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Home My WebLink AboutMINUTES - 12081998 - C1-C5 ......................................................................................................................................................................... ............. ................................................................ BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: December 8, 1998 SUBJECT: APPROVAL of Contract Contingency Fund Increase and Contract Change Order No. 1 for the 1998 Pavement Rejuvenation project, Project No. 0672-6U2112, West, Central, and East County areas. Sped c Request(s)or Recornmenuationis)&tiaCkgrouna&Justification 1. Recommended Action: APPROVE project contingency fund increase of$10,000.00 and Contract Change Order No. 1 in the approximate amount of$12,000.00 and AUTHORIZE the Public Works Director to execute it in order to compensate the contractor, Valley Slurry Seal Company for increases in existing contract items. 11. Financial Impact: The project contingency funds are currently insufficient to cover the costs for increases in existing contract items. The increase in contingency funds will be funded by Road Funds",o 00%). Continued on attachment: X yes SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON: .&e��4i9V APPROVED AS RECOMMENDED X W%Wk— VOTE OF SUPERVISORS X UNANIMOUS (ABSENT AYES: NOES: ABSENT: ABSTAIN: Contact: Joseph P. Murphy, (925)313-2321 Orig. Div.: PW(Constr) cc: County Administrator Auditor-Controller I hereby certify that this is a true and correct Public Works copy of an action taken and entered on the - Accounting, R. Gilchrist minutes of the Board of Supervisors on the - Construction, R. Bruno date shown. - Design ATTESTED: Contractor PHIL BATCHELOR, Clerk of the Board of Supervisors and County Administrator RI3:tt 0 \\PWS 1\SHARDATA\GRPDATA\CONST\BO\98PR-08-T 12.DOC By r1t, I Deputy 10V 1 1998 Pavement Rejuvenation Proj. No. 0672-602112 December 8, 1998 Page 2 of 2 111. Reasons for Recommendations and Back round: The scope of work was increased to include additional streets. Change Order No. 1 was needed to increase contract items, which exceeded the limits specified in Public Contract Code Section 20395 and exceeded the project contingency fund, APPROVAL of the change order and project contingency fund increase is REQUIRED. IV. Consequences of Negative Action: The lack of APPROVAL would prevent successful completion of this contract and preclude payment to the contractor for required work. _ . .. . ......_.. ......... ......... ......... ......... ......... ......... 1111 . ... ....... ............................ ...................___.. ......... ......... ......... ......... ......... TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: December 8, 1998 SUBJECT: APPROVE project contingency fund increase of$20,000.00 for the North Broadway Area Infrastructure Program project, Project No. 0662-6R4136, Bay Point area peri a Request(s) or ecommen a lops)&backilround&Jusurtcation 1. Recommended Action: APPROVE project contingency fund increase of$20,000.00 in order to compensate the contractor, Bay Cities Paving and Grading, Inc. for unforeseen extra work and increases in existing contract items. ll. Financial impact: The increase in the contingency fund will be funded by the Redevelopment gency (100%). Continued on attachment: X yes SIGNATURE: r. 1 4 � <' f 2 t RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON: 19 9 APPROVED AS RECOMMENDED VOTE OF SUPERVISORS `/< UNANIMOUS (ABSENT-LT AYES. NOES: ABSENT: ABSTAIN: Contact: Joseph P. Murphy, (925)313-2321 Orig. Div.: PW(Constr) cc: County Administrator Auditor-Controller I hereby certify that this is a true and correct Public Works copy of an action taken and entered on the - Accounting, R. Gilchrist minutes of the Board of Supervisors on the - Construction, R. Bruno date shown. - Design ATTESTED: ILL Contractor PHIL BATCHELOR, Clerk of the Board of Supervisors and Count Administrator RB:tt \\PWS1\SHARDATA\GRPDATA\CONSTIBO\NBI-08-T12.DOC By r Deputy e4911- North Broadway Infrastructure Proj, No. 0662-984136 December 8, 1998 Page 2 of 2 III. Reasons for Recommendations and Background: Additional funding is needed to pay the contractor for the extra work performed. This work included, but was not limited to: paving driveway conforms, constructing concrete driveway ramps, abandoning and constructing a sanitary sewer lateral, and constructing additional structural sections at various locations. IV. Consequences of Negative Action: The lack of approval would preclude payment to the contractor for work required for the successful completion of the contract. TO: 136ARD OF SUPERVISORS . FROM. J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: December 8, 1998 SUBJECT: APPROVE CONSULTING SERVICES AGREEMENT WITH QUINCY ENGINEERING, INC. FOR BRIDGE DESIGN SERVICES. KNIGHTSEN AREA. Project No.: 0662-6R4216-95 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. Recommended Action: APPROVE and AUTHORIZE the Public Works Director to execute the Consulting Services Agreement with Quincy Engineering, Inc. to provide bridge design services for the replacement of the Delta Road Bridge over Rock Slough in the Knightsen area. 11. Financial Impact: The estimated contract cost is $125,497.28 funded by Federal Highway Bridge Repair and Rehabilitation funds (80%) and Road funds (20%). Continued on Attachment: X SIGNATURE: RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATUIRE(S): ACTION OF BOARD ON jAse7 rZeir S i99J' APPROVED AS RECOMMENDED VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: NL:sd G:\GrpDatatDesign\8Ot199EftOLOncy Engineering 12.8.doc Orig.Div: Public Works(Design Division) Contact: Neil Leary(313-2323) cc: Auddor-Controller E.Kuevor,CAO PW Accounting I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Boardof Supervisors on the date shown. ATTESTED: - , 1- `, / PHIL BATCHELOR, Clerk of the Board of Supervisors anddminis#ra#or By � � Deputy SUB JECI: APPROVE CONSULTING SERVICES AGREEMENT WITH QUINCY ENGINEERING, INC, FOR BRIDGE DESIGN SERVICES. KNIGHTSEN AREA. Project No.: 0662-6R4216-95 DATE: DECEMBER 8, 1998 PAGE 2 111. Reasons for Recommendations and Background: Delta Road Bridge has been identified by the State of California bridge rehabilitation program as being structurally and functionally inadequate and should be replaced. The County has obligated itself to be the lead agency in the replacement project. IV. Consequences of Negative Action: If the Consulting Services Agreement with Quincy Engineering is not approved, the project cannot be completed and the County may lose the federal funds. THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY,CALIFORNIA Adopted this Order on December 8, 1998,by the following vote: AYES: Supervisors Uilkema, DeSaulnier , Canciamilla, and Rogers NOES: None ABSENT: Supervisor Gerber ABSTAIN: None SUBJECT: Authorizing the Public Works Director to Arrange for Completion of Improvements, and Authorizing County Counsel to Secure Funds for Completion of Improvements,Subdivision 7206,Walnut Creek area. The Board on October 21, 1997,having approved a subdivision agreement with Ralph E.Kerley and Theresa A. Kerley for construction of certain improvements in Subdivision 7205,Walnut Creek area. The Public Works Director having reported that the developer has failed to satisfactorily complete the work as required by said agreement. The Public Works Director having further recommended that he be authorized to arrange for completing the work (estimated to be $113,550, plus the cost of preparing plans and specifications, solicitation of bids,administering the contract,and any cost involved in recovering monies from Scott Valley Sank(Letter of Credit dated July 1, 1997,in the amount$113,550 for faithful performance),using the$1,150 cash deposit(Auditor's Deposit Permit No. 301900, dated September 24, 1997)made by Ralph E. Kerley and Theresa A.Kerley to help defray the County's cost. The Public Works Director having further reported that the County cannot fund the construction of said improvements without first obtaining monies from the surety or financial institution securing the agreement, and recommends that County Counsel be authorized to proceed against the subdivider and the Scott Valley Bank. Letter of Credit dated July 1, 1997,issued by Scott Valley Bank in the amount$113,550 for faithful performance to make the funds available to complete said improvements and to defray County's cost incurred in securing said funds. IT IS BY THE BOARD ORDERED that the recommendations of the Public Works Director are APPROVED. RL:3C:mw G:\G rpData\Er.gSvctBO\1998\B0 12-8-98,doc Originator:Public Works(ES) I hereby certify that this is a true and correct Contact: Rich Lierly(313-2348) copy of an action taken and entered on the cc: Public Works -Accounting R.Bruno,Construction minutes of the Board of Supervisors On the Administrator -Design date Shown. Auditor-Controller ATTESTED: County Counsel PHIL BATCHELOR, 0,,erie, of the Board Ralph E.Kerley and Theresa A.Kerley of Supervisors and �+ ut3tAdministrator 197 Camino Arroyo North,Palm Desert,CA 92260-0379 y Scott Valley Bank �� Gig. Deputy150D N.California Boulevard,Walnut Creek,CA 94596 By .......................... ........................................... .............................................................................................. THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on December 8, 1998,by the following vote: AYES: Supervisors Uilkema, DeSau1nier , Canciamilla, and Rogers NOES: None ABSENT: Supervisor Gerber ABSTAIN: None RESOLUTION NO.: 98/628 SUBJECT: Approval of the Parcel Map and Subdivision Agreement for Subdivision MS 970009, Walnut Creek area. The following documents were presented for Board approval this date: I. Parcel Map The parcel map of Subdivision MS 970009, property located in the Walnut Creek area, said map having been certified by the proper officials; II. Subdivision Agreement A subdivision agreement with East Bay Builders Company, Inc., subdivider, whereby said subdivider agrees to complete all improvements as required in said Subdivision Agreement within one year from the date of said agreement. Accompanying said Subdivision Agreement is security guaranteeing completion of said improvements as follows: A. Cash Deposit Deposit amount: $1,000 Deposit made by: East Bay Builders Company, Inc. Auditor's Deposit Permit No. and Date: 322955 (November 17, 1998) B. Surety Bond Bond Company: Fidelity and Deposit Company of Maryland Bond Number and Date: 08024438 (November 11, 1998) Performance Amount: $70,300 Labor&Materials Amount: $35,150 Principal: East Bay Builders Company, Inc. SUBJECT. Approval of the Parcel Map and Subdivision Agreement for Subdivision MS 970009, Walnut Creek area. DATE: December 8, 1998 PAGE -2- III. Tax Letter A letter from the County Tax Collector stating that there are no unpaid County taxes heretofore levied on the property included in said map and that the 1998-1999 tax lien has been paid in full. NOW THEREFORE BE IT RESOLVED that said subdivision,together with the provisions for its design and improvement, is DETERMINED to be consistent with the County's general and specific plans; BE IT FURTHER.RESOLVED that said parcel map is APPROVED and this Board does not accept or reject on behalf of the public any of the streets,paths, or easements shown thereon as dedicated to public use. All deposit permits are on file with the Public Works Department. BE IT FURTHER RESOLVED that said Subdivision Agreement is also APPROVED. RL:JD:mw G:\GrpData\EngSv6BO\1998\BO 12-8-98.doe Originator:Public Works(ES) Contact: Rich Lierly(313-2348) I hereby Certify that this is a true and correct cc: Public Warks-R.Bruno,Construction copy of an action taken and entered on the Current Planning,Community Development minutes of the Board of Supervisors on the T-October 8,1999 date shown. r East Bay Builders Company,Inc. � 20 Et Camino Terrace,Walnut Creek,CA 94596 ATTESTED: .. fl Fidelity and Deposit Company of Maryland PHIL BATCHELOR, Clerk of the Berard 590 Lennon Lane,Walnut Creek,CA 94598 of Supervisors and County Administrator 8y �f l� '�$z- Deputy