HomeMy WebLinkAboutMINUTES - 09091997 - C147 1117
TO: BOARD OF SUPERVISORS Alpha/Codes&Regs
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES
DATE: SEPTEMBER 9, 1997 ���--SES -�,. Contra
SUBJECT: DELEGATION OF FUNCTIONS UNDER PUBLIC CONTRACT o � ..a Costa
CODE SECTIONS 4107 AND 4110 ��; y��� County
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SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
DELEGATE Board functions under Public Contract Code Sections 4107 and 4110 to the Director of General
Services or his designee,pursuant to Public Contract Code Section 4114.
II. FINANCIAL IMPACT
This recommended delegation of functions will reduce Board and staff time and costs associated with public
hearings for substitution of subcontractors.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND
The Public Contract Code Sections 4107, 4107.5 and 4110 set forth procedures to be used by an awarding
authority when a prime contractor seeks consent to substitute a subcontractor for a subcontractor listed in the
original bid, claims an inadvertent clerical error in the listing of a subcontractor, or violates the provisions of
the Subcontractor Listing Law.
For contested matters, the procedures include a public hearing by the awarding authority (i.e., Board of
Supervisors).
Public Contract Code Section 4114 allows the Board to delegate its functions under Sections 4107 and 4110 to
any officer designated by the Board. The authorized officer makes a written recommendation to the Board. The
Board may adopt the recommendation without further notice or hearing, or may set the matter for a de novo
hearing before the Board.
This recommended delegation will provide a more efficient means of resolvingsubcontractorlisting disputes,
without unnecessarily taking up the Board's time.
CONTINUED ON ATTACHMENT:_YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S): .
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
VUNANIMOUS(ABSENT )
AYES: NOES:
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
O
CC: County Administrator's Office F SUPERVISORS ON THE DATE SHOWN.
County Counsel ATTESTED - 9 1317
General Services Department
Architectural -�—
Division PHIL BAT HELOR,CLERK OF T4 BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
H:\_ALPHA\CODES&RE\0826701B.WPD RDH:tb Page 1 of 1 M382 (10/88)
�I
Office of
COUNTY AUDITOR-CONTROLLER
Contra Costa County
Martinez, California
December 19, 1996
TO: Phil Batchelor, County Administrator
FROM: Kenneth J. Corcoran, Auditor-Controller
By: David A. Sumner, CIA, CGFM, Senior Auditor
SUBJECT: Relief of Cash Shortage, Office of the Sheriff-Coroner Inmate Cash Fund
We have reviewed the attached request for relief of shortages for the total of$5,751.31 that occurred
in the Inmate Cash Fund.
We recommend that relief of the $5,751.31 shortage be granted.
KJC/DAS:das
0105MIC6
Attachment
CC: Warren E. Rupf
Robert R. Henderson
CONTRA COSTA COUNTY
RECEIVED
DEC 2 3 1996
OFFICE OF
COUNTY ADMINISTRATOR
�CO INS'( r'(tV IJ •fJ1\ 1 1�1Irl I ±t
(T0111ttu of (,011tra (rnsta 96 DEC 18 AM It: 43
(Of fiLP of t4P Prtff-(coroner
Warren E. Rupf
Sheriff-Coroner
t
Date: December 12, 1996
To: Kennith J. Cororan, Auditor-Controller
From: Warren E. Rupf, Sheriff-Coroner,
By: Robert R. Henderson, Un er h i
Subject: RELIEF OF SHORTAGE, INMATE
CASH
Pursuant to Administrators Bulletin 107.6, 1 am requesting relief of shortage in the amount of
$5,751.31. The shortage occurred from April 1, 1903-through September 30, 1995 (42
months).
This shortage is attributed primarily to the Jail Management System's computer errors.
We are initiating additional control measures.as identified'in the audit report. They are:
Timely Deposits at the W. C D. F. And.,M C ,D.F.."
Improved Segregation of Duties at the W. ,C.. D. F. And M. C. D. F.
Follow Administrators Bulletin 207 (formally"1-07).in`Reporting CashfShQrtagep,
No evidence exists of fraud or gross negligence'as'far as can be ascertained.
By this memo, I hereby request relief of shortage. I verify the information presented is true
and correct to the best of my knowledge.
;y
vll.,.�,i �::u.
Lec[erhoad Form R 1193 SBH 1000 Ward 5Mg&UpLIQEi? -U,fMIRY%R 53-1393
(510)646-4644