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SD3
BOARD OF SUPERVISORS ` Contra
FROM: Phil Batchelor, County Administra Costa
County
DATE: January 14, 1997
SUBJECT: CALIFORNIA STATE FAIR EXHIBIT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
CONSIDER participation in County Exhibits at the California State Fair.
APPROVE one of the following actions:
1) DIRECT the County Administrator to enter an exhibit in the 1997
California State Fair, to be held August 15, 1997 through September 1,
1997, provided the Exhibit is funded by donations; or
2) DIRECT the County Administrator to enter an exhibit in the California
State Fair if funds are received from donations that match County
funds; or
3) DIRECT the County Administrator to enter an exhibit in the 1997
California State Fair using County funds for design and construction; or
4) DIRECT the County Administrator not to enter an exhibit in the 1997
California State Fair.
FISCAL IMPACT:
No entry fee is required. Costs associated with the design, construction and
maintenance of the display are $4,000 to $5,000. In addition, prize money is usually
awarded to the exhibit builder and ranges from $3,000 to $5,000.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON _ January 2 8 , 1997 APPROVED AS RECOMMENDED X OTHER X
IT IS BY THE BOARD ORDERED Recounmdation No. 3 above is APPROVED.
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X—UNANIMOUS(ABSENT ---` ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED January 28 , 1997
Contact PHIL BATCHELOR,CLERK OF THE BOARD OF
cc: ,J/JTy/ SUPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
BACKGROUND:
Contra Costa County had exhibits in the California State Fair from 1992 through
1994 and in 1996 winning bronze, gold and silver awards. In years 1992 through
1994, the Chambers of Commerce in Contra Costa County provided the funding,
some County businesses provided products and County staff worked with the
Chambers and Richard Bay and Associates to design the exhibit.
In 1995, the Chambers of Commerce were unable to fund the project. Staff
contacted the Contra Costa County Fair Board and the County's Redevelopment
Director to enlist staff and monetary support. There was not enough support offered
to provide for a County exhibit. Therefore, staff informed the Board that there would
not be an exhibit.
A couple of letters were received from citizens who attended the Fair and were
disappointed that Contra Costa County did not have an exhibit. In addition, the
California State Fair County Exhibit Coordinator called and wrote on several
occasions asking us to be involved in 1996.
In 1996, staff unsuccessfully sought funding for this project from Contra Costa
Council. The County spent $2,000 on the 1996 exhibit and won a Silver Award.
Forty-eight of 53 Counties participated.
If the Board directs staff to proceed with a County Exhibit, early reservations for
space are due February 1, 1997. Richard Bay and Associates have been contacted
to design and construct the exhibit. And, staff has sent a letter to Sue Rainey,
Contra Costa Special District Association requesting their partnership in this project.
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