HomeMy WebLinkAboutMINUTES - 01141997 - D3 To: BOARD OF SUPERVISORS Contra
FROM` Costa
SCOTT TANDY, DIRECTOR ;Y
COMMUNITY SERVICES DEPARTMENT �,•• � County
DATE: "
January 14, 1997
SUBJECT:
ACCEPT HEAD STARTGRANT AWARD FROM THE U.S. DEPARTMENT OF HEALTH
AND HUMAN SERVICES
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)L BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ACCEPT the 1997 Head Start Grant Award (County #39-815-9) from the U.S. Department of
Health and Human Services Administration for Children and Families in the amount of $6,298,786
to continue providing Head Start services to 1,183 children and their families for the period from
January 1, 1997 through December 31, 1997.
II. FINANCIAL IMPACT:
County, as -the Grantee, is required to generate a 20% non-federal match. An appropriation
adjustment will be made to the Department's budget.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On February 27, 1996 and July 23, 1996 the Board accepted 1996 Head Start funding from the
U.S. Department of Health and Human Services Administration for Children and Families (ACF)
to continue providing Head Start services throughout the County for the period from January 1,
1996 through December 31, 1996. On September 17, 1996 the Board authorized the Department to
submit the 1997 Head Start Grant Application in the amount of $6,298,786 to continue providing
Head Start services for the period from January 1, 1997 through December 31, 1997.
The application was subsequently approved by ACF and, as a result, the County will,receive.
$6,298,786 to continue Head Start services through calendar year 1997.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE($): -
ACTION OF BOARD ON January 14, 1997 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT ---------- 1 AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC�TACT: Scott Tandy 313-7369
ATTESTED January 14, 1997
CC: CAO
) PHIL CHEIOR,CLERK OF THE BOARD OF
CSD
PE IS S ANO COUNTY AO ST ATOR
BY
M382 (10/88)
INCOMING FUNDS NARRATIVE STATEMENT
Head Start Grant Award for 1997
U.S. Department of Health and Human Services
Administration for Children and Families
(County #39-815-9)
1. PROJECT/PROGRAM TITLE. Head Start.
2. FUNDING AGENCY. U.S. Department of Health and Human Services Administration
for Children and Families (ACF).
3. SUBMITTAL STATUS. Grant award for funding of program from January 1, 1997
through December 31, 1997.
4. PROPOSED TERM. January 1, 1997 through December 31, 1997. The Head Start
program is expected to continue indefinitely.
5. CURRENT FUNDING. Total funding from ACF for 1997 is $6,298,786 with an in-kind
share of$1,574,697.
6. FUTURE FUNDING. Federal funding for Head Start program services is expected to
continue indefinitely.
7. BUDGET SUMMARY.
Personnel 2,729,448
Fringe Benefits 975,155
Travel 37,700
Equipment 0
Supplies 103,955
Contractual 1,451,668
Other 1,000,860
TOTAL APPROVED, FEDERALLY 6,298,786
FUNDED BUDGET
8. STAFFING REQUIREMENTS. The Head Start program is administered by the
Community Services Department. The Department conducted a search for a new Head
Start Program Manager during the fall of 1996 and hired Tony Colon who will begin
working for the County this month. C. Fay Graef, a consultant who has provided Head
Start Management, Supervision, and Consultation services since September 1996, will
continue to provide assistance to the Head Start program through February 1997 in its
transition to Mr. Colon's management. The program provides directly operated services to
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children in West, Central, and East County. All administrative staff and directly operated
program staff are employed by the County. Head Start services are also provided through
subcontracts with two private non-profit delegate agencies, First Baptist Church and Bayo
Vista Head Start. The delegate agencies employ their own staff. The program is expected
to review its staffing structure to take into account new Federal performance standards. A
reorganization will be considered in 1997 which should result in minor staffing changes.
9. PROGRAM NEED. According to the Association of Bay Area Government (ABAG)
statistics, the number of preschool-age children living in poverty in Contra Costa County
equals 9,340. The Head Start program will serve 1,183 children during the 1997 program
year which is only 13% of the preschool-age children living below the poverty line within
the county. Other child development programs are serving approximately 23% of the
preschool age children living below the poverty line which leaves approximately 64% (or
5,978 children) not being served. Clearly, there is a need to maintain, if not expand, Head
Start services in Contra Costa County.
10. RELATIONSHIP TO OTHER PROGRAMS. The Head Start program staff provides a
vital link to many community services. Referrals include education, counseling, health,
disability, mental health, battered women's and child protective services.
11. PROGRAM GOALS. In addition to the overall Head Start goals established by Federal
legislation, the 1996-98 local program goals selected by the Head Start Program Policy
Council members are as follows:
Goal 1: Through 1996-98, focus training and technical assistance resources on
developing an effective intervention/prevention program for family abuse
issues.
Goal 2: By 1998, develop a system to support job training and employment of
parents, including Head Start parents, staff, and community members.
Goal 3: Through 1996-98, provide parents and staff with prevention/intervention
strategies that assist with food access, nutrition education, and low cost
meals, especially with regard to limited budgets.
12. OBJECTIVES.
Gil 1:
• Select and train one staff member and one parent to provide a personnel
management system for Head Start as experts in the field of family abuse
prevention and intervention by December 31, 1996.
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• Evaluate the outcomes of the "Trainer Trainers experts and their subsequent
training program on a monthly basis using process data to provide a more
comprehensive program in the future by December 31, 1997.
• Select and train at least one more staff and one more parent as "Trainer of
Trainer" experts in family abuse prevention/intervention to set-up on-going
monthly training programs based on outcomes and evaluations of survey needs by
December 31, 1998.
Goal 2:
• Assess the employability needs of Head Start parents and develop a plan for
employability and collaborate with the JTPA System by December 31, 1996.
• Develop a management structure that is capable of supporting the maintenance of a
collaborative effort as outlined in the job training and employment plans of the
Head Start Grant by December 31, 1997.
• Evaluate the collaborative Job Training and Employment Program and its
effectiveness toward increasing the capacity of Head Start to integrate
employability training into the Head Start program by July 31, 1998.
Goal :
• Develop strategies for implementing prevention/intervention techniques that are
based on family needs by December 31, 1996.
• Collaborate with other agencies to ensure a continuation of strategic plans for food
access, nutrition education, and menu planning for low-cost meals by December
31, 1997.
• Measure the effectiveness of strategies for increasing education regarding food
access, nutrition education, and low cost meal preparation on a limited budget by
October 30, 1998.
13. ACTIVITY SUMMARY. The program is funded by the Federal Government to serve
1,163 children. Twenty (20) additional children are funded in a Family Child Care option
that is scheduled to end June 1997. The 1997 grant covers services for 1,183 children
through June 1997 and then 1,163 for the remainder of the grant year. A major activity
for early 1997 is to fill component manager vacancies that are currently being filled by
consultants or temporary staff. These positions include Mental Health, Health/Nutrition,
Transition, Parent Involvement,.and Disabilities Managers.
14. EVALUATION METHOD(S). The lead person responsible for administration and
program evaluation will be the new Head Start Program Manager and the Head Start
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Assistant Program Manager. The program is also evaluated by a Federal Monitoring team
every three years. A Federal review is scheduled for May 1997. In 1995 the program was
reviewed by a Federal team and placed on a one-year compliance plan or faced possible
termination of the grant. In 1996 a follow-up review team found the program to be in
compliance, but minimally. The normal three year review was moved up one year to 1997
to review compliance progress.
15. CHANGES COMPARED TO PRIOR YEAR (IF ANY). On June 27, 1995 the Board of
Supervisors authorized.the Community Services Department to operate the Central County
Head Start Program directly beginning with the 1995-96 program year. This program was
formerly operated by contract with Family Stress Center who voluntarily terminated the
agreement effective July 31, 1995. This program continues to be directly operated by the
County.
On September 12, 1995 the Board authorized the Department to notify the United Council
of Spanish Speaking Organizations (UCSSO) that, because of failure to perform as a
Delegate Agency, including non-compliance with Federal rules and regulations, the
County would not renew its contract with it for 1996. The Board also directed staff to
give notice to the UCSSO of its appeal rights and set October 10, 1995 as the date for the
Grantee to review any appeal filed by the UCSSO. Further, the Board directed staff to
prepare the 1996 Head Start grant application for the Antioch, Brentwood, Oakley, and
Byron areas to reflect an interim Grantee Operated Program beginning January 1996 to
ensure no interruption of services to families and children. On October 17, 1995 the
Board denied the UCSSO's appeal to continue providing Head Start services. The County
has been operating a Grantee Operated Program in East County since January 1996 and
will continue to do so until further notice. The County's Health and Human Services
Committee has asked the Community Services Department to conduct public hearings,
interview staff and parents, and provide the Committee with a timetable in order to make
a final determination as to whether or not to put this program out for bid under an RFP.
Federal regulations require that the Head Start Policy Council also be involved in making
this decision and must approve or disapprove such delegation of services.
In March 1997 the ACF plans to conduct a full, On-Site Program Review Instrument
,(OSPRI) survey to assess the County's progress in restructuring its Head Start program,
complying with federal regulations, and eliminating program deficiencies.
16. POTENTIAL CONTROVERSIAL ISSUES. Dependent upon the decision to RFP or
not-RFP the directly operated East County program, there may be concerns expressed by
community organizations that are interested in bidding for a delegate agency contract.
Local Union One representing Head Start staff also has a petition signed by staff that
many would prefer to remain employees of the County.
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