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Home My WebLink AboutMINUTES - 12021997 - C135 To, BOARD OF SUPERVISORS s....L :? .. Contra FROM: �.; Costa Phil Batchelor, County Administrator = z County DATE: �qTr -`sur December 2, 1997 q SUBJECT: GRANT DEVELOPMENT IMPROVEMENT PROGRAM SPECIFIC REQUEST(S)OR RECOMMENDATION(S)3 BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. AUTHORIZE the establishment of a grant development improvement program as outlined in the Background section of this Board Order. 2. DIRECT the County Administrator to implement the program and to formulate necessary procedures for administering the program. 3. APPROVE the attached appropriation adjustment which authorizes $100,000 to initiate a revolving Fund to improve grant development efforts. 4. REQUIRE that monies allocated to Departments from the Grant Development Fund be paid back to the extent allowable by the grant or from a portion of the savings resulting from the grant. 5. AUTHORIZE the program-to be operational in January, 1998. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON December 2, APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS X s� I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: Each Department ATTESTED December 2, 1997 PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR c 7n lfii3) BY DEPUTY 'i �• f i Page 2 BACKGROUND: In April, the Finance Committee recommended that the Board consider the feasibility of securing a grant writer to pursue financing Board determined priorities. The Board determined that budget hearings was the appropriate time to discuss this item, when specific financing needs may emerge. At the July 17 Budget Hearing, the Board decided to request the County Administrator to formulate a program which will focus on Board- determined priorities, pursue revenues and to identify areas in need of grant writing services. Staff from the County Administrator's Office researched the subject and the effort culminated with an October meeting with 12 staff members from eight County Departments. Three findings were made at that meeting, and are presented below. • County provides many diverse services, and grants have complex and varying requirements making a centralized grant writing approach not feasible. • Departments have unequal resources with respect to grant development, with some departments not submitting grants because of a lack of resources. • Departments don't adequately communicate among each other regarding grant development efforts. Subsequent to the meeting with Department staff, the County Administrator suggests a two tier plan of action as presented below. A. Grant Resource Center - Establish a grant resource center which would support departmental efforts in preparing and evaluating grants. Services may consist of: - providing data to Departments including maps and other"boilerplate" data; acting as a depository for grants prepared by Departments and contracts with grant evaluators; and establishing and maintaining a network of grant activities via County E-Mail or perhaps on the Internet. B. Revolving Fund for Improving Grant Preparation Efforts - Establish a fund from which Departments could access monies for specific grant development activities. Funding allocations would be: determined and administered by the County Administrator's Office; - guided by County and Department priorities as determined by the Board and documented in annual performance reports; evaluated by a cost and benefit analysis and forecast over the life of the grant and after the grant terminates. Department would payback the Fund to the extent allowable by the grant or from a portion of the savings resulting from the grant. Revenues to finance this effort will be secured from sales tax revenue to be generated from major projects by industries in the unincorporated areas. Efforts initiated by the Finance Committee, over the last eight months, to insure that industries understand how to maximize the allocation sales tax revenue should generate at least $100,000 in revenue this fiscal year. AUDITOR-CONTROLLER USE ONLY d CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT X❑ BOARD OF SUPERVISORS 1 T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: County Administrator 0003 EXPENDITURE ORGANIZATIONS US-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE I 1228 2310 Professional and Specialized Services 100,000 00 0990 6301 Reserve for Contingencies 100,000 00 0990 6301 Appropriable Revenue 100,000 00 I I i TOTALS 100,000 00 200,000 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: BY: DATE/ Finance Grant Development Program COUNTY ADMINISTRATOR: BY DATE' 2 7 7 BOARD OF SUPERVISORS: SUPERVISORS ROGERS,UILKEMA. YES: GERBER,DESAULNIER,CANCIAMILLA NO: None Phil Batchelor,Clerk of the Board of Supervisors and County Administrator SIGNATURE TITLE DATE ,Q APPROPRIATION APOO BY: • U•�f�/l DATE g7 ADJ.JOURNAL NO. (M129 Rev 2/86) + CONTRA COSTA COUNTY ' ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT:General County Revenue 0005 REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 0005 9045 Sales and Use Tax 100,000 pO 00 TOTALS 100,000 00 0 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: i Additional revenue from industries to finance BYDATEGrant Development Program. COUNTY ADMINISTRATOR: BY: t_ DATE t( BOARD OF SUPERVISORS: SUPERVISORS ROGERS,UILKEMA, YES: GERBER,DESAULNIER,CANCIAMILLA NO: rk — S�, Da�� -y7 Phil Batchelor,Clerk of the Board of t��y Supervisors and County Administrator SIGNATURE TITLE DATE r A REVENUE ADJ. RAOO BY: v • DATE Z JOURNAL NO. (M 8134 Rev.2/86)