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TO: BOARD OF SUPERVISORS SE ` Contra
FROM: Anthony Enea,Deputy CountyAdministrator i
.�,� ..
By: Rhonda Dunne,Director _. '4 Costa
Office of Revenue Collection County
DATE:
October 28, 1997 UV
SUBJECT:
Discharge from Accountability
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION
AUTHORIZE the discharge from accountability of 2,183 accounts due to the uncollectible nature of
accounts.
FINANCIAL IMPACT
Maintaining uncollectible accounts inflates account receivable balances and decreases efficiency on
collectible accounts. No negative financial impact.
REASONS FOR RECOMMENDATION
The Office of Revenue Collection has attempted collection action on these accounts as well as
assigned accounts to a third-party collection agency,where allowed by State and Federal law.
It has been determined that these accounts are uneconomical to continue further collection actions.
Approval of the recommended action will allow 2,183 accounts to be written-off and purged from the
files of active accounts on the collection computer system. This is done to save disk space,increase
processing efficiency and minimize the cost of maintaining uncollectible accounts. The accounts are
an accumulation of uncollectible accounts where the debtor is deceased,bankrupted,and/or has no
assets. There are 2,185 accounts totaling$1,416,532.00. Discharge from accountability does not
constitute a release of any person from liability for payment of any amount.
The write-off is summarized as follows:
Type Number of Accounts Amount
Public Defender 1,514 526,901.00
Juvenile Care 246 55,689.00
Social Service 423 833,942.00
CONTINUED ON ATTACHMENT: X YES SIGNATURE: Ems,
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON November 4, 1997 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Office of Revenue Collection,Rhonda Dunne November 4, 1997
CC: Auditor-Controller's Office,Internal Audit ATTESTED
CAO,Attn: Dean Lucas PHIL BATCHELOR,CLERK OF THE BOARD OF
County Counsel SUPERVISORS AND COON ADMINISTRATOR
CLBY ,DEPUTY
M382 (10188)
BOARD OF SUPERVISORS REQUEST
SUBJECT: DISCHARGE FROM ACCOUNTABILITY,DATED OCTOBER 28, 1997
PAGE 2
This request is consistent with Government Code Section 25257 and 25258. Any officer charged with the
collection of any county money may apply to the Board of Supervisors for a discharge from accountability.
The cost of administering additional collection procedures would exceed the amount of anticipated revenue
which might reasonably be recovered
The Director of the Office of Revenue Collection certifies and verifies that these facts are accurate and correct.