims •for the Blue Cross Systems requires me
to know the data elements involved for UB82 claims for Inpatient
and Outpatient services, when to key supporting documents, and
. ,'. the data Alements required for processing of the professional com- '
ponent being billed to Blue Shield. Some decision making is re-
`ti� " :' :, quired foi diagnosis and' DRG use, and selecting correct codes for
type, of,' 'Clara, medical c9yergge, etc.
I a1&o' do follow up oA:. ,.,atstus of these claims to determine if
they 'b ve n paid or 'r¢lected•
._
Whop the ilYstem fa'i is f4y' reason, I must be able tQj• i
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the. C> unications Unit • =glow their directioAs o t
brie the System back u n active status. '' ,r
'. Iam-rogVired to interpret,.,routkne Blue Cross/Blue Shield News,
K.� Letter4 'q q"914ncing chaff + "y of the Program or Bil�i{�q. ►row
ced
s '- � .y • .� it ., ,!#
UR 91-m-Anal"M
PrA1� >rtq'gh PHS ieCi Uires knowledge of a large•nuihow,
of screens jpd the data ' 1, nts required for each diffareat
;. must be eh ��p .process all of the follow ago
14
f 1 ', ;"fltaGial Class 0b4119ss .:
2.,jI;q; Retro Revenue
, "prorations {
Combinations ' `
`fJ.L <: 'AaymOnts and Wri
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94J." Updat :; .: y. r..• .+ ..•...,;
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` ��",def � . •,, 2 S '���i�`` '!.j ��` .' `�� ..v i'' ' / ice'
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The 'lpte 0 a and cpr; app to the System for claims that are.
ready_.CQ. ke ;pLled rooj4k.e• Decisions on when to chance financial:l.
Classee. how ,% proratf!' �►rges and adding or up�t;qQ a�
t Julian dotes. � t
To process payments and write offs correctly I must bq able to
determine how money is to be applied based on the pror*t1cn 'a �
ing on the screen. Incorrect application causes credits and moray `.
keep t1w account from•Qoing to P• This causes additional process-
. . - 1nQ t�..;COri'eRt! . ,� •',`,�.•'p- •.
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Qeesrally sem'- 100x at one or the other of .tbeae to,�:Iq the' .event 'elfter' System is down and lam unable tR; jlo,'
r'-pick u miscellaneous filing or other clerical duties
keying, p g
as needed at that particular time by the other Units in Pation
Accounting.
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