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Home My WebLink AboutMINUTES - 02251997 - C111-C114 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Richard J.Martinez,Executive Director DATE: February 25, 1997 SUBJECT: ADOPT RESOLUTION APPROVING CONVENTIONAL PUBLIC HOUSING PROGRAM OPERATING BUDGET FOR FISCAL YEAR ENDING MARCH 31, 1998 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: ADOPT Resolution No.3798 indicating review and approval of the 1997/98 Operating Budget for the PHA Owned Rental Housing Properties, as recommended by the Advisory Housing Commission. if. FINANCIAL IMPACT: The total operating expense for the 1997/98 budget is estimated at$4,773,970,with operating subsidy from HUD calculated at$2,430,204 which includes the funding at 95%. III. REASONS FOR RECOMMENDATIONBACKGROUND Overall,the 1997/98 Operating Budget for the Housing Authority's conventional public housing program is a balanced budget as it would provide for$234,694 in the Public Housing Operating Reserve. By March 31, 1998,the Public Housing Operating Reserve is estimated to be$1,654,478. Some of the other major points concerning this budget include: I. The total operating expense for the 1997/98 Public Housing Budget is estimated at$4,773,970 and represents an increase of$122,990 from the 96/97 estimated amount of$4,650,980. 2. The average rent paid per public housing family is expected to increase to$180.88 per month from the estimated amount for 96/97 of$179.88. This amount is based on the rent roll as of 2/1/97 and reflects the applicable PFS calculations. 3. The public housing operating subsidy from HUD is calculated at$2,430,204 which includes the funding at 95%as directed by HUD. 4. A total of$70,000 has been budgeted to complete extraordinary maintenance work items and casualty losses as needed throughout the budget year. 5. A total of$90,000 has been budgeted for replacement of equipment and betterments and additions as needed during the fiscal year. This includes the replacement of ranges and refrigerators as well as office and maintenance equipment. On February 24, 1997 the Budget Committee of the Advisory Housing Commission met to review the proposed 1997/98 operating budget and recommended its approval by the Advisory Housing Commission. At its Regular Meeting on Monday,February 24, 1997 the Advisory Housing Commission voted to recommend adoption of Resolution No.3798 adopting the operating budget for the fiscal year ending March 31, 1998 for the Conventional Housing Program. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect to not adopt the Resolution No. 3798 adopting the Operating Budget for the fiscal year ending March 31, 1998,the Housing Authority would not be eligible for HUD operating subsidies for Fiscal Year 1997/98 and would be in violation of HUD mandated budget procedures. CONTINUED ON ATTACHMENT: YES SIGNATURE RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON FEB 2 5 1997 APPROVED AS RECOMMENDED ✓/ OTHER V03E OF COMMISSIONERS \// I HEREBY CERTIFY THAT THIS IS A _UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED FEB 2 5 1997 PHIL BATCHELOR,CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY DEPUTY Operating Budget U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No.2577-0026(exp. 10/31/97 Public reporting burden for this collection of information is estimated to average 116 hours per response, including the time for reviewing instructions, searching existing dat sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.Send comments regarding this burden estimate or any other aspec of this collection of information,including suggestions for reducing this burden,to the Reports Management Officer,Office of Information Policies and Systems, U.S. Deparhnen of Housing and Urban Development,Washington,D.C.2041 0-36 00 and to the Office of Management and Budget,Paperwork Reduction Project(2577-0026),Washington,D.C. 20503.Do not send this completed form to either of the above addresses. a.Type of Submission b.Fiscal Year Ending c.No.of months(check one) d.Type of HUD assisted project(s) xx I Original I I Revision No. Mereh 31,1998 %1 12 mo.f I Others ecu 01 [X i PHA/IHA-Owned Rental Housing e.Name of Public Housing Agency/Indian Housing Authority(PHA/IHA) 02 [ 1 IHA-Owned Mutual Help Homeownership Housing Authoritv of the County Of Contra Costa 03[ i PHA/IHA-Leased Rental Housing I.Address(city,State,zip code) 04[ ] PHA/IHA-Owned Turnkey III Homeownership P.O. BOX 2759, 3133 Fstudillo Street 05 [ ] PHAAHA Leased Homeownership Martinez CA 94553 g.ACC Number In.PAS/LOCCS Project No. HUD Field Office SF-182 ICIAIO1111101119 81MI 81M i.an Francisco CA j.No.of Dwelling Units k.No.of Unit Months m.No.of Projects Available 1.123 13 476 14 Actuals [X j Estimates Last Fiscal [ j or Actual Requested Bud et Estimates Yr. Current Budget PHA/HA Estimates HUD Modifications Line Acct. 1996 1997 Amount Amount No. No. Description PUM PUM PUM (to nearest$10) PUM (to nearest$10 1 2 3 4 5 6 Homalwyan Mordhly Payments For: 010 7710 Operating Expenses 020 7712 Earned Home Payments 030 7714 Nonroutne Maintenance Reserve 040 Total Break-Even Amount(sum of lines 010,020,and 030) 050 7716 Excess(Deficit)In Break-Even Amount 060 7790 Homebuyers Monthly Payments(Contra) Operating Receipts 070 3110 1 Dwelling Rentals 172.66 179.88 180.88 2,437,540 080 3120 Excess lJtilities 1.77 1.77 1.98 26,440 090 3190 Nondwelling Rentals 1.90 1.91 1.49 20,020 100 Total Rental Income(sum of inti 070,080,and 090) 176.33 183.56 184.33 2,484,000 110 3810 Interest on Gen Fund Investments 0.72 2.09 3.42 46,090 120 3690 Other Operating Receipts 2.79 2.81 3.59 48,370 130 otd Operating Income(sum of Ines 100,110,and 120) 179.84 188.46 191.34 2,578,480 Operating Expanddures-Administration: 140 1 4110 Administrative Salaries 25.17 27.84 30.18 408,690 150 4130 Lege]Expense 160 4140 Staff Training 0.14 0.15 0.12 1,800 170 4150 Travel 0.68 0.92 0.99 13,330 180 4170 Accounting Feas 190 4171 Auditing Fess 0.14 0.15 0.15 1,980 200 4190 Other Administrative Expenses 9.88 10.65 11.24 151,480 210 otal Administrative Expense(sum of fine 140 ttau fine 200) 35.99 39.71 42.67 575,060 Toward Sarvina: 220 1 4210 Salaries 1.88 2.07 27,850 230 4220 Recreation,Publications and Othm services 0.72 1.00 0.63 8,500 240 4230 Contract Costs,Training and Other 1.11 1.11 1.11 15,000 _ 250 Mal Tenant Services Expense (sum of lies 220,230, and 240) 1.83 3.99 3.81 51,350 Utiiies: 280 1 4310 Water 23.55 21.11 20.55 276,870 270 k4320 Electricity 25.12 24.89 25.06 337,740 280 Gas 3.08 4.07 4.04 54,450 290 Fuel 300 Labs 0.10 0.14 0.10 1,340 310 4390 Other utilities expense 12.05 12.54 12.43 187,480 320 Total Utliies Expense(sum of line 280 thru line 310) 63.88 62.75 62.18 837,880 form HUD-52564(3195 Previous editions are obsolete Page 1 of 4 ref.Handbook 7475. Name of PHA/IHA Fiscal Yew Ending / HousinQ Authoritv of the County of Contra Costa March 31, 1998 Actuals [X ] Estimates Last Fiscal [ ]or Actual Requested Bud et Estimates Yr. Current Budget PHA/HA Estimates HUD Modifications Line Acct. 1996 1997 Amount Amount No. No. Description PUM PUM PUM (to nearest 510) PUM (to nearest 510 1 2 3 4 5 6 Ordilry Maintenance and Operation 330 4410 Labor 69.59 83.74 87.16 1,174,550 340 4420 Materials 32.22 26.71 26.53 357,520 350 4430 Contract Costs 49.89 38.83 43.72 589,190 300 Total Ordinary Maintenance&Operation Expense pines 330 to 350) 151.70 149.28 157.41 2,121,260 Protective Services 370 4480 Labor 380 4470 Materials 390 4480 Contract Costs 0.80 0.51 0.50 8,750 400 Total Protective Services Expense(sum of lines 370 to 390) 0.60 0.51 0.50 6,750 General Expense: 410 4510 Insurance 25.22 27.74 23.85 321,350 420 4520 Payments in Lieu of Taxes 3.64 3.75 3.81 51,370 430 4530 Terminal Leave Payments 0.68 0.69 0.88 11,850 440 4540 Employee Benefit Contributions 37.98 43.77 43,61 587,750 450 4570 Collection Losses 2.55 3.80 3.62 48,750 460 4590 Other General Expense Dog 0.04 0.04 800 470 Total General Expense(sum of lines 410 to 460) 70.16 79.59 75.81 1,021,670 480 Trial Routine Expanse(wm of lines 210,250,320,360,400,and 470) 324.16 335.83 342.38 4,613,970 Rent for Leased Dwellings: 490 4710 1 Rents to Owners of Leased Dwelling 500 Told Operating Expense(sum allow 480 and 490) 324.16 335.83 342.36 4,613,970 Nonmutirs Expenditres: 510 4610 Extraordinary Maintenance&Casualty Loss 2.32 4.45 5.19 70,000 520 7520 Replacement d Nonexpendable Equipment 8.30 4.45 5.57 75,000 530 7540 Property Befterments and Additions 0.40 0.37 1.11 15,000 540 Total Nonroutine Fxpendiaues(sum of t&ss 510,520,and 530) 9.11 9.27 11.87 160,000 550 Total Operating Expenditures(sum of lines 500 and 540) 333.27 345.10 354.26 4,773,970 Prior Year Adjustments: 580 1 6010 1 Prior Yew Adjustments Affecting Residual Receipts 0.42 Oeur Expenditures: 570 1 Deficiency in Residual Receipts at End of Preceding Fiscal Yr. 580 Total operating Expenditures. including prier year adjustment& and other expenditures (One 550 plus or minus line 580 plus line 570) 333.89 345.10 354.26 4,773,970 590 Residual Receipt&(or Deficit)before HUD Contributions and provision for operating reserve(line 130 minus line 580) (153.85) (156.64) (162.92) (2,195,510) HUD contributions: 600 8010 Basic Annual Contribution Earned-Leased Projects:Current Yew 010 8011 Prior Year Adjustments-(Debit)Credit 620 rated Basic Annual Contribution pine 600 plus or minus fine 510) 830 8020 Contributions Ewned-Op.Sub:-Cur.Yr.(before yew-end will 174.32 183.61 186.69 2,515,845 640 Mandatory PFS Adjustments(net): (9.57) 1.44 850 Other(specify):Unfunded Portion due to proration (20.20) (9.33) (125,792) 660 Dther(specify):Incentive Adjustments 2.82 2.98 40,151 670 Total Year-end Adjws encs/Oster (plus or minus lines 640 thru 66a) (9.57) (18.14) (6.36) (85,641) 680 8020 ToWl Operabng Subsidy-cunent year(line 630 plus or minus line 670) 164.75 167.47 180.34 2,430,204 tm0 Told HUD Contributions(sum of fines 520 and 680) 164.75 167.47 180.34 2,430,204 700 Residual Receipts(or Defich)(sum of line 590 plus line 690) Enter here and on line 810 10.90 10.83 17.42 234,694 form HUD-52584(3/95 Previous editions we obsolete Page 2 of 4 ref.Handbook 7475. Nome of PHA/IHA Fiscal Yew Ending Housinq Authority of the County of Contra Costa March 31, 1998 Operating Reserve PHA/IHA Estimates HUD Modifications Part I—Maximum Operating Raferve—End of Current Budget You 740 2821 PHAAHA—Lewd Housing—Section 23 or 10(c) 50%of Line 480,column 5,form HUD-52564 Pert 11 —Provision for and Estimated or Actual Operating Reserve at Fiscal Year End 780 Operating Reserve at End of Previous Fiscal Year—Actual for FYE 3/31/88 1,274,160 790 Provision for Operating Reserve—Current Budget Year(check one) [X]Estimated for FYE 3/31/97 Actual 145,624 800 Operating Reserve at end of Current Budget Year(check one) [X]Estimated for FYE 3/31/97 Actual 1,418,784 810 Provision for Operating Reserve—Requested Budget You Estimated for FYE Enter Amount from line 700 234,894 820 Operating A" ve at End of Requested Budget Yew Estimated for FYE 3/31/08 Sum of lines 800 and 810 1,654,478 830 Cash Reserve Requirement-15%of line 480 692,006 Comments PHA/IHA Approval Name Richard J.Martinez Title Executive Director Signature- �j }� Dale 02/10/97 Field Office Approval Name Tide Signature Date Previous editions we obsolete form HUD-52584(3/05 Page 3 of 4 ref.Handbook 7475. PHA/lHA Board Resolution Approving U.S. Department of Housing J' OOperating Budget or Calculation of and Urban Development p 9 9 Office of Public and Indian Housing Performance Funding System Operating Subsidy OMB Approval No. 2577-0026(Exp 10/31/97) Public Reporting Burden for this collection of information is estimated to average 15 minutes per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed.and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to the Reports Management Officer,Office of Information Policies and Systems,U.S.Department of Housing and Urban Development,Washington,D.C.20410-3600 and to the Office of Management and Budget.Paperwork Reduction Project(2577-0026).Washington, D.C.20503. Do not send this completed form to either of the above addressees. Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency(PHA)/Indian Housing Authority(1HA).as its Chainnan.I make the following certifications and agreements to the Department of Housing and Urban Development(HUD)regarding the Board's approval of(check one or more as applicable): BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA, RESOLUTION NO. 3798 (date) Operating Budget Submitted on: February 25, 1997 Operating Budget Revision Submitted on: ❑X Calculation of Perfonn<nce Funding System Submitted on: February 25, 1997 Revised Calculation of Performance Funding System Submitted on: 1 certify on behalf of the: (PHA/IHA Name) HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA that: L All regulatory and statutory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments: 3. Proposed budget expendituresare necessary in the efficient and economical operation of thehousing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations; 6. All proposed rental charges and expenditures will be consistent with provisions of law; 7. The PHA/IHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (f) or 24 CFR 905.120(c)and (d): 8. The PHA/IHA will comply with the requirements for access to records and audits under 24 CFR 969.110(i) or 24 CFR 905-120(8): 9. ThePHA/1HA will comply with the requirements for the reexamination of family incorne and composition under 24 CFR 960-2W990.1 1 and 905.315: and 10. The PHA will comply with the requirements for certification of Housing Manager and Assisted Housing Manager positions (24 CFR 967.304 and 967.305). I hereby certilythatall the information stated within,as well its any information provided in theaccompanin-len!1 .r v7z!•,is trueandaccurate. Waning:HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C.1001, 1012;31 U.S.C.3729,3802) Board Chairman's Name(type) SignaAtur�e:��p/ Date: Mark DeSaulnier G'�Y'-1� 02/25/97 form HUD-52574(3195) ref. Handbook 7575.1 0. 112 Costa ws` TO: REDEVELOPMENT AGENCY 1 f/,.J .. a FROM: Phil Batchelor County Executive Director DATE: February 25, 1997 SUBJECT: Amendment to the Oakley Old Town Specific Plan-Oakley Redevelopment Project Area SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S)& BACKGROUND AND JUSTIFICATION $ECOMMLNDATIONS APPROVE and AUTHORIZE the Deputy Director-Redevelopment to execute a Third Amendment to the consulting services contract with Cannon Design Group for the preparation of the Oakley Old Town Specific Plan. FISCAL IWACT No General Fund money will be used on this project. This Third Amendment would add an additional $3,250 to this contract. Sufficient Redevelopment Agency funds exist to cover the expense. gACKGROLm'D/I�FASON5 FOR RECOMMENDATIONS On September 22, 1992,the Board of Supervisors authorized a study to develop a Specific Plan for the Oakley area. The cost of the study was budgeted from Oakley Redevelopment funds. The consultant, Cannon Design Group, have had to perform work far beyond their original work plan in order to fully analyze the project alternatives. This amendment covers the cost of this additional work. The total contract amount is now$88,250 and the contract was extended to December 31, 1996. CONTINUED ON ATTACHMENT: YES SIGNATURE: �J c7 _RECOMMENDATION OF EXECUTIVE DIRECTOR OMME ATION OF BENCY COMMITTEE APPROVE OTHER SIGNATURE(S). ACTION OF AGENCY ON FSR 2 51)g4gZ APPROVED AS RECOMMENDED OTHER VOTE OF COMMISSIONERS 4 / I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN. MINUTES OF THE REDEVELOPMENT AGENCY ON THE DATE SHOWN. Contact: Beth Lee 335-1256 ATTESTED FEB 2 5 1997 orig: Redevelopment Agency PHIL BATCHELOR, cc: CAO AGENCY SECRETARY County Counsel Auditor-Controller via Redevelopment Cannon Design Group BY , DEPUTY Y C. I13 TO: REDEVELOPMENT AGENCY :`,i`r :, Contra FROM: Phil Batchelor turrh Executive Director I ICY DATE: February 25, 1997 SUBJECT: Submittal of Annual Report of Financial Transactions SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS AUTHORIZE the Executive Director or his designee to submit the Redevelopment Agency's 1995-96 Annual Report of Financial Transactions to the State Controller. FISCAL IMPACT None. BACKGROUND/REASONS FOR RECOMMENDATIONS Section 33080 of the Health and Safety Cade requires that redevelopment agencies submit annually to the State Controller a report of financial transactions. The report includes the Agency's independent audit, a fiscal report of revenues, expenditures, and indebtedness, and a report on activities effecting housing and displacement. CONTINUED ON ATTACHMENT: —YES SIGNATURE: � � Uu _RECOMMENDATION OF EXECUTIVE DIRECTOR COMMEND TION OF AG CY COMMITTEE `APPROVE , OTHER SIGNATURE{S}: ACTION OF AGENCY ON FLU 25 19St APPROVED AS RECOMMENDED OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE REDEVELOPMENT AGENCY ON THE DATE SHOWN. Contact: Jim Kennedy 335-1255 ATTESTED FEB 2 5 1991 cc: County Administrator PHIL BATCHELOR County Counsel AGENCY SECRETARY Auditor-Controller Community Development B DEPUTY JK:Ih sra251anWrpt.bos Contra TO: REDEVELOPMENT AGENCY CpSta FROM: Phil Batchelor County Executive Director DATE: February 25, 1997 SUBJECT: Pleasant Hill BART Specific Plan Amendments - EIR Consultant SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS APPROVE and AUTHORIZE the Deputy Director - Redevelopment to execute a First Amendment to Consulting Services Agreement with Planning Analysis and Development to increase the contract to an amount not to exceed $75,000 for Environmental Impact Report preparation services relative to proposed Pleasant Hill BART Specific Plan Amendments. FISCAL IMPACT Agency funds and developer fees will cover costs. No General Funds are involved. This authorization raises the contract limit $25,000, for a contract maximum of $75,000. BACKGROUND/REASONS FOR RECOMMENDATIONS In February, 1994 the Board of Supervisors authorized a study of amendments to the Pleasant Hill BART Specific Plan. In October, 1994 the Board of Supervisors directed that a traffic study be completed that would, as an outcome, be utilized to remove the SP Arterial from the County General Plan and Pleasant Hill BART Specific Plan. In addition, other property owners in the area have requested consideration of land use changes. In March, 1996 the Agency was authorized to contract with Planning Analysis and Development for Environmental Impact Report (EIR) preparation. Additional meetings, scoping sessions, and the analysis of additional land use alternatives have contributed to the need for an additional contract amount. The Circulation Draft of the EIR is expect d to be776 ed mid-March, 1997. CONTINUED ON ATTACHMENT: —YES SIGNATURE: e _RECOMMENDATION OF EXECUTIVE DIRECTOR _ RECOM NDATION AGENCY COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF AGENCY ON FEB 2 5 1997 APPROVED AS RECOMMENDED_ OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE REDEVELOPMENT AGENCY ON THE DATE SHOWN. Contact: Jim Kennedy FEB 2 5 1997 335-1255 ATTESTED cc: Redevelopment Agency PHIL BATCHELOR Community Development AGENCY SECRETARY County Administrator County Counsel Auditor Controller BY , DEPUTY via Redevelopment Planning Analysis & Development JK:Ih sra25/padbos