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Home My WebLink AboutMINUTES - 12021997 - C132A&B TO: BOARD OF SUPERVISORS �> .. Contra FROM: Costa c. < Finance Committee County DATE: ��s q---•-yr dv December 2, 1997 SUBJECT: FLOOD CONTROL DISTRICT FINANCING PLAN FOR THE SAN RAMON CREEK IMPROVEMENT PROJECT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: 1. APPROVE the Flood Control District plan to finance the San Ramon Creek Improvement Project as presented in the attachment. y h` BACKGROUND: On November 17, the Finance Committee reviewed the financing plan for the San Ramon Creek Improvement Project. Flood Control District staff presented details of the plan. Staff indicated that bids would be issued in January, 1998, work would start in April and that a target date for completion of the project was October 15, 1998. Staff assured the .Committee that no other Flood Control District projects will be delayed or eliminated as a result of this financing plan. The Committee approved the financing plan as submitted. CONTINUED ON ATTACHMENT: YES SIGNATURE: ✓ l� RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE R SIGNATURES: WaMcia�milla G e B. Uilkema ACTION OF B RD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. n 2ZCC: Milton Kubicek, Public Works ATTESTED ) - 14 , Z l County Auditor-Controller PHIL BATCHELOR,CLERK OFTHEaOARDOF' County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR M382 (10/88) BY DEPUTY 6 ° TO: BOARD OF SUPERVISORS, AS THE GOVERNING BODY OF CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT FROM: J. MICHAEL WALFORD, CHIEF ENGINEER DATE: NOVEMBER 4, 1997 SUBJECT: Report from Chief Engineer on Proposed Funding Plan for San Ramon Creek Improvement Project - Chaney Road to Livoma Road. Project No. 7520-6138562 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: 1. ACCEPT Report from the Chief Engineer rec mmending the following financing plan for the San Ramon Creek Improvement Project fromanoy Road to Livorna Road in Alamo which provides $4,500,000 in funding. Continued on Attachment: X SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON 177 APPROVED AS RECOMMENDED OTHER_ o -that this-is s-idoh � s�rk , eofqntaof e Board of Supervisors on the date shown. ATTESTED: �- —'/�q7 PHIL BART HELCH,Clerk of+:,board V7E OF SUPERVISORS of Supervisors and countyA.dm:nistratw UNANIMOUS (ABSENT ) AYES: NOES: Deputy ABSENT: ABSTAIN: MFK:Iv g:lv\Bdord\bol l-4.wpd Orig.Div: Public Works Flood Control Contact: Milton F.Kubioek(313-2203) c: County Administrator's Office County Auditor County Counsel GEMDA Director PW-Flood Control r San Ramon Creek/Chaney - Uvorna November 4, 1997 Page 2 a. Refinance outstanding loans provided by Zone 3B to Zone 7 ($1,005,000) and Drainage Area 73 ($146;000)for construction of the Corps of Engineers Wildcat-San Pablo Creeks Project by new loans from the Flood Control District. b. Arrange for deposits by Drainage Areas 33A and 910 to the Flood Control Revolving fund and for issuance of a loan to Zone 3B in the amount of $250,000 c. Obtain Board of Supervisor's approval for the Auditor-Controller to permit Zone 3B (Fund 2520) to go negative to the amount of existing outstanding State Subvention Claims ($788,000) due from the State of California. d. Obtain Board of Supervisors commitment of future FY 1998-99 Zone 3B tax revenue in the amount of$1,000,000 for said project. e. Approve the use of San Ramon Mitigation fees in the amount of$550,000 collected for this project. 2. Refer Report to the Board of Supervisor's Finance Committee for review and recommendation. II. Financial Impact: The total project is estimated to.cost $7,000,000. Approximately $2,500,000 has already been spent on engineering and the purchase six properties and five homes, two of the homes will be sold after the project is constructed. Attached as Exhibit A and B are projected financial status reports for FY 1997-98 and FY 1998-99 summarizing project construction funding and other Zone 3B expenditures. Also attached, as!Exhibit C, is a listing of non-operational assets owned by Zone 3B. III. Reasons for Recommendations and Background: Zone 3B receives approximately$1,900,000 annual tax revenue. Approximately $1,000,000 is spent annually on general and special maintenance. This leaves approximately $900,000 for new improvements. Over the past five to six years, Zone 3B has been saving funds for this project in the Districts Revolving Funds. Thereby accumulating interest on said deposits. The above financing plan can not utilize all of the Zone's revolving fund deposits due to cash flow problems resulting from a decrease in development in several drainage areas, the need for advance acquisitions of three future detention basin sites involving 61 acres for the Marsh Creek System, the State's failure to make prompt payment on State federal project subvention claims, and the approximately $1,500,000 short fall in funding the Wildcat-San Pablo Flood Control Project., IV. Consequences of Negative Action: The project would have to be delayed another year to raise the money needed through FY 1999 -2000 tax revenue, or the sale of one of the zones assets, or returned revolving fund deposits. EXHIBIT A Projected Financial Status Zone 3B (Walnut Creek Watershed) (As of June 30, 1998) Cash ($136,000) Taxes Receivable 1997-98 1,898,000 State Federal Project Subvention Funds Funds Past Due $785,000 Funds Claimable 3,000 Total SDWR Subventions Due: $788,000 Revolving Fund Deposits Returned from Others Zone 1 (53.1) $74,000 DA29D (43.1) 28,000 DA29D (45.2) 34,000 DA29H (35.3) 35,000 DA73 (45.4) 133,000 Subtotal: 304,000 Refinance Zone 7 Loans from Zone 3B Flood Control District 1,005,000 Refinance DA73 Loans from Zone 3B Flood Control District 146,000 Revolving Fund Loans from Others DA33A $220,000 DA910 30,000 Subtotal: 250,000 San Ramon Mitigation Fee 550,000 Subtotal of Funds from Other Source: 3,043.000 TOTAL FUNDING: $4,805,000 Estimated FY 1997-98 Expenses: General Maintenance $560,000 Special Maintenance 180,000 Emergency Repairs 1996-97 240,000 Grayson Creek Desilt&Wall 275,000 Emergency Repairs 1997-98 300,000 Total Maintenance: 1,555,000 San Ramon Creek Engr. & R/W 200,000 thru 6/30/98 San Ramon Creek Contract 1.300.000 thru 06/30/98 Subtotal Other Costs: 1.500,000 TOTAL FY 1997-98 COSTS: 3,055,000 Anticipated Carry Over Funding into FY 1998-99 $1,750,000 MFK:lv:drg g:miRXExA-z3b.wpd EXHIBIT B Projected Financial Status Zone 3B (Walnut Creek Watershed) (As of June 30, 1999) Carryover from FY 1997-98 $1,750,000 Taxes Receivable FY 1998-99 1,950,000 Sale of Two Homes in Alamo 750,000 Sale of 2.2 Acre City of Walnut Creek Site 400.000 Total Funds Available: $4,850,000 Estimated FY 1998-99 Expenses: General Maintenance $580,000 Special & Emergency Maintenance 400.000 Total Maintenance: $980,000 San Ramon Creek Engr. & R/W $ 300,000 San Ramon Creek Contract 2.700.000 Subtotal Other Costs: $3,000,000 Estimated Total Costs: 3,980,000 Estimated Carryover into FY 1999-2000: $ 870,000 MFK:Iv:drg g:mift%exb-z3b.wpd EXHIBIT C Additional Zone 36 Non-Operating Assets (Other Potential Revenue) 1. Sale of Pine Creek Basin Disposal Site Surplus 1,750,000 (Dev. costs include assessments $500,000 plus $1,250,000, 25% share of net) 2. Outstanding Revolving Fund Deposits 2,254,000 Total Other Potential Revenue: $4,004,000 MFK:lv:drg g:milt\ExC-z3b.wpd 1om/s7