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HomeMy WebLinkAboutMINUTES - 10071997 - C30 C3AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY O FINAL APPROVAL NEEDED BY. APPROPRIATION ADJUSTMENT �X BOARD OF SUPERVISORS T/C 27 a COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: PLANT ACQUISITION(0111) EXPENDITURE RGANIZATIO SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 4407 4354 40 Glacier Drive Remodel 1,100,000 00 0990 6301 Reserve for Contingencies 11100,000 00 0990 6301 Appropriate New Revenue 1,100,000 00 TOTALS 1,100,000 00 2,200,000 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: Establish appropriations in Plant Acquisition to support BY: DATE. 9�9 97 the Sheriff's Dispatch Project. COUNTYAD RATOR: BY: DATE l� BOARD OF SUPERVISORS: YES: SUPERVISORS ROGERS,UILKEMA, DESAULNIER,CANCIAMILLA ww: suPERow NO: None, pip BateNbr,084 of the Burd Of 9 Sgpervism and Cowly AdMInfsti,8t� SIGNATURE TITLE DATE // APPROPRIATION APO BY: (� �. DATE ADJ.JOURNAL NO. (Deputy) (M129 Rev 2/86) ` 1 • CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: PLANT ACQUISITION(0111) REVENUE ORGANIZATIO ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 4407 9895 Debt Receipts - Principal 1,100,000 OD TOTALS 1,100,000 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: J Budget restricted bond proceeds to support the Sheriff's BY: DATE 9/,9/97— Dispatch Project remodel. COUNTY ADMIN TRATOR: BY:.t(-/' DATE �� 7 BOARD OF SUPERVISORS: YES: SUPERVISORS ROGERS,UILKEMA, dWW 5Y/SDi21ER' CANCIAMILLA 4&&vf* l;�iC� ie NO: None, PhD VzMefar, dark of the Board of ' ll� 9/3/97 Sxpervbm end Cumty Admini*ft Lo, TITLE DATE r7 REVENUE ADJ. RA 00 BY: �• DATE O / JOURNAL NO. (Deputy) W129 Rev 2/86) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: COUNTY ADMINISTRATOR ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT BUD UNIT 0111 (PLANT ACQ-GEN FD) 4401 4040 BAY POINT SLIDE ACQ 2,055,000.00 4419 4103 205 41ST ST ACQ 27,883.00 4403 4111 640 YGNACIO VALLEY FIRE CLEANUP 360,000.00 4403 .4112 1950 PARKSIDE DR FIRE CLEANUP 80,000.00 4403 4113 2970 WILLOW PASS FIRE REPAIRS 40,000.00 4403 4114 725 COURT ST FIRE REPAIRS 830,000.00 4401 4140 BAY POINT SLIDE STRUCT ACQ 472,000.00 4405 4174 651 PINE ST ELEVATOR IMPS 480,164.00 4423 4221 30 MUIR RD RENOVATION 78,885.00 4407 4282 1960 MUIR RD REMODEL 11,000.00 4405 4291 2020 NO BROADWAY HVAC 13,537.00 4413 4346 PROP 86 JUV FACILITIES IMPS 459,944.00 4405 4348 10 DOUGLAS DR IMPS 43,138.00 TOTALS: $ 14,278,448.00 $ 7,139,224.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONT R TO REDUCE APPROPRIATIONS FOR VARIOUS CAPITAL PROJECTS THAT WERE REBUDGETED By: Date: 97 FOR 1997-98. REVENUES SUPPORTING THESE APPROPRIATIONS WERE EITHER RECEIVED OR COUNTY ADMINIz7l�e�_ ACCRUED IN FY 1996-97. ByV, Date: 1 BOARD C"WERANGERS,UILKEMA, �,DESAULNIER,CANCIAMILLA YES: NO: fONa(aA- �(•� 8/20/97 po ,MA Of ft B wd of SIGNATURE V TITLE DATE o,troNveR*' A I` rnitn4u AAminishi t By: .� Date: /� APPROPRIATION ADJ. JOURNAL NO. APOO (M 8134 Rev.2/86) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT • T/C 27 � BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: COUNTY ADMINISTRATOR ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT BUD UNIT 0111 (PLANT ACQ-GEN FUND 4405 4351 50 DOUGLAS DR IMPS 122,409.00 4405 4363 ADA COMPLIANCE 25,000.00 4405 4364 PROBATION FACILITY IMPS 50,000.00 4423 4368 1305 MacDONALD AVE REMODEL 1,967,368.00 4423 4370 151 LINUS PAULING CONST 22,896.00 0990 6301 RESERVE FOR CONTINGENCIES 7,139,224.00 0990 6301 UNREALIZED REVENUE 7,139,224.00 TOTALS: APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER TO REDUCE APPROPRIATIONS FOR VARIOUS CAPITAL PROJECTS THAT WERE REBUDGETED By: l�// - Date: FOR FY 1997-98. REVENUES SUPPORTING THESE APPROPRIATIONS WERE EITHER RECEIVED OR COUNTY ADMINIST TOR ACCRUED IN FY 1996-97. By:ll�-� � Date: l BOARD OF SUPERVISORS SUPERVISORS ROGERS,UILKEMA, YES: �,DESAULNIER,CANCIAMILLA � �• 8IJ �,2V�SoQ B,�RBER ---� l No: ]LION0� 8/20/97 pm 8 br, Ca(Il OT the BOAR d SIGNATURE V TITLE DATE ImWvison and County AdminLAIA r By: -SCJ, Date.` 10/7IqI APPROPRIATION ADJ. JOURNAL NO. AP0050062-1/ (M 8134 Rev.2/86) CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT a T/C 24 ACCOUNT CODING BUDGET UNIT: COUNTY ADMINISTRATOR ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT BUD UNIT 0111 (PLANT ACQ- EG N FD) 4405 9184 INTEREST ON BOND DEPOSITS 13,537.00 4413 9348 ST AID-DETENTION PROJ 459,944.00 4405 9560 FED AID HUD BLOCK GRANTS 25,000.00 4405 9895 MISC CURRENT SERVICES 695,711.00 4419 9895 MISC CURRENT SERVICES 27,883.00 4423 9895 MISC CURRENT SERVICES 2,069,149.00 4401 9967 CONTRIBUTIONS FROM OTHER FUNDS 2,527,000.00 4407 9967 CONTRIBUTIONS FROM OTHER FUNDS 11,000.00 4fq03 9 9G 4 �iJaErrt Ni<y�,✓G pa ccr /,3 ID.orc'.00 TOTALS: S 7,139,224.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTRO TO REDUCE BUDGETED REVENUES FOR VARIOUS CAPITAL PROJECTS THAT RECEIVED OR ACCRUED By: Date: 9J9 REVENUES IN FY 1996-97. 61 COUNTY ADMINISTRATOR c� By: tL Date:C 7 BOARD OF SUPERVISORS SUPERVISORS ROGERS,UILKEMA, YES: DESAULNIER,CANCIAMILLA q&ANf' &PeRVA5199 8/ERWR -�-^. NO: 8/20/97 NONE 108a2cb t,Oe4 of the Board of SIGNATURE V TITLE DATE Swmmisam and County Adaunistra By: y• Date: lq(71f 7 REVENUE ADJ. JOURNAL NO. RAOO (M 8134 Rev.2/86) "WED DEC WITH Ip�p g%ERI[,r CON\ ' �� s �O`UNTY DEPUTY SHE R y . - %�CIATION INC. 1780 MUIR ROAD a�9 COSTA� (510)228-9710 MARTINEZ,CA 94553 FAX(510)228-1637 .r RECEIVE® OCT C October 6, 1997 CLERK BOARD OF SUPERVISORS CONTRA COSTA CO.. Clerk of the Board Attn: Chair, Mark DeSaulnier and Board Members 651 Pine Street, Room #106 Martinez, CA 94553 Dear Chair Mark DeSaulnier and Board Members, The purpose of this letter is to provide you with an updated status of the Dispatcher Center Project, which I have recelved from Commander Kathy Holmes. Commander Holmes is the Commander- in charge of the Support Services Bureau. Attached you will find an updated memo from Commander Holmes to myself, regarding the status of the dispatch remodel project. As you can see in Commander Holmes's memo (paragraph 4) the County Administrator's Office agreed to an additional $600,000 for a phase two of this project, to replace the displaced functions. Phase two is also funded through a bond issue that is charged back to the Sheriffs Department budget. As you can see (paragraph 4) the County's expenses associated with this project are either being paid for, with either Prop 172 monies, or lease purchase monies, which is being paid fi-om the Sheriffs Department budget, without any additional appropriations. In this memo (pa�(ge 2, top paragraph) we have also asked Architectural Ser,/iccs to reduce the space as much as possible to reduce cost. But this project still remains between $600,000 to $900,000 short of the finds allocated to complete this project. This is also deleting the expansion of the parking lot from this project. The Sheriff's Office was advised by the Count), Administrator that any additional funds to compensate for the sholrtage Must be found within the Sheriff's budget. As you are aware there has been no additions to the Sheirff`s Department budget or any general fiends used for this project. As Commander Holmes states and I would have to agree, that there is no other sources of funds within the Department, to accomplish this project without adding it to a bond issue. I will have to agree with Commander Holmes, that suggestions by the County Administrator's Office continue to be impractical. For example, on Thursday, September 25, 1997, the 911 emergency system went down. If these displaced employees were not close to the dispatch center, for support staff during this crisis, there could have been a potential catastrophe. I'd like to add when the Board of Supervisors and the Sheriff s Department realized the problems associated with the dispatch center, we all made a commitment to ourselves and the citizens of the community, to fix these problems. Now what I see is a project that is going to be done in a haphazard manner, trying to cut corners, which in the long run will cost the County and the Sheriffs Department problems in the future. Your continued support in this matter is needed and appreciated. If I can be of any assistance, do not hestitate to contact me at (5 10) 228-9710. Sincerely, - ,a 0 :Louis A. Kroll, President Contra Costa County Deputy Sheriffs Association cc: Sheriff Warren E. Rupf Undersheriff Robert Henderson Commander Kathy Holmes OFFICE OF THE SHERIFF Contra Costa County Support Services Bureau 40 Glacier Drive, Martinez, CA 94553 (510) 313-2410 Date: September 30, 1997 To: Louie Kroll, DSA President �,� From: Commander Kathryn J. HolmesS pport Services Bureau Subject: Dispatch Remodel Project The purpose of this memo is to provide you with a status of this project. To date, the County Administrator's Office has approved $1.1 million to expand the Dispatch Center. This cost includes $350,000 to add air handling and finish space at 1960 Muir Road to function as a temporary dispatch facility while the current building is being remodeled. The remaining $750,000 is available to remodel 40 Glacier Drive, the current location for the Dispatch Center. To date, this project is still in design, and actual costs are unknown. The entire $1.1 million is being funded through a bond issue which will be charged back to the Sheriff's budget. NO ADDITIONAL FUNDS HAVE BEEN APPROPRIATED TO THE SHERIFF'S BUDGET TO PAY FOR THIS PROJECT. The Phase 1 design plans call for expanding the dispatch room to accommodate the _ new ergonomic furniture and equipment, expanding the emergency operations room (used for practical training as well as to accommodate additional staff during emergencies), adding enough locker space for the approved number of staff, enlarging the break room and adding an exercise.area. THIS REMODEL WILL DISPLACE ALL OF THE ADMINISTRATIVE STAFF, THE CLERICAL STAFF, THE TECHNICAL SUPPORT STAFF AND THE CURRENT CLASSROOM, WHICH IS USED FOR.BOTH DISPATCHER TRAINING AND THE STATE-MANDATED CLETS TRAINING FOR OUR OFFICERS, EMPLOYEES AND CONTRACTS. When this was pointed out to the County Administrator's Office, it was agreed that an additional $600,000 would be made available for a Phase 2 to replace the displaced functions. Phase 2 is also to be funded through the bond issue and charged back to the Sheriff's budget. It should be noted that all of the County's expenses associated with the upgrade of the equipment in dispatch are being paid for either with Prop. 172 money or lease purchase money which is being paid from the Sheriff's budget without additional appropriations. Attached are draft design documents being developed to arrive at a cost estimate for the administrative space. We have asked Architectural Services to reduce this space as much as possible and believe it will be downsized. However, we need to replace our classroom and the space for the administrative, clerical and support staff and add space for the additional technical staff (four positions were added during the budget process to provide support for our computer systems, including the 200+ computers being added as part of the dispatch upgrade). Preliminary estimates for this phase of the project range from $1.2 million to $1.5 million, far more than the $600,000 made available. At this point, we cannot move forward with the planned remodel of dispatch because there is no identified space for relocating the other functions being displaced. think one important point to note here is that $1.7 million in building costs and $1.2 million in equipment costs are being covered by the Sheriff's budget. Aside from $1 million in unanticipated Prop 172 money rolled over from the 1996/97 budget, no additional funds have been added for accomplishing this vital upgrade of our Dispatch Center. We remain between $600,000 to $900,000 short of the funds needed. In addition, the expansion of the parking lot has been deleted from the project in order to keep costs down. We already cannot accommodate the existing staff. As we are able to fill our vacancies, the lack of parking will be further exacerbated. The Sheriff's Office has been advised that any additional funds to compensate for the shortage must be found within the Sheriff's budget. I know of no source of funds within the Department to accomplish this. I see little desire by the County Administrator's Office to find additional funding to resolve this impasse. Their suggested resolutions continue to be impractical: move into the OES building (already overcrowded), use the space being finished at 1960 Muir Road (too small, compromises security, space already designed for Coroner's needs), etc. KH:kh cc:' Sheriff Rupf 09/23/1991 19:�5 71btl4�by4y MLW AKI;Hl 1 LU I S 1'AUt b'L 119'—S CONOVM SYSTEMS MGR 1I—ri',ta•-Q MWAL STO- W cOMPum Ra o..,, .� r m-d.tr-,• TEQINIM SUPOWISOR TECHNKIAM& OPOW)OW ,s•—tro--W PROGRAKWR tr-t000a w/ Wm UCM, I COAMI SPECLMW - I tc�tr.o•-cr I I I CAPTAIN OF TECH COPY ALCOVE j SOWES � PAPER ST OR 1 ,r-,ra-I �,,,, 1„� OfFICF ,.^'-a'dd "`nc^ c NEW DISPAf AREA 1 �I 0{SPATCN R I c COWDOR i 1 c BREAK KO0AA q COPY�ST i a TRAMIC .c- CU�wt I t�cnc oaoo ALCOVE COORDINATOR DIRECTOR 1 UaJ(UAAN OF 4 Q M aNTLA t2Yl] SERY E lf�"ML ,0'—t11Y-7 LIM CC(rPO=O I I VAC UW dEWM Q(iR..�[(DOOF I x w/.� I I BREAK ROOM SHIFT SUPERVISOR ASSIST DIVISION I I tte�tr. ur r g TAPE STORAGE CAK VAANDFA CI FR1CA1 I I m EIEG Q I I r 1 I 1 1 COMirU 4m OF __ 1 1 ❑ SWPM9RVKS --------__—.1 L______—___--.----00* oc IV I ,e-tres-c I lav wo u I I © I 1 Q wArr AREA i I 1 I I 1 I 1 iN� MECH. I I s-tr 1 I I 1 1 aASSROOM 1 I W.R404 MN 1 STORAGE I 1 It'A ta• r �-a'tt -? s•W.,,r-j tr-r.ta•-er i 1 I I I 1 Q I J I7"-2 , . All 7t'-tf 1 HILL SA8.f1". ' BENDER N FLOOR PLAN . SCOPES "Bn Mn R Sj .01 LM SEP 2 41997 GENERAL SERVICES DEPARTMENI FILE. Architectural Division 1�-.SC A`•Ol y-.6ft �� 5 LU N I - e` RIDGE oC ;0�.6t '• A-,SL 17-.6t .0-.6t �0-.SL ,P�.Ot Lu I O f" Ln Z _ U J Q- r,