The URL can be used to link to this page

Home My WebLink AboutMINUTES - 11041997 - C41 AUDITOR.-CONTROLLER USE ONLY. CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT --- -- -- ---— T/C 27 BOARD OF SUPERVISORS COUNTY ADMINISTRATOR BUDGET UNIT: ACCOUNT CODING COMMUNITY SERVICES DEPARTMENT 0588 ORGANIIATIO 00WWnURE 77tsUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 1432 1011 Permanent Salaries 35,000 00 1432 1042 FICA 2,678 00 1432 1044 Retirement Expetgse 4,890 00 1432 1060 Employee Group Insurance 5,149 00 1432 1063 Unemployment Insurance 33 00 1432 1070 Workers Compensation Ins. 350 00 4421 1 4357 2425 Bisso Lane Alterations 48,100 00 L TOTALS 48,100 00 48,100 00 Approved EXPLANATION OF REQUESTT AUDITOR-CONTROLLER Partition modifications and replacement carpeting at 2425 Bisso Lane, Suite#120, By: Date /� 2$ Concord. !�;() COUNTY ADMINI ' By: Date i BOARD of SO GttViJUISJ ROGERS,UILKEMA, YES: GERBER,DESAULNIER,CANCIAMiLLA. NO: Nonce Phil Batchelor,Clerk of the Board of S pery ors and County Administrator By: . 14 Date ry Q T SIGNATURE TITLE DATE APPROPRIATION APOO Cacn ADJ.JOURNAL NO. v� i CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 BUDGET UNIT: ACCOUNT CODING -COMMUNITY SERVICES DEPARTMENT 0588 ORGANI- REVENUE ZATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> 4421 .9552 Federal Aid Community Services Admin 48,100 00 1432 9552 Federal Aid Community,Services Admin 48,100 00 TOTALS 48,100 00 48,100 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLEF Offseting revenue for capital expediture - Partition modifications By: Date /� and replacement carpeting at 2425 Bisso Lane, S #120., Concord. COUNTY ADMI 1 7/A By: Date BOARD OFSSUP UPEWNfiOGERS, ILKEMA, YES: •BERBER,DESAULNIER,CANCIAMILLA NO: Phil E tchelor,Clerk of the Board of J ?S s C, S�Ipery ors and County Administrator By: �. Date / 97 SIGNATURE TITLE DATE REVENUE ADJ.RAOO C=4 JOURNAL NO. f, �i� SEP-05-97. FRI 01:11 PM HEAD START GRANTEE FAX N0. 510 645 5551 P. 01102 kAA C, 42 DEPARTMENT DE HEALTH & HUMAN SERVICES Refer to: Head Start 109CH03751 Region !X 50 United Nations Plaza San Francisco, CA 94102 SEP 0 4 B87 Tony Colon, Head Start Director Contra Costa County Community Services Department 2425 Bisso Lam, Suite 120 Concord, California 94520-4830 Dear Mr. Colon: This responds to your July 22, 1997, letter and the August 8,1997 FAX documenting Policy Council approval of your request for approval-to reprogram unobligated Head Start funds as Follows: 1. Add a children's bathroom to a new classroom at Lavonia Allen Cerner (recently converted from.office space) so it can be licensed for a Head Start center-. Cost: $15,000. 2. Replace carpeting at the Bisso Lane grantee office, as the present one is worn out and constitutes a safety hazard. Cost: $13,100. 3, Purchase additional partitions for the Bisso Lane offices to accommodate more staff followhig re-organization. Cost: $35,400 The total amount of funds to be reprogrammed is $63,100. The unobligated funds for these expenditures are available due to savings from persomiel and fringe benefits. SEP-05•-97 FR I 01;12 PM HEAD START GRANTEE FAX NO. 510 646 5551 P. 02/02 2 . Tony Colon.= Page 2 Your request to reprogram $63,100 in unobligated Head Start funds is hereby approved. Sincerely, Keri Poon Nlri= Nagao Associate Director Grants Officer Children and 'Y'outh Program Support Unit. Development Unit cc: ]Executive Director Policy Council Chair Person Chairman,.Board of Supervisors County Administrative Office Contra Costa.County RECEN ED Community Services Department. 1220 Morello Avenue, Suite 101 S 2u 11' 2 Martinez, CA 94553 Telephone 313-7350 Aua�t GGc osr,trc�� r ;Itra ostia County Fax 313-7385 DATE: September 15, 1997 TO: Phil Garvey, Supervising Accountant, Auditor-Controller's Office FROM: Scott Tandy, Director, Community Services Department BY: Al Prince, Administrative Services Officer SUBJECT: FY 1997-98 Allocation Adjustment (02 & 03) Please find attached two FY 1997-98 Allocation Adjustments for the Head Start Division in the amounts of $48,1.00 and $24,500 respectively (ORG 1432). Number 02 transfers projected and actual unspent funds from personnel to purchase partitions for our Head Start office in Concord. Number 03,transfers projected and,actual unspent funds from personnel to purchase needed furniture for our Head Start office in Concord. Please call me at 313-7350 if you have any_questions. Thank you very much. cc: Tony Colon Sam Mendoza Vivian Farquhar AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: • APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS COUNTY ADMINISTRATOR BUDGET UNIT- ACCOUNTCODING COMMUNITY SERVICES DEPARTMENT 0588 ORGANIZATION EXPEN MURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 0990 6301 Reserve for Ci ntigencies 14,868 00 0990 6301 Appropriate New Revenue 14,868 00 1432 1011 . Permanent Salaries 11,956 00 1432 1042 FICA 915 00 1432 1044 Retirement Expense 151 00 1492 1060" , Employee Group Insurarice. 1,715 00 1432 1.063 Unemployment Insurance 11 00 1432 1070 Workers Compensation ins. 120 00 i, TOTALS 14,868 00 29,736 00 Approved EXPLANATION OF REQUESIT AUDITOR-CONTROLLER _ 1997 Financial Assistance Award for Quality Funds LBy: Date i COUNTY ADMI OR 1 By: Date BOARD OF SSUEN R ERS,UILKEMA, YES: GERBER,DESAULNIER,CANCIAMILLA Phil Batchelor,Clerk of the Board Of S pervi rs and County Adminl*dw /d 't 3 5 I Dat /j SIGNATURE TITLE DATE APPROPRIATION APOO �Crrcn ADJ.JOURNAL NO. i 41 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT j/C.,24 �v BUDGET UNIT: ACCOUNT CODING COMMUNITY SERVICES DEPARTMENT 0588 ORGANI— REVENUE - ZATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> 1432 9552 Federal Aid Community Services Admin 14,868 00 { TOTALS 14,868 00 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER 1997 Financial Assistance Award for add'I Quality Funds. By: Z�ZDate S COUNTY ADMI By: Date BOARD OF IS11R.S StIpLMROG S,UILKEMA, YES: GGEERBBERV,,Dt1EFSi5AULNIER,CANCIAMILLA NO: NA one- PN Befthelor,Clerk of the Board of Z 3 y Sup SON and County Administrator �J By:C. //rvy Date SIGNATURE TITLE DATE V\ REVENUE ADJ.RAOO IC:Tc24 V� JOURNAL NO. C. T I AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT ;T/C 27r, BOARD OF SUPERVISORS COUNTY ADMINISTRATOR BUDGET UNrr. ACCOUNT CODING COMMUNITY SERVICES DEPARTMENT 0588 ORGANIZAMON EXPENDMURE s -ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 0990 6301 Reserve for Contigencies 1,517,776 00 0990 6301 Appropriate New Revenue 1,517,776 00 1425 2310 Professional/Specialized Services 85,788 00 1479 1011 Permanent Salaries 77,370 00 1479 1042 FICA 8,030 00 1479 1044 Retirement Expense 9,764 00 1479 1060 Employee Group Insurance 11,103 00 1479 1063 Unemployment Insurance 105 00 1479 1070 Workers Compensation Ins. 1,734 00 1479 2100 Office Supply 1,000 00 1479 2131 Minor Equip 3,300 00 1479 2262 Occupancy Costs 3,500 00 1479 2301 Auto Miles Employees 2,000 00 1479 2310 Professional and.Specialized Services 809,900 00 1479 2303 Other Travel 500 00 i 1479 2477 Education Supply and Courses 254,580 00 1479 4951 Office Equip & Furniture 84,510 00 1479 i 4953 !Auto and Trucks 48,000 00 4421 4327 Head Start Play Structures 116,592 00 i TOTALS 1,517,776 00 3,035,552 00 i Approved EXPLANATION OF REQUESIT AUDITOR-CONTROLLER 1997 Financial Assistance for Expansion Start-Up By: Date I I 1 I COUNTY ADMI By. _Date I t ' BOARD of s P� ROG�RS,UILKEMA, i YES: GERBER,DESAULNIER,CANCIAMILLA ' NO: Non& PM Batchelor,tertc of the Board of so /a 2 3 7 sort and County Administrator 11A n iBy: >�• , � Date ?�7 j/,..SIGNATURE TITLE DATE APPROPRIATION APOO ADJ.JOURNAL NO. �1'f C'41 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT Tic.24 . ... _ 3 (� ej: L 7 ,i BUDGET UNIT: ACCOUNT CODING COMMUNITY SERVICES DEPARTMENT 0588 ORGANI- l REVENUE - zATlox AccouxTIREVENUE DESCRIPTION INCREASE <DECREASE> 1479 9552 Federal Aid Community Services Admin 1,401,184 00 4421 9552 !Federal Aid Community Services Admin 116,592 00 i � I i i j i i I i i i TOTALS 1,517,776 00 00 APPROVED EXPLANATION OF REQUEST AUDITOR=CCOONTRO ER 1997 Financial Assistance Award for Expansion Start—Up. EBy: / Date � lg COUNTY ADMIN By: Date BOAYES: of SUPERVISORS ROGERS,UILKEMA, YES: G RBER,DESAULNIER,CANCIAMILLA. NO: Ae Phil Batchelor,Clerk of the Board of A6,U 2 3 4 Supervia and County Adminlatrator By: Date SIGNATURE TITLE DATE REVENUE ADJ.RAOO 5A2_,1 rrc24 JOURNAL NO. V AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY. FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 BOARD OF SUPERVISORS COUNTY ADMINISTRATOR BUDGET UNIT: ACCOUNT CODING COMMUNITY SERVICES DEPARTMENT 0588 oRGANErAnoN waiDwrruRE SUB-ACCouxr EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 0990 6301 Reserve for Contigencies 196.683 00 0990 6301 Appropriate New Revenue 196,683 00 1425 2310 Professional/Specialized Service 41,696 00 1479 1011 Permanent Salaries 56,712 00 1479 1042 FICA 8,676 00 1479 1044 Retirement Expense 7,157 00 1479 1060 Employee Group Insurance 8,138 00 1479 1063 Unemployment Insurance' 115 00 1479 .1070 Workers Compensation Ins. 2,540 00 1479 2100 Office Expense 900 00 1479 2170 Household Expense 750 00 1479 2301 Auto Mileage - Employees 1,600 00 1479 2303 Other Travel - Employees 1,800 00 1479 2310 Professional/Specialized Service 64,449 00 1479 2477 Ed Supplies and Courses 1,700 00 1479 2479 Other Department Expense 450 00 TOTALS F 196,683 00 393,366 00 Approved D(PLIWATION OF REOMSIT AUDITOR-CONTROLLER Head Start Operating Budget for 1997 Expansion Grant full year program. +By: Date Z9 COUNTY ADMI By: / Date BOARD OF SUPERVISORS SUPERVISORS ROGERS,UILKEMA, YES: GERBER,DESAULNIER,CANCIAMILLA NO: NOW Phli Batchelor,Clerk of the Board of uperlsm and Counry Adl a strator v Sy ° 73 y 7 By: Date- �I� SIGNATURE TITLE DATE APPROPRIATION APOO �- C:rcn ADJ.JOURNAL NO. CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT t�C 24 6: t47 BUDGET UNIT: ACCOUNT CODING COMMUNITY SERVICES DEPARTMENT 0588 ORGANI- REVENUE zATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> - 1425 9552 Federal Aid Community Services Admin 41,696 00 1479 9552 Federal Aid Community Services Admin 153,792 00 1479 9431 State Aid Food/Milk 1,195 00. TOTALS 196,683 00 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER Head Start Operating Budget for 1997 Expansion Grant By: /` Date 28 full year program. COUNTY AD T f � By: /n Date BOARD OF SMWWROGERS,UILKEMA, YES: GERBER,DESAULNIER,CANCIAMILLA � NO: Hone i PM Batchelor,Clerk of the Fojra , � /-fl� &J n111POrvisorsCc�1a; ,:::;.car 8y: G , Date SIGNATURE TITLE DATE REVENUE ADJ.RAOO iQTC24 JOURNAL NO. • AUDTPOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 j BOARD OF SUPERVISORS COUNTY ADMINISTRATOR BUDGED UNrr: ACCOUNTCODING COMMUNITY SERVICES DEPARTMENT 0588 ORGANMAMON EXPEMrFURE SUB-ACcotnvr EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 0990 6301 Reserve for Contigencies 883,580 00 0990 6301 Appropriate New Revenue 883,580 00 1425 2310 Professional/Specialized Services 90,219 00 1432 2284 Requested Maintenance 19,680 00 4421 4327 Head Start Play Structures 773,731 00 TOTALS 883,580 00 1 1,767,160 00 Approved EXPLANATION OF REQUEST T AUDITOR-CONTR9d3EItProgram Improvement Fund Award for Bayo Vista and First Baptist Delegate Agenci By: Date �Program Improvement Funds for thirteen playground structures at Head Start sites. Carpeting for three Head Start sites. COUNTY ADMI TOR By: Date BOARD OF SUPERVISORS SUPERVISORS ROGERS,UILKEMA, S` GERBER,DESAULNIER,CANCIAMILLA NO: None Phil Batchelor,Clerk of the Board of Supe sors and County Adminlstrator (D 0 2-�A By:Gi,J. /l2�/ Date A 7 SIGNATURE TITLE DATE APPROPRIATION APOO C:TCzi ADJ.JOURNAL NO. o i CONTRA COSTA COUNTY ESTIMATED. REVENUE ADJUSTMENT r T/C 24 p _ BUDGET UNIT: ACCOUNT CODING COMMUNITY SERVICES DEPARTMENT (0588) . ORGANI— REVFIQU$ - ZATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> 1425 9552 Federal Aid Community.Services Admin 90,219 00 . 1482 9552 Federal Aid Community Services Admin 19,630 00 4421 9552 Federal Aid Community Services Admin 773,791 00 TOTALS 883,580 00 1 00 APPROVED EXPLANATION OF REQUEST AUDITOR—CONTROLLER Revenue from the 1997 Head Start Program Improvement Award. By: Date COUNTY AD TOR By: Date v BOARD OF SUPERVISORS SUPERVISORS ROGERS,OILKEMA, S` I GERBER,DESAULNIER,CANCIAMILLA NO: Now pm,Betatwior'cw*of the Board of S 13 C up sora and County AdminWWor �` ' By: Date SIGNATURE TITLE DATE } REVENUE ADJ.RAOO F crcaa I JOURNAL NO. C AUDMR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT f T/C 27 BOARD OF SUPERVISORS COUNTY ADMINISTRATOR BUDGET UNIT: ' ACCOUNTCODING COMMUNITY SERVICES DEPARTMENT 0588 ORGANIZAnON E UgR4DrIURE SUB-ACcoUNr EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 1432 1011 Permanent Salaries 10,916 00 1432 1042 FICA 835 00 1432 1044 Retirement Expense 1,523 00 1432 1060 Employee Group Insurance 1,606 00.. 1432 1063 Unemployment Insurance 11 00 1432 1070 Workers Compensation Ins. 109 00 f t 4421 . Restroom Renovation-Lavonia Allen 15,000 00 TOTALS 15,000 00 15,000 00 Approved EXPLANATION OF REOUESTr AUDITOR-CONTROLLER Transfer mid year cost savings in salary and fringe benefits to renovate By:- Date ��' 2� restroom at Lavonia Allen. COUNTY ADMI �O� By: Date BOARD OF S gRKM ROGERS, LKE.MA, YES: GERBER,DESAULNIER, ANCIAMILLA NO: None Phil Batchelor,Clerk of the Board of �Sy jo Z S 57 �Y Su isors and County Administrator Date SIGNATURE SIGNATURE TITLE DATE APPROPRIATION APOO C:rc27 ADJ.JOURNAL NO. CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 BUDGET UNIT: ACCOUNT CODING COMMUNITY SERVICES DEPARTMENT 0588 ORGANI- REVENUE zATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> 4421 9552 Federal Aid Community Services Admin 15,000 00 I 1482 9552 Federal Aid Community Services Admin 15,000 00 i TOTALS 15,000 00 15,000 00 APPROVED EXPLANATION OF REQUEST AUDITOR—CONTROLLER Offseting revenue for capital expediture — Lavonia Allen restroom By: Date construction. COUNTY ADM s;AT7a By: Date BOARD OF§IMGE),.CANICIAMILLA KEMA, YES: 1G�ERBER,DESAULNIE NO: IlrOrje Phil Batchelor,Clerk f the Board of �So r Su eryi� rs and CountyAdministrator By: C/- Date 7 SIGNATURE TITLE DATE REVENUE ADJ.RAOO 5D c:TCi4 JOURNAL NO. grantF'ed ral will let e Head Start offer more ftdlmtime child - I 0 $2.6 million award a sign which boosts the Head Start annual budget to about$9.2 million—is a of the turnaround county welcome sign that the program is program has made from back on track, said Contra Costa mismanagement of two County Supervisor Mark DeSaulnier. I g Perhaps even more important,the 1 years ago program is adding some full-time B Carolyn McMillan child care slots to its current half-time Y Y program just as welfare. reform TIMES STAFF WRITER promises to cut the number of single Parents will soon be able to send parents who can stay home with their their preschoolers to year-round Head children,he said. Start classes under a$2.6 million fed- "it might make it easier,especially eral award.to make the program for single working moms," De- more convenient for poor, working Saulnier said. "This is just one im- families. portant aspect of providing services The grant, the largest federal for the working poor." award ever received by the county- About.1,160 families have children run program,will also fund new play- enrolled in the half-day program that ground equipment at the county's 11 runs from September through May. Head Start preschools, construction The federal award will allow the of a new Head Start center in Oak- ley,and expanded facilities in Brent- county to add another 304 slots of wood. year-round, daylong child care. One The program, which helps kids hundred families are expected to be aged 3-5,develop the skills for suc- in the expanded program by the end cess in school, has gone through a of the year,with the remaining posi- major re-organization since January tions filled in 1998, said Head Start 1995 when a federal audit found the Director Tony Colon. program so mismanaged that inves- He already anticipates that com- tigators threatened to end the petition will be fierce for those few county's contract. full-day spots. About 80 percent of "There were rampant problems in the kids in Head Start come from virtually all aspects of the program," families on welfare, Colon said. said Assistant County Administrator, "with welfare reform, people Scott Tandy, who began overseeing aren't going to be at home and they changes about 18 months ago. "The don't want their kids warehoused or feds had grave concerns about our in a latchkey situation," he said"In ability to manage the program." , the future,everyone is predicting the Since then,new county staff mem- need will be for full-day,full-year(ser- bers have been brought in,fiscal con- vices)." trols have been tightened, and dif- . To qualify for the full-day pro- ferent sites have more uniform gram,families must live at or below procedures,Tandy said. the poverty line and be employed full "We think we've recovered and are time or involved in rehabilitation or on our way to establishing a program an educational program. that in the future may be a national "For the 304 who get in,this is su- model,"he said. per news,"Collin said."The challenge A federal review team returns to we have now is that we don't have the county in DLcember to check the the funds to convert part-day to full- i program's progress. day. That's going to be the critical The increase in federal funds— need for the future." i