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Home My WebLink AboutMINUTES - 01281997 - C82 TO: BOARD OF SUPERVISORS Contra FROM: Mark DeSaulnier 1 ; •'. Costa County DATE: January 28 1997 r" T� SUBJECT: Refer Request by California Highway Patrol for County to Purchase Replacement/New Radar Equipment to the Finance Committee SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION REFER the request by the California Highway Patrol (CHP), Martinez office, for the county to purchase replacement/new radar equipment for use on county roads to the Finance Committee for its meeting on February 3, 1997. BACKGROUND Attached is a letter of request from the Martinez office of the CHP, along with a proposed Memorandum of Understanding (a standard document used by the CHP for this type of partnership) . Summarizing the letter's contents, in 1987 Contra Costa County purchased radar units for use by CHP officers for traffic enforcement on roads in the unincorporated area of the county. This resulted in reducing injuries and fatal collisions on those roads by 20 percent. At the time of the purchase, it was recognized that the radar units had a life expectancy of six years. The CHP has used these units for double that time. In essence, there has been twice the benefit for the cost of the units. An additional factor since the purchase of the radar units is the new safety feature of passenger-side air bags. These old radar units, and their attendant wiring, can no longer be mounted in that area. Radar units on the market today can be accommodated in a new location on the vehicle. It is appropriate for the Finance Committee to consider this request and report back to the Board. Because of time factors dictated by CHP headquarters in Sacramento, the local office is hoping this matter can be back on the Board's agenda no later than February 25, 1997. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON January 28, 1997 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED January 28, 1997 Contact: K. Mitchoff, District IV PHIL BATCHELOR,CLERK OFTHE BOARD OF cc: CAO - George Roemer SUPERVISORS AND COUNTY ADMINISTRATOR County Counsel CAO - Tony Enea BY ,DEPUTY c C/ MEMORANDUM OF UNDERSTANDING BETWEEN STATE OF CALIFORNIA DEPARTMENT OF CALIFORNIA HIGHWAY PATROL and COUNTY OF CONTRA COSTA THIS MEMORANDUM OF UNDERSTANDING (MOU), made and entered into this 1st day of March 1997, by and between the State of California, acting by and through the Department of California Highway patrol, hereinafter called CHP, and the County of Contra Costa hereinafter called COUNTY. WITNESSETH, By and in consideration of the covenants and conditions herein contained, the COUNTY and the CHP do hereby agree as follows: 1. CHP agrees to operate 45 radar devices in Contra Costa County for a minimum of six (6) years from the receipt date of the radar units purchased under this Agreement. 2. COUNTY agrees that the 45 radar units which are purchased and installed by CHP in CHP vehicles under this agreement shall become solely the property of CHP and the CHP will solely determine the enforcement policy in operation of the radar devices. 3. CHP will be responsible for the repair, installation, and recertification costs associated with the radar units during the term of this agreement. 4. This memorandum of understanding may be amended by written mutual consent of both parties. 5. Any correspondence regarding this Memorandum of Understanding, Letter of Agreement, or the radar devices shall be addressed to the following Coordinators. a. Department of California Highway Patrol Office of Research and Planning Box 942898 Sacramento, CA 94298-0001 Telephone No. (916) 657-7237 b. County of Contra Costa 651 Pine Street Martinez, CA 94553 r. County of Contra Costa Page 2 6. This MOU may be cancelled by either party upon fifteen (15) days prior written notice. STATE OF CALIFORNIA COUNTY OF CONTRA COSTA Dept. of California Highway Patrol Admin. Services Officer Signature Title Date Date Dept. Of California Highway Patrol County of Contra Costa Business Services Section 651 Pine Street Contract Management Unit Martinez, CA 94553 P.O. Box 942898 Sacramento, CA 94298-0001 Exempt from Department of General Services approval in accordance with the State Administrative Manual STATE OF CALIFORNIA DEPARTMENT OF CALIFORNIA HIGHWAY PATROL LETTER OF AGREEMENT RADAR ENHANCED SPEED ENFORCEMENT THIS AGREEMENT, made and entered into this 1st day of March, 1997, by and between the State of California, acting by and through the Department of California Highway Patrol, hereinafter called CHP, and the County of Contra Costa, hereinafter called COUNTY. WITNESSETH, by and in consideration of the covenants and conditions herein contained, the COUNTY and the CHP do hereby agree as follows: 1. CHP agrees to augment traffic radar equipment in use by the CHP Contra Costa Area with forty five (45) additional traffic radar devices which meet CHP installed radar traffic device specifications. 2. The CHP Contra Costa Area agrees to provide radar equipment for the operation in the Contra Costa areas. 3. The CHP Coordinator shall be Sgt. Harry Larson, Contra Costa Area, telephone number (510) 646-4980. 4. The term of this agreement shall be from March 1, 1997 through February 28, 1998. 5. In the event of disaster or unforeseen emergency, this agreement may be cancelled by CHP without prior notice. 6. This agreement may be amended by written mutual consent of both parties. 7. In consideration for the above services and upon receipt of an itemized invoice, COUNTY agrees to reimburse the CHP for the actual cost and installation of 45 radar units in CHP vehicles. In no event, will the cost exceed a total of$119,000.00. 8. CHP will be responsible for the repair, installation, and recertification costs associated with the radar units during the term of this agreement. 9. COUNTY agrees that the 45 radar units which are purchased and installed by CHP in CHP vehicles under this agreement shall become solely the property of CHP and the CHP will solely determine the enforcement policy in operation of the radar devices. County of Contra Costa Page 2 STATE OF CALIFORNIA COUNTY OF CONTRA COSTA Dept. of California Highway Patrol Admin. Services Officer Signature Title Date Date ° Dept. Of California Highway Patrol County of Contra Costa Business Services Section 651 Pine Street Contract Management Unit Martinez, CA 94553 P.O. Box 942898 Sacramento, CA 94298-0001 Exempt from Department of General Services approval in accordance with the State Administrative Manual •1' y State of California—Business, Transportation and Housing Agency PETE WILSON, Governor P 9 9 DEPARTMENT OF CALIFORNIA HIGHWAY PATROL California Highway Patrol 5001 Blum Road Martinez, California 94553 (510)646-4980 (800)735-2929(TTITDD) i JAN 17 1997 (800)735-2922(Voice) January 16, 1997 File No.: 320.8324.A8763 Mr. Mark DeSaulnier, Chairman Contra Costa County Board of Supervisors 2425 Bisso Lane, Suite 110 Concord, California 94520 Dear Mr. DeSaultier: The Contra Costa Area of the California Highway Patrol currently employs radar for speed enforcement on county roads within Contra Costa County. These radar units are purchased and maintained by the county. Since the initial purchase of radar, injury and fatal collisions have been reduced 20% on county roads. This program has given us an effective tool to deal with speeding, the primary complaint that our office receives from citizens and the primary cause of collisions on county roads. As effective as our joint program has been, there have been two developments which I would like to bring to your attention. Although there was an expectation that our radar units would remain serviceable for about six years, the current units were purchased twelve years ago. Our Officers have maintained them with great care, however, there have been numerous times when these units have failed, necessitating repairs, which are charged to the county. Despite this level of care and maintenance, the radar units which we have are now generally worn out. A second development is right side air bags. It has been necessary to modify vehicle interior equipment due to mounting space limitations. The radar units we are currently using cannot be easily modified for use in our cars. ' The antennas must be mounted outside the passenger compartment, which necessitates extensive wiring modification. I would like to propose the following: 1. Change in purchasing procedures of radar by Contra Costa County. After a one time purchase, all expenses, including installation, and recertification would be paid for by the State of California. Attached is a sample Memorandum of Understanding. January 16, 1997 Page 2 This process is in use in several counties and is less cumbersome than the current practice. 2. Replacement of current radar equipment. In addition to purchase of radar for all California Highway Patrol vehicles, we propose the purchase of two LIDAR units. These use laser to track target vehicles and are particularly valuable in areas such as Highway 4 and Kirker Pass Road. They enable Officers to pick individual speeders out of groups of traffic. Total cost of acquiring 31 radar units (sedan), 12 radar units (motorcycle) and two LIDAR units is about $119,000. This would be a one time fee which would guarantee radar in every California Highway Patrol vehicle for six years, with no additional cost of the County. I look forward to hearing from you at your earliest convenience. Sincerely, /// � T. NOBLE, Lieutenant Acting Commander Contra Costa Area