The URL can be used to link to this page

Home My WebLink AboutMINUTES - 12091997 - D6 TQ: BOARD OF SUPERVISORS Contra FROM: SUPERVISOR MARK DeSAULNIER -` :f Costa SUPERVISOR JOE CANCIAMILLA o < is December 2, 1997 County Y DATE: SUBJECT: FUTURE OF THE GROWTH MANAGEMENT AND ECONOMIC DEVELOPMENT AGENCY (GMEDA); CONSOLIDATION OF DEBT MANAGEMENT FUNCTIONS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. ACKNOWLEDGE that the Growth Management and Economic Development Agency (GMEDA) was established to bring about efficiencies in the Public Works, Community Development and Building Inspection Departments and to better coordinate their functions at a time when there was an escalating demand for services from the general public. 2. ACKNOWLEDGE that GMEDA has been able to reduce administrative overhead during the time it has been in existence by centralizing administrative functions. 3. ACKNOWLEDGE that GMEDA has been able to make the Community Development Department less dependent on the County General Fund. 4. RECOGNIZE that GMEDA has been instrumental in coordinating functions among the departments in the Agency in the areas of Application Processing, Transportation, Information Technology, Grading and Billing. 5. RECOGNIZE that GMEDA helped establish the Regional Permit Center. 6. RECOGNIZE the role of GMEDA in handling the Clean Fuels Project applications in a very professional manner. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO ITTEE APPROVE OTHER SIGNATURE(S): ARK DeSAULNIER ANCIAMILLA ACTION OF BOARD ON December 9, 1997 APPROVED AS RECOMMENDED X OTHER X Following Board discussion of this matter, IT IS THE BOARD ORDERED that the above recommendations are APPROVED: and Recommendation 21 is APPROVED to direct the County Administrator to provide a progress report to the Board of Supervisors during the first quarter of 1998; and Recommendation 22 is APPROVED to direct th` County Administrator to report to the Board of Supervisors on the mechanisms that will be put in place to continue the integration and coordination of the departments currently under GMEDA. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED December 9, 1997 Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF cc: SUVISORS AND COUNTY ADMINISTRATOR See Page 4 BY ,DEPUTY 7. RECOGNIZE the participation of GMEDA in establishing a fiber-optic corridor through Central County which provides increased communications capabilities. 8. RECOGNIZE the participation of GMEDA in the successful maintenance of the Building Inspection Department's contracts with four cities. 9. RECOGNIZE the participation of GMEDA in turning the County Flood Insurance Program into a national model with a resulting drop in insurance rates for County residents. 10. CONCLUDE that sufficient progress has been made in accomplishing the tasks originally set for GMEDA that the continuation of the Agency is not required beyond June 30, 1998. 11. AUTHORIZE the Director, GMEDA to complete those projects in which he is now engaged which can be completed between now and June 30, 1998 and to transition others to the appropriate individual or department. 12. TRANSFER the Director, GMEDA and his secretary to the County Administrator's Office effective July 1 , 1998. 13. RETITLE the position of Director, GMEDA to that of Director of the Institute \ of Policy and Innovation-Exempt, effective July 1, 1998. 14. INTRODUCE an ordinance to exempt the position of Director of the Institute of Policy and Innovation-Exempt from the merit system, WAIVE reading and FIX December 16, 1997 for adoption of the ordinance. 15. ACKNOWLEDGE the intention of the County Administrator to appoint the Director, GMEDA as Director of the Institute of Policy and Innovation-Exempt. 16. ABOLISH GMEDA effective June 30, 1998. 17. DIRECT the County Administrator to bring together under one position in his office all of the County's short and long-term debt management and capital projects responsibilities. 18. CANCEL one position of Merrithew Hospital Replacement Project Director and abolish the classification, effective February 28, 1998. 19. ESTABLISH the class of Manager, Capital Facilities and Debt Management - Exempt, fix the salary at salary level C5 2602 ($6,124 - $7,444) and add one position in the County Administrator's Office effective February 1, 1998. 20. INTRODUCE an ordinance to exempt the position of Manager, Capital Facilities and Debt Management - Exempt from the merit system, WAIVE reading and FIX December 16, 1997 for adoption of the ordinance. BACKGROUND: The Growth Management and Economic Development Agency (GMEDA) was created in 1990 to facilitate the productivity and enhanced efficiency of the County's operations in the areas of Community Development, Public Works and Building Inspection. -2- Since that time, a number of valuable efforts have been undertaken, as is outlined in the recommendations above. A number of projects remain to be concluded or transferred elsewhere between now and June 30, 1998. These include such things as overseeing the remainder of the reorganization of the Building Inspection Department, overseeing the selection of a Community Development Director and the fiscal reorganization of that Department. Other issues that remain include developing a plan of cooperation among the departments in computer systems development, redesigning the permit assistance center so it can continue to operate through three departments rather than the Agency, working with the City/County Relations Committee on development issues, and insuring that all remaining tasks are properly assigned to other staff. The Director of the Institute of Policy and Innovation will focus his efforts in two specific areas: 1. Training unrepresented mid-managers in long-term career development as a part of the County's Training Institute and coordinating his efforts with the Director of the Training Institute. 2. Being available to take an objective, in depth look at policy issues involving county government as referred by the Board of Supervisors, the County Administrator or requests from other units of government to explore various projects. At the same time, Mr. DeRoyce Bell, who has been the Project Manager for the construction of the Contra Costa Regional Medical Center, and who also oversees all of the County's capital projects and who also handles the County's short-term borrowing program on behalf of the County Administrator, is retiring in February 1998. His retirement will leave vacant a significant position in the County Administrator's Office and one that handles some critically important and relatively unique projects. Not all of the County's borrowing programs are handled by Mr. Bell, however. Several are handled in the Community Development Department under the Redevelopment Agency and housing programs. We are proposing to consolidate all of these programs in one position by moving those that are now handled in the Community Development Department to the County Administrator's Office, to be consolidated with Mr. Bell's existing responsibilities. The position would then incorporate the following six distinct functions: • Manage County capital facilities planning and financing. • Assist in the management of the County's short-term borrowings. • Manage County conduit borrowings (single-family bonds, multi-family bonds, industrial development bonds). • Manage County land-secured financings (Mello-Roos, Marks-Roos, Assessment Districts). • Manage and coordinate County real estate asset management activities including the sale or lease of owned assets of the County and County controlled agencies such as the Redevelopment Agency and the Flood Control District. • Manage special projects that involve public/private partnerships or complex real estate activities. -3- ' I • f V 'V Approval of the above recommendations will allow all of these changes to move forward smoothly and in a timely manner. cc: County Administrator Director, GMEDA Public Works Director Community Development Director Director of Building Inspection County Counsel Director of Human Resources -4- ORDINANCE NO. 97- (Exempting the Director of the Institute of Policy and Inovation-Exempt and Manager, Capital Facilities and Debt Management-Exempt from the Merit System) The Contra Costa County Board of Supervisors ordains as follows (omitting the parenthetical footnotes from the official text of the enacted or amended provisions of the County Ordinance Code): SECTION 1: Section 33-5.307 of the County Ordinance Code is amended to read: 33-5.307. County Administrator. (a) The county administrator is excluded and is appointed by the board of supervisors. (b)The following positions in the county administrator's office are excluded and are appointed by the county administrator: chief assistant county administrator; assistant county administrator-finance; assistant county administrator, assistant county administrator-director of human resources; labor relations manager; director of the institute of policy and inovation-exempt; manager capital facilities and debt management-exempt. (Ord. 97- , § 1,Ords.9541 § 1,85-7§2,81-70,§2,81-32§I(2), 80-56§ 1,79-43 §2, 76-21,73-9§3:former§32-2.602(8):prior code§2413(h):Ords. 1449, 1444, 1289, 1209,703 §2, 627 § 2 (8-31-51): §§ 24-4.002, .004, .012, .013.) SECTION II:EFFECTIVE DATE.This ordinance becomes effective 30 days after passage,and within 15 days of passage shall be published once with the names of the supervisors voting for and against it in the , a newspaper published in this County. PASSED ON by the following vote: AYES: NOES: { ABSENT: ABSTAIN: ORDINANCE NO. 97- Page 2 ATTEST: PHIL BATCHELOR, Clerk of the Board and County Administrator By Board Chair [SEAL] EVL:E (November 21, 1997) ORDINANCE NO. 97-_ } ORDINANCE NO. 97 - (Exempting the Director of the Institute of Policy and Inovation-Exempt and Manager, Capital Facilities and Debt Management-Exempt from the Merit System) The Contra Costa County Board of Supervisors ordains as follows (omitting the parenthetical footnotes from the official text of the enacted or amended provisions of the County Ordinance Code): SECTION I: Section 33-5.307 of the County Ordinance Code is amended to read: 33-5.307. County Administrator. (a) The county administrator is excluded and is appointed by the board of supervisors. (b)The following positions in the county administrator's office are excluded and are appointed by the county administrator: chief assistant county administrator; assistant county administrator-finance; assistant county administrator; assistantcounty administrator-director of human resources; labor relations manager; director of the institute of policy and inovation-exempt; manager capital facilities and debt management-exempt. (Ord. 97- , § 1,Ords.9541 § 1,85-7§2,81-70,§2, 81-32§I(2), 80-56 § 1,7943 §2, 76-21,73-9§3:former§32-2.602(8):prior code§2413(h):Ords. 1449, 1444, 1289, 1209,703 §2, 627 § 2(8-31-51): §§ 24-4.002, .004, .012, .013.) SECTION II:EFFECTIVE DATE.This ordinance becomes effective 30 days after passage,and within 15 days of passage shall be published once with the names of the supervisors voting for and against it in the , a newspaper published in this County. PASSED ON by the following vote: AYES: NOES: ABSENT: ABSTAIN: ORDINANCE NO. 97- Page 2 ATTEST: PHIL BATCHELOR, Clerk of the Board and County Administrator By Board Chair [SEAL] EVL:c (November 21, 1997) ORDINANCE NO. 97- REQUEST TO SPEAR FORM (THREE (3) MINUTE LIMIT) Complete this form and place it in the box near- the- sn—kers' rostrum before addressing the Board. Name: l J l ck �u 11 Phone:"-- Address: hone:"__Address: �/ � Gill* &Pry city: p S4r,�i4 I am speaking for myself or organization: (name of organization) CHECK ONE: r `' I wish to speak on Agenda Item # Date: CZ Q � My comments will be: general for against I wish to speak on the subject of I do not wish to speak but leave these comments for the Board to consider: