HomeMy WebLinkAboutMINUTES - 10281997 - C77 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J. Martinez,Executive Director
DATE: October 28, 1997
SUBJECT: ADOPT RESOLUTION AMENDING ANNUAL CONTRIBUTIONS CONTRACT AND RENTAL
VOUCHER PROGRAM ANNUAL CONTRIBUTIONS CONTRACT NO. SF-468 AND
AUTHORIZING EXECUTION.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No.4022 approving Section 8 Rental Certificate and Rental Voucher Program Annual
Contributions Contract No. SF-468,as amended, and AUTHORIZING execution by the Chair of the Board of Commissioners of
the Housing Authority of the County of Contra Costa.
II. FINANCIAL IMPACT:
Section 8 contract and budget authority in the amount of$52,152 has been reserved and obligated for increment
numbers CA0110E0051, CAOI ICE0052 and CA0110E0053. These certificates are provided as replacements for all expiring
HAP contracts under Moderate Rehabilitation increment CA011MR0001. Funds must be distributed as indicated on the attached
reservation worksheet. The terms are for one year beginning February 1, 1997,May 1, 1997 and September 1, 1997.
III. REASONS FOR RECOMMENDATIONMACKGROUND
The Housing Authority has received notification from the U.S. Department of Housing and Urban Development(HUD)
that Section 8 voucher amendment funds have been reserved for increments number CAO I 1 CE0051,CAO I 1 CE0052 and
CAO110E0053. This funding is for a one-year term. To secure these funds for the Section 8 Program, it will be necessary for
the Board of Commissioners to adopt Resolution No.4022.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No.4022,the Housing Authority would lose this
reserved funding.
CONTINUED ON ATTACHMENT: YES SIGNATURE
_RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON (`� -(,�,�_ �S 99 APPROVED AS RECOMMENDED ✓ OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
,/UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED 0 _f2 2 . 19 9,7
PHIL BATCHELOR, CLERI OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY DEPUTY
bo-acc
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 4022
RESOLUTION APPROVING SECTION 8 RENTAL CERTIFICATE AND RENTAL
VOUCHER PROGRAM ANNUAL CONTRIBUTIONS CONTRACT NO. SF-468
AND AUTHORIZING EXECUTION
WHEREAS,the Contra Costa County Housing Authority("PHA")entered into an
Annual Contributions Contract("ACC")on October 28, 1997, as amended, with
the United States of America("Government")
NOW, THEREFORE,BE IT RESOLVED BY PHA, as follows:
1. The SUPERSEDING Section 8 ACC and funding Exhibits A&B for the
Rental Certificate and Rental Voucher Program are hereby approved
and accepted. The Chairman or Acting Chairman is hereby authorized
and directed to execute the counterparts of the ACC on behalf of PHA,
and the Secretary is hereby authorized to impress the official seal of the
PHA on each such counterpart and to forward such executed
counterparts to the Government together with such other documents
evidencing the approval and authorizing the execution thereof as may
be required by the Government.
2. This resolution shall take effect immediately
PASSED AND ADOPTED ON October 28, 1997 by the
following vote of the Commissioners.
AYES: Commissioners Rogers, Uilekma, Gerber, Canciamilla, DeSaulnier
NOES: None
ABSENT: None
ABSTAIN: None
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED October 28, 1997
PHIL BATCHELOR, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY
acc-res
U.S.Deparonent of Housing and Urban Development
P��eNi of Pacific/Hawaii Office
a� II II y 450 Golden Gate Avenue
San Francisco, California 94102-3448
II�II�II ��
a
O�anaa N„e
Mr. Richard Martinez
Executive Director SEP 2 6 1991
Contra Costa County Housing Authority
P. 0. Box 2759
Martinez, CA 94553
Dear Mr. Martinez :
SUBJECT: Amendment to Annual Contributions Contract
Certificate Replacement Increments for
Expiring Moderate Rehabilitation Contracts
Enclosed is the subject contract and documentation necessary
for its execution. Please adopt a resolution and prepare the
various documents exactly as set forth in the Instruction Sheet.
Upon execution by HUD, a fully executed copy will be sent to you.
Section 8 Certificate replacement contract and budget
authority has been reserved for the following increments :
REPLACEMENT BUDGET EXPIRING HAP BEGINNING
INCREMENTS AUTHORITY CONTRACTS TERMS
CA0110E0051 $17, 916 0027 2/1/97
CA0110E0052 26, 076 0010/0019/0020 5/1/97
CA0110E0053 8, 160 0015 9/1/97
All expiring HAP contracts are under Moderate Rehabilitation
increment CA011MR0001 . The term of the contracts are for one
year. Funds should be distributed as indicated on the attached
worksheets .
Please incorporate the increment in your next budget
revision or year-end settlement, whichever is done first .
The annual contribution should reflect the increased contract
authority of this increment. These obligated funds cannot be
drawn upon until the ACC is executed by both the housing
authority and HUD.
Please return the contract and documentation to the Office
of Public Housing, Management Division.
Should you have any questions, please contact Claire Garcia,
Financial Analyst, at (415) 436-8388 .
Ver sincerely`yours, /
2
J e M Roberson
Dk ect
Office of Public Housing
San Francisco
Enclosures
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Consolidated Annual U.S.Daperanant of Housing
and Urban Do- bprtsrrtt
Contributions Contract Office of Public and Indian Housing
Rental Certificate Program
and Rental Voucher Program soctlon B
Table of Sections page page
1. Definitions . . . .... . . . . . .. . . . . . . . . . . . . . . . . . . 1 12. Administrative Fee Reserve . . . . . . . . . . . . . . . . . . . . 3
2. Funding for HA Certificate or Voucher Program . . . . . . . 2 13. Depositary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
3. Term . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 14. Program Records . . . . . . . . . . . . . . . . . . . . . . . . . . . .
4. HUD Payments for Program . . . . . . . . . . . . . . . . . . . . . 2 15. Default by HA . . . . . . . . . . . . . . . .. . . . . . . . . . . . . .3
5. Maximum Payments for Program. . . . . . . . . . . . . . . . . . 2 16. Fidelity Bond Coverage . . . . . . . . . . . . . . . . . . . . . . . 4
6. Reduction of Amount Payable by HUD. . . . . . . . . . . . . . 2 17. Exclusion from Program 4
7. ACC Reserve Account.. . . . . . . . . . . . . . . .. . . . . . . . 2 18. Conflict of Interest Provisions . . . . . . . . . . . . . . . . . . 4
8. Separate ACC for Funding Increment. . . . . . . . . . . . . . . 2 19. Interest of Member of or Delegate to Congress . . . . . .4
9. Budget and Requisition for Payment. . . . . . . . . . . . . . . . 2 20. Exclusion of Third Party Rights . . . . . . . . . . . . . . . . . . 4
10.HUD Requirements . . . . . . . . . . . . . . . . . . . . . . . . . • • 3 21. Consolidated ACC. . . . . . . . ... . . . . . . . . . . . . . . . . . 4
1 1. Use of Program Receipts . . . . . . . . . . . . . . . . . . . . . . . 3
1. Definitions
ACC. Annual contributions contract. Funding Exhibit. An exhibit to the consolidated ACC. The
funding exhibit states the amount and term of funding for a
ACC Reserve Account. An account established by HUD for program. There are separate funding exhibits for the HA
a program from amounts by which the maximtmt payment certificate program and voucher program.
to the HA under the consolidated ACC (during an HA fiscal
year)exceeds the amount actually approved and paid. This Fun6ng Exhibit A. The funding exhibit for the HA
account is used as the source of additional payments for the certificate program.
program.
Funding Exhibit B. The funding exhibit for the HA voucher
Arxud Contributor Contract. The contract for each program.
funding-increment. HUD's commitment to make payments
for each funding increment ('protect') listed in the funding Furwirg Increment (also tatted a *Project'). Each
exhibit constitutes a separate ACC. commitment of budget authority by HUD to the HA for a
program under the consolidated ACC. The funding
Budget Authoflq. The maximum amount of funds available increments for the program are listed in the program funding
for payment to the HA over the term of a funding exhibit.
increment. Budget authority is authorized and appropriated
by the Congress. HA. Housing agency. .
Coraofdeted Annual Contelbudons Contract teonsolidated Housing Agency (HAI. The agency Vwt has entered this
ACCT. The consolidated contract for the HA certificate consolidated ACC with HUD.
program and voucher program. I"'s commitment to mafce
payments for each fun irq increment in a program HUD. U.S.Department of Housing and Urban Development.
constitutes a separate ACC. However,conwnitments for all
the funding increments are listed in tltis consolidated ACC. Progsorn, The HA certificate program or voucher program.
Contract AuthoAty, 4rhe maaarrhura annual payment by HUD Peopen Expendtum. Amounts which may be chargee
to the HA for a funding inererrhent. The amount of contract against program receipts in accordance with the
authority for each funding increment in a program is listed in consolidated ACC and HUD requirements.
the funding exhibit for the program.
Propow Recalpta. Amounts paid by HUD to the 14A for
Haut Year. The HA fiscal year. The funding exNW states prolpan,,, and any other amounts received by the HA it
the last month and day of OW NA fiscal year. conraction with the program.
Project. A Itrrhditt0 increment for On program.
/eoe t et S form NUV-52520 I1 1/°
to. HUD Requirements 13. Depositary
t-tl The HA must comply, and must require owners to (a) Unless otherwise required or permitted by HUD, all
comply, with the requirements of the U.S.Housing Act program receipts must be promptly deposited with a
of 1937 and all HUD regulations and Other financial institution selected as depositary by the HA in
requirements, including any amendments Or changes in accordance with HUD requirements.
the law or HUD requirements.
(bi Th SHA must enter an agreement with the depositary
(bl The, HA must comply with its HUD-app(oved institution in the form required by HUD.
administrative plan, equal opportunity housing plan. and
HUD approved program funding applications. (c) The HA may only withdraw deposited program receipts
for use in connection with the program in accordance
Ic) The HA must use the program forms required by HUD. with HUD requirements.
(d) The HA must proceed expeditiously with the programs (d) The agreement with the depositary institution must
under this consolidated ACC. provide that if required under a written notice from HUD
to the depositary:
11. Use of Program Receipts 11) The depositary must not permit any withdrawal of
deposited funds by the HA unless withdrawals by
(al The HA must use program receipts to provide decent, the HA are expressly authorized by written notice
safe, and sanitary housing for eligible families in from HUD to the depositary.
compliance with the U.S. Housing Act of 1937 and all (2) The depositary must permit withdrawals of
HUD requirements. Program receipts,may only be used deposited funds by HUD.
to pay program expenditures.
lel If approved by HUD, the HA may deposit under the
(b) The HA must not make any program expenditures, ex- depositary agreement monies received or held by the
cept in accordance with the HUD-approved budget esti- HA in connection with any contract between the HA
mate and supporting data for a program. and HUD.
Ic) Interest on the investment of program receipts 14. Program Records
constitutes program receipts.
(al The HA must maintain complete and accurate books of
(d) If required by HUD, program receipts in excess of current account and records for a program. The books and
needs must be promptly remitted to HUD or must be records must be in accordance with HUD requirements.
invested in accordance with HUD requirements. and must permit a speedy and effective audit.
t
12. Administrative Fee Reserve 1b) The HA must furnish HUD such financial and program
reports, records, statements, and documents at such
(a) The HA must maintain an administrative fee reserve for times, in such form, and accompanied by such
a program. The HA must credit to the administrative supporting data as required by HUD.
fee reserve the total of:
(1) The amount by which program administrative fees (cl HUD and the Comptroller General of the United States,
Paid by HUD for a fiscal year exceed HA admire- or their duly authorized representatives, must have full
strative expenses for the fiscal year,plus and free access to all HA offices and facilities. and to
12) Interest earned on the administrative fee reserve. an the books, documents, and records of the HA
relevant to administration of the program, including the
(bl The HA must use funds in the administrative fee right to audit and to make copies.
reserve to pay administrative expenses in excess of
program receipts. If any funds remain in the Idl The HA must engage and pay an independent public
admirestrative fee reserve, the HA may use the accountant to conduct audits that are required by HUD.
administrative reserve funds for other housing purposes The cost of audits required by HUD may be charged
if permitted by State and local faw. against program receipts.
Ic) If the HA is not adequately administering any Section 8 IS. Default by HA
program in accordance with HUD requirements. HUD
may: (al Upon written notice to the HA, HUD may take
I1 I Direct the HA to use the funds to improve ad"- possession of all or airy HA property,rights,or interests
stration of the Section a program or for ram- in connection vAth a program.irlcksding funds Will by a
bursement of ineligible expenses. depositary, program receipts, and rights or interests
121 Prohibit HA use of administrative lee reserve funds.
►opo 3 of S form HUD-52520 0 1/931
United Sta!es of America Secretary of Housing and Urban Development
Signature of Authorized Representative: Date s-oned
x
Name 4 Official Title: (print or type)
Joyce M. Roberson, Director, Office of Public Housing
San Francisco
Housing Agency Name of Agency: (print or type)
Mat/C Qrsau�n�e1 Cham
Signature of Authorized Represen ative: 4 Date signed:
x U/1/'tet-
Name 6 Official Title: 1print or type)
form HUD-52520 (1 1!931
Page 5 of 5
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Consolidated Annual U.S.Departmeft of Housing
end Urban Derdopnent
Contributions Contract Office of Public and Indian Housing
Rental Certificate Program
and Rental Voucher Program Section 6
Table of Sections page page
1. Definitions . .. .. .. . . . . .. . . . . . . . . . . . . . . / 12. Administrative Fee Reserve . . . . . . . . . . . . . . . . , . . . 3
2. Funding for HA Certificate or Voucher Program. . . . . . . 2 13. Depositary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
3. Term . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 14. Program Records . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
4, HUD Payments for Program . . . . . . . . . . . . . . . . . . . . . 2 15. Default by HA . . . . . . . . . . . . . . , . . . . . ,. . . . . . . . .3
S. Maximum Payments for Program. . . . . . . . . . . .. . . . .. 2 16. Fidelity Bond Coverage. . , . ... ... . . . . .. . . . . . . . 4
6. Reduction of Amount Payable by HUD. . . . . . . . . . . . . . 2 17. Exclusion from Program
7. ACC Reserve Account. . . . . . . . . . . . . . . . . . . . . . . . . 2 18. Conflict of Interest Provisions . . . . . . . . . .
S. Separate ACC for Funding Increment. . . . . . . . . . . . . . . 2 19. Interest of Member of or Delegate to Congress . . . . . .4
9. Budget and Requisition for Paymen(. . . . . . . . . . . . . . . . 2 20. Exclusion of Third Party Rights . . . . . . . . . . . . . . . . . .a
10. HUD Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 21. Consolidated ACC. . . . . . . . ,. . . . . . . . . . . . . . . . . . 4
1 1. Use of Program Receipts . . . . . . . . . . . . . . . . . . . . . . . 3
1. Definitions
ACC. Annual contributions contract. Funding Exhibit. An exhibit to the consolidated ACC. The
funding exhibit states the amount and term of funding for a
ACC Reserve Account. An account established by HUD for program. There are separate funding exhibits for the HA
a program from amounts by which the maximum payment certificate program and voucher program.
to the HA under the consolidated ACC Iduring an HA reseal
year) exceeds the amount actually approved and paid. This Funding ExItibit A. The funding exhibit for the HA
account is used as the source of additional payments for the certificate program.
program.
Funding Exhibit S. The funding exhibit for the HA voucher
Annual Cont ibudons Contract. The contract for each program.
funding"Increment. HUD's commitment to make payments
for each funding increment ('project') fisted in the funding
Funding Increment !also called a 'Project'). Each
exhibit constitutes a separate ACC. commitment of budget authority by HUD to the HA for a
program under the consolidated ACC. The funding
Budget Authwhy. The maximum amount of funds available increments for the program are listed in the program funding
for payment to the HA over the term of a funding exhibit.
increment. Budget authority is authorized and appropriated
by the Congress. HA. Housing agency.
ConsoWeted Anual Contributions Contract Ieonsolidated Horsing Agency (HAI, The agency that has entered this
ACC). The consolidated conuact for the HA certificate
consaiidsted ACC with HUD.
program and voucher program. HUD's commitment to make
Payments for each tuning increment in a program HUD. U.S.Oepuunent of Housing and Urban Development.
constitutes a separate ACC. Howevp,conxnitments for all
the funding increments are listed in this consolidated ACC.
Program. The HA certificate program or voucher program.
Contract Authmlty 'The maximum annual payment by HUD Peognan Expeerhditures. Amounts which may be charged
to the HA for a funding increment. The amount of contract
authorityfor each against program receipts in accordance with the
funding increment in a program is listed in consolidated ACC and HUD requirements.
the funding exhibit for the program.
hograen Reeslpas. Amounts paid by HUD to the HA for ,
Foal Year. The HA fiscal year. The funding exhibit states program. and any other amounts received by tine HA or
the last month and dry of On HA Fiscal"or. con ec*m with the program.
holect. A funding increment for the program.
Fe" t of 5 fora HUD-SMO (1 I/S
10. HUD Requirements 13. Depositary
(9) The HA must comply, and must require owners to (a) Unless otherwise required or permitted by HUD, all
comply, with the requirements of the U.S.Housing Act program receipts must be promptly deposited with a
of 1937 and all HUD regulations and other financial institution selected as depositary by the HA in
requirements,including any amendments or changes in accordance with HUD requirements.
the law or HUD requirements.
(bl The HA must enter an agreement with the depositary
(b) The, HA must comply with its HUD-approved institution in the form required by HUD.
administrative plan, equal opportunity housing plan,and
HUD-approved program funding applications. (c) The HA may orgy withdraw deposited program receipts
for use in connection with the program in accordance
(c) The HA must use the program forms required by HUD. with HUD requirements.
(d) The HA must proceed expeditiously with the programs (d) The agreement with the depositary institution must
under this consolidated ACC. provide that if required under a written notice from HUD
to the depositary:
11. Use of Program Receipts (1) The depositary must not permit any withdrawal of
deposited funds by the HA unless withdrawals by
(a) The HA must use program receipts to provide decent, the HA are expressly authorized by written notice
safe, and sanitary housing for eligible families in from HUD to the depositary.
compliance with the U.S. Housing Act of 1937 and all (2) The depositary must permit withdraw,l,. ni
HUD requirements. Program receipts may only be used deposited funds by HUD,
to pay program expenditures.
(e) If approved by HUD, the HA may deposit under the
(b) The HA must not make any program expenditures, ex- depositary agreement monies received or held by the
cept in accordance with the HUD-approved budget esti- HA in connection with any contract between the HA
mate and supporting data for a program. and HUD.
(cl interest on the investment of program receipts 14. Program Records
constitutes program receipts.
(a) The HA must maintain complete and accurate books of
(d) If required by HUD, program receipts in excess of current account and records for a program. The books and
needs must be promptly remitted to HUD or must be records must be in accordance with HUD requirements.
invested in accordance with HUD requirements. and must permit a speedy and effective audit.
12. Administrative Fee Reserve (bl The HA must furnish HUD such financial and program
reports, records, statements, and documents at such
(a) The HA must maintain an administrative fee reserve for times, in such form, and accompanied by such
a program. The HA_must credit to the administrative supporting data as required by HUD.
fee reserve the total of:
(1) The amount by which program administrative fees (c) HUD and the Comptroller General of the United States.
paid by HUD for a fiscal year exceed HA admin- or their duty authorized representatives, must have full
strative expenses for the fiscal year,plus and free access to aN HA offices and facilities, and to
121 Interest earned on the adminestrative fee reserve. all the books, documents. and records of the HA
relevant to administration of the program, including the
(bl The HA must use funds in the administrative fee right to audit and to make copies.
reserve to pay administrative expenses in excess of
program receipts. If any funds remain in the (d) The HA must engage and pay an independent public
administrative lee reserve, the HA may use the accountant to conduct audits that are required by HUD.
administrative reserve funds for other housing purposes The cost of audits required by HUD may be charged
if permitted by State and local law. against program receipts.
(c) It the HA is not adequately administering any Section 8 is. Default by HA
program in accordance with HUD requirements. HUE)
may: (al Upon written notice to the H.A. HUD may take
(1) Direct the HA to use the funds to improve admini- possession of all era"HA property.rights.or interests
stration of the Section s program or for rernt- in eomeetion with a program,including funds held by a
bursement of ineligible expenses. deposiwy. program receipts. and rights or interests
(2) Prohibit HA use of administrative fee reserve funds.
Fe"3 or 5 form HUD-52520 0 1/931
United Sta!es of America Secretary of Housing and Urban Development
Signature of Authorized Representative: Date s-gned-
X
Name 6 Official Title: (print or type)
Joyce M. Roberson, Director, Office of Public Housing
San Francisco
Housing Agency Name of Agency: (print or type)
Pat/, Lif-SQ- Aie,1- Ud. f
�gnature of Authorized Represe tative: Date signed:
x \AW-L ____
Name 6 Official Title: (print or type)
form HUD-52520 (1 1/931
Page 5 of 5
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