HomeMy WebLinkAboutMINUTES - 10211997 - SD3 SID 3
a'%..- ° . Contra
TO: BOARD OF SUPERVISORS
' Costa
FROM: SCOTT TANDY, DIRECTOR
�. COMMUNITY SERVICES DEPARTMENT
° County
DATE: October 21, 1997
SUBJECT: ACCEPT 1997 FINANCIAL ASSISTANCE AWARDS FOR THE CONTRA COSTA COUNTY
HEAD START PROGRAM.
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ACCEPT 1997 Financial Assistance Awards from'the Administration for Children and Families
for a total amount of$2,611,712 for the period from January 1, 1997 through December 31, 1997.
Awards are as follows:
Purpose Couaty # Award Amount
Expansion Start-up 39-815-14 $ 1,517,776
Prorated Operational Expansion 195,488
Program Improvement 39-815-12 883,580
Quality Improvement 39-815-10 14,868
Total Head Start Program Awards $ 2,611,712
II. FINANCIAL IMPACT:
Funding is from the U.S. Department of Health and Human Services Administration for Children
and Families. These awards, totaling $2,611,712, will be added via appropriation adjustment to
the current Head Start Budget of $6,626,355 for a new total Head Start Budget of $9,238,067.
The County, as the Grantee, is required to generate an additional 20 percent non-federal match in
the amount of $652,928. Assuming the future availability of funds, the expansion project for next
year will be $2,522,034 to provide services to 304 additional children.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON October 21, 1997 APPROVED AS RECOMMENDED X OTHER_
VOTE OF SUPERVISORS
I HEREBY CERFITY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT ---------- ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON TILE MINUTES OF TILE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: SCOTT TANDY, 313-7350 ATTESTED October 21, 1997
P IT LOR,CLERK OF THE BOARD OF
CC: CAO E ORS AND COUNTY ADMINIS
CSD
BY
M382 (10/88)
OF stine Wampler
Page 2
Head Start Expansion
October 21, 1997
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On June 3, 1997, the Board of Supervisors authorized the submission of a grant application to the
U.S. Department of Health and Human Services Administration for Children and Families (ACF)
for 1997 Expansion Grant funds for the Contra Costa County Head Start Program. The
application has been approved in its entirety and is an historic moment for the program.
Expansion Start-up Funds. The expansion start-up funds will be used for the following: a)
construction of a 3,600 square foot, single story structure to house two Head Start classrooms in
Oakley on a parcel of land contiguous to a Housing Authority low-income housing project; b)
purchase and installation of a one-classroom, modular building on property owned by the Contra
Costa County Housing Authority in Brentwood; and, c) purchase of supplies and equipment for
development of six Head Start classrooms, including computers for each site.
Operational Expansion Funds. The prorated operational funds will, for the first time, allow the
Contra Costa County Head Start program to initiate full day services. Services will be provided
through a combination of Family Day Care and center-based programming. Similarly, it will
allow the County's Head Start program and the County's State Preschool and Child Development
programs to enter into a collaborative agreement to provide "seamless" extended day
comprehensive Head Start services to eligible families. Funding for this expansion project for
Fiscal Year 1998 is expected to be $2,522,034 for program operation providing full day services to
304 additional children. Currently, the partial day program serves 1163 children.
On May 6, 1997, the Board of Supervisors authorized the submission of a grant application to the
U.S. Department of Health and Human Services Administration for Children and Families (ACF)
for 1997 Program Improvement Grant funds which will fund state-of-the-art playground
improvement at all Head Start sites throughout Contra Costa County. Funds will be used to
modify and/or construct playgrounds that are age-appropriate and that comply with requirements of
the Americans with Disabilities Act at Head Start sites in low-income areas throughout the County.
A recently negotiated side-letter with Local One is expected to address the new national
performance standards and continue the County program to be in compliance with federal rules and
regulations. The award of the expansion grant will necessitate additional meet and confer sessions
with Local One to address the addition of represented positions in the program. Further Board
consideration is expected at either the October 28 or the November 4, 1997 Board meeting.
Attachments
'j ' •-.; 4: '``: .:I� l - UMBER: . A
...� ;. _ SAI N 3 'I
DEPARTMENTOF HE AND HUMAN SEFIVICES.
I
Administration for ildren and Families
PMS DOCUMENT NUMBER: i
FINANCIAL ASSISTANCE AWARD Ob9CH037532
M1, 1.AWARDING OFFICE: 2.ASSISTANCE TYPE. 74.AMEND.NO.: j
ACF REGIONAL OFFICE (,SAN FRANCISCO )
GRANT �AWAHIJ
9CH0375/32 3
f 5.TYPE OF AWARD: 6.TYPE OF ACTION: IT AWARD AUTHORITY:
SERVICE SUPPLEMENT 42 USC 9801 ET SEQ. _I
S.BUDGET PERIOD: THRU 9.PROJECT PERIOD: THRU INDEF. 10.CAT.NO.: 93.600
JNTY AUDITOR/CONT ROLLER. 12.PROJECTIPROGRAM TITLE' j
,COMMUNITY SERVICES DEPT. FULL YEAR HEAD START( PART DAY ).
'122? MORELLO AVE, SUITE 101 HANDICAPPED SERVICES/T&TA
,'MARTINEZ CA 94553 j
;SCOTT TANDY, EXECUTIVE DIRECTOR
I.
f I�,�,fy,y��$$ ppTQgQF;,�? Ryl�tp Q ;.
13.C�fl'RTRA COSTA 14.CON6R.DIST.: . 'RITCL.UL.UIV�TIGYKl1LiKHMG I'IHf�IAEttR
r
16.APPROVED BUDGET: 17.AWARD COMPUTATION:
31043, 668 668 2, 309. 517 20. 0
i PERSONNEL...........................$ > A. NON-FEDERAL SHARE ..$
1225
FRINGE BENEFITS....................... 1087 9 8 FEDERAL SHARE...........:.....$ 9, 238, 067 80.0 %
TRAVEL ................................ 39, 500
729 567 18- FEDERAL SHARE COMPUTATION:
EOUIPMENT.............................. A. TOTALFEDERALSHARE ............................$ 9, 238, 067 I°
SUPPUES................................ 449, 87(7 211 938 r
B. UNOBLIGATED BALANCE FEDERAL SHARE ...........$ !
j CONTRACTUAL........................`.. 1227, 865 C. FED.SHARE AWARDED THIS BUDGET PERIOD.. .. ....$ 99026, 129
OTHER .......................11......... 1, 660, 372
—'—'r /9.AMOUNT AWAAOEOTHIBACTION: _ 2, 611, 712
TOTAL DIRECT COSTS.................... 9, 238, 0670 20.FEDERAL$,AWARDED THIS PROJECT PERIOD:
TOTALINDIRECT COSTS CALCULATED ....$
21.AUTHORIZED TREATMENT OF–PROGRAM INCOME
t AT %OF$.
(_)
TOTAL114-KINDCONTRIBUTIONS ........:.$ 22.APPLICANT EIN: 23.PAYEE EIN: 24.OBJECT CLASS:
'TOTAL APPROVED BUDGET 10' { # i 9, 238, 067119460005 09AI IP-T663 4.1. 51 I'
DUBENT 1 0. 25.FINANCIAL INFORMATION:
qi o PROG APPROPRIATION CAN NO. NEW AMT. T UNOBLIG. NONFED°/a
, 6 ,
_ _ _ _ _ _ _ _ 26. REMARKS: -- _ _ _ _ - - - - - _ _
CLIENT POPULATION: 1, 467 NUMBER OF DELEGATE: 2 _
;THIS GRANT IS PAID BY THE DHHS PAYMENT' MGT. SYS. , SEE ATTACHED PAYMENT INFO.
'ALL PREVIOUS TERMS AND CONDITIONS REMAIN IN EFFECT.
'THERE ARE SPECIAL CONDITIONS ATTACHED TO THIS AWARD.
.tom ) REFLECTS ONLY FEDERAL SHARE OF APPROVED BUDGET
;THIS ACTION AWARDS: $14L868 BALANCE OF QI FUNDS; $883, 580 PI; $19517, 776 FOR
;EXPANSION STARTUP; !k195, 488 PRORATED OPERATIONAL EXPANSION. PI FUNDS ARE
AWARDED FOR PURPOSES DESCRIBED IN YOUR APRIL 21, 1997 APPLICATION. USE OF PI
jFUNDS FOR OTHER PURPOSES WITHOUT PRIOR WRITTEN REGIONAL OFFICE APPROVAL MAY BE
CAUSE FOR DISALLOWANCE. ASSUMING THE FUTURE AVAILABILITY OF FUNIS, FUNDINDOF
;THIS EXPANSION PROJECT IN FY 1998 WILL BE $2, 522, 034 TO PROVII>E HEAL~ START
,BERVICES TO 304 A ''DITIONAL. HILDREN. S AWARD PROVIDES THE FUNDS N � , IN
FY 1997 TO INITIATE THIS EkPANSION.
27.SIGNATURE•J(DSGRANTSOFFICER ' ' DATE: 28_SI NATUREJ!4CERJIFYINGFUND AVAILABILITY 1 DATE
N. NAvAO` G AtSTS �aFICER' /�- �_ r _ ir.f:, � ' j
IL
29.SIGNATUR AND TITLE ROGRAM OFFICIALS) 1 DATE:
f.EN PO��I , S OI ATT; DIRECTO , {` ;~ �t?EN AND YOUTH DEVELOPMENT UNIT"
OGCM-3-785(REV.6/92) 1 `
FOR ADDITIONAL INFORMATION, CONTACT OFFICE OF FINANCIAL
OPERATIONS, REGION 9 AT 415-556-5480