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Home My WebLink AboutMINUTES - 10211997 - C63 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA C TO: -" BOARD OF COMMISSIONERS FROM: Richard J.Martinez,Executive Director DATE: October 21, 1997 SUBJECT: ADOPT RESOLUTION APPROVING REVISED CALCULATION OF PERFORMANCE FUNDING SYSTEM FOR THE FISCAL YEAR ENDING MARCH 31, 1998 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: ADOPT Resolution No.4020 approving the Revised Calculation of Performance Funding System for the Housing Authority of the County of Contra Costa for the fiscal year ending March 31, 1998,as recommended by the Advisory Housing Commission. II. FINANCIAL IMPACT: None III. REASONS FOR RECOMMENDATION/BACKGROUND The revised calculation of the Performance Funding System for the fiscal year ending March 31, 1998 is required by HUD after the books are closed for the Local Housing Authority Owned Rental Properties. Mandatory adjustments are required for interest income and utility expense for the fiscal year ended March 31, 1997. The revised calculation reflects a decrease in Operating Subsidy for the 97/98 fiscal year in the amount of$8,003.00. Overall,the Provision to the Operating Reserve for the fiscal year is estimated at$226,563 instead of the original proposed amount of$234,566. On October 20, 1997 the Budget Committee of the Advisory Housing Commission reviewed the revised calculation of the Performance Funding System for the fiscal year ending March 31, 1998 and recommended its approval by the Advisory Housing Commission. At its Regular Meeting on Monday,October 20, 1997 the Advisory Housing Commission voted to recommend adoption of Resolution No.4020 adopting the Revised Calculation of Performance Funding System for the fiscal year ending March 31, 1998. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect to not adopt the Revised Calculation of Performance Funding System for the fiscal year ending March 31, 1998,the Housing Authority would not be in compliance with mandated HUD adjustments which would result in the cessation of Operating Subsidy payments and the Housing Authority would receive an audit finding of noncompliance with HUD regulations. CONTINUED ON ATTACHMENT: YES SIGNATUREYr RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON ID - -./ -/!79:z APPROVED AS RECOMMENDED�Z OTHER VOTE OF COMMISSIONERS / I HEREBY CERTIFY THAT THIS IS A ✓ UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED CZ4 � -/ 2�7 PHIL BATCHELOR, LERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY C, Q,)DEPUTY PHA/IHA Board Resolution Approving U.S. Department of Housing Operati-ing Budget or Calculation of and Urban Development Performance Funding System Office of Public and Indian Housing Operating Subsidy OMB Approval No.2577-0026(Exp. 10/31/97) Public Reporting Burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project(2577-0026),Washington,D.C.20503. Do not send this completed form to either of the above addresses. Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency(PHA)/Indian Housing Authority(IHA),as its Chairman,I make the following certifications and agreements to the Department of Housing and Urban Development(HUD)regarding the Board's approval of(check one or more as applicable): HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA (date) RESOLUTION NO. 4020 Operating Budget Submitted on: Operating Budget Revision Submitted on: Calculation of Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: 10/21/97 I certify on behalf of the: (PHA/IHA Name) Housing Authority of the County of Contra Costa that: 1. All regulatory and statutory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations; 6. All proposed rental charges and expenditures will be consistent with provisions of law; 7. The PHA/IHA will comply with the wage rate requirements under 24 CFR 968.110(e)and(f)or 24 CFR 905.120(c)and(d); 8. The PHA/IHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i)or 24 CFR 905.120(g); 9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209,990.115 and 905.315;and 10. The PHA will comply with the requirements for certification of Housing Manager and Assisted Housing Manager positions (24 CFR 967.304 and 967.305). I hereby certify that all the information stated within,as well as any information provided in the accompaniment herewith,is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001,1010, 1012;31 U.S.C.3729,3802) Board Chairman's Name(type) Signature Date Mark DeSaulnier 10/21/97 form HUD-52574(3/95) ref.handbook 7575.1 Calculation of Performance U.S. Department of Housing ,Funding System Operating Subsidy and Urban Development PHA/IHA—Owned Rental Housing Office of Public and Indian Housing OMB Approval No.2577-0029(exo.7/31/961 Public Reporting Burden for this collection of inform_ation is estimated to average2.5 hours_ per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and_reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to•the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington,D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project(2577-0029).Washington,D.C.20503.Do not send this completed form to either of these addresses. Name and Address of Public Housing Agency/Indian Housing Agency:(PHA/IHA) Budget Submission to HUD required Housing Authority of the County of Contra Costa Type of Submission: P.O. BOX 2759, 3133 Estudi//o Street Original Martinez, CA 94553 �_X Revision No:—1 — Number of HA Units Unit Months Available: (UMAsJ Subject Fiscal Year: ACC Number: PAS/LOCCS Project No.: Submission Date: 11123 13,476 03/31/98 SF-182 A 0 1 1 0 0 1119 181 M 09/16/97 Line Requested by PHA/IHA HUD Modifications No. Description (PUM) (PUM) Part A. Allowable Expenses and Additions 01 Previous allowable expense level(Line 07 of form HUD-52723 for previous fiscal year) $309.22 02a Line 01 multiplied by .005 1.55 02b Delta from form Hud-52720-8, if applicable(see instructions) 03 "Requested"ueste d"year units from latest form HUD-52720-A(see i s tructions ) ............................................................................................. 04 Add-ons to allowable expense level from previous fiscal year(see instructions) 05 Total of lines 01,02a,02b,and 04 310.77 06 Inflation Factor 1.0160 07 Revised allowable expense level (AEL) (line 05 times line 06) 315.74 07a Transition Funding 07b Increase to AEL 08 Allowable utilities expense level from form HUD-52722-A 62.08 I X) Actual or I j Estimated PUM cost of Independent Audit (IA)during subject fiscal year 0.15 10 Costs Atributable to deprogrammed units 11 Total Allowable Expenses and Additions (sum of lines 07 thru 10) $377.97 Part B. Dwelling Rental Income roll a f 0 01 -1-2 rens o 2 97 1 Total t9 4 / 91 5 13 Number o f occupied units as of rent roll date 1,068 14 Average monthly dwelling rental charge per unit(line 12 divided by fine 13) $186.47 15 Change factor 0.00 1. 16 Projected average monthly dwelling rental charge per unit(line 14 times line 15) 186.47 17 Projected occupancy percentage (see instructions) 97.00% % 18 Projected average monthly dwelling rental income per unit (line 16 times line 17) $180.88 Part C. Non-dwelling Income 19 Estimated investment income (Ell) 3.42 20 Other income 7.04 21 Total non-dwelling income (line 19 plus line 20) 10.46 22 Total operating receipts (line 18 plus line 21) 191.34 23 PUM deficit or (Income) (line 11 minus line 22) 186.63 Requested by PH / IHA HU Modifications .............. :.:.:..:.:...::::::::::::::...:::............,.,.... (wH OLE DOLLARS)RS (WHOLE DOLLARS) 24 Deficit or (income) before add-ons (Line 23 times UMAs shown in heading) $2,515,026 Part D. Add-ons for changes in federal law or regulation and other eligibility 25 FICA contributions 158 26 Unemployment compensation 27 Flood insurance premiums 526 28 Total Other(specify in Remarks section) 28a Add-on for Family Self Sufficiency Program 28b Other Add-ons for Federal law or regulations 28c Unit reconfiguration 28d Non-dwelling units 28e Other approved, not Federal law or regulation 29 Total add-ons (sum of lines 25 thru 28) 684 Previous edition is obsolete for PHA/IHA Fiscal Years Page 1 Form HUD-52723(12/94) beginning 1/1/95 and thereafter ref.Handbook 7475.13 Lines Requested by PHA)1HA HUD Modifications No. I Description (PUM) (PUM) • Part E. Calculation of Operating Subsidy Eligibility Before Year-End Adjustments 30 Deficit(w income before year-end adjustments total of lines 24 and 29 2,515,710 31' X I Actual or f J Estimated cost of Independent Audit IA during subject fiscal year 1,960 32 PFS operating subsidy eligibility before year-end adjustments (greater of line 30 or line 31 If less than zero enter zero 0 $2,515,710 Part F. Calculation of Operating Subsidy Approvable for Subject Fiscal Year (Note: Do not revise after the end of the subject FY) 33 Prior years'net year-end adjustments(identify individual FYs and amounts under"Remarks") ($8,003) 34 Additional subject fiscal year operating subsidy eligibility(specify) 35 Overobligations from prior fiscal years to be recovered in subject fiscal year ( ) 36 Unfunded eligibility in prior years to be obligated in subject fiscal year 37 Other(specify) Incentive Adjustment per HUD Notice PIH 96-24 40,151 38 Other(specify) 39 Other(specify) 40 Unfunded portion due to proration Funding at 95%per HUD Notice PIH 96-86 (125,785) 41 Operating subsidy approvable for subject fiscal year (total of lines 32 thru 40) $2,422,073 HUD Use Only Note: Do not revise after the end of the subject 43 Amount of operating subsidy approvable for subject fiscal year not funded 44 Amount of funds obligated in excess ofoperatingsubsidy approvable for subject fiscal year 45 Funds obligated in subject fiscal year (total of lines 41 thru 44) Must be the same as line 690 of the Oneratina Bud et form HUD-52564 for the subject fiscal ear Part G. Memorandum of Amounts Due HUD, Including Amounts on Repayment Schedules 46 Total amount due in previous fiscal year(line 49 of form HUD-52723 for previous fiscal year) 47 Total amountto be collected in subjectfiscal year(identify individual amounts under"Remarks") ( ) ( ) 48 Total additional amount due HUD (include any amount entered on line 44) (Identify individual amounts under"Remarks") 49 Total amount due HUD to be collected in future fiscal year(s) (Total of lines 46 thru 48) (Identify individual amounts under"Remarks") Part H. Calculation of Year-end Adjustment for Subject Fiscal Year This part is to be completed only after the subject fiscal year has ended 50 Indicate the types of adjustments me is that have been reflected on this form: - [x 1Util1tY Adjustment [ Unit Monthsthe Available UMA s 1x1 Target Investment t In ome R II )Adjustment Dwelling RentalIncome I1 Adjustment ofIndependent Audit(IA) Costt Add-ons ons Other(Specify under'Remark s' 51 Estimated Investment Income (Ell) 28,157 52 Target Investment Income (TII) 54,085 53 TII adjustment(line 51 minus line 52) (25,928) 54 Utility adjustment(line 22,form HUD-52722-13) 16,936 55 Combined utility and TII adjustment(total of lines 53 and 54) (8,992) 56 Deficit or (Income)after year-end adjustments (total of lines 30 and 55) 2,465,307 57 PFS operating subsidy eligibility after year-end adjustments (greater of line 31 or line 56) 2,465,307 58 Line 32 of latestform HUD-52723 approved during subject FY (Do not use line 32 of this revision) 2,474,299 61 Net year-end adjustment for subject fiscal year (line 57 minus line 58) (8,992) 52 Unfunded portion due to proration Funding at 89% 989 63 Prorated net year-end adjustment for subject fiscal year (8,003) 1 hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is True and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012:31 U.S.C. 3729, 3802 Signat a ofnnAu��thorized HA Representative& Date: Signature of Authorized Field Office Representative & Date: 1, Richard J.MartiJez, Executive irector 09/1 6/97 X Remarks !rine 33: Fiscal Year Ending March 31, 1997. HUD Form 52723 Revision No. 1 for fiscal year ended March 31, 1997. ?ravious edition is obsolete f form HUD-52723(12/94) oeginning 1/1/95 and thereafter Page 2 ref.Handbook 7475.13