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Home My WebLink AboutMINUTES - 10211997 - C27 FAX-1 7 ,� _. lI �m J Department'No.! DOPERS r Social'Service -Budget-Unit No.050D`Qrg.No:'5000 53 Coon ReQUe Add nine Social Workers VC ':two Social 3er2.ce ogr "- As i XO A four 4 Social Wor Su rvisor s XOHB & two -Social -Service-UT-Vision -Ma D ve 10-22-9/ Yes a No dCost is within Department .s 'budget: Yeso ��iessification Questionnaire attad�ed: � • ; Nm otal One-Time Costs (non-salary) associated with request: 4 98,400 flEstimated total cost adjustment (salary/benefits/one time: Total annual cost 158,996 Net County Cost x `" -Total this -FY i 772 664 SLC.C. . his FY i d O IRCE-0F FtNDING TO OFFSET ADAbRiM -State and-Federal:-=Fun inQ u3 ` �)gm*tment must initiate necessary adjustment and submit-to:CAD. = �v additional sheet for explanations or comments. •t�� or Department a o EWFD BY CAD AND RELEASU) TO :HIN,AN R..COIRCES;DEP zr, ins a HUNAN RESOURCES DEPARTMENT RECOMMENDATION .-VATE - October 8 , 19 9 7 Add nine ,(9) 40/40 Soci_a1 Worker.positions at saLary =level add two (2) Social ,.Service r P ogxam Assistant (XOSA) positions at -salarly levelC5- 80&12,761-3,356) : add -four (t). Social.:-Work Supervisor 3 -positions at::aalary:.level F;a.LC-5 20Jb,- -7.03,620-4,400): : ':add -two -.(2) Social'.Serv.ice -Division -Manager :positions ,-(XADD) -at salary .level ..C5-232V-($�4,b20-5,:616)iV . - y h V 1i/17 arta611�Ap Podtko ad f ilaHm dUaM i W arta adriAa,, `y active: AY following Board Action: li;14 f o (Date) ff.fforpiwtor of Hwan -Resources - ADMINISTRATOR RECOMMENDATION � - ,��. ��QATE: J, �� S 7 Recommendation of Director -of Human Resources +'— r' sapproveXRee=endation of Director of Human Resources ¢r ' n r OF StN�'FpRVISORS ACTION: Pltii Batchelor,':`Clerk =of the 'board of Supervisors � T _ � d Administrator „ RTE. Y. i APPROVAL<OF;:THIS ADJUSIMENT' C0K5TI7 TE A PERSONNEL.IS.ALJ�RY..RE90l 1TION ANE�T aSMON A%X STNW-ACTION TO BE COMP1.MD BY H LAN RESOURCES DEPARTMENT FOLIAYING SW ACTION . djust classes)/position(s)-as Yfo7lows• ;" , - r, v .' ,i -r. sem•' Q .` - xi.•Y t r I ,y, -+•t t; } „ �^'uYi xe #} e,7'i< �,`�yY r `r r •,Jv. i�$a 4 '�ihaq,J -K + i, h '4;z'- 1,f . i i t fi •y ", & s r '' N- ,'e -0- -P:, 0 i r . .'�°' +ar.$} is i'4 J r .� ,• y., ,+' +S j•' '.".� a ate. � rfrr .ti Redutst=is to Add Project 3�ositionslClasses please c..omplete her-4ideryx ` .s' r _ "a .n X C,93 SOCIAL SERVICE DEPARTMENT Contra Costa County TO Phil Batchelor, County Administrator DATE September 17, 1997 ATTN Sara Hoffman, Senior Deputy County Administrator FROM John Cullen, Director of Social Service Dep e c D. Cruze K. Morgan BY B. Anne Crisp, Personnel Services Asst III J. Campbell L. Madden B. Hofmann SUBJ BOARD AGENDA ITEM: P-300 TO ADD AND FILL NINE 40/40 FTE SOCIAL WORKER POSITIONS, TWO SOCIAL SERVICE PROGRAM ASSISTANTS, FOUR 40/40 FTE SOCIAL WORK SUPERVISOR I POSITIONS, AND TWO SOCIAL SERVICE DIVISION MANAGER FOR Ca1WORKs (GAIN/AFDC) I. REQUESTED ACTION The Social Service Department requests to add and fill nine 40/40 Social Worker (XOVC), two Social Service Program Assistants (XOSA), four Social Work Supervisor I (XOHB) and two Social Service Division Manager (XADD) position to accommodate growing needs for employment services and prepare for Ca1WORKs (GAIN/AFDC). II. FINANCIAL IMPACT The Department received a $1.1 million dollar increased allocation for the GAIN Program for 1996-97 and has available "rollover" funds for 1997-98. There is a one time (non-salary) cost of $98,400 for 17 desks, ergonomic chairs, bookcases, and 15 computers and computer tables. CALCULATION OF COSTS $38,272 Nine Social Workers ($3150 x 35% benefits) a month - 38,272 Less 100% CaIWORKs (AFDC/GAIN) allocation $ 0 Monthly County Cost for nine Social Workers $84,959 Two Social Service Program Assistants ($3133 x 35% benefits) a month -84,959 Less 100% Ca1WORKs (AFDC/GAIN) $ 0 Monthly cost for two SSPAs $21,124 4 Social Work Supervisor Is ($3912 x 35% benefits) a month -21,124 Less 100% Ca1WORKs (AFDC/GAIN) allocation $ 0 Monthly County Cost for four Social Work Supervisor Is $12,228 Two Social Service Division Managers ($4529 x 35% benefits) a month -12,228 Less 100% Ca1WORKs (AFDC/GAIN) allocation $ 0 Monthly County Cost for one Social Service Division Manager III. BACKGROUND/REASONS FOR REQUEST The Department requests nine Social Work positions to meet the growing requirement/demand for employment-related services. An analysis of the expected increase in clients and work duties to prepare clients for employment indicates that current staffing levels are not able to provide effective employment services to GAIN clients. Each District office now has a waiting list of clients to enroll in GAIN Orientation and additional clients are being referred through the pilot units. Four Social Workers will conduct orientations and manage cases of clients assigned to Job Club/Job Search by developing case plans including child care and support services arrangements as well as job development and job search duties. The addition of these four staff will allow approximately 400 additional AFDC clients to participate in employment services. Four Social Workers are also requested as the Social Service Department's participation in the County's Workforce Development and "One Stop" proposals about to be approved by the Private Industry Councils. These four workers will provide Ca1WORKs services and case management to Social Service clients as well as general "One Stop" services; at the four One-Stop sites (and three satellite offices). This request also includes one additional SSPA position and one additional GAIN Social Worker position at the Bay Point Service Integration Team (SIT) and one additional SSPA position at the North Richmond SIT. The additional positions would allow for all Bay Point and North Richmond residents who are Ca1WORKs participants to attend orientations and workshops and receive case management and supportive services in their communities. All Bay Point and North Richmond GAIN participants must go to our main Antioch and Richmond offices for orientations and workshops. In addition to the increases in line staff, the Department requests four Social Work Supervisor I and two Social Service Division Manager positions to provide adequate supervisory and managerial support. The additional line staff would bring the average GAIN unit size to 15 line staff. In order to provide effective supervision and to help in developing new operational procedures, the additional Social Work Supervisor Is are needed. The addition of four Social Work Supervisors will reduce our supervisor to worker ratio to 1:8 in employment services areas. The addition of two Social Service Division Managers will allow us to reduce spans of control to an average of 1:8 Countywide. Without the additional positions, two of our Managers would be supervising a combination of 15 public assistance, GAIN and clerical units. In addition to the direct supervision of subordinate supervisors, the district Division Managers will be serving as liaison to their local communities and have the responsibility for insuring that agency standards and County, State and Federal regulations are maintained. Managers are responsible for division operations and workload balancing, and participate in decisions regarding program policy, staffing and space allocation. Frequently the Division Manager is also responsible for managing our department facilities, which may house several hundred staff. This is an initial response to the challenge of implementing the Welfare-to-Work component of Ca1WORKs. As the County's Welfare Reform Plan is developed over the next five months, it is certain that a need for additional or changing staff resources will be identified as will the funding for those resources. This request is made as an interim response to enable us to begin to address this very large requirement. IV. CONSEQUENCES OF NEGATIVE ACTION If these Social Worker and Social Service Program Assistant positions are not added the Department will have serious difficulty in providing Welfare-to-Work services to clients referred to GAIN. Without adequate staff the Department will be unable to meet the workforce participation rates set by the State and thus jeopardize future funding and face the possibility of fiscal sanctions. In order for the Department to reach required workforce participation rates and State goals for clients to reach employability it will be necessary to maximize the employment and job search services provided to the clients by the Social Workers. Likewise if the Social Work Supervisor I and Division Manager positions are not added the Department may have insufficient supervisory and management resources to continue to maximize operations of the GAIN program. b&11 pi"Mm=