HomeMy WebLinkAboutMINUTES - 12011998 - C151-C155 TO: BOARD OF SUPERVISORS f...
Contra
r
FROM: PHIL. BATCHELOR, COUNTY ADMINISTRATOR ;' Costa
November
County
N
DATE: ovember 17, 1998
SUBJECT:
CONTRACT FOR LEGISLATIVE REPRESENTATION
SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the County Administrator to execute on behalf of the
County a contract with Helm, Noack, Kelly& Spahnn in the amount of$7,245.50 per
month plus actual and necessary expenses which,for the entire term of the contract,
shall not exceed$10,000 for legislative representation for the period January 1, 1999
through December 31, 2001.
BACKGROUND:
In December of 1995, the Board of Supervisors approved a contract with Heim,
Noack, Kelly & Spahnn which included a small cost-of-living increase each year.
The monthly payment for calendar year 1998 is $7,245.50. The contractor is not
requesting an increase in the level of payment for the next three years.
It is, therefore, recommended that the Board of Supervisors approve this contract.
CONTINUED ON ATTACHMENT: YDS SIGNATURE:
=� RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE.S:
ACTION OF BOARD ON APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISO N THE DATE SHOWN.
ATTESTED LIS
Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF
CC: County AdministratorAuditor-Controller ZPERVISORS AND COUNTY ADMINISTRATOR
Heim, Noack, Kelly & Spahnn (Via CAC})
BY ,DEPUTY
S ._,tdardPorm 1/88 SHORT FORM SERVICE CONTRACT Fund/Org +�
Account
1. Contract Identification. Other k ndc �t66068
Department: County Administration
Subject: Legislative Representation
2. Parties. The County of Contra Costa, California (County), for its Department named
above, and the following named Contractor mutually agree and promise as follows:
Contractor: Heim, Noack, Kelly & Spahnn
" Capacity: Partnership Taxpayer IDS 68-00-70175
Address: 1121 L Street, Suite 100
Sacramento, CA 95814 January 1, 1999 and it
3. Term. The effective date of this Contract is
terminates December 31, 2001 unless sooner terminated as provided herein.
4. Termination. This Contract may be terminated by the County, at its sole discretion,
upon five--day advance written notice thereof to the Contractor, or cancelled immediately
by written mutual consent.
5. Payment Limit. County's total payments to Contractor under this Contract shall not
exceed $ 270.$3,8 •
6. County's Obligations. In consideration of Contractor's provision of services as
described below, and subject to the payment limit expressed herein, County shall pay
Contractor, upon Contractor's submission of a properly documented demand for payment
(County Demand Form D-15) which shall be submitted not later than 45 days from the end of
the month in which the contract services were rendered, and upon approval of such demand
by the head of the County Department for which this Contract is made or his designee, as
follows:
[Check one alternative only]
( ) hour; or
[ ] a. FEE RATE: $ per service unit: ( ) session, as defined below; or
( ) calendar (insert day, week
or month)
NOT TO EXCEED a total of service unit(s).
[ b. Payment in full after approval by the Department.
[X] c. As set forth in the attached Payment Provisions.
7. Contractor's Obligations. Contractor shall provide the following described services:
See attached workplan for the 1999 calendar year. Another workplan may be
substituted for the 2000 and 2001 calendar years by mutual consent.
8. Compliance wits. Contractor shall be subject to and comply with all Federal,
State and local laws and regulations applicable with respect to its performance under this
Contract, including but not limited to, licensing, employment and purchasing practices;
and wages, hours and conditions of employment, including nondiscrimination.
9. NondiscrininatorX Services. Contractor agrees that all goods and services under this
Contract shat.. be available to all qualified persons regardless of age, sex, race, reli-
gion, color, national origin, or ethnic background, or handicap, and that none shall be
used, in whole or in part, for religious worship or 'instruction.
Number
10. Independent Contractor Status. This Contract is by and between two independent
contractors and ra not intended to and shall not be construed to create the relationship
between the parties of agent, servant, employee, partnership, joint venture, or
association.
11. Disputes. Disagreements between the County and Contractor concerning the meaning,
requirements, or performance of this Contract shall be subject to final determination in
writing by the head of the County Department for which this Contract is made or his
designee or in accordance with the applicable procedures (if any) required by the State or
Federal Government.
12. Access to Books and Records of Contractor Subcontractor. Pursuant to Section
1861(v)(1) of the Social Security Act, and any regulations promulgated thereunder,
Contractor shall, upon written request and until the expiration of four years after the
furnishing of services pursuant to this Contract, make available to the Secretary of
Health and Human Services, the Comptroller General, the County, or any of their duly
authorized representatives, this' Contract and books, documents, and records of Contractor
that are necessary to certify the nature and extent of all costs and charges hereunder.
Further, if Contractor carries out any of the duties of this Contract through a sub-
contract with a value or cost of $10,000 or more over a twelve-month period, such sub-
contract shall contain a clause to the effect that upon written request and until the
expiration of four years after the furnishing of services pursuant to such subcontract,
the subcontractor shall make available, to the Secretary, the Comptroller General, the
County, or any of their duly authorized representatives, the subcontract and books, docu-
ments, and records of the subcontractor that are necessary to verify the-nature and extent
of all costs and charges hereunder.
This special condition is in addition to any and all other terms regarding the maintenance
or retention of records under this Contract and is binding on the heirs, successors,
assigns and representatives of Contractor.
13. Reporting Requirements. Pursuant to Government Code 57550, Contractor shall include
in all documents or written reports completed and submitted to County in accordance with
this Contract, a separate section listing the numbers and dollar amounts of all contracts
and subcontracts relating to the preparation of each such document or written report.
This section shall apply only if the payment limit under this Contract exceeds $5,000.
14. Indemnification. The Contractor shall defend, indemnify, save, and hold harmless the
County and its officers and employees from any and all claims, costs and liability for any
damages , sickness , death, or injury to person(s) or property, including without limitation
all consequential damages, from any cause whatsoever arising directly or indirectly from
or connected with the operations or services of the Contractor or its agents, serveuts,
employees or subcontractors hereunder, save and except claims or litigation arising
through the sole negligence or sole willful misconduct of the County or its officers or
employees. Contractor will reimburse the County for any expenditures, including reason-
able attorneys fees, the County may make by reason of the matters that are the subject of
this indemnification, and if requested by -the County will defend any claims or litigation
to which this indemnification provision applies at the sole cost and expense of the
Contractor.
15. Legal Authoritq. This Contract is entered into under and subject to the following
legal authorities: California Government Code Sections 2622.7 and 31000.
16'. Signatures. These signatures attest the parti greem hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA CO R
By B
Designee
Approved: County Administrator ftesignate off sal ca ty)
By
Designee
Recommended by D ar nt
By (Form approved .by County Counsel)
PAYMENT PROVISIONS TO ACCOMPANY CONTRACT WITH:
HEIM MACK, KELLY & SPAHNN FOR THE PERIOD
JANUARY 1, 1999 - DECEMBER 31, 2001
$7,245.50 per month plus actual and necessary expenses which, for the entire
term of the contract, shall not exceed $10,000.
7p» BOARS OF SUPERVISORS
GARY T. YANCEY
FROM. DISTRICT ATTORNEY '. Contra
October 28, 1998 w Costa
DATE: County
SUBJECT: Approval of Contract Amendment/Extension Agreement
#C-46305 between the District Attorney,Family Support Division and Eastridge InfoTech
SPECIFIC REQUEST(S)OR RECOMMENDATIONS&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. Approve and authorize the Purchasing Services officer to execute on behalf of the County District
Attorney,Family Support Division,Contract Amendment Agreement#C-46305 with Eastridge
InfoTech in the amount of$65,236 for a new total contract payment limit of$118,261 and to extend the
term of the agreement through June 30, 1999.
FINANCIAL IMPACT:
NONE. There is no net County cost associated with the approval of this request. The total cost is covered by
66%Federal Funding and 34% SEIF(Support Enforcement Incentive Funding).
}
REASONS FOR RECOMMENDATIONSIBACKGRC1tIND:
In April, 1998,the County Administrator approved and the Purchasing Services Officer executed Contract#C-
46305 with Ea3stridge InfaTech for the period April 27, 1998 through June 30, 1998,to provide a qualified
temporary Network Analyst to perform Network Analyst services for the District Attorney,Family Support
Division. The contract was amended effective July 1, 1998 and extended through..October 30, 1998.
Approval of this requested Amendment to Contract#C-46305 will allow the Contractor to continue to provide
services through June 30, 1999.
Contra Costa's Department of information Technology supports and recommends this action as the appropriate
way to proceed to obtain,qualified,Network Analyst support.
CONTINUED ON ATTACHMENT: ,,,,, YES: SIGNATURE*
__,,RECOMMENDATION OF COUNTY AOMINISTRATOR RECOMMENDATION OF BOARD COMMI E
_„, „APPROVE OTHER
StGNATURE(S): A A,/,
ACTION OF BOARD ON APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
I HEREBY CERIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES., AND ENTERED ON THE MINUTES OF THE BOARD
ASSENT; ABSTAIN: OF SUPTERVISORS ON THE DATE jSHOWN.
Ci7I'taC(Gagle Graham,Dir.DABS(3-4224) ATTESTED kcI y 9'p
cc: Auditor Cot&oler PHIL BATCHELOR,CLERK OF TWE BOARD OF
DA Fam)r Support-A#n: Patricia Baster SUPERVISORS AND COUNTY ADMINISTRATOR
District Attorney-Atm;Ren6e Goldstein
CAO-Justice-Atte George Roemer
...�i"y"es-cam.-•s°""'--..".......,..
Ay ,DEPUTY
CONSEQUENCES OF NEGATIVE ACTION:
Failure to approve this request would result in the District Attorney,Family Support Division,being unable
to effectively deal with the post conversion LAN activities and to install specific applications for the Access
Data Base and the Comp Data System . We would be unable accesss the Family Support applications
effectively and efficiently which could cause a delay in the collection and distribution of child support and
providing service to families and children.
CHILDREN'S IMPACT STATEMENT:
The Child Support Program supports one of Contra Costa County's community outcomes: "Families that
are Economically Self Sufficient",by improving efficiency and accuracy in the collection and distribution
of child support payments to families and children. Expected program outcome is improved effectiveness
and efficiency in the collection of child support and providing better service to families and children.
is
TO: BOARD OF SUPERVISORS
FROM: PHIL BATCHELOR
County Administrator
DATE: November 3, 1998
SUBJECT: REPORT ON COUNTY'S DISPUTE RESOLUTION PROGRAM
Specific Request{s) or Recommendations(s) & Background &Justification
RECOMMENDATION:
AUTHORIZE the County Administrator, or his designee, to execute on behalf of the County contracts
with the following agencies required to continue the dispute resolution program for the 1998-99 fiscal
year:
Implementing,Agency 98/99 Amount
Battered Women's Alternatives $11,000
California Community Dispute Services $40,000
Center for Human Development (CRP) $40,000
Total $91,000
FILL I P11 ACT:
The Dispute Resolution Program is fully revenue offset by funds generated from a three dollar filing fee
on civil actions in the Superior Court. No County general funds are involved.
REASONS FOR RECOMMENDATION/BACKGROUND:
The Dispute Resolution Program Act of 1988 (Business a6 Professional Code Sections 465, et seq.)
provides for the establishment and funding, at County option, of local dispute resolution services as an
alternative to formal court proceedings. The Act authorized participating counties to increase Superior,
Municipal and justice Courts filing fees from one to three dollars for the purpose of funding the local
dispute resolut'i'on programs.
CONTINUED ON ATTACHMENT: X_YES������'��"
Signature:
Recommendation of County Administrator
Recommendation of Board mmittee
Approve Oth
f
Signature(s).
Action of Board on ffApproved as Recommended 19ther
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous (Absent AND ENTERED ON THE MINUTES OF THE
Ayes:,._,_ Noes:_ BOARD OF SUPERVISORS ON DATE SHOWN.
Absent:,Abstain:—
Attested: I, 1 �g
cc: CAO-Justice System Programs Phil Batchelor, Clerk of the Board of
(for distribution) of Su isors and County'Administrator
County Dispute Resolution
Advisory Committee By: f' � '` -i EPUTY
Contact: Lisa Driscoll 335-1055
Page Two (2)
Y
C154�
TO: BOARD OF SUPERVISORS
FROM: PHIL BATCHELOR,COUNTY ADMINISTRATOR
DATE: December 1, 1998
SUBJECT: APPROVE TIME THIRD AMENDMENT FOR STEPHEN L HARRIMAN AIA&ASSOCIATES,
JUVENILE HALL ADDITION,TAMALPAIS'WING,MARTINEZ(WH 3998)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDATION
1. APPROVE: the Third Amendment of the Consulting Services Agreement with Stephen E. Harriman, AIA &
Associates,and AUTHORIZE the County Administrator or his designee to execute the Amendment.
2. AUTHORIZE: the County Administrator or his designee to issue written authorizations for extra work, provided
that the cumulative total extra cost for all such authorizations shall not exceed$10,000.00.
11. FINANCIAL IMPACT
This Amendment increases the Architect's reimbursable cost allowance by $3,000.00. Adequate funds for this
Amendment have been established in the General Funds Plant Acquisition Account(Budget Unit 44134399).
III. BACKGROUND
This project expands the Juvenile Hall as a result of a Federal Violent Offender/Truth-in-Sentencing Grant award from
the California Board of Corrections. Construction is ready to start. The Architect, Stephen E Harriman, AIA &
Associates, has designed this addition and is designing repairs to the Juvenile Hall's nearby Pride House for use as a
transition facility for sentenced youth. This Amendment funds reimbursable expenses for both projects such as CAD
drawing plots,printing,and delivery.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDA O ARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED -0Fi£R
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT } AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED
PHIL BATCHELOR,CLERK T THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
cc: CAO-G.Roemer
Auditor/Controller
GSD(Accounting)
O'Brien Kreitzberg(via CAO)
Consultant(via CAC})
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