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HomeMy WebLinkAboutMINUTES - 09091997 - C139 5V TO: BOARD OF SUPERVISORS FROM:` William Walker, M.D., Health Services Director Contra a , Costa DATE: August 25,1997 '• e : °S>q COUK� County SUBJECT: Use of Verde School (WCCUSD) in Richmond for School Health & Literacy Fair SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: AUTHORIZE the Assistant to the Health Services Director or her designee (Whitney Dotson)to hold harmless and indemnify West Contra Costa Unified School District for use of their premises (Verde School) on September 12, 1997 from 10:00 am to 2:00 pm for a school health and literacy fair. BACKGROUND: HSD is a co-sponsor with the Verde School, Success by Six, the Center for Health Advisory Board and several other programs of a Health and Literacy Fair on September 12 at the Verde School in North Richmond. HSD staff will bring the Health on Wheels Van to provide immunizations and health screening. Other staff from Public Health and Mental Health will teach bike safety, provide free helmets, and offer information about local health and mental health resources. FISCAL IMPACT: None. CONTINUED ON ATTACHMENT: YES SIGNATURE: / �✓, � RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE _OTHER SIGNATURES): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Contact Person:Whitney Dotson(374-3593) j— Q ATTESTED �?�e (g, ,Q,t-, ?, 197 1q cc: Health Services Administration PHIL BAT HELOR,CLERK OF TbIE BOARD OF Mary Foran(5-5010) SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY ZO'd TTTL OLZ OTS TS:bT L66T-ZZ-E)nd WEST CONTRA CogrA UNM=Smoot DISTRICT APPLICATION FOR Un OF WEST CONTRA COSTA UNIFIED FACILITIES DULINC OFFICE SCHOOL DISMUCT FACTISITtiS 11061simen Avenue ltiehmund,Callfazw" 9M Telepkam am)zH-sass,ezL a2ft 0 I+n'aOEArruCwtar Whitney Dotson NAME oroRGMtQwTlort Contra Costa Health Services FIRM ADDRESS r"ONC 010"D $47C Brookside Drive 235-2534 aN m CODE "HONE AUSINUS) Richmond 94801 374-3593 SCUOMMAMES1 ROOM M?8 Z D ATIEMDAHM Verdb Principal 150 DATES OF L"CE VJXNUE"w TME 9/12/97 10:00 am To 2:0.0 pm TIM NATURE Of USAGE Is School Health and Literacy Fair FACELT Y SET-UP Num Or TASLES MUM= 20 1 ser up NUb=M AT EACH TABLE 2 a AVAILAM WHINEY OE CRAM CAT WALLS FLOOR CLEAR 40 n/a D ROWS fnOMC SrA" no none NTIMA m REC?UIRRD CSlt$GES: NO.QF HOURS RATE COST 7 Attending Custodian � 0 Other charges: 0.0 0 ]Utilities&Overhead Sfty ty Officer ]Food Service Workets 7 Property Damage Deposit 7 Certificate of Lummance -� Total Charges: S 0.00 Sponsored by Verde School 'er sub-section (h) Sectiod 1, Section 40043 of the Education Code amended in July 29,2990: Contra Costa Health Services shall defend,indemnify,and hold the west Contra Costa Unified School District, is officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable .ttorney's fees), or claims for injury or damages arising out of the perfo=Ance of this Agreement,but only in proportion o and to the extent such liability,loss,cgxmse,attorneys'fees,or claims for injury or damages are caused by or result from he negligent or intentional acts or omissions of the Center for Health its officers, snployees,or agents. have reviewed the Policy for Con=mmity Use of West Contra Costa Unified School District facilities which I received under eparate cover. I agree to comp with these regulations as well as all the foregoing conditions and stipulations. Jignature of Applicant 4 t&vv Date 08/25/97 Program Vveloper Title Center for Health Please aWm and return this form to our office in Room 111 as soon as possible. Thank Yon. 712•a T T TJ. b).0 ATC N2iNM M I A82S AI I Wdd 80:20 ).66T-Zz-ons X66 TT% OLE OTS zS:bT L66T-zz-onu /f POLICY FOR COMMUNITY USE OF WEST CONTRA COSTA UNIFIED SCHOOL DISTRICT FACILITIES _ (Effective January 1, 1994) AUTHORITY. The District Facilities Scheduling Office has the sole authority to grant use of the school facilities at each school during after school hours. The Facilities Scheduling Office shall schedule and determine use fees for all school facilities used by community groups after school hours and during the summer on a permit basis. If a conflict in scheduling should arise, the Facilities Scheduling Office shall have the authority to reschedule or cancel a community group for any reason the office deems necessary. The Facilities Schedufing Office shall Gear and coordinate the scheduled use in advance of issuing the permit with the principal of the school. PRIORITY. The schools will have first priority for use of school facilities. Recreation and community programs will have second priority. When school activities take preference over scheduled activities, a ten(10)days'notice must be given so that the canceled groups can be rescheduled. PERMITS. All users including school related groups must file a facilities use permit Al!recreation and community use permits must be applied for at the District Facilities Scheduling Office. Permits for advance scheduled use during school year may be issued only from September 15 to June 15,and from June 15 to August 1 for summer use. (Permits expire on June 15 and August 1.) Applicants must reapply for new permits annually to continue using the facility. Classrooms will be closed to all community groups on school holidays, during Christmas and Easter vacations, and for the annual clean-up before the start of each school year. Permits for school related groups must be applied for through the Facilities Scheduling Office. The permit of any scheduled group may be revoked or renewed at the discretion of the school district. APPLICATIONS. A Facility Application available at the Facilities Scheduling Office, located at 1108 Bissell Ave., Richmond, CA 94802, telephone 234-3825,ext.2189,must be submitted by the group representative ten(10)days prior to the proposed date of use. The representative making application must be 21 years old, he or another official of the group must be in attendance at the scheduled meeting, and must be responsible for the requested facility. When groups change officers, the new president or representative must come to the Facilities Scheduling Office to sign above the signature on the application and glue the new address and telephone number. Cancellation of the scheduled use of any facilities must be made to the Facilities Scheduling Office at least twenty four(24)hours previous to the scheduled activity. When submitting an application, dates of use must be specified. NO applications will be accepted with tentative dates. SCHEDULING. The Facilities Scheduling Office shall have the sole authority to schedule the use of school facilities after school hours. Principals of the respective schools will try to furnish notice of regularly scheduled P.T.A. and other approved activities by June 30 for the following school year, or in the case of a single date,ten(10)days prior to the proposed use date. All other requests have second priority to the school facilities. The Facilifies Scheduling Office shall have the right to substitute adequate facilities where personnel is on duty if such faoilities are satisfactory for the intended use. Unnecessary and unreasonable cost to the District resulting from special or overtime assignments of personnel or by the use of unnecessarily large facilities shall be avoided. USE OF EQUIPMENT. School equipment may be used only when written permission has been obtained from the school principal or his delegate. Equipment owned by the P.T.A. is not available for public use without permission of the P.T.A. in question. Restitution must be made for all lost or damaged equipment. FACILITY USE FEEIRENTAL FEE All school facilities and equipment requested for use shall be subject to either a facilities use fee or rental fee as appropriate. The Charge will be based on the category of use and cost to the District The charge will cover the cost of the attending custodian, small overhead fee for heat, lights, water, garbage, consumables, and use of bathroom facilities. Use of kitchen equipment will be a separate additional charge. The use and/or rental fee will be based on an established rate sheet and will vary according to the size of the facilities, equipment being used, and duration of use. UABILITYAND INSURANCE. Each group shall be responsible for the physical condition in which they leave the facility. The expense resulting from any damage to school property shall be charged to the responsible organization if the damage was due to negligence or abuse by the group. Failure of the organization to meet this obligation i 20'd T T T L OLE 0 T S 831N30 30 I 083S AI I WUJ 60:20 666Z-n-Jf ld b0'd 66 TTTL OLE OTS £S:bT L66T-zz-olid 1�q within two rad weeks or date of autrng will ve ceusec for cancellation of the organrzaaon's privileges and legal action will be taken. in the case of special events involving large groups, the applicant group shall provide both a certificate of general liability insurance naming West Contra Costa Unified School District as additional insured and if applicable, a refundable security deposit to indemnify the District in case of negligent damage to district property for an amount to be determined by the school district. The certificate of insurance shall be written with limits of liability ranging from , M , /'/ TIME. Groups to whom permits have been issued must have a representative at the facility at the starting time indicated on the permit if the group, as a whole, cannot arrive on time. The facility must be in order and vacated promptly by the time specified on the permit. FIRE REGULATIONS. Fire regulations are to be observed at all times. ALCOHOL AND NARCOTICS. Possession or use of alcoholic beverages or narcotics on school property is illegal and prohibited. ELIGIBILITY. Questions on eligibility for use will be referred to the Associate Superintendent of Administrative Services. PROHIBITED ACTIVITIES. Activities or affairs which require heavy maintenance or crowd control, such as swap meetings, weddings, parties, dog shows, rock bands, etc. are prohibited. KITCHEN USE. For the purpose of heating water and making coffee only, the attending school custodian will make the kitchen available and supervise its use in elementary,junior and senior high schools. The group must furnish all its own equipment. CATERING. Kitchen facilities at secondary schools are not available for use by community groups and food cannot be prepared at the schools unless one or more district food service personnel are employed to supervise. A rental fee will be charged in addition to the lacility use fee. In such cases,an additional$250 refundable property damage deposit is required to cover possible damage or theft GYMNASIUMS. Gymnasiums may not be used for dances. The serving of refreshments is prohibited in the gymnasiums. FACILITIES SET--UP. It is to be stated on the application form what set-up is required for the facility(i.e., `Y/oor clear, 50 chairs set up around the walls, 3 tables available but not set up,"eta). DUE DATES FOR FEES. Aft monies for facility use, rental,custodial fees,etc., must be in the Facilities Scheduling Office at least ten (10) days before the scheduled time for use. TELEPHONE USE. Use of the school telephones by any community group is prohibited except in the case of an emergency(such as police, fire, ambulanoe, etc.). CANCELLATION AND REFUNDS. Groups desiring to cancel a prescheduled use of a facility must officially notify the Facilities Scheduling Office no less than twenty-four(24)hours prior to the scheduled use. Cancellation notices giving less than the minimum of twenty-four(24)hours prior notice will result in a forfeiture of all prepaid charges except for any property damage deposit on equipment use. SECURITY SERVICES. The cost of security officers, where necessary, shall be paid for by the requesting group. Security services will be required as determined by the District. SMOKING. Smoking is prohibited in school buildings and on the school premises. GRF.SVW.cm Rev-0- 9/22/92 Rev-1 - 10/15/93 b0'd TTTL OLE OTS N31N30 30IAaS AlIWdd 60:£0 L66T-zz-9nu