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HomeMy WebLinkAboutMINUTES - 12011998 - C1-C5 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: December 1, 1998 SUBJECT: Determine the need to continue emergency action regarding the Repair of the Bollinger Carryon Road Slide in the San Ramon area, the McBryde Avenue Slide in the Richmond Area and the McEwen Road Slide in the Crockett Area. Project No.: 0672-686331, 0672-686342 and 0672-6R6368, respectively Specific Request(s) or Recommendation(s) & Background & Justification i. RECOMMENDED MENDED ACTION: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on August 11, 1998, pursuant to Public Contract Code Sections 22035 and 22050, to repair the BollingerCanyon Road Slide in the San Ramon area, the McBryde Avenue Slide in the Richmond area, and the McEwen Road Slide in the Crockett area. if. FINANCIAL IMPACT: There is no impact to the general fund. Total cost of repairs cannot be ly determined at this time, but staff is developing estimates to complete expedit'' s stabil' n an road repair. Continued on Attachment:x SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON December 1, 1998 APPROVED AS RECOMMENDED X VOTE OF SUPERVISORS X UNANIMOUS{ABSENT Bone } AYES: NOES: I hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the minutes of the Board of Supervisors on the MM:jlg:tt date shown. G:\GrpData\Const\BONBCM-01-t12.doc ATTEST)~ PHIL BA"TCPELOR, O;,JR of tits Orig.Div: Public Works(Const,) of Supervisors and County Administrator Contact: Joseph P.Murphy(313-2320) cc: County Administrator Attn: E.Kuevor By 12YA&iA4meaw J LA= deputy Auditor-Controller PW Accounting Construction Community 0evetopment Maintenance County Counsel Determine the need to continue emergency action regarding the Repair of the Bollinger Canyon Road Slide in the San Ramon area,the McBryde Avenue Slide in the Richmond area and the McEwen In the Crockett area Page 2 December 1, 1998 Ill. REASONS FOR RECOM'MEN'DATIONS AND BACKGROUND: The Bollinger Canyon Road Slide project will stabilize the western slope of the road and prevent further damage to the shoulder of the road. Without this repair, further slide movement will result in closure of one or both lanes of the road. The McBryde Avenue Slide project will stabilize the northern slope of the road and open the lane currently closed due to the slide. The road at this location is hemmed in on the south side by a rock retaining wall. Fire access through this area is seriously impacted by the closure of one lane due to the slide. The McEwen Road Slide project will stabilize the western slope of the road. Preliminary reports from the soils engineer indicate that the slide is comprised of the overburden material from the original road construction. The area is currently coned off and further movement could close the road altogether. Since Bollinger Canyon Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. Consequently, 88.5% financing is available and the County will have to pay the 11.5% matching funds using road funds. McBryde Avenue and McEwen Road slides both qualify for Federal Emergency Management Agency (FEMA) funds. FEMA provides 75% of the funding while the State provides the remaining 25%. Work to repair these three slides began October 14, 1998. IV. Consequences of'Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the slides prolonging'impacts to traffic flow, and potentially endangering these roads roadway from further erosion and slippage. 700 Vis. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR [SATE: December 1, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda area. Project No: 0672-6R6346 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1, Recomm2n>�,ed Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on March 24, 1998, pursuant to Public Contract Code Sections 22035 and 220150, to repair the Fish Ranch Road Slide, Orinda area. 11. Financial Impact: There is no impact to the general fund. Plans, specifications and engineer's estimateare complete. The project is currently under construction, and the upper slide is complete. The lower slide has been delayed due to utility conflicts. However, the entire project should be completed by early December. The expected contract cost based on the low bid is $684,651. f Continued on Attachment:X SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR .__.RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURES ACTION OF BOARD ON ,d�eco. + �, , y� APPROVED AS RECOMMENDED x AIIIIIIIIIIIIIIII_ VOTE OF SUPERVISORS UNANIMOUS(ABSENT AYES. NOES: I hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. MM:jlg:tt G:iGRPDATAICONST\BOtFRR-O1-T12.DOC ATTESTED: ��t'/, 422P Orig.Div: Public Works(const.) PHIL BATCHELOR, i:..:;a� c i4'; id Contact: Joseph P.Murphy(313-2320) of Supervisors and County Administrator cc: Auditor/Controller County Counsel By �1IA _® _A,� lua„ ;a_ ..� Deputy Construction Div.-R.Bruno Maintenance Div, Transp.Engineering Determine the Need to Continue the Emergency Action Regarding the Repair of the R}'sh Ranch Read Slide Orinda Area December 1, 1998 Page Two 111. Reasons For Recommendations And Background: Fish Ranch Road hes been damaged by a landslide which affected the uphill, north bound lane and approximately three feet of the downhill, south bound lane. The slide scarp has dropped approximately one foot below road surface, creating a dangerous condition which necessitated closing the road February 21, 1998. The Public Works Department was able,to make temporary repairs to the slide damaged roadway, which facilitated opening the south bound lane on March 9. Since Fish Ranch Roadis included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. Construction to correct the slide work has been completed. Work to complete a secondary minor slide will began in early November. We recommend that the Board continue the emergency action to ensure;completion of the repair in the most expeditious manner. IV. Consequences of Nengtlye Action: Non-concurrence of the above recommendation will significantly delay completion of the repair of the roadway, prolonging impacts to traffic flow. Recording Requested By: CONTRA COSTA Co Recorder`s Office Contra Gusts County public Warks Dept. STEPHEN 11. WEIR, County Recorder Construction Division 255 Glacier Drive DOC - 98-030 5 ,73-00 Martinez,CA 94553 Monday, DEC 07, 1998 10:30:08 ; Return to: FRE $0.00; TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: December 1, 1998 SUBJECT: Approve Addendum No. 1 and 2 for the Sen Pablo Signal Interconnect project in the West County Area. Project No. 4660-6X4010 Specific Request(s) or Recommendation(s) & Background & Justification I. RECOMMENDED ACTION: APPROVE prior issuance of Addendum No. 1 and 2 for the San Pablo Avenue Signal Interconnect Project. IL FINANCIAL IMPACT: These Addenda have no financial effect on the project budget or the General Fund. This project is funded 100% by the Transportation Systems Management grant funds (State). Continued on Attachment: X SIGNATURE;Z,ofFae1J RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURES) ACTION OF BOARD ON ,rte r, vv t 4 rr f APPROVED AS RECOMMENDED X VOTE OF SUPERVISORS UNANIMOUS(ABSENT ho-m gg. } AYES: NOES: ABSENT: ABSTAIN: Ds:sd I hereby certify that this is a true and correct G:kGrpDatstDesign1B0119981SanPablo,Ave Sig Inter Add%Zdoe copy of an action taken and entered on the Ong.Div: Public Works(Design Division) minutes of the Board of Supervisors on the Contact: S.Kowelewski,(313-2225) date shown. .D.Spoto,Design County Administrator �7 Attn: E.Kusvor ATTESTED: Auditor-Controller PHIL BATCHELOi'�, Clerk of t Board Co Accounting of Supervisors and County Administrator Community Development-A.Woods By °fvr . .-__. , t:, �.a� Deputy SUBJECT: Approve Addendum No. 1 and 2 for the San Pablo Signal Interconnect project in the West County Area. Project No. 4660-6X4010 ©ATE: December 1, 1998 PAGE: 2 Ill. REASONS FOR RECOMMENDATION/BACKGROUND: On October 27, 1998, the Board of Supervisors approved plans and specification for this project. Addendum No. 1 is needed to clarify the classification of contractor allowed to bid the project. Addendum No. 2 removes an erroneous bid item from the proposal. IV. Consequences of Negative Action: If Addendum No. 1 is not approved, prospective contractors may be eliminated from the bidding process. If Addendum No. 2 is not approved, a bidder may misinterpret bidding documents. THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on December 1, 1998, by the following vete: AYES: II:i.Ik m. Gd:bw, WS%Jlrmcr, Q-W ; a, and gbggrs NOES: Dbm ABSENT: Now ABSTAIN: SUBJECT: Ratify previous permission by the Public Works Director to completely close a portion of First Street, for the purpose of Wedding Parking,Rodeo area. {RC 98-26} The Public Works Director having reported that prior approval has been granted to Bayo Vista First Baptist Church to completely close First Street, except for emergency traffic, on Saturday, October 24, 1998, from 1:00PM to 4:OOPM, subject to the following conditions: 1. Traffic will be detoured via neighboring streets. 2. All signing to be in accordance with the State of California Manual of Traffic Controls. 3. Bayo Vista First Baptist Church shall comply with the requirements of the Ordinance Cade of Contra Costa County. 4. Provide the County with a Certificate of Insurance in the amount of $1,000,000 for Comprehensive General Public Liability, which names the County as an additional insured prior to permit issuance. 5. Obtain approval for the closure from the Sheriff's Department,the California Highway Patrol and the Fire District. IT IS BY THE BOARD ORDERED that the action taken by the Public Works Director is approved. ;\Grw GBara\En Svc\Bfl11998\BO t2-1-98.dtrc I hereby certify that this is a true and correct ;IG copy of an action taken and entered on the Originator: HendryPubl646-1Work07)(APminutes of the Board of Supervisors on the cuntact:Bohee,dry fea�_lo�) date Shawn. cc: CHP ATTESTED: .. Sheriff-Patrol Div.Commander PHIL BATCHELOR ue i, of ttza Board of Supervisors and "'°ounty Administrator Ely ____Deputy