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MINUTES - 02251997 - C101-C110
To: BOARD OF SUPERVISORS Contra f ° FROM: Barton J. Gilbert, Costa Director of General Services COu my DATE February 12, 1997 SUBXCT: Authorizing General Services Department to Fix Public Hearing Dates as Needed for Energy Services Contracts SPECIFIC REQUESTS OR RECOMMENDATION(S)S BACKGROUND AND JUSTIFICATION 1. RECOMMENDATION: AUTHORIZE the General Services Department to fix public hearing dates as needed during fiscal years 1996- 97 and 1997-98 at which the Board of Supervisors will consider entering into energy services contracts and/or facility financing contracts for County projects, pursuant to California Government Code Sections 4217.12 and 421T 13. General Services Department shall publish notifications of said public hearings one time in the Contra Costa Times, such that fourteen days' notice is provided. I1. BACKGROUND California Government Code, Chapter 3.2, Energy Conservation Contracts, allows government agencies"the greatest possible flexibility" in structuring energy conservation agreements so that the economic benefits may be maximized and "other costs associated with the design and construction may be minimized." A public hearing is required with a finding that proceeding with the conservation project will be in the best interests of the public agency. A public hearing to approve a project for chiller replacement at 651 Pine Street will be brought to the Board as soon as possible, probably March 11, 1997. This project will be the third chiller replacement project; the first was at 100 38th Street, Richmond, and the second at the main Library in Pleasant Hill. In addition to being more energy efficient,these new chillers bring the County into compliance with the new laws governing the use of chloroflourocarbons(CFCs). These laws promote environmental protection and are required by the Federal Government. Over 40 County buildings have had lighting retrofits as Energy Conservation projects, and several more are in progress now. It is estimated that the County has saved over$120,000 annually since beginning these energy conservation programs in 1993. These programs have been so effective that the payback period for the first lighting retrofit projects done in 1993-94 has been less than originally estimated. CONTINUED ON ATTACHMENT: Y_YES SIGNATURE: —RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE _APPROVE _OTHER SIGNATURE(S): ACTION OF BOARD ON 91 199t AS RECOMMENDED—_,/ OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT I AYES: NOES: ABSENT: ABSTAIN: I HERESY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J.GILBERT(313.7100) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ONyp�THEE DATE SHOWN, ATTESTED FED 2 5 1997 CC: Contact:Mickey Davis(313-7100) PHIL BATCHELOR,CLERK OF THE BOARD OF General Services Department SUPERVISORS AND COUNTY ADMINISTRATOR Administration Accounting County Auditor-Controller �} BY _\2J� �, s[-X.A.w-^�' .DEPUTY - .�dd.Ai.r� MI382 (10ta8) e,i©1 Attachment to Board Order Authorizing General Services to Fix Public Hearing Dates for Energy Services Contracts Page 2 Other energy savings projects that will be undertaken during the next eighteen months include the retrofitting of heating systems with automatic motor controls and additional lighting retrofits. These projects will be noticed and brought to the Board for approval. III. FISCAL IMPACT: There are significant cost savings associated with the energy conservation projects. It is estimated that lighting retrofit projects are saving the County$120,004 annually in PG&E costs, and the payback period is less than originally estimated. These projects have the potential to save the County large amounts in energy savings, and the General Services Department is aggressively pursuing other areas, such as automated motor controls, that can save energy and save money. -9- C. /0Z TO: BOARD OF SUPERVISORS Contra FROM: Barton J. Gilbert, Director of General Services _VV- Costa January 30, 1997 DATE: County SUBJECT. Disposal of Surplus Property SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. RECOMMENDATION Declare as surplus and authorize the Purchasing Agent to dispose of equipment and vehicles as specifically set forth below. 11. BACKGROUND Section 1108-2.212 of the County Ordinance Code authorizes the Purchasing Agent to dispose of any personal property belonging to Contra Costa County and found by the Board of Supervisors not to be further required for public use. The items are A) obsolete, B) worn out, C) beyond economical repair, or D) wrecked beyond repair and are appropriate for disposal. Unit Department No. Make Year Serial Mileaqa Comments Gen Svcs Pool 0148 Ford 1986 1 FABP3691 GW234057 150708 C Gen Svcs Pool 0152 Ford 1986 1FABP3691GW241011 125078 D Gen Svcs Pool 0170 Ford 1986 1 FABP367GW358821 141163 C Gen Svcs Pool 5993 Ply 1975 BB2BESX069507 152584 C Gen Svcs Pool 5213 Dodge 1973 D13AE3S139006 93639 C CC Health Plan 0803 Ford 1988 2FAPP36XXJB217237 78600 D Sheriff(P2 Dist 1941 Chev 1987 1G1BL5168HA157502 190018 C Sheriff 2211 Ford 1991 2FACP72F9MX1 68607 186611 C Sheriff 2210 Ford 1992 2FACP72W7N)(217515 92880 D CONTINUED ON ATTACHMENT: )�_YES SIGNATURE: &*AkWk& -RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE _APPROVE OTHER SIGNATURE ISI: ACTION OF BOARD ON F Eli 9. 5_1qqz APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE /,UNANIMOUS(ASSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT:-ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator ATTESTED- ... .FEB 2 5 1937 Auditor Controller PHIL BATCHELOR,CLERK OF THE BOARD OF General Services Department SUPERVISORS AND COUNTY ADMINISTRATOR Administration Accounting Purchasing BY)L A Z 0 OA A M382 (10188) l (�_ DEPUTY Re: Disposal of Surplus Property January 30, 1997 Page -2- Unit Department No. Make Year Serial Mileage Comments Sheriff 2402 Ford 1994 2FALP71WXRX192259 81100 D Sheriff 2915 Ford 1989 2FABP72G4KX155376 138227 C Animal 5422 Ford 1989 1 FDHF37M1 KKB57194 164370 C P.W. Road 5506 Ford 1986 1FTHF2512GPB84826 91579 C P.W. Road 5620 Ford 1986 2FTJW3514GCB34471 114500 C P.W. Road 5621 Ford 1986 2FTJW3516GCB34472 102183 C P.W. Road 5622 Ford 1986 2FTJW3513GCB70393 99136 C Health Svcs 5974 Ford 1978 E25HHAH4924 102718 C Grounds 6829 Ford 1972 F61BRN68836 144830 B Auditor-Contr. 118757 IBM Microcomputer 65SX-121, s/n 4521046 A Auditor-Contr. 114923 Centronics PS220 Printer, s/n J65203816 A Auditor-Contr. ITT Controller Model 9320, s/n P8S5093 A Probation 114132 IBM Quietwriter III Printer, s/n 7023334 A Probation 114887 IBM Model 50 Personal Computer, s/n 72-8225730 A and Monitor, s/n 23-BVRN4 Probation 103102 IBM Selectric III Typewriter A Probation 113464 QUME Laser Printer A s o C. /03 Contra Costa TO: BOARD OF SUPERVISORS County FROM: Harvey E. Bragdon, Community Development Director cOsra coiiK' DATE: February 25, 1997 SUBJECT: Recommend Approval for Off Sale Liquor license in Crockett SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS ADOPT the recommendation of the Crockett Improvement Association (CIA) which supported the application to the state Department of Alcohol and Beverage Control (ABC) for an off-sale liquor license at a business at 749 Loring Avenue in Crockett by a finding of public convenience and necessity. FISCAL IMPACT None. BACKGROUND/REASONS FOR RECOMMENDATIONS On September 19, 1995, the Board of Supervisors approved a process when determining a finding of public convenience or necessity for liquor license applicants in areas of undue concentration within unincorporated Contra Costa County. As proposed, the application form used by the Community Development Department in this process requires consistency with the general plan and zoning on the parcel, as well as signatures from the local Municipal Advisory Council and/or other advisory bodies. CONTINUED ON ATTACHMENT: _x YES SIGNATURE: _RECOMMENDATION OF COUNTY ADM INISTRATOR_RECOMMENDATION OFBOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON February 25, 1997 APPROVED AS RECOMMENDED X OTHER_ VOTE OF BOARD MEMBERS I HEREBY CERTIFY THAT THIS IS A X UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Community Development Aruna Bhat 335-1219 ATTESTED February 25, 1997 cc: County Counsel PHIL BATCHELOR, CLERK OF THE Better Government Ordinance BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY e, IJA,� DEPUTY C' /03 2 On January 7, 1997, the Crockett Improvement Association (CIA) heard a proposal by Mahmoud EI Mahmoud to establish an off-sale liquor license at Loring Ave Grocery at 749 Loring Avenue, Crockett, CA. This proposal was supported by the CIA. A copy of the form, approved by the CIA, accompanies this Board Order (see Attachment 1). Staff recommends that the Board make the finding of public convenience for Loring Ave Grocery at 749 Loring Avenue, Crockett, CA. c:ab5/mahm.bos COS1A -7 04" 97 JAN 28 PM 3: So M REVIEW B�1, ®`' y ISORY BODY Crockett Improvement Association MAC Advisory Body Cl RECOMMEND APPROVAL ❑ RECOMMEND DENIAL Date of Action: January 79 1997 Name of Presiding Officer: Ben W. Johnson Signature of Presiding Officer: Comments: Our Board of Directors oted unanimously to support this application by Loring Avenue Grocery for a liquor license to include all alcoholic beverages . Once this has been completed, please submit to Community Development Department 651 Pine Street, 4th Floor, North Wing Martinez,CA 94553 RECEIVED BY COMMUNITY DEVELOPMENT DEPARTMENT Date: Scheduled for Consent Calendar on: i� The Board of Supervisors �C�/o�ntra �«« � am Cour*Administration Building Costa Sta 651 Pine Street, Room 106 County� �(s u)aas � Martinez,Calttomia 94553-1293 ` j o U n ty .am PAWM,ist D*W QNY%S.UUkwm,2nd Distrki '. . Oaur en0w,ant Ohldet i �•. 1W'k DOS&WnNr.4th DWrki Jor CMMUMI M,SM owbict �. .. March 18, 1997 °" Robert Farrar Department of Alcohol Beverage Control 7677 Oakport Street, Suite 1020 Oakland, CA 94521 Dear Mr. Farrar: RE: Finding of Public Convenience or Necessity for 749 Loring Avenue in Crockett, CA On February 25, 1997 the Contra Costa County Board of Supervisors determined a Finding of Public Convenience and Necessity in support of the issuance of an Off-Sale Beer and Nine License at the above address. In reaching this conclusion, the Board of Supervisors considered the General Plan designation and Zoning of the site, as well as the recommendation by the Crockett Improvement Association. If you have any questions regarding the finding, please contact Aruna Bhat, Senior Planner with the Community Development Department at (5 10) 335-1219 Sincerely, MARK DeSAULNIER, Chair Contra Costa County Board of Supervisors AMB/aa cc: Z17642 Community Development e,/o4 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: FEBRUARY 25, 1997 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of"Hill 310" Land Creep, Bay Point Project No.: 4500-6G5094 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on June 4, 1996 pursuant to Public Contract Code Sections 22035 and 22050, to repair the "Hill 310" Land Creep,,Bay Point. II. Financial Impact: Total cost of repairs cannot be fully determined at this time, but staff is developing an estimate for completion of the repair. III. Reasons for Recommendations and Background: A. On February 26, 1996, Public Works and Building Inspection were notified that cracks were occurring in Beaulieu Court. The County hired a geotechnical firm to identify the cause of the slide, and recommend and direct remedial actions to mitigate land movement. B. On March 19, 1996 the Board of Supervisors concurred in the County Administrator's proclamation of a local emergency. C. On June 4, 1996 the Board of Supervisors declared an emergency and authorized the Public Works Director to proceed in the most expeditious manner to repair the area subject to creep. Continued on Attachment: SIGNATUR E(::2 _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S): ACTION OF BOARD ON FEB 2 5 1997 APPROVED AS RECOMMENDED OTHER— OF THER—OF SUPERVISORS UNANIMOUS (ABSENT ) AYES: NOES: ABSENT: ABSTAIN: JPM:tt g\const\BOW 310-25.t2 Odg.Div: Public Works(Construction) I hereby certify that this Is a tIV9 end correct Dopy of Contact: Joseph P.Murphy(313-2320) an acv^n t and enteretl ? mo minulq d y» Board of suparvyn fit „ppyy cc CAO ATTESTED: LCLCB 2 5 �(a� Auditor/Controller PHIL BATCHELOR,clerk of the board County Counsel of supemlaors and County Administrator GMEDA Design Div. off" Construction Div.-R.Bruno (Original to file) Maintenance Div. Contractor Determine the Need to Continue the Emergency Action Regarding the Repair of"Hill 310"Land Creep February 25, 1997 r-age Two Ill. Reasons for Recommendations and Background (cont'd): D. Repair status: The prime contractor, Judd Drilling, Inc. has retained the Walter C. Smith Company to complete the critical directional boring. The estimated completion date of this project mid-March. IV. Consequences of Negative Action: This project is part of a series of sequential construction projects that will stabilize the landslide and restore the streets and sidewalks of the affected neighborhood. A negative action would stop this process. C, /05, TO: BOARD OF SUPERVISORS s Contra u Df L FROM: PAUL REIN, Fire Chief Costa a. ..; „ Count`/ DATE: January 23, 1997 egrrq Y SUBJECT: Release of Fast Diablo Fire Protection District Development Fee Funds SPECIFIC REQUEST(S)OR RECOMMENOATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Authorize the County Auditor Controller to transfer . 39,000 from the East Diablo Fire District Development Fee Trust Account No. 850500 to the District's Capital Fund Number 7029, and authorize related appropriation adjustments to be utilized for the replacement of the Fire Chief's vehicle ($23,000) , which is in accordance with the vehicle replacement criteria, and payment of taxes for two (2) new fire engines ($16,000). FINANCIAL IMPACT: Enable East Diablo Fire Protection District to reimburse costs of replacing the Fire Chief's vehicle, and submit payment for taxes of two (2) new fire engines. REASONS AND RMOMMFNDATION/BACKGROUND: The District has identified the need for replacing the Fire Chief's vehicle which meets vehicle replacement criteria, and to pay taxes on two (2) new fire engines. CONTINUED ON ATTACHMENT: _.,_YES SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BO D COMMITTEE t_1 IV APPROVE _OTHER SIGNATURES: ACTION OF BOARD ON 197 APPROVED AS RECOMMENDED T OTHER .� VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ? AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: RyL, ,�t'b ATTESTED FEB 25 1.7.77 PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR trdh'C�``+ocY 94513 //� f/fl {(�) M382 (10/88) BY 4 A t>, a ON Y CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD 4F SUPERVISORS • T/C 27 COUNTY ADMINISTRATOR ACCOUNT CONIC BUDGET UNIT: 7029 ORGANIZATION EXPEKDITURE sue-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE INCREASE 100 100 I t f I 7029 4953 Autos & Trucks t $ 39,000j00 I ' 7029 6301 Reserve for Contingencies $ 39,000400 1 t 7029 6301 Appropriable New Financing 1 39,000,00 1 7012 2310 Professional Services 89500 i 7012 3530 Taxes & Assessments 1 8951100 f I I i t f I I i I I I I 7 I ' I I I I 1 C I ! I I I f I I TOTALSf $ 39,895.1 0 $ 78,895.00 APPROVED EXPLANATION OF REQUEST TOR-CONTROLLER Appropriable revenue from Development Fee Trust Account for the replacement of the Fire Chief's vehicle, which is y: Dare ! 3l 9 in accordance with the vehicle replacement criteria, and to pay taxes for two (2) new fire engines. COUNTY A STRA 0 k Transfer $895.00 from Professional Services (Org. 7012, sub By: D t��\/3!'7 account 2310) to Taxe4 & Assessments (0rp.7012, sub account 3530) to cover Overexpenditure costs of taxes. BOARD OF SUPERVISORS SUPERVISORS ROGERS,UILKEMA, YES: GERBER,DESAULNIER,CANCIAMIUA N t4dA}E pmt$ahhelm, Ctert 4t the Bond of SU4ervisars And Co,,qty Ad"iistratar � �- z Fire Chief 01/2.3/97 iDATE >; ATURE TITLE By: APPROPRIAT Ile CONTRA COSTA COUNTY G • I ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT 0list iUDCET UNIT: 7029- J JNCANI2ATICN ACCOUNT NEVENDE DESCRIPTION. INCREASE <DECREASE> TDO I 7029 9967 Contributions from other funds $ 39,000!00. t I 1 1 t I i i i 1 TOTALS $ 39,000«00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate capital revenue for the replacement �rpurchase of Fire Chief's vehicle, which is in accordance 91; Dole f 3l14 with the vehicle replacement criteria; and to pay taxes on two (2) new fire engines. COUNTG ISTR // By: 11 Oat# 31f7 BOARD Of SUP V SORS SUPERVISORS ROGERS,UILKEMA, YES: GERBER,OESAULNIER,CANCIANfILLA NO: NoN r' Fire Chief 01/23/97 phl sup8vi.Sgsa Csr of the Board OS' + NKA URE TITLE OATE Stil�m�g a(�("f,4.flt'f AdG.:diSttdtp � � C By:; #A OA. .� DOIIOQ�-�S-jiWINUE ACJ. RA00,6 JOUA� N0. IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA ADOPTED this order on February 25, 1997 by the following vote: AYES : Supervisors Rogers, Uilkema, Gerber, Canciamilla, and DeSaulnier NOES: None ABSENT: None ABSTAIN: None RESOLUTION NO. 97/ 99 SUBJECT: Determination of Property Tax ) Exchange for Back Nine At ) Brentwood Country Club ) Boundary Reorganization (LAFC 97-4 )—) WHEREAS, Section 99 of the Revenue and Taxation Code provides that a City and the County shall agree by resolution to exchange property tax revenues among themselves and any affected agencies in the event of a jurisdictional change; and WHEREAS, the Back Nine At Brentwood County Club Boundary Reorganization (LAFC 97-4 ) involves annexation of territory to the City of Brentwood for which property tax exchange is determined by the previously approved master property tax exchange agreement; and WHEREAS, the reorganization proposes concurrent annexation to the Brentwood Recreation and Park District (BR&PD) and the East Contra Costa Irrigation (ECCID) which would result in the districts providing services in an area where such services have not previously been provided and where Section 99 . 01 of the Revenue and Taxation Code provides for the annexing agency to negotiate an agreement regarding the potential transfer of incremental property tax in the affected territory; and WHEREAS, for the property tax allocation to be made under this resolution, the Auditor-Controller of Contra Costa County shall first apply the provisions of the master property tax exchange agreement between the City of Brentwood and the County and then apply the tax incremental allocation factors for property tax increment apportionment to BR&PD and ECCID as shown on the attached schedule marked Attachment A; THEREFORE, BE IT BY THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY RESOLVED that the property tax increment allocation factors for the affected agencies in the area of the Back Nine At Brentwood County Club Boundary Reorganization (LAFC 97-4 ) shall be as shown on the attached schedule (Attachment A) for the fiscal year for which the State Board of Equalization makes the tax rate area changes for this jurisdictional change. Said factors shall apply in subsequent years unless changed by the mutual agreement of affected agencies or subsequent jurisdictional changes . Said increment tax allocation factors apply to affected territory as submitted or revised by the Local Agency Formation Commission. This resolution does not change the affected districts ' right to collect taxes for existing bonded indebtedness . I hereby certify that the foregoing is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 25, 1997 Phil Batchelor, Clerk of the Board of Supervi`so;;s and County Administrator By C • Deputy cc : County Administrator Auditor-Controller LAFCO City of Brentwood Brentwood Recreation and Park District RESOLUTION NO. 97/ 99 N j O co � OOO J 0 W " 0 O_ GN O pW O O t0 N to,W " N O " W W 8 O O O O O0 0 0 0 0 0 0 0 0 0 O2 mv wwe �mcMm W n noTO MopD CCo Cc Q c c ro O nDDit o m �' ao gzz n n W croi w $ � `"o o � 0 C G) o co' Dm � a mood c O o p ° � ° o ro N o a a3w -i � � .. � ro 2 cc o� c @ : o � j ,o ro 2 c� 4' N c co m 3 o 3 Os -0 ? m o `•� 0 N ro M 3 m X � D S o m -i o a 0000000 00000 �' > >p' 0mao $ o 000 pgao, p goo ;U In vo opp CD Ln cc 0 ' o tp�p0 00 '' I� °o 0 co N 0 A � W V O Q7 N 0) OVD w � D � ms -a a o 0 o x crib o opo op0Sio (mit O � N AiNN � C4 710 ACD OD V1 CO fA pro 0 OfOO 0 0tit V N DWOA OJW0V 0 Ln [D OV W 0.) -i 0 .000 .000 .0000000 ' 0 0 O a o o a {7 N o W0 CP ;D 'R N 00 O C ON CD V 0 d W W V -� A W O V W E N" - . . cn N OW) O 0 w �J 4 w Wt�1 W 9 �''� D -. CO (D v, CA -.480 o <P 0 A co 0 ro m r A_ X Resolution No. 97/ 00107 TO: BOARD OF SUPERVISORS FROM: William Walker, M.D., Health Services Director Contm DATE: February 11, 1997 Cost, County SUBJECT: USE OF PLEASANT HILL COMMUNITY CENTER, PLEASANT HILL FOR PERINATAL HEALTH FORUMS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Authorize the Director of the County Health Services Department or his designee, Wendel Brunner, M.D. to hold harmless and indemnify the Community Recreation Center,Pleasant Hill, California, indefinitely for use of their premises by the Council for Perinatal Health Forums. BACKGROUND: The Council for Perinatal Health Forums will hold a meeting at the Community Recreation Center, Pleasant Hill Recreation and Park District, 320 Civic Drive, Pleasant Hill, California. FISCAL IMPACT: None CIotmdo ON ATTA000'r'. YDS 81QU7UPE: REOOMM M)A110N OF=DM ADHMTRATOR QrcomAWA"of BOARD C'CktK=1 APDClOVE `01tffS2 BIGNATI![2ElSU — ACIlON OF bO/SdD ON FEB 2 5 1997 APPQovED A&=CO DED ✓ VOTC Or.$IIDLkVf80l1, 1 I6rwBY QR71FY TNAT Tf08I$A TRUE tIDmom (AM=____j AND CCJ=cr COPY OP M ACI10N TAMN AYES: NOES: .,_ AND M?M=ON TFC M�.M1flT.B OF THE BOARD AWT. ABSTAIN:_„_ OF RVIQVt8C338 ON THE DATE$HOU. Cnnlsl P«�,: Wendel Brunner, M.D. FEB 2 5 1997 (Y- Health Services Admin. ATn13TED Public Health Administration PIAL&1n7¢loR.C=OF EHE BOAQD OF 6LVCM8800 MD CO(WN AADHX&TPATOR BY•r..✓�¢_.F--t'�}.�./���: caL°_" .DEPUTY r a.tc[*- ,++la 11nfl.a ma%nn"rtvn n r"KK U151M 1 j 441 Community Flerreation Center Facility Request n 320 Civic Drive, Pleasant Hill,California 94523 C, 1+'✓ NO Phone • 676-5200 FAX • 676-5630 On Calendar Double Checked t. Name of Organization C?01. =(--1=- -�i.... k.L.-�'�irrjL c?� -yam Non,Profil No. 2. Name of Applicant !�^ i jC k D �"1� Hat. Phone "SY Wk.Phone 31 - ( �.S f 3.Address of Applicant city Z. state Zip 2i 4NJT-3 ` P JJ 4. Person in Charge of Activity IAl 'ItAOf 2rL b t M�-1 him. Phone � Wk.Phone 3i 5. DATE(S)OF USE: Month _ Date bJ Year Days)of Week e.tC._.'Hours_- el/._to in"K-- a)Additional Date(s)_ � R 'Incudes set-up and dean-up time 6.Type of Activity_COIta,`Iei) ef-l-rOW Estimated Attendance l�r� a)Will there be decorations? J Describe TD� q,,,ory�N 7f• y b)Will admission charge or other form of fees be collected? 7_y.`6 _How much How will fees be used? a" c)Will commercial caterer be used?,raja Name---,- Address amei _Address - City_ .^Phone d)Will alcoholic beverages be served?�'+? ,_It YES,please refer to rule A 12 on back of application. 7. Facilities requested: Audi4rium ❑Lower Club Room ❑Upper Club Room ❑Wee-Tot Room 300 assembly 100 assembly 70 assembly 25 assembly 200 dining 85 dining 50 dining hw Kitchen ❑Art Sada ❑Conference Room ❑Game Room 45 assembly 30 assembly 25 assembly 50 assembly ❑Dance Studio ❑Pre-School Room ❑Upstairs Terrace ❑Other 45 assembly 8. Equipment/Services Requested: NO CHARGE: FEE CHARGED: �( ❑Blackboard �f{^.7��(,y�..nano &CR/TV Podium t+C9 Public Address System 11 Arbor ❑Screen MCeffee Maker ❑Portable Stage 7❑No.of Chairs _-__ tr.�J Portable Bar ❑Reader Roerd L..!No.of Card Tables ❑Slide Projector ❑Place Settings ❑No.of Banquet Tables ❑Movie Projector ❑Wine Glasses ❑No,of RoundTables 9. Special Instructions Room diagrams available to describe and illustrate set-up arrangements. to. I have carefully read both sides of this agreement and fully understand Its contents. I am aware that this Is a release of liability and a contract between the organization named above and the Pleasant Hili Recreation & Park District, and signed this agreement of my awn free will. �.�� {, /tea <_,. ..,. v / x Signature of Applicant �' w..:?�^c� � Date '� . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ESTIMATED CHAR S _�' J (, FINAL CHARGE iW ekenddP5acka e $ _ _ Weekend Package �T ! @ $ �X ; C i-y— E_meq. Room @ E �(f� Room =/Gltt -C _ !!,�__Z @ S_� Room Room -- /Y_ @- $ ._,_ Room J._ @ $ Kitchen / @ $ Kitchen t @ $ Equipment Rental @ $` Equipment Rental @ $ Wine Glasses @ $ Wine Glasses @ $ Place Settings @ $ Place Settings _ @ $ ESTIMATED TOTAL CHARGES $ TOTAL RENTAL DUE $ DAMAGE / HOLDING DEPOSIT $ o2 ADDITIONAL CHARGES Date Pa If Amount Receipt No. Personnel Charge ._, ... ...... $ Rug Burns _ $ Other ._.,_.. ._..._ _..,.._.......__._._ $ �_.. FOR OFFICE USE ONLY TOTAL AMOUNT DUE ' . .,.. _... E Dale necewed f By TOTAL AMOUNT PAID....... ... . .._ $ Approved By III Denied By� _AMOUNT DUE / REFUNDED. x4 f S_„ a� �� FACILITY USE REGULATIONS All ponnission for Ilia use of ilio district facilities will be restricted to 8. AS LAWFUL CONSIDERATION lot being permitted responsible and recognized organizations under the provisions by the PLEASANT HILL RECREATION & PARK outlined in this policy. Any activity in which Ilio Community Center DISTRICT to use this facility, I hereby represent that i am facilities are utilized will be conducted according to ilia law and will authorized b the organization named above t0 execute conform to the oral and written standards of Ileauorzey Or Ilia Pleasant Hill g Recreation& Park District. this agreement on its behalf. The organization and/or 1. Reservations for use at tial Community Cantor may be made up to myself warrant and agree to Indemnity, hold harmless, one year in advance, Applications lot permits to use the park or and defend the PLEASANT HILL RECREATION & building must be made at the Pioasant Hill Community Center on PARK DISTRICT against any and a8 elates, costs, accompany the application.the forms provided this purpose. Deposit of service foo mast expenses ( Including attorney's fees), actions, causes of a. Payment of total toes must be made 4 weeks in advance of action , judgments and/or liabilities whatsoever arising the date of event. out of or in connection with any injury,death or property b. Application form and a$ deposit are required to loss or damage resulting from the activities as described confirm a reservation on it a facility calendar,along with The above, I herebytee that ills organization,its Individual approval of the Center Dir„ctor. This is a SECURI TY vagree g DEPOSIT and is in addition to the total fees charged, members, and myself and the heirs, distributees, Additional deposit is requited when doubkr time blocks are guardians, legal representatives, and assigns thereof will rented at when ate Center Director deems it necessary not make a claim against, sue, allach the property of, or c. cmtrefution fee is as follows, prosecute the PLEASANT BILL RECREATIONS & I. A CHARGE of $10 for cancellation within 2 weeks of date of deposit. PARK DISTRICT, its governing board, the individual 2. A CHARGE OF HALF OF 111E DEPOSIT tot members thereol, and all DISTRICT officers, agents, and cancellation 15 days from cute of deposit to employees for injury or damage resulting from the 61 days prior to event. negligence or other acts, howsoever caused, by airy 3. A CHARGE OF ENTIRE DEPOSIT for cancellation 31 to 60 days prior to event. employee, agent or contractor of the PLEASANT HiLL 4, A CHARGE OF THE ENTIRE DEPOSIT PLUS RFCREA i ION & PARK DISi RICI , as a result of the use 112 of the rental lees lot cancellation 30 of the facility. In addition, I hereby release and discharge days pilot to event, the PLEASANT1111.1_ RECREATION & PARK DISTHICT, Cancellation Is effective on Ilia date letter of its governing board, the erdividuai members Thereof and cancellation is received. d Additional charges will insult linin ovoitimm use,danego,or all DISTRICT officers, agents, and employees from all additional services as roquired by rho District. Those actions, claims or demands that the organization, its additional charges will bo made against the deposit, individual members. and myseil and the heirs. Yen will he billed n„ mly,tesmij„rnetcovered bytire distributees, guardians, legal representatives, and security deposit. Peens for groups composed of persons under 21 years of age assigns thereof now have or may hereafter have for will be issued only to adults who accept responsibility for injury or damage resulting from the use of the facility by supervising them throughout the period covered by the permit the organization,its individual members,and it or myself. or whon a lerroation limiter has boon provided for by The District 9. All scheduled activities of the recreation program at the Pleasant a f ick+its may be sold at Tho door and admission may be charged Hill Recreation&Park District shall have fust priority in the use of only d nelhotiznd. Ilia Dieirict must bo nwam at all land raising the Canter and park. No special usage of facilities shall be events, ailowod to infuriate in any way with the regular recreation A Activities during the week,Monday through Thursday,begin at program. 9:00 am and cease at 10.00 pm. A time and a hall charge will be 10. The Pleasant Hill Recreation&Park District,acting with added to Ions for hours outside these time slots. PRIOR OFFICE reasonable discretion reserves the tight to refuse permits for APPROVAL,FOR ADDITIONAL HOURS. special uses of its facilities. Denial of applications can occur ler 5 A CUSTOMER SERVIC=REPRESENTATIVE!CUSTODIAN WiLL the following reasons: application information is falsified;lack of BE PRESENT AT THE BEGINNING OF THE EVENT TO CHECK necessary information;too large a group;type of event that is not ON ALI.DETAILS. A custodian will be on duty at Ore Community in the best Interests of the Community Cantor and Pleasant Ifill Center during all operating hours. I int/she will check with your Recreation& Park District. group poriodically. ll. Permits cannot be transknred,assigned,or sublet. 6. Please call for an appointment(1)month in advance. A diagram 12. Alcoholic beverages may be brought into the building with for seating arrangements and final details will be done at this advance approval only. If alcohol is to be sold,a Noonan t meeting. Minor changes maybe made to event diagram up to(1) approval most be obtained from the Alcohol Beverage Control day in advance. MAJOR CHANGES ARE SUBJECT TO Board. (Call 669-0629 for information.) ADDITIONAL CHARGES. ONCE SETUP IS DONE BY 13. On rare occasions it may be necessary to reschedule,relocate o CUSTODIAL STAFF ON DAY OF EVENT,RENTERS deny a request previously approved within the facility or park due are responsible to any toarrangoments, to a scheduling cc afflict. In this event,the group or individual will 7. Be sure that all set-tip and chem up is done during the stated be given advance notice by the District, rnnrai times on your contract(i.e.,it your rental time is 9 00 am to 400 pm than you trio stbecleaned upand cut by4tO0pm). CLASSIFICATION INFORMATION Any deviations to these rules must be cleared with the Center Director,end will r6sull in odditional charges. 1. PRIORITIES AND GROUPS Groups It and Of Will b'tosponsihin for entire set up and Group 1 Recreation District Programs take clown tit tables and chairs. Group It Programs Co-sponsored by the District Groups IV and V tabus and chairs will he sct up and take/ Group III Civic,Religious,Schools,and NOmPrefit groups d inn by out stall. (own profit number inquired) a Decorations must be of flame retardant material. The ust of Group IV Private Parties(ie.,Wadding Receptions, nails,tacks, staples,etc. is prohibited. At no time may exits Annrvorsaries, Private Banquets,etc) be covered or obstructed. Rice,birdseed,and contelti niay Groups V Commercial use and all other applicants. NOT be thrown inside or outside ilia Comnenity Contac A $25 lion will be imposed along with a claiming rhnrnn. t1 Ibis weddings-Resident rate applies ONLY to Brido,Groom,or Parents of ruin is vioimed. the Bride or Groom. b A trash No is provided outside kitchen door tot debris. Please Place empty betties in boxes and 4mvr !rash Residents are defined as people living in Ilia Pleasant Hill Reuontion b but Paik District. To quality,a six month residency is required. c Smoking is not porntiNef inside the building by policy of Pleasant Hill Recreation&Park District Board of Directors. Resident organizations must have a membership of at least 51°! A$2500 fine will be charged for each cigarette burn in residing in the Pleasant Hill Recreation&Park District Membership fist the carpet and hardwood floor,along with a repair charge. must be submitted to quality for resident rates. d. Dancing is only allowed in the Dance Studio. Special arrangements are required to have food or drink in this room. 2. BASIC RENTAL TIME BLOCKS A portable dance treat is available for smaller rooms. Seo On Fridays,Saturdays,& Holidays package includes lee schedule. .•Audhtorkrm,Kitchen,and Dance Studo. n Storage is net available either before or alter event. No i; 9 00 am to 4:00 pm If. 6:00 pm to 1:00 am equipment may be removed from the buiidrng. VIOLATORS WILL BE PROSECUTED. On Sundays any 7 hour time block may be rented between 1:00 pm and 11.00 pm. Please examine Foe Schedule Sheet That is current lot your date of usage. Rates are subject to change- TO: BOARD OF SUPERVISORS FROM: PHIL BATCHELOR County Administrator DATE: February 25, 1997 SUBJECT: Authorization for County Departments to accept credit card payments for payment of various fines and fees Specific Request(s) or Recommendations(s) & Background & Justification RECOMMENDATION: 1 . AUTHORIZE County Departments to execute agreements that would allow the use of bank card services. 2. AUTHORIZE County Departments, at their discretion, to accept credit cards for the payment of various fines and fees 3. DIRECT County Departments to treat credit card fees as a departmental expense. FINANCIAL IMPACT: No negative financial impact on the County. Will allow all County Departments, at their discretion, to increase payment options on accounts therefore reducing the number of uncollectible billings. REASONS FOR RECOMMENDATION/BACKGROUND: This action provides a consistent policy among all Departments for allowing payment for services by the public to be made via credit cards. By increasing the number of payment options for County services, the public will have greater flexibility in paying fees and fines, therefore increasing the amount of money collected for those services. No additional fee on the public shall be imposed. Bank card company fees shall be treated as a departmental expense rather than a reduction in revenue. Credit card payments shall be allowed for County revenues only. Credit cards will not be allowed for use with any pass-through revenues to other entities. This policy specifically excludes the use of credit card payments for property taxes. CONTINUED ON ATTACH NT: K YES -) Signature: /� F �_ Recommendation of County drrinistrator _ Recommendation of Board Committee Approve _ Other Sienature(s): Action of Board on: FPr.,,ary 2s i proved as Recommended _y Other Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN g Unanimous (Absent AND ENTERED ON THE MINUTES OF THE Ayes:_ Noes:_ BOARD OF SUPERVISORS ON DATE SHOWN. Absent:,Abstain:_ Attested: February 25. 1997 cc: CAO-Justice System Programs Phil Batchelor, Clerk of the Board of Auditor-Controller of Supervisor and County Administrator Public Works By: � � �/�"'�%rl�v , DEPUTY Board Order February 18, 1997 Credit Care Use Any Department which decides to use a Bank's credit card program will follow the procedures outlined below: 1. The Department will have to pay the full cost of the credit card program treating these costs as a departmental expense. The full cost includes: A. Start-up costs which include equipment, paper, telephone lines and so forth. B. Monthly fees which include basic maintenance charges. These may vary depending on the contract and services agreed on. C. Charges incurred by the account for bad credit card transactions. This will include the whole credit card amount charged plus any fees and penalties the bank charges for "bad credit card" transactions. D. Any questionable charges will be settled by the agency and their credit card program representative. 2. Deposits to the Bank of credit card receipts should concurrently be accompanied by a completed deposit permit for the County Treasurer's Office. 3. A. The Treasurer's Office must be notified in advance of the start date, credit card account number, Department contact person and their telephone number. B. Any fees charged to the Treasurer for credit card services shall be paid by the Department immediately upon receipt of the monthly statement. This Board Order has been reviewed by the Auditor-Controller's Office and the Treasurer-Tax Collector's Office TO: BOARD OP SL11AIN ISORS Contra FROM: JOHN CULLEN, DIRECTOR, SOC VICE DEPARTMENT ;i Costa A, ,. l January 30, 1997 `<-+++ k r,Et County DATE: '-" cm. DESIGNATE THE CONTRA COSTA ADVISORY COUNCIL ON AGING AS SUBJECT: THE ADULT DAY HEALTH CARE PLANNING COUNCIL SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: REQUEST THE BOARD OF SUPERVISORS DESIGNATE the Contra Costa County Advisory Council on Aging as the Adult Day Health Care Planning Council effective immediately. FINANCIAL IMPACT: None. BACKGROUND: The Board of Supervisors passed a Board Order dated September 27, 1994, authorizing the Social Service Department to send a letter to the California Department of Aging requesting approval to abolish the free-standing Adult Day Health Planning Council, The Board of Supervisors further agreed, upon receipt of such approval, to designate the Advisory Council on Aging as the Adult Day Health Care Planning Council for Contra Costa County. The California Department of Aging in a letter dated January 5, 1995, in accordance with the regulations of Section I572.5 (b)Health and Safety Code gave the approval for the Board of Supervisors to designate the Contra Costa County Advisory Council on Aging as the Adult Day Health Care Planning Council, contingent upon appropriate Public Notice of intent to take such action (Section 1572.7.) 10 days prior to holding a Public Hearing. The Office on Aging for the Social Service Department complied by providing adequate notice and conduct a Public Hearing November 12, 1996 at the monthly meeting of the Advisory Council on Aging. CONTINUED ON ATTACHMENT: —YES SIGNAFURE: *'- _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURES: ACTION OF BOARD ON rtb 145 1997 .__ APPROVED AS RECOMMENDED __... OTHER — VOTE THER —VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: .—ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED FEB 2 5 1%? Contact: PHIL BATCHELOR.CLERK OF THE BOARD OF cc: Social Service Director SUPERVISORS AND COUNTY ADMINISTRATOR Robert Sessler , Director Office on Aging BDEPUTY 1.70 TO: BOARD OF SUPERVISORS _ Contra Foil Batchelor, County Administrator Ca FROM: os} ;Y lJ ll September 20, 1994 County;` DATE: �" SUBJECT: REPORT RELATIVE TO THE PROCESS WHICH NEEDS TO BE FOLLOWED TO MAKE THE ADULT DAY HEALTH PLANNING COUNCIL A SUB-COMMITTEE OF THE ADVISORY COUNCIL ON AGING SPECIFIC REQUEST(S)OR RECOMMENDATIONS)6 BACKGROUND AND JUSTIFICATION RECOMMENDATIONS : 1 . APPROVE the attached report from the Social Services Director in response to the Board' s referral regarding the Adult Day Health Planning Council and the Advisory Council on Aging. 2 . AUTHORIZE the Social Services Director or his designee to send a letter to the California State Department of Aging requesting approval to abolish the freestanding Adult Day Health Planning Council, and AGREE that upon receipt of such approval the Board of Supervisors will designate the Advisory Council on Aging as the adult day health care planning body in Contra Costa County. 3. DIRECT the Social Services Director and Clerk, Board of Supervisors , to freeze all currently vacant seats and all seats which may become vacant in the future on the Adult Day Health Planning Council and submit no further recommendations for appointments to the Board of Supervisors until a response to the Board' s request has been received and acted on by the Board of Supervisors . 4 . REQUEST the Social Services Director to report back to the Board of Supervisors on this subject as soon as a response has been received from the State Department of Aging. CONTINUED ON ATTACHMENT: ...—.YES SIGNATURE: �/'�F�ni�G{{" �t G!�,�'!�l �L�G�`+—c^•.._ RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE APPROVE _OTHEER[//7�///���,r �/� SICN•TUREtS1, /7 4�C.lyf� L41ee� ACTION OF BOARD ON CP tP hPr 97 1994 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CER7IFYTHAT THIS ISA TRUE UNANIMOUS(ABSENT I AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED SEP 2 7 19 x"y�y); � Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF cc: Social Services Director ,� SUPERVISORS AND COUNTY ADMINISTRATOR Robert r, Director Agency ^ 42 + Area Agency On Aging DEPUTY -2- BACKGROUND: On July 12, 1444, the Board of Supervisors' asked the Social Services Director to prepare a report to be returned to the Board by September 30, 1994 regarding the process which would have to be followed to make the Adult Day Health Planning Council a sub- committee of the Advisory Council on Aging. The actual language of the Board's Resolution reads as follows : I . SOME OTHER ACTION OR STUDY IS RECOMMENDED. C . Other Advisory Boards , Committees and Commissions : 1 . Adult Day Health Planning Council Appears to be optional , but if formed, the size and composition is dictated by H&S Code §1572 . 5 . Intended to prepare an Adult Day Health Care Plan for the County. Plan is to make this group a subcommittee of the Advisory Council on Aging. DIRECT the Social Services Director, to prepare .a report to the Board of Supervisors by September 30, 1994 on what steps are needed to make the Council a Subcommittee of the Advisory Council ,on Aging. Attached is the requested report from the Social Services Director. This report notes the steps which will have to be followed in order to accomplish the consolidation which is sought by the Board of Supervisors . The first step in this process is for the Board of Supervisors to authorize the submission of a letter to the State Department of Aging asking that the State agree to allow the Board of Supervisors to abolish the Adult Day Health Planning Council and instead designate the Advisory Council on Aging as the adult day health planning body in Contra Costa County. The Social Services Director also recommends that no additional appointments be made to the Adult Day Health Planning Council pending receipt of a response from the State to the Board' s request. The recommendations and the reasons for making them appear to be sound and carefully researched with the State. We are, therefore, recommending that the Board of Supervisors concur in these recommendations and take the actions outlined above. SOCIAL SERVICE DEPARTMENT CONTRA COSTA COUNTY TO: CLAUD .E L..�VA M R�T ER,� ASST. COUNTY ADMINISTRATOR 9/9/94 I-VFROM: PERFECTO VILLARREAL, /SOCIAL SERVICE DIRECTOR BY: BOB SESSLER, DIRECTOR, OFFICE ON AGING SUBJECT: ADULT DAY HEALTH PLANNING COUNCIL cc: A. C. Hollister Y. Bullock J. Bartlett In accordance with the July 12 , 1994 referral from the County Board of Supervisors, I am responding to the request of the Board to identify the steps needed to make the Adult Day Health Planning Council (ADHPC) a subcommittee of the County Advisory Council on Aging. Following consultation with staff of the California Department of Aging (CDA) , we recommend that the Board authorize the Director, Office on Aging to request approval from CDA to abolish our freestanding ADHPC and to have the Board of Supervisors designate the County Advisory Council on Aging as the adult day health care planning body for the county. The existing ADHPC members could continue to function as a subcommittee of the Advisory Council on Aging but the onerous membership restrictions and Maddy Book record keeping would no longer be necessary. Janet Roberts, Acting Chief, Adult Day Health Care Branch, CDA has outlined the following steps necessary for this change: 1. Board of Supervisors action authorizing submission of a request to CDA to permit the County to designate its Area Agency on Aging advisory council as its adult day health care planning body in place of the existing ADHPC. 2 . County submission of a packet of information to CDA outlining the justification for this requested jurisdictional shift. 3 . Review of request by staff of CDA Adult Day Health Care Branch. 4 . Approval of request by senior managers and Director of CDA. 5. Formal action by the County Board of Supervisors to abolish the existing ADHPC and designation of the Advisory Council on Aging as the adult day health care planning body for Contra Costa County. I should caution that CDA staff has informed us that if our justification for this change is deemed inadequate, our only other alternative would be new State legislation giving counties the option of designating the AAA advisory council as Gen 9c (New 3/66) their adult day health care planning body without any need for State level review. However, I am fairly confident we will be successful in demonstrating why our proposed change is justified. I would like to note that, in practical terms, our ADHPC is already functioning as a subcommittee of the Advisory Council on Aging. I recommend that we continue our recent policy of not filling vacancies on the ADHPC pending approval of our request by the State, thus minimizing the paperwork which results from the necessity of staffing this freestanding advisory body. STATE OF CALIFORNIA-HEALTH AND WELFARE AGENCY PETE WILSON.Coven r DEPARTMENT OF AGING 1600 K STREET SACRAMENTO, CA 95814 TDD Only(916)323-8913 FAX Only(916)327-3661 (916) 445-4600 JAN G January 5, 1995 Robert M. Sessler, Director Contra Costa County Area Agency on Aging 40 Douglas Drive Martinez, California 94553-4068 Dear Mr. Sessler: We are in receipt of your letter of December 8 , 1994 requesting approval to disband the current Contra Costa County Adult Day Health Care (ADHC) Planning Council and to designate the Contra Costa County Area Agency on Aging (AAA) Advisory Council as the ADHC Planning Council . Your request is approved by the Department of Aging as requested. Enclosed is a copy of Section 1572 .7 of the California Health and Safety Code which specifies the Notice of Intent and Public Hearing requirements you must fulfill . Please contact Shawn Boyd at (916) 323-1122 if you have any questions regarding this matter. Sincerely, ?JanetRoberts, Manager Adult Day Health Care Section Adult Services Branch Enclosure CC: Jack Bartlett, Staff Contra Costa County Adult Day Health Care Planning Council (9) A representative of the county department of public social services, or the equivalent agency. (b) The board of supervisors, with the approval of the Department of Aging, may designate the area agency on aging advisory council as the adult day health care planning council in counties in which all of the following exist: (1) An adult day health care planning council has not been established. (2 ) The board of supervisors governs the area agency on aging. (3 ) The area agency on aging has demonstrated interest and commitment in alternatives to institutional long-term care. (4) The area agency on aging advisory council includes representatives of county or community-based agencies which are responsible for administering or providing long-term care services or which have demonstrated an interest in developing long-term care alternatives . The board of supervisors shall seek the advice and assistance of other health and transportation representatives identified in this section. (c) If persons meeting the qualifications specified by any paragraph of subdivision (a) are unavailable or unwilling to serve on the council , the appointing power may apply to the director for �: :•:e-ntion. In this case, the director shall grant an exemption an-- sna'_l specify such alternative qualifications as will best _e_-:e the purposes of this chapter with due regard for local ccr::tions . 1572 .7 . Notice of intent to form council Notice of intent to form a council shall be submitted to local senior and other relevant interest groups within the area to be served and published once a week for two successive weeks in every newspaper of general circulation published within the county or ounties to be served by the proposed council, at least 10 days rior to public hearing thereon. The notice shall specify the ate, time, and place of the hearing. 1572.9. Adult day health plan Each planning council approved by the director as meeting the compositional requirements of Section 1572 . 5 shall adopt an adult day health plan for the county or counties represented by the -7- h. "A functionaiiy impaired adult member with a demonstrated interest in community-based, long- term care needs of the functionally impaired who is 18 or over, and under 55 years of age. " i. "A representative of the county department of public social services, or the equivalent agency. " 2 . Provision for the AAA Advisory Council Section 1572 . 5 (b) , Health and Safety Code, specifies that the Board of Supervisors, with the approval of the State Department of Aging, may designate the AAA Advisory Council as the ADHC Planning Council in counties in which all of the following exist: a. "An Adult Day Health Care Planning Council has not been established. " b. "The Board of Supervisors governs the Area Agency on Aging. " C. "The Area Agency on Aging has demonstrated interest and commitment in alternatives to institutional long-term care" . d. "The AAA Advisory Council includes representatives of county or community-based agencies which are responsible for administering or providing long- term care services or which have demonstrated an interest in developing long-term care alternatives. The Board of Supervisors shall also seek the advice and assistance of other health and transportation representatives identified under 'Specified Representatives ' . " 3 . Exemption From Membership Requirements If persons who meet the specified qualifications for membership are unavailable or unwilling to serve on the Council, the appointing power may apply to the Department for an exemption. Requests for exemption must be submitted on the "Membership Exemption Request" form (CDA 166) . -8- Advisory Council on Aging Contra Social Service Department OFFICE ON AGING Costa John Cullen, Director 40 Douglas Drive V Martinez, California 94553-4068 County (510) 313-1700 7 Robert M. Sessler, Director Office on Aging November 12 , 1996 ^ NOTICE ADVISORY COUNCIL ON AGING OF WEDNESDAY, NOVEMBER 20, 1996 - 9: 30 a.m. MEETING: 50 Douglas Drive, Martinez Sequoia Room (2nd Floor) 9: 30 a.m. Call to Order . . . . . . . . Edith Loewenstein Pledge of Allegiance . . . . . . .Lou Ferrero Introduction of New Members . . . . . . . . . . . . Uma Sekaran Introduction of Guests . . . . . Edith Loewenstein Roll Call . . . . . . . . . . . . Ilene Lubkin Approve Agenda . . . . . . . . . Edith Loewenstein Approve Minutes . . . . . . . . . Edith Loewenstein Correspondence . . . . . . . . . Ilene Lubkin 9:45 Public Comment on Agenda Items 9: 50 President' s Report . . . . . . . .Edith Loewenstein 10: 00 Public Hearing: Adult Day Health Care Planning Council (ADHCPC) - Intention to Designate Advisory Council on Aging as ADHCPC for Contra Costa County 10:20 Director' s Report . . . . . . Robert Sessler a) In Home Supportive Services Public Authority b) Older Californians Act Implementation 10:45 BREAK 11: 00 Report on October, 1996 California Senior Legislature Session 11: 15 Guest Speaker . . . . . . . . . . Jeff Davis, CCCTA 11: 30 Committee Reports as Needed 11: 50 Treasurer's Report 11:55 Public Comment THE CONTRA COSTA COUNTY ADVISORY COUNCIL ON AGING IS APPOINTED BY THE BOARD OF SUPERVISORS TO ADVISE THE AREA AGENCY ON AGING ON ALL MATTERS RELATED TO THE DEVELOPMENT AND ADMINISTRATION OF THE ANNUAL AREA AGENCY PLAN AND OPERATIONS CONDUCTED THEREUNDER,IN ACCORDANCE WITH MANDATES FROM THE OLDER AMERICANS ACT. ANY COMMENTS OR RECOMMENDATIONS MADE BY THE COUNCIL OR ITS INDIVIDUAL MEMBERS 00 NOT REPRESENT THE OFFICIAL POSITION OF THE COUNTY OR ANY OF ITS OFFICERS. i CONTRA COSTA COUNTY MINUTES ADVISORY COUNCIL ON AGING NOVEMBER 20, 1996 MEETING Dr. Loewenstein called the meeting to order at 9:40 a.m. Lou Ferrero led in the Pledge of Allegiance. Ilene Lubkin took the roll. PRESENT: Reva Clark, Deborah Card, Muriel Clausen, Ralph Copperman, Cathy Demut, Trevor Evans-Young, Lou Ferrero, Rudy Fernandez, Dan Freudenthal, Dora Gonsalves, Mary Hanley, A. C. Hollister, Ora Jackson, Edith Loewenstein, Ilene Lubkin, Leon Morphew, Don Morrison, Norman Nelson, Andrew Newcomer, Florence Pierson, Albert Reed, Trudi Riley, Phil Saxton, Uma Sekaran, Gerald Sharrock, Sally Shultz, Rosemary Shepard, Patricia Welty, Woodie Williams, Gerard Witucki, Gene Wolfe. EXCUS,ED Helen Ausenbaum, Helen Collins, Lucille Maffei. ABSENT: None. STAFF PRESENT: Bob Sessler, Ruth Goodin, Karen Gregory, GUESTS PRESENT: Selma King, Charlotte Suskind, Jeff Davis, Paul Kraintz, Bill Liskamm, Terri Mack, Lynda Kilday. Rosemary moved and Gerald Sharrock seconded a motion to approve the agenda. The motion passed. The minutes from the October meeting were approved with the following corrections: Ralph Copperman should be shown as present. Patsy Welty and Leon Morphew should be shown as excused. Woodie Williams requested that the minutes include a list of members present. The members decided that the minutes should reflect this. On the bottom of page 2 under President's Report, item 9 (2) should read: Between $860,0004950,000 will be divided among the 33 Area Agencies on Aging (AARs) for new administrative duties. Bob Sessler explained that this money will not necessarily be divided equally among the AAAs but will be allocated to take care of new administrative responsibilities that will occur when the Department on Aging shifts responsibility for several programs to the Area Agencies. Bob Sessler stated that this money($860,000-$950,000) is an approximate amount of money to take care of the new administrative responsibilities. Ilene Lubkin read the correspondence. President's Report Dr. Loewenstein stated that Dr. Hollister, Bob Sessler, Trudi Riley and she were present Tuesday night, November 19, 1996 at the Board of Supervisors meeting to speak on the IHSS Public Authority item. The Board of Supervisors Finance Committee met regarding this item on October 29, 1996 where several Advisory Council members spoke. Dr. Hollister, Trudi Riley, and Ilene Lubkin have been attending meetings of the IHSS task force. The Board of Supervisors will delay any action until after they accept the recommendations of the Finance Committee. See attached copy of November 19 Finance Committee's report (2 pages).. Bob stated that he will be -2- consulting with the Advisory Council and the Long Term Care Committee on this issue. Dr. Loewenstein discussed an evaluation of the IHSS Public Authority which Mr. Cullen, director of Social Service Department and staff from Social Service Department prepared. Dr. Loewenstein read the recommendations made by Mr. Cullen. Dr. Loewenstein stated that on October 23, 1996 she attended a meeting on peer counseling called by Supervisor DeSaulnier but not attended by him. A large committee of volunteers froom that meeting was formed to study the problems and offer solutions. Dr. Loewenstein will be attending the TACC meeting the first week of December. Public Hearing: Adult Day Health Care Planning Council (ADHCPC)-Intention to Designate Advisory Council on Aein¢ as ADHCPC for Contra Costa County The State has made it possible for Advisory Councils to act as Adult Day Health Care Planning Councils. Dr. Hollister stated that the current Adult Day Health Care Council had too narrow a focus to convene on a regular basis A committee of the Council (possibly Long Term Care Committee) will be assigned the task of reviewing proposals for adult day health care centers. At this point Bob Sessler asked for comments or questions. Dr. Hollister stated that the original plan called for 5 ADHC centers in the county. There are three at the present time. Muriel Clausen asked if there is any need for the Planning Committee to become involved? Bob Sessler explained that ADHC is a Medi-Cal program. ADHC has two main functions: (1) adopt ADHC plan, and (2) review proposals to operate new ADHC centers or to modify centers already operating. Financing eventually may involve Planning Committee. Ruth Goodin asked if the Long Term Care committee will review proposals for new ADHC centers. Bob Sessler stated that the Advisory Council will be designated as the official ADHC planning body. The Council will decide which committee should take on that task. Ralph Copperman asked if this will mean any change for the health care providers or recipients. Bob Sessler stated that there will be no change in the short run for the day to day operations of the ADHC centers. However, in the long run, it could mean major changes. Dan Freudenthal asked if ADHC is the same as adult day care. Bob Sessler stated that ADHC is a Medi-Cal program with strict regulations. Adult day cae is the same as social day care. Dr. Loewenstein explained the difference between ADHC centers and social day care centers. ADHC centers have an RN, and a physiotherapist who work under a doctor's orders. Social day care centers are church oriented or senior center oriented and do not take care of recipients' health needs. -3- Bob Sessler pointed out that there are now three licensed ADHC centers operating in the county-- one in Antioch operated by Mt. Diablo Rehabilitation Center, one in Pleasant Hill at Mt. Diablo Rehabilitation Center, and one in EI Sobrante operated by a couple who went through a number of interviews with the Advisory Council and committee. Ruth Coodin announced that on January 9 the Long Term Care committee will address social day care and will have a panel of speakers. The meeting will begin at 9:30 a.m.at 50 Douglas Drive in the Sequoia Room. Ralph Copperman asked if any attempts were being made to integraate church centers as part of the community based effort to let people know what is going on. Dr. Hollister stated that the importance of social day care needs to be publicized. Woodie Williams suggested that action be taken to close the public hearing and adopt recommendations to desegregate the OCA as ADHCPC for Contra Costa County. Bob Sessler stated that steps will be taken to notify the Board of Supervisors recommending that action be taken to name the Advisory Council as the ADHC planning body for the county. Trevor Evans-Young made a motion, and Sally Shultz seconded the motion to ask the Board of Supervisors to name the Advisory Council as the ADHC planning body for the county. The motion passed. Cathy Demut asked if the original ADHC members have been invited to join? Bob Sessler stated that these original ADHC members have already been invited to join the Long Term Care Committee. Bob stated that the action from today's public hearing will be taken back to the Executive Committee for their next meeting. Director's Report a) IHSS Public Authority Preliminary recommendations regarding a Public Authority for IHSS have been written. Linda Anderson has surveyed existing public authorities in the Bay Area. Recommendations include screening of providers who will be referred to clients. Providers will be connected with training resources. It will take 1-2 years to get such a public authority established. Bob Sessler stated that Santa Clara county adopted an ordinance for an IHSS registry. Contra Costa County can use Santa Clara county as a model. The Board of Supervisors will have to consider all the fiscal implications. b) Older Californian Act Bob Sessler attended the annual meeting of California Association of Area Agency Directors in -4- Southern California where OCA was discussed. Copies of summaries of the Act were distributed to Council members. Changes that will affect Contra Costa County are that general funded programs previously administered out of Sacramento will now become part of the local planning process. All the programs under the jurisdiction of the Older Californian Act have not been established in all 33 Area Agencies on Aging. By July 1, 1997, Contra Costa County will assume responsibility for two additional programs: (1)Brown Bag Program, (2) Alzheimers Day Care Resource Center. Contra Costa County will receive 10% of the contract amount for each program to cover the administrative costs of operating these programs. The HICAP program is already our responsibility. Lou Ferrero asked if the Alzheimers Day Care Resource Center takes care of persons with other dementias besides Alzheimers? It does take care of persons with other dementia. Ruth Goodin asked how much funding would be available to operate the Alzheimers Day Care Resource Center. The amount is $59,375. C4A, TACC, and Commission on Aging will advocate an effort to expand the MSSP program and the Linkages program. Rosemary Shepard asked about the Intra State Funding Formula. Bob Sessler stated that the state is waiting until the Older Americans Act is reauthorized. Until then it remains unchanged. Ralph Copperman asked if the funds coming for the programs are block granted? Bob Sessler stated that the funds are state general fund monies. The funds are not block granted, but are earmarked for specific programs. Bob stated that the dollars for HICAP are separate? Ruth Goodin asked why the funds for HICAP are different? Bob Sessler stated that HICAP has separate funding. There is a fee that all Medicare HMOs pay into that funding ($1.00 per client). Report--1996 CSL Session Charlotte Suskind Mrs. Suskind thanked the group for appointing her. She replaced Kurt Svensson and picked up Mr. Svensson's proposal. This proposal was selected by CSL in top 10. Selma Kine Mrs. King stated that CSL met for four days. CSL has a shortage of funds. She asked Advisory Council members to publicize line 49 of the State tax return which benefits CSL. She asked members to call with any ideas for possible proposals. Proposals are due to CSL members by May. -5- Woodie Williams asked what the funds that are donated to CSL are used for? Mrs. King noted that the funds are used to pay expenses of CSL members which can run more than $1,000 each. Guest Speaker--Jeff Davis. CCCTA Mr. Davis introduced himself as the administrative and fiscal officer for Contra Costa Transportation Authority. He also introduced Bill Liskamm, the paratransit coordinator. Mr. Davis distributed copies of Measure C which he had marked in areas that apply to seniors. He stated that Richmond is one of several communities that have their own transit system and that San Pablo and El Cerrito are contracting with BART and A. C. Transit for their paratransit program. Richmond and El Cerrito use some of Measure C funds to underwrite their cost of seniors to nutrition sites. He feels that there are two alternatives to obtain additional needed funds: 1)that the same fare structure be applied to all users who need to be financially supplemented, or 2) find some other source of funding to pay for transit funds as donations or money from the general funds of cities. Mr. Davis stated that this subject will be discussed November 20 at 5:00 at the CCCTA meeting at 1340 Treat Blvd. near the Pleasant Hill BART station. Dr. Loewenstein asked how much money was involved. Mr. Liskamm stated that Richmond needs an additional amount of$7,000 or less and that the amount needed in El Cerrito is $1,000 or less. Gerry Witucki noted that if seniors can not get to nutrition sites because they can not afford to pay additional transportation costs, they are unable to get the meals that are provided at the sites. Mr. Davis stated that disabled persons' needs also need to be met. Gerry Witucki read from pages 8 and 16 of Measure C and pointed out that Measure C was passed prior to the passage of the Americans with Disabilities Act (ADA) and that Measure C funds were not meant to supplement transit costs for the disabled. Mr. Davis stated that the Transportation Authority makes the rules and that 90% of the cost of seniors going to nutrition sites is paid for out of Measure C funds. Mr. Davis encouraged Advisory Council members to attend the November 20 meeting of the Transportation Authority at 5 p.m. today. Dr. Hollister asked if the Transportation Authority has the authority to permit subsidy to various categories of users. Mr. Davis noted that cities do not pick up the entire difference in cost of transporting seniors to nutrition sites. This additional cost is paid for out of Title III funds. Leon Morphew asked that Dr. Hollister's question be brought up at the Transportation Authority meeting tonight. Dan Freudenthal pointed out that El Cerrito contributes to the cost of seniors being transported to nutrition sites. -6- Cathy Demut asked how one can obtain an accurate public accounting of the Transit Authority's use of Measure C funds. Mr. Davis noted that their agency does a financial statement every year and provides quarterly financial reports. Don Morrison asked if every trip to a nutrition site costs $10-$20? Mr. Davis stated that this amount is an average cost per trip. Paul Kraintz noted that the cost of trips varied by circumstance. When several people are picked up and go to one site, the cost is reduced markedly. When one or more people are taken to several places, then costs increase greatly. $10- $20 is an average cost. Several people going to one nutrition site cost much less/person. Gerry Witucki discussed a resolution which he read at a transportation meeting. Ralph Copperman asked how the CCCTA came into existence? What is the makeup of the Authority? It was pointed out that all members of the authority are elected to serve on the Authority. Bob Sessler stated that at today's meeting he would like to focus on a specific issue, namely transportation to nutrition sites. He suggested doing a workshop at a later date on Measure C, and that Bill Liskamm should be asked to participate. Paul Kraintz pointed out that ADA and Measure C are separate issues. Mr. Kraintz stated that there was no ADA when Measure C was passed. Dr. Loewenstein suggested having an open forum at a later date on Measure C. Members of the Transportation Authority would be invited. Ralph Copperman made a motion to refer this back to the Executive Committee for further action. Ora Jackson seconded the motion, and the motion passed. Jeff Davis stated that he sees two issues: (1) That there is a feeling that the Authority is not concerned about costs to seniors to go to nutrition sites, and (2) There is a legal issue of subsidy for the cost of the rides. Trevor Evans-Young pointed out to Mr. Davis that the entire Council is concerned about the issue of Measure C funds. Bob Sessler stated that the Council has taken a strong stand on this issue for some time. Treasurer's Report (Trudi Riley) The balance from last meeting was $64.25. The amount collected today was $16.41, increasing the amount to $80.66. $8.00 was spent for doughnut holes leaving a balance of$72.66. Committee Reports Housin (Reva Clark) Housing Committee will meet the 1 st Thursday in December. At that time the committee will tally the results of the survey it was undertaking. Nutrition (Ora Jackson) During October the congregate sites put on programs to raise funds for home delivered meals. Mr. Jackson will announce the results of this fundraising at the January Council meeting. Membership (Uma Sekaran) The Membership Committee is to have a short meeting following today's Advisory Council meeting. Legislative Review (Muriel Clausen) Members are asked again to turn in proposed bills to CSL before April 1997. Health (Edith Loewenstein) The Health Committee will meet the 2nd Thursday in December. The subject of the meeting will be depression. Public Comment Bob Sessler encouraged members to attend the Transportation Authority meeting at 5:00 tonight. Gene Wolfe stated that people who serve on the Transportation Authority are local elected officials. He suggested that members contact these elected officials on their own. The meeting was adjourned at 12:10 p.m. Submitted by, Ilene Lubkin Advisory Council Secretary A15 ac9.wp