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HomeMy WebLinkAboutMINUTES - 12161997 - D5 TO: BOARD OF SUPERVISORS ontra FROM: DENNIS M. BARRY AICP COSta INTERIM COMMUNITY DEVELOPMENT DIRECTOR TCounty ri cdiii+ DATE: December 2, 1997 SUBJECT: REPORT CONCERNING REVIEW AND MODIFICATION OF THE SOLID WASTE RATE SETTING METHODOLOGY AND THE ASSESSMENT OF THE EXISTING RATES FOR THE . UNINCORPORATED AREA SERVED BY RICHMOND SANITARY SERVICE (RSS) . SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS 1. ACCEPT the report completed by NewPoint Group which provides a focused review of information submitted by RSS concerning their operations, an audit evaluation of the key elements of cost and suggests modification of the solid waste rate setting methodology used in setting refuse collection rates in the unincorporated area of West County served by RSS. The consultant assessed the existing rates and reviewed the rate structure and its components. 2 . Direct the Community Development Department Director or his designee to institute changes in the Barakat & Chamberlain (B&C) rate setting methodology and any changes in the Franchise Agreement with RSS that may be needed. Authorize staff to work with RSS to implement the recommendations. FISCAL IMPACT None BACKGROUND/REASONS FOR RECOMMENDATIONS On June 3 , 1997 the Board of Supervisors authorized the Community Development Director to execute a contract with NewPoint Group to provide a focused review of information submitted by RSS regarding their operations and provide an audit evaluation of the key elements of cost of solid waste service in unincorporated West County served by RSS. NewPoint Group was also directed to make suggestions concerning modification of 'the 1990 solid waste rate setting methodology which is used in setting refuse collection rates in the unincorporated area served by RSS and to assess existing rates and review the rate structure and its components. CONTINUED ON ATTACHMENT: YES SIGNATURE . ACTION OF BOARD ON December 16, 1997 APPROVED AS RECOMMENDED X O. R X APPROVED Recommendations 1 and 2, as set forth aubve; and DIRECTED the Community Development Department staff to identify additional issues to address in the next review process, and report to the Board of Supervisors on those issues. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT) ----------- AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Linda Moulton (510) 335-1238 Orig: Community Development Department ATTESTED Dpcpmhpr 16.1997 PHIL BATCHELOR, CLERK OF THE BOARD OF SUPERVISORS AND Y ADMINI TO r . B Christine Wampler REVIEW AND MODIFICATION OF THE SOLID WASTE RATE SETTING METHODOLOGY AND THE ASSESSMENT OF THE EXISTING RATES. Page 2 The final report from NewPoint Group is attached. The modifications and recommendations are discussed in the report on ` pages 41 through 52 of the report and are summarized below: 1. Modify the existing operating ratio to range between 88 and 92 percent (versus 86 to 90 percent now) , with a target of 90 percent. Consider establishing a cost-sharing methodology for large capital outlays. 2 . Develop a chart of accounts for allowable costs and revenues that provides reasonable caps as follows: a. Cap management fees at two percent of gross revenues, with excess fees non-allowable b. Cap disposal tipping fees earning profit at $31 per ton C. Establish specific criteria for legal fees d. Allow market-based intercompany leases (rather than converting leases to depreciation) . 3 . Create a category of costs called "pass through costs" which earn no profit, including: a. Franchise fees b. Regulatory fees C. Disposal tipping fees in excess of $31 per ton. d. All IRRF fees e. Taxes, licenses, and special fees. 4 . Develop a process for assuring that the County collects a franchise fee from RSS equal to 5 percent of residential and commercial gross revenues. 5. Clarify language regarding rate regulation of residential and commercial sectors. 6. Eliminate the "Composite Cost Index" in interim years and replace with the Consumer Price Index (CPI) . 7 . Use a "Test Year" every four years rather than the current interval of no less than every two years and discourage frequent interim year rate adjustments. 8. Eliminate all retroactive rate setting in the future, except by agreement or by party default. 9. Conduct a rate review on implementation of future automation. Staff suggests the recommendations should be implemented. Modifications should be made to the B&C methodology and the Franchise agreement should be amended where needed to accommodate the revised methodology. Staff would work with RSS to implement the recommendations. At the time that the focused review was funded for $29,980, the Board of Supervisors did not fund the second phase, called the comprehensive review, which would have cost an additional $45, 000. Staff does not recommend this review. However, staff does expect RSS to ask for a rate review in the spring of 1998 after the completion of their pilot programs testing automated service. At this time a rate review would be conducted. Members of the E1 Sobrante MAC's Ad Hoc Committee on Garbage have expressed their concern about the rates at the Integrated Resources Recovery Facility (IRRF) . Their letters and staff's responses were sent to you on November 6, 1997. Copies of these materials are attached. NewPoint did include an analysis of the IRRF rates as they contribute to the overall collection rates. 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N N 11 II O A p C N Q ' (D �N m o e c, O c0CD 0w o 0 CD °-' a 3 � � 3 co March 25,1980-Franchise Agreement between West Contra Costa Sanitary District and RSS, ` c as a partnership signed a �o N V cn July 1,1986-Franchise Agreement between the West County Wastewater District(WCWD),formerly the West Contra Costa Sanitary District,and RSS a partnership December 14,1989-Richmond Sanitary Service,Inc.Is Q incorporated October 30,1990-"Solid Waste Collection Rate Application ti and Review Procedural Guide"developed by Barakat& Chamberlin,Inc.for the City of Richmond W*4 :F to M Oft � n June 11,1991 -County Board of Supervisors enact Ordinance Q 91-31 prohibiting the WCWD from franchising solid waste h collection without a MOU !� December 17,1991 -County Board of Supervisors assumed rights and responsibilities of the WCWD and for the WCWD/RSS N franchise agreement to til c July 2,1992-Written Request for Rate Increase by RSS,Inc. covering the period of 1990-1993(including 1990 and 1991 Audited Financial Statements) December 31,1992-Response from Community Development O Department to RSS proposing 50%of Requested Rate Increase Q w January ,S,1993-Letter to County from RSS asking County to Q consider granting rate recently established by City of San Pablo October 12, 1993-Franchise January 7, 1994-Letter from tv Community Development Department Agreement between Contra Costa to RSS outlining areas in `•- - County and RSS,Inc.signed methodology which should be p reasonably adapted p CD M March 15,1994-Richmond Sanitary January 10, 1994•Date in which a 0. Service submits a Rate Adjustment County had to establish a rate setting •p Application to the County methodology. Since the,County did c O not,it was required to use the Barakat H Z 8 Chamberlin Methodology as » L reasonably adapted. c jV C00 April 20,1995-Recommendation from WCCIWMA to discontinue �+ $2.02 closure and post-closure surcharge c 5. . c 3 � May 16,1995-County elects to discontinue$2.02 closure .� surcharge and initiate a$2.02 transitional surcharge µ • o 0 a' h, c0 A � v ° � n 1989 -AB 939 passed n 1989 -RSS announces plans Ito construct the IRRF n � o n � � JU 3 1991 -West Contra Costa Integrated Waste � p Management Authority formed • 01 C ° w Contra Costa Board of Supervisors approve the h. <o IRRF Contract with the Authority Vj C p 1994 -$17 million in California Pollution Control Finance o ? Authority (CPCFA) bond financing secured. 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Name; M /6.1— (FT-r P— Phone: 22 "3 3 70 / /address: `"� ©A)(� �, � � 62p Ckr c— L- 5 0 J-?J2 .4A--i E I am speaking for myself,_or organization: C L Oww of WNW veif—% CHECK ONE �I wish to speak on Agenda Item CL, Oats+ L L//61 7 My comngerrts will be: general x,for_�,gair�st I wish to speak on the subject of 1 do not wish to speak but leave these comments for the Board to consider: Request to Speak Form b, ,5 ( THREE (3) MINUTE LIMIT) Complete this form and place it in the box near the speakers' rostrum before addressing the Board. Name: 1, 11 5 57-e- Phone: �adress: � I SVnCf- 1 am speaking for myself_a organizatiomz Vj h A- c- CHECK ONE: v I wish to speak on Agenda Item #1 Date:� Wq My conunents will be: general _Jbraga1nd . i wish to speak on the shied 1 do not wish to speak but leave these comments for the Board to consider: EXHIBIT B Sept. 24 , 1997 ti =? 20 Pfd 3 53 Erik P. Nylund LC °': DEFT NewPoint Group 5942 Mazuela Drive Oakland, CA 94611 Linda C. Moulton, Ph. D. Contra Costa County Community Development Dept. 651 Pine Street Martinez , CA 94553-1296 Dear Mr. Nylund and Ms . Moulton, Our committee sees the preliminary focus review of RSS as incom- plete. The largest element of our garbage bills, the one-third charged for the IRRF, was not considered, yet should have been. The franchise agreement, in Sections 7 and 36 , in our opinion, gives the county the authority to audit the operations of the West County Resource Recovery, ( IRRF) , an affiliate of RSS. In conjunction, enclosed ( for Mr. Nylund only) , are financial data for the West Contra Costa Integrated Waste Management Auth- ority.* Inasmuch as .the county is a member of the WCCIWMA, we see no reason why the county or its agents can be prohibited from examining the finances and operations of that body, too. We therefor request that these two entities be included in the NewPoint study and reported on before a final report is prepared. Obviously, there can be no valid rate making methodology with- out inclusion of the IRRF costs. Sincerely, M. B. Ketter, Chair, ESMAC' s AD Hoc Committee on Garbage cc: Reva Clark, Chair, ESMAC Supervisor Jim Rogers Committee Members *WCCIWMA May 6, 1997 , Agenda Item 7 . , Workshop, Board Workshop Regarding Revised Authority Budget for Fiscal Year 1997/98 and Proposed Authority Budget for Fiscal Year 1998/99 f.t Oct-•01-97 12 : 24P NEWPOINT GROUP 510 338 0104 P.02 Sept. 29, 1997 Erik P. Nylund NewPoint Group 5942 Mazuela Drive Oakland, CA 94611 Linda C. Moulton, Ph. D. Contra Costa County Community Development Dept. 651 Pine St. Martinez, CA 94553-1296 Dear Mr. Nylund and Ms. Moulton, Enclosed is more financial information on the West Contra Costa Integrated Waste Management Authority. It appears that there is little or no support for the speculation that there is any rate relief to be found in this organization. Instead, attention needs -to be concentrated on the West County Resource Recovery. All of the background on financing, construction, operations, costs, recycling needs to be brought to light in detail to determine whether cost savings can be discovered for the benefit of rate payers. No analysis can be complete without a comparison of the WCRR data with comparable data from other area transfer stations, e.g. , Martinez, Pittsburg, Berkeley, San Leandro. Particular attention should be given to the costs of transfer stations which are added to monthly residential disposal rates.. sincerely, M. B. Ketter, Chair, ESMAC s Ad Hoc Committee on Garbage cc: Reva Clark, Chair, ESMAC Supervisor Jim Rogers Committee Members Enc.WEST CONTRA COSTA INTEGRATED WASTE MANAGEMENT AUTHORITY FINANCIAL STATEMENTS Year Ended June 30, 1996 , Oct-01-97 12 : 24P NEWPOINT GROUP 510 338 0104 P.03 • September 23, 1997 Lear Supervisor.lin Rogers: Aller meeting Nvith both Jamcs Graharn and uric Nylund of NeANpoint Group concerning; the draft results ol'thc Board's significant investment-$29,980- in insuring that Sections 13 (A)& (b)of the franchise Agreement are obeyed b) your Contractor, RSS, I recommend that you vote not to accept the report as presented- While no question of accuracy or expertise arose during our informal discussi(in, 1 do cluestion the manner in which Newpoint seemed to determine the fbeus of the results. To be brief, no rate methodology can he reliably determined with respect to the above Section without analysis ol'the amortization ofconstruetion costs, $29M. associated with the integrated Resource and Recovery Facility. Because the costs are seemingly split 12.17, personal and hand, respectively, the recovery of the "corporate- interest is of particular concern to me. How could a personal investor •justit<• this kind of large scale loss of liquidity when for years the short term markets have been so rewarding? Gould it he that the owners of RSS expect to operate in the same manner as a multi-biga scale utility, such as PG&E? Clearly. your soon to be four),ear old contract indicates otherwise. From the beginning,over a year ago,the F.SMAC Ad Hoc:Committee on Garbage members have been requesting reliable, spcCilic information on this IRJZU investment, Nylund was informed nunicrOLIS times that this facility was of pritnary importance to the effort for which he was hired. it is riot acceptable than 1. N"wpoint be allowed to only "point " in the direction ol'what was rcquestcd for the soarer sum they are being paid, 2. especially considering that they are delivering conclusions predominantly arrived at as a result of previous payments from other agencies and 3. that, otherwise, the selfless and veracious representation by volunteer Committee members of thousands of ratepayers would be ignored. County ratepayers in forfeiting$20.93 per month for the least service in the prevailing Bay area clearly shows that the"...Contractor fails or refuses to manage the collected Solid Waste and recycled material as directed at a OCt-'01-97 12: 24P NEWPC)INT GROUP 510 338 0104 P.04 masonable pace,... Ifthe Board is to full-III its ruic in this contract,the rd"yers have more than fulfilled theirs, it must "inspect" (Section 13a1 through its consultant. Newpoint Group,the appropriate RSS (IRRF) records to determine how c.xisting rates are affected by the largest single investment RSS has ever made.The last contract quote continues, based on prevailing prices for sitnilar services as reasonably determined by the County." Sincerely, Rick Gulledge cc. Linda Moulton Erik Nylund E. _Community Contra Harvey of ommu n Director of Community Development Development Costa .Department county Dennis M.Barry,AICP Cc.inty Administration Building Interim Community Development Director 651 Pine Street �e 4th Floor, North Wing Martinez, California 945530095 Phone: (510) 335-1238 _.+ _ November 6, 1997 r� coy�r Mr.Rick Gulledge Ad Hoc Committee on Garbage-EI Sobrante MAC 650 EI Centro Road EI Sobrante, CA 94803 Subject: Draft results of the Review of Richmond Sanitary Service Inc. Dear Mr. Gulledge: This letter is in response to your correspondence,dated September 23, 1997, regarding draft results of the review of Richmond Sanitary Service Inc. (RSS) conducted by NewPoint Group,the solid waste management consultant hired by the Community Development Department. In your letter you indicate that the IRRF facility was of "primary importance to the effort for which NewPoint Group was hired". NewPoint Group was hired to review and modify the existing refuse collection rate setting methodology and assess existing residential rates. NewPoint Group's scope of consulting services under the existing contract with the County includes analysis of those costs which the County has some authority to regulate. The IRRF rates have been regulated by the West Contra Costa Integrated Waste Management Authority(Authority)since the County entered into the contract in 1993. The Authority is responsible for reviewing and setting rates uniformly charged to all jurisdictions using the IRRF. A copy of the request for proposals (RFP)which detailed the scope of the review is enclosed. As you may recall the EI Sobrante MAC's Ad Hoc Committee on Garbage participated in the drafting of the RFP and their comments were integrated into the document. The review was divided into two sections:the focused review(including key work tasks listed in sections 2.5.1 through 2.5.5); and the comprehensive review(key work tasks in sections 2.5.6 through 2.5.10). The County Supervisors voted to fund the focused review. NewPoint Group did study the inter-affiliate transactions as they related to section 2.5.3 in reviewing the current rate structure and its components. The County is a member of the Authority by way of the contract signed in 1993. The County is currently evaluating what would be required to become a voting member of the Authority. Should you have any questions concerning this response to your letter, please do not hesitate to contact me at(510) 335-1238. Sincerely, G Linda Moulton cc Members Board of Supervisors Mike Ketter,Ad Hoc Committee on Garbage-EI Sobrante MAC Reva Clark, Chair ESMAC NewPoint Group LM/mb R LM 1:rgrss.ltr J Director of Community Development. Staff will approve the quality of work products submitted, act as liaison between the Consultant and the Director of Community Development and administer payments of invoices. 2.4 Desired Qualifications and Experience The Consultant must have the experience and skills necessary to analyze and provide information on different types of rate setting methodologies and the impacts of the methodologies on rates. The Consultant shall use the services of a Certified Public Accountant for the task of reviewing any financial records necessary to complete the tasks in Section 2.5 (see Section 7 of the Franchise Agreement.) The Consultant must have the ability to prepare reports in a clear and precise manner and make presentations as needed. 2.5 Key Work Tasks A. Focused Review 2.5.1 a) Review the Barakat & Chamberlain Rate Setting Methodology b) Review other background documentation related to the methodology (including but not limited to the Franchise Agreement and RSS Financial Statements). 2.5.2 a) Recommend appropriate modifications to the Barakat & Chamberlain methodology. b) The modifications should: (1) make the methodology more appropriate for County use; (2) updated it to reflect current solid waste industry standards and operational conditions; and (3) be consistent with the terms of the Franchise Agreement and generally accepted accounting principles. c) The modified methodology should also provide a process for reviews of future residential rate requests and service changes, including those resulting from technological improvements such as co-collection, automated or semi-automated collection. d) Provide recommendations to the County and obtain approval of 3 modifications before commencing with remaining tasks. Attend a hearing if necessary for staff and/or Board of Supervisors. 2.5.3 Using the modified and approved Barakat & Chamberlain rate setting methodology: a) review RSS's audited financial statements for 1994-1996; b) analyze annual expenses/costs and revenues (including intercompany/affiliate transactions as allowed by the Franchise Agreement)which comprise the residential and commercial rates for the unincorporated County; c) review the current residential rate structure and its components; d) given RSS's current costs, calculate the range of rates that would be consistent with the operating ratio as identified in the Franchise Agreement; e) examine the method of allocating costs to the County; and f) examine RSS's operation to evaluate whether RSS is operating at a satisfactory level of efficiency (as allowed by 13(a) of the Franchise Agreement). Propose changes which should increase the level of efficiency (such as automated or semi-automated collection, co-collection and other waste collection technologies). Compare the proposed changes to current service levels for the purpose of assisting the County in directing establishment of cost effective service levels. 2.5.4 Submit a final report. In addition to an overall summary and significant conclusions, the report should include: a) a summary and conclusions concerning the five tasks in Section 2.5.3; b) any additional recommendations for modifications to the Barakat & Chamberlain methodology; c) a procedure for reviewing future residential rate requests based on either a change in cost of providing service or a change in services provided, including those related to technological changes; and r 4 d) recommendations for areas in which efficiency should be improved. 2.5.5 Make a presentation to appropriate staff and/or Board of Supervisors. B. Comprehensive Review 2.5.6 Expand the scope of the study to include a review of all organizational and functional areas. 2.5.7 Review all inter-affiliate transactions. Affiliates which do not provide goods or services to the unincorporated service area should only be evaluated to the extent necessary to verify that they do not provide service. 2.5.8 Compare all inter-company charges with costs for obtaining the same services from outside sources. 2.5.9 Expand study to evaluate the efficiency and effectiveness with which the company and affiliates are managed. Identify and document areas of operation found to be deficient. 2.5.10 Expand final report to include a summary of overall impressions, significant conclusions for each functional area and affiliate and make recommendations. Section 3 Selection Process 3.1 Description After receiving the proposals and ascertaining that the Consultants comply with selection criteria, Consultants will be contacted to make a presentation to County staff and answer questions. One Consultant will be selected for the project.. 3.2 Selection Criteria The proposals will be pre-screened to ensure compliance with the submittal requirements. Staff will evaluate all submitted proposals. The following criteria will be considered: 3.2.1 Professional Excellence 5 ��, Contra HarE. Bragdon UV��UVn��y o/�*o, o« Community Development .Development � �� c� Dennis M.Barry, mop ' Departme�� interim Community Development Directp ~County Administration Building County 85.1 Pine Street 4th Floor, North Wing Martinez, California 94553-0095 Ph6np: (510) 3351238 / November 6. 1997 Mr. Milt B. Kmtter.Choirmnan AdHocCornnnitteennGarboQe-E|SobronheMAC 4Oak Creek Road E| Sobrante. CA 94803 Subject: Draft Results mf the Review o0Richmond Sanitary Service Inc. Dear Mr. Ketter: This letter is in response to your two letters dated September 24, 1997 and September 29, 1997. Both of ' these letters relate tothe review ofRichmond Sanitary Service Inc. (RSS) conducted by NewPnintGroup. the solid waste management consultant hired by the Community Development Department. |nyour letters you indicate the"preliminary focus review"oyRSSioincomplete and that onaudit py|RRFoperations be conducted and included inthe NmwPoin1Group review. Our department Views the work conducted by NewPoint Group as complete and consistent with the scope mfconsulting services for which the consultant was hired. NevvPointGroup's scope mYconsulting services under the existing contract with the County includes analysis ofthose costs which the County has some Authority to regulate. The IRRF rates are already regulated by the West Contra Costa Integrated Waste Management Authority(Authority) and the Authority is responsible for reviewing and setting rates uniformly charged toall jurisdictions using the |RRF. You suggest in your letters that the County should examine various components of the IRRF, including its financing, operations, and costs. Further,that mcomparison ofthe |RRFfacility with other comparable transfer stations should bmconducted. Astudy oYthe |RRFwas not included inthe contract scope approved bythe Board mfSupervisors. Additionally edetailed analysis of|RRFrates would becostly and the County's Authority to affect IRRF rates are limited by the provisions of the County's 1993 contract with the Authority. The County and the Authority are currently evaluating the possibility of the County becoming mvoting member ofthe Authority. Thank you for you participation inthis process. Should you have any questions concerning this response to your letter, please donot hesitate tocontact mneot(5i0) 335'1238. Sincerm|y. Linda Moulton cc Members Board of Supervisors Reva C|arh, Chair ESMAC NmvvPointGroup LM/mu mnl:xwttenw.o, � ` ' - ` CONTRA COSTA COUNTY COMMUNITY DEVELOPMENT DEPARTMENT DATE: December 16, 1997 TO: Supervisor Gayle B. Uilkema FROM: Linda Moulton Solid Waste Planner, Community Development SUBJECT: December 16, 1997 Board Agenda Items D.5 and D.6 This memo is in response to Supervisor Uilkema's request of December 15, asking the Community Development Department to respond to the issues raised by Milt Ketter, Chair of ESMAC Ad Hoc Garbage Committee, in his letter of December 11th. The issues raised concern agenda item D.5 concerning the County requesting to be a voting member of WCCIWAA and item D.6A, the acceptance of the consultant's report on Richmond Sanitary Service (RSS). Item D.5 Proposal for the County to have a voting member on WCCIWMA. Question one(paragraph 2): The Board of Supervisor's Ad Hoc Committee on Solid Waste referred the proposal for a County voting member on WCCIWMA to the full Board and did not make a recommendation. The County has been a contractor rather than a voting member of WCCIWMA and has never had the authority to regulate rates or negotiate the agreements. Termination of the contract with the IRRF would only be a step in the County becoming a voting member of the authority. The County has indicated to the Board of WCCIWMA that they do not want to make changes in the operating procedures and responsibilities of the authority. Question two (paragraph 3). The cost mentioned in the contract between WCCIWMA and the County in section 7.4 (a)(page 12) were for the"costs incurred in development and implementation of the IRRF from Solid Waste delivered to the IRRF from the District area". The County's fair share of such costs was 10% of the total cost incurred by the authority in the development and implementation of the IRRF to a maximum of$80,000. The County paid $28,794 to the joint operating fund at the time of the contract. An additional $64,000 was paid as a transition surcharge. Table 1 (Exhibit 1) shown in the Board Order on page C-8 shows all sources of revenue contributions from the member agencies and the County. All of the agencies paid the $64,000 as a transitional surcharge except Richmond which paid $192,000 and El Cerrito which contributed $64,000 during Fiscal year 95/96. However in addition, the member agencies paid similar funds in the fiscal year of 93/94 and at the time of the adoption of Resolution No. 92-12. In total the County, including funds from the Sanitary district, paid $104,974 while the cities of El Cerrito,Hercules, Pinole and San Pablo paid$217,225 and Richmond paid $651,675. The average paid per voting member was $203,194. This $203,194 less the $104,974 paid by the County is $98,220. The eighty thousand dollars discussed in the contract does not refer to the full cost involved in establishing the IRRF. n ' Questions three and four: In paragraph 4, these two questions appear to be legal questions that can best be addressed by County Counsel. Item D.6A. Question five(in paragraph 5): The RFP which was issued concerning the study of RSS directed the consultant, NewPoint Group, to do a focused review to (1) review and modify the Barakat and Chamberlain rate setting methodology to reflect current solid waste industry standards; (2)using the modified and approved methodology, review RSS's audited financial statements for 1994-1996, analyzing the annual expenses/cost and revenues; and (3) submit a final report giving summaries and conclusions. NewPoint Group did analyze the IRRF rates as they contribute to the overall collection rates of RSS. However the tasks did not include an audit of the IRRF. The Franchise agreement with RSS (Section 7, p.7 as noted in Mr. Ketter's letter and attached as exhibit 2)does allow the County to examine the records of RSS. A copy of this section is attached. However, this is an agreement with RSS and not the IRRF. While the records of the IRRF are available to the public, the scope of the study did not include a full review of IRRF rates. The local review authority for rate setting for the IRRF is WCCIWMA. While the County could fund a review of the IRRF, it would seem to be a duplication of the authority of WCCIWMA at additional cost to the rate payers and the County would not have the authority to make any changes to the IRRF's rate structure. Mr. Ketter's last paragraph urges the Board to fund Phase II which was called the comprehensive review in the RFP. The Board voted to fund Phase I and consider Phase II pending the results of the Phase I study. However, the tasks in Phase II did not include a review of the IRRF and the letter from the ESMAC Ad Hoc Garbage Committee dated February 26, 1997 did not request that the IRRF be specifically included. Staff incorporated the request from ESMAC into the focused review and into the comprehensive review. NewPoint Group did bring the methodology up to date to reflect current standards in the industry, did look at the composition of the costs within the current rate structure; and made recommendations to modify the methodology so that it can be used in a rate review in the near future. NewPoint Group discussed the proposed changes with RSS, the County and the ESMAC Ad Hoc Garbage Committee in separate meetings. Staff would work with RSS to modify the language in the methodology and the Franchise Agreement, where necessary, to implement the changes. cc Members, Board of Supervisors R LM 1:a:\mem\12-16d5&.6 � 0 m a. O N tCj CM60 W L cn ci NtB O o rn I � ( co Mc � � o r a z m m O m m Z S a O Ln N c Q o 60 Q ^ CD ie E oNi oNi rn 0 E W '_ - to E a A Elo o Q OOGo O N It L ai aa qj _ t° c0 cp n o G ocm QQ Q Wcm N 6 O Q to Em ga W N m N 6 w N g J O � 00 O O N O Q Q 6 C E U PP g gCli on C rc N m N CD44 60 N N W n' C N Q y tm Jl m � E d v Q m m Z m m m o�°p �i c O 'v� �� F' C q _� a 0 m IO>oQ g CA 0 ;= m3 � Da o ¢ T, m c ` � 78 m m E ° € _ o V E • > ' to o a o � o ° S � — E Z m ° r c r W � o 3 r a� <S m 8 g LL cm of �o m m 0 Lm ' • {�� • > C`W z lA cm cm ; � oo 01 a a a Ea °.. E E E R E CD CD � m m ►= ° F°- 0to v - At' (a) A person or entity generates Solid Waste, including recyclable \ materials, and personally collects, removes and disposes or recycles such in a clean and sanitary manner in conformance with all applicable laws and regulations, including mandatory subscription ordinances. This exception shall not apply to a person who incurs a net cost of collection to a third person in the above described activities; or (b) A person or entity contracts with a third person for the removal and disposal or recycling of inorganic refuse or garden waste (a "Non- Franchised Contractor") and such removal and disposal or recycling is solely incidental to work such as remodeling or gardening occasionally performed by or for the customer. This exception shall not apply if the Non-Franchised Contractor incurs a net cost of collection to any third person in connection with its collection and/or disposal of said Solid Waste. 7. CONTRACTOR'S DUTY TO MAINTAIN RECORDS; COUNTY'S RIGHT TO EXAMINE RECORDS. Contractor shall maintain a proper set of books and records in accordance with generally accepted accounting principles, accurately reflecting the business done by it under this Agreement. Contractor shall further maintain and make available to County, upon its request, records as to number of Customers, total and by type, route maps, service records and other materials and operating statistics in such manner and with such detail as County may require. County shall treat the information required by this paragraph that affects the competitive position of the company as confidential information to the extent permitted by law. County may at any time during the term of this Agreement, have the books and records of the Contractor examined by a County Agent or Agents appointed for that purpose by the County. County shall give thirty (30) days' written notice to the Contractor of such examination date. County expenses incurred under this section shalt be paid by Contractor subject to their recovery through the rates allowed by the County hereunder. The information required by this section shall pertain to Contractor's operations covered and regulated by this Agreement, and nothing contained herein shall require the Contractor to provide the County with information pertaining to the Contractor's operations which are not regulated by the County, except in conformance with this section. mNFrwApr.Rss franchise Agreement 9130193 RSS, Inc. & Contra Costa County 6 October 12, 1993 4 County's Agents may examine Contractor's books, records and financial statements pertaining to operations not regulated by the County as may be reasonably required for the sole purpose of gathering information necessary to allow the Agents to ascertain whether income, expenses, assets and liabilities are reasonably and consistently allocated among operations regulated by County and those not regulated by the County. Contractor shall obtain County's written approval of its method of segregating its financial records between County-regulated and non-County regulated operations. County shall not unreasonably withhold such approval. Information gained from examination of records pertaining to operations not regulated by the County shall be treated by County and its agents as ,confidential information. For the review of books and other financial records necessary to verify the Contractor's income, expenses, assets and liabilities, "County Agent" shall mean an independent Certified Public Accountant or public accountancy firm. For all other information or records, including the results of financial verification, "County Agent" shall mean any consultant designated by the County or County employees. Nothing in this section will prevent County from allowing public access to County records as provided for under the California Government Code, and in the event any dispute arises as to public access to information provided by Contractor under the terms of this Agreement, the County shall in its discretion provide public access to said information according to law or tender the defense of any claims made against the County concerning said information to Contractor. Prior to releasing any information pursuant to this paragraph, County shall make a good faith effort to notify Contractor of the intended release. S. RATE REGULATION IN GENERAL. The County shall regulate rates for residential Solid Waste collection. Rate regulation includes three steps: financial disclosure, a rate regulation methodology and the setting of rates. The County shall establish a rate setting Methodology within ninety days of the execution hereof. If the County does not establish a rate setting methodology within 90 days, the County shall utilize the Barakat and Chamberlin Rate Setting Methodology used by the Cities of Richmond and San Pablo Franchise Agreements, as reasonably adapted to this Agreement by County. The rate setting methodology utilized shall: (a) provide for rate reviews accompanied by annual audited financial statements covering the entire period since the last audited rate application; (b) annual CPI adjustments between audited rate ms\h«-AV►.Rss Franchise Agreement 9/30/93 RSS, Inc. & Contra Costa County 7 October 12, 1993 A . December 16, 1997 TO: The Contra Costa County Board of Supervisors CONSIDER WITH FROM: C. William Kassel, El Sobrante Municipal Advisory Councilmember, elect RE: Comments on NewPoint Group's Review of RSS and intercompany affiliates We are heartened by a number of recommendations by New Point Group which were an outcome of their study of Richmond Sanitary Service (RSS) which if put in place will make some impact on the future outcomes of ratesetting. However, there are some issues that L as a member of the ESMAC AD HOC Garbage committee have concerns about and which either were not addressed in the New Point Group final report. • I would like to draw ;your attention to the RFP issued by Linda Moulton on April 10, 1997 entitled, "?Modification of rate setting methodology used by the County and residential rates charges by RSS to the unincorporated West County Customers" (see attached copy) and which was the basis of NewPoint's contract for the audit. • What is sought after in the RFP "Focused Review" beginning on page 3. item #2.5 A. and more importanth- continuing on p.4 #2.5.3 f)where in the RFP states the consultant firm must . "eaaming RSS's operation to evaluate whether RSS is operating at a satisfactory level of efficiency...Propose changes which should increase the level of efficiency (such as automated or semi-automated collection, co-collection and other waste collection technologies). Compare the proposed changes to current service levels for the purpose of assisting the County in directing establishment of cost effective service levels. and then in 2.5.4 Submit in a final report a summan, and conclusions concerning the five tasks in 2.5.3 f) above. In my opinion, this is one area the NewPoint failed their charge by the RFP or misinterpreted. I will show you why I have this opinion: • On page 29, N. NewPoint Group Findings, entitled "Issued (sic) Raised by El Sobrante Municipal Advisory Committee (see attached), in item #5, we asked NewPoint to, "evaluate efficiency and effectiveness of RSS and affiliate management". As you see, the ESMAC committee clearly is asking the same thing that is setforth in the RFP. However, NewPoint's response in their Comments on the same page opposite our request was that they did not examine those issues and further stated, "A performance audit was not in the scope of this focused review".Neither the RFP or the ESMAC asked for a performance audit. NewPoint was charged to examine "RS S's operation to evaluate whether RSS is operating at a satisfactory level of efficiency" • The specific area of major concern and not addressed for our committee is the IRRF fee which is one-third of our garbage rate. According to the report, the West County Recycling Recovery, Inc. (WCRR) is certainly by definition a intercompany/affiliate and subject to NewPoint's analysis. In addition the IIZRF is included in the NewPoint list of intercompany/affiliate transactions which comprise the residential and commercial rates for the unincorporated County. Now because of these two facts above, it is clear to me that both the WCRR and the IRRF should have been analyzed per the ............ Moreover, since we were told by the two consultant's of NewPoint who did this study that they themselves had questions about building the IRRF for $17 million in bond funding ........ and then when they found out that an additional $12 million of the "private owners of RS S" investment to build the IRRF facility '� • It is clear from the RFP and the points stated above that the analysis of WCRR and the IRRF which are expense components of our residential and commercial rates were fair game to be reviewed under the 2.5.3. and 2.5.4 sections of the RFP. I feel that the NewPoint report is not complete until a thorough study in this Phase I includes the WCRR and their running of the IRRF (whose fee comprises one-third of our rate)is also reported on publicly. For the above reason. I urge the Board of Supervisor's to not accept this report and ask NewPoint to finish their responsibilities under the RFP. If you choose to accept the Phase I report, then I petition this Board to fund a small, focused second phase to review the WCRR and operation of the IRRF facility. r Director of Community Development. Staff will approve the quality of work products submitted, act as liaison between the Consultant and the Director of Community Development and administer payments of invoices. 2.4 Desired Qualifications and Experience The Consultant must have the experience and skills necessary to analyze and provide information on different types of rate setting methodologies and the impacts of the methodologies on rates. The Consultant shall use the services of a Certified Public Accountant for the task of reviewing any financial records necessary to complete the tasks in Section 2.5 (see Section 7 of the Franchise Agreement.) The Consultant must have the ability to prepare reports in a clear and precise manner and make presentations as needed. 2.5 Key Work Tasks A. Focused Review 2.5.1 a) Review the Barakat & Chamberlain Rate Setting Methodology b) Review other background documentation related to the methodology (including but not limited to the Franchise Agreement and RSS Financial Statements). 2.5.2 a) Recommend appropriate modifications to the Barakat & Chamberlain methodology. b) The modifications should: (1) make the methodology more appropriate for County use; (2) updated it to reflect current solid waste industry standards and operational conditions; and (3) be consistent with the terms of the Franchise Agreement and generally accepted accounting principles. c) The modified methodology should also provide a process for reviews of future residential rate requests and service changes, including those resulting from technological improvements such as co-collection, automated or semi-automated collection. d) Provide recommendations to the County and obtain approval of 3 modifications before commencing with remaining tasks. Attend a hearing if necessary for staff and/or Board of Supervisors. 2.5.3 Using the modified and approved Barakat & Chamberlain rate setting methodology: a) review RSS's audited financial statements for 19941996; b) analyze annual expenses/costs and revenues (including intercompany/affiliate transactions as allowed by the Franchise Agreement)which comprise the residential and commercial rates for the unincorporated County; c) review the current residential rate structure and its components; d) given RSS's current costs, calculate the range of rates that would be consistent with the operating ratio as identified in the Franchise Agreement; e) examine the method of allocating costs to the County; and f) examine RSS's operation to evaluate whether RSS is operating at .a satisfactory level of efficiency (as allowed by 13(a) of the Franchise Agreement). Propose changes which should increase the level of efficiency (such as automated or semi-automated collection, co-collection and other waste collection technologies). Compare the proposed changes to current service levels for the purpose of assisting the County in directing establishment of cost effective service levels. 2.5.4 Submit a final report. In addition to an overall summary and significant conclusions, the report should include: a) a summary and conclusions concerning the five tasks in Section 2.5.3; b) any additional recommendations for modifications to the Barakat & Chamberlain methodology; c) a procedure for reviewing future residential rate requests based on either a change in cost of providing service or a change in services provided, including those related to technological changes; and 4 TO:_, BOARD OF SUPERVISORS �r FROM: DENNIS M. BARRY, AICP .' Contra ° COMMUNITY DEVELOPMENT DIRECTOR „ Costa n DATE: December 9, 1997 o,q o � County_ SUBJECT: ADOPT CHANGES TO THE SOLID WASTE COLLECTION RATES CHARGED TO CUSTOMERS IN UNINCORPORATED WEST COUNTY SERVED BY RICHMOND SANITARY SERVICE. SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS 1. ACCEPT the 1998 IRRF (Transfer station) Solid Waste rates adopted by the West Contra Costa Integrated Waste Management Authority (WCCIWMA). 2. AUTHORIZE the cessation of the payment of$.94 per can to residential customers from the reserve fund. Acknowledge that the return of the reserves approved on April 23, 1996 was completed as of July 1997. 3. INSTITUTE a 5 percent Franchise Fee (Regulatory Service Surcharge) for commercial Solid Waste service in the unincorporated area served by Richmond Sanitary Services (RSS). Allocate commercial franchise fees in the same manner as residential fees from RSS. FISCAL IMPACT No impact to the general fund. Instituting a Franchise Fee on commercial revenue will generate funds for Solid Waste programs. BACKGROUND/REASONS FOR RECOMMENDATIONS On November 13, 1997 the WCCIWMA Board voted to accept the changes in rates as recommended by the Executive Director, Bill Davis. The 1998 IRRF-Related collection rates are shown in Exhibit A. The decrease in the rate from 1997 for a single 32 gallon can is 26¢, (from $6.99 to $6.73) while the drop box service decrease is 24¢. The CONTINUED ON ATTACHMENT: / YES SIGNATURE RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMI TEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON December 16, 1997 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT -------- ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Linda Moulton (510/335-1238) ATTESTED December 16, 1997 cc: Community Development Department (CDD) PHIL BATCHELOR, CLERK OF Richmond Sanitary Service (via CDD) THE OF SUP IS West Contra Costa Integrated Waste D TYA INI TOR Management Authority (via CDD) Christine Wampler LM/mb R LM 1:a:\bod\wcciwma.bo ADOPT CHANGES TO THE SOLID WASTE COLLECTION RATES CHARGED TO CUSTOMERS IN UNINCORPORATED WEST COUNTY SERVED E RICHMOND SANITARY SERVICE. Page 2 commercial bin service will increase by $1.77 per uncompacted cubic yard. The per can IRRF-related rates approved by West Contra Costa Integrated Waste Management Authority are passed on to all customers located in member agencies jurisdiction served by Richmond Sanitary Service (including cities of Richmond, San Pablo, Pinole, Hercules and the unincorporated area:) On April 23, 1996 the Board voted to refund the $113,000 reserves which had accumulated in the County's account. Return of the reserves provided a rate decrease of 94¢ per can to residential customers for one year. The refund began as of July 1996: In interest of not having multiple changes in rates and because of the review under taken on RSS's rate structure as directed by the Board, the temporary rate reduction was not altered in July, but will coincide with the IRRF's rate change. The reinstatement of the 94¢ will by partially offset by the 26¢ decrease in IRRF rate resulting in a net increase of 68¢ per 32 gallon can. Exhibit B is a copy of the July 23, 1996 Board order and the.accompanying memo from Ad Hoc Solid Waste Committee. On December 19, 1995 the Board approved an addition of a Regulatory Service Surcharge (Franchise Fee) of 5% which has been paid to the County to administer to RSS/County Franchise Agreement. It was estimated that the 5% would translate to a 75¢ per can increase. Because a fee was not set on the commercial solid waste revenue, the County has not been collecting the full 5% surcharge on all revenues. In the recent report on RSS rate setting methodology and rates, the consultants, NewPoint Group, recommended that the County develop a process for assuring that the County collects a franchise fee from RSS equal to 5% of residential and commercial gross revenues. They recommended that the County and RSS develop a process to assure franchise fees of 5% of gross residential and commercial revenues are collected. The first step would be to institute collection of the fee on commercial revenue. A second step would be to work with RSS to adjust the rates in the future to so they are consistent with collecting the 5% on overall revenue. Exhibit C includes the original Board Order setting the regulatory service surcharge on residential rates and the recommendation from the NewPoint Group's report concerning franchise fees. LWmb R LM 1:a:\bod\wcciwma.bo EXHIBIT A WEST CONTRA COSTA INTEGRATED WASTE MANAGEMENT AUTHORITY BOARD OF DIRECTORS RESOLUTION NO. 97 - 16 1 Waste delivered to the West Contra Costa Sanitary Landfill ("WCCSL") is approved for Calendar 2 Year 1998 subject to the requirement that a report describing the work performed with the 3 resulting funds and providing supporting information in sufficient detail to allow the Authority to 4 review actual expenditures and use of funds and to compare actual and planned amounts collected 5 by the WCCSL Regulatory Surcharge shall be submitted to the Authority by August 1, 1998. 6 Section 3. The Annual MU Budget for Calendar Year 1998 set forth in Exhibit II 7 attached hereto is approved. 8 Section 4. The Calendar Year 1998 IRRF Rates set forth in Exhibit III attached 9 hereto is approved to be effective January 1, 1998. 10 Section 5. The 1998 IRRF-Related Collection Rates set forth in Exhibit IV attached 11 hereto are approved to be effective January 1, 1998. 12 Section 6. The IRRF-Related Collection rates for can service and bin service within 13 the RSS Service Area set forth in Exhibit IV attached include an allowance of 2.5% for 14 uncollectible accounts subject to the following conditions: 15 (a) The independent auditor retained by RSS separately identifies for 16 can service, bin service and box service from audited financial information for calendar year 1997, 17 the dollar amount for"uncollectible accounts" and corresponding percentages of total amounts 18 billed for each service and said auditor provides said dollar amounts and percentages to the 19 Authority not later than June 30, 1998. 20 (b) As used herein, "uncollectible accounts" means those accounts 21 remaining unpaid after RSS has completed serious collection actions and excludes all accounts 4 s r EXHIBIT IV TO RESOLUTION NO. 96-16 1998 IRRF-RELATED COLLECTION RATES Richmond Sanitary Service Area (1) Service Type IRRF-Related Collection Rate Can Service Can Size 20 $6.73 per can per month 32 $6.73 per can per month 40 $8.94 per can per month 45 $10.01 per can per month El 60 $13.47 per can per month 100 $20.20 per can per month Bin Service $7.01 per uncompacted cubic yard Box Service(1) $78.48 per ton East Bay Sanitary Service -El Cerrito Service Type IRRF-Related Collection Rate Can Service Can Size 20 $2.46 per can per month 32 $3.94 per can per month 40 $4.92 per can per month 45 $5.54 per can per month 50 $6.15 per can per month 65 $6.77 per can per month 64 $7.87 per can per month Bin Service $7.96 per uncompacted cubic yard Box Service(1) $78.48 per ton (1)Waste from debris boxes and stationary compactors. A:110exhibts TO: BOARD OF SUPERVISORS EXHIBIT B FROM: AD HOC SOLID WASTE COMMITTEE SUPERVISOR JEFF SMITH, DISTRICT 2 SUPERVISOR MARK DESAULNIER, DISTRICT 4 DATE: APRIL 23, 1996 SUBJECT: REPORT FROM AD HOC SOLID WASTE COMMITTEE SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. REQUEST the West Contra Costa Integrated Waste Management Authority to approve release of transition surcharge reserve fund amount and interest collected from unincorporated County ratepayers in West County and AUTHORIZE said funds to be used to reduce the waste collection rate over a period of twelve months. 2. ACCEPT Richmond Sanitary Service offer to extend the repayment period of retroactive amount due RSS from four years to ten years with no additional interest. 3. APPROVE reduction of solid waste collection rate amount by $1.81 per can for a twelve month period (subject to the above reimbursement and retroactive repayment actions). 4. AUTHORIZE the Director of GMEDA to take any ministerial actions necessary to effectuate the above rate reduction. FISCAL IMPACT: With reserves returned, there are no readily available funds to respond to emergent demands. BACKGROUND/REASONS FOR RECOMMENDATIONS: The Ad Hoc Solid Waste Committee recommends the above actions following their meeting on March 28, 1996 where a request by Supervisor Rogers was considered. The background for this item is attached. CONTINUED ON ATTACHMENT: —YES SIGNATURE: J _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE _APPROVE _OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED_ OTHER_ VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE _UNANIMOUS(ABSENT ) MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ATTESTED ABSENT: ABSTAIN: PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR VA:dg BY ,DEPUTY swrates.bo Contact: Val Ale:eefi(646-1620) CC: County Administrator County Counsel GMEDA Departments WCCIWMA(via GMEDA) RSS(via GMEDA) c, a CONTRA COSTA COUNTY GROWTH MANAGEMENT AND ECONOMIC DEVELOPMENT AGENCY DATE: March 28, 1996 TO: Ad Hoc Solid Wast ommittee Sup!eim 3eff Smith, District 2 kupf or Mark DeSaulnier, District 4 FROM: Val Al irector SUBJECT: West County Garbage Rate Reduction Supervisor Rogers has requested actions that will reduce the rates for the residents of unincorporated District 1, a small portion of District 2 is also included. The reduction is proposed to come from two sources. One is to double the length of time that repayment will take place to Richmond Sanitary Service (RSS) for previously deferred costs. The other will be to return the reserve that has accumulated in the County's account. To extend repayment of money owed RSS can reduce current rates by 87¢ per can, but will extend the charge from four years to ten years. Return of the reserves will provide a rate decrease of 94¢. per can for one year, but will eliminate the $113,000 reserves. As the Integrated Resource Recycling Facility (IRRF) has come on-line in West County, the cost of refuse collection and disposal has increased substantially. Most jurisdictions are scrambling to meet the objections of ratepayers. The rates in West County are among the highest in Contra Costa. Each jurisdiction is attempting to negotiate with RSS to reduce rates. In some cases, this has meant some reduction in service. The single issue regarding return of the reserves is that some amount should remain in the event of an unexpected cost, such as the County may elect to perform any studies or reviews of rates in the future years. Based on information from the Authority, RSS may request an increase in rates and there is concern on the part of other public agencies that a rate review is warranted. If the County participate in this rate review, its share would be between $20-35,000. The County doesn't have any reserves; the funds would have to come from the General Fund or from a rate increase or the County would have to pass on participation. Based on this, retention of some amount of the reserves appears prudent, but it is up to the Solid Waste Committee and the Board to determine how much or whether the pressing need for rate relief should override opportunities for future study funding. VA:dg adhom 4.t4 C. Supervisor Rogers Supervisor Bishop Supervisor Torlakson r i • EXHIBIT C Rate increase: Richmond Sanitary Service December 19, 1995 Continued - Page Three BACKGROUND/REASONS FOR RECOMMENDATIONS (continued) level of service as before, but allow them to ask for the service when needed. This would assure that the customers could make use of the service on an as needed basis and not be subject to the schedule of the waste hauler. There will be a cost savings of $ 0.16 per can for this change in service. Second, the price of a second can has historically been provided at a discounted rate. However staff proposes that the cost of the second can be the same price as the first can. This would discourage disposal and encourage recycling. The same measure is being implemented by the Central Contra Costa Solid Waste Authority for the new franchise for Central County. The County's Source Reduction and Recycling Element selected "variable can rates" as a high priority program to be implemented early in the process of reducing the amount of solid waste deposited in landfills. With variable can rates the customer pays for disposal based on the volume disposed. Some West County cities are also exploring the option of raising the second can rate to be equal to the the single can rate. By raising the second can rate to equal the first it would result in an approximate $ 0.50 reduction per can/per month for the single can customers and a $ 3.00 increase to the cost of a second can. Regulatory Service Surcharge. The addition of a Regulatory Service Surcharge of 5% (as previously considered) which would be paid to the County for the administration of the RSS/County Franchise Agreement will result in a $ 0.75 per can increase. Currently there is no surcharge or fee in place to offset costs associated with the administration of the RSS/County Franchise Agreement. However, the County has the right to impose a surcharge under the Franchise Agreement and there is a need to do so to offset costs. On August 8, 1995 the Board approved the Solid Waste Management Budget (prepared by County GMEDA & Community Development Department) which called for the placement of a surcharge/fee on the County solid waste franchise agreements. The West County cities currently collect franchise fees under their Franchise Agreements with Richmond Sanitary Service (RSS). The franchise fees range from just under 2% to 5%. Attachments: A Summary of residential rate (CPI increase) prepared by RSS dated December 7, 1995 B Letter from Dennis Varni, RSS dated November 16, 1995 C WCCIWMA Table entitled "Components of IRRF Rates and IRRF Related Can Rates" dated December 7, 1995 D Waste Collection Rate Summary Table dated December 5, 1995 Op9ASS-FLATE.e0 'a 0 N Z N o a . o W _ Z w OC, 4 O tib 'L U •\ ;Eo � 0) t6 � tib D? cc T 0, u X- O 7 �l r G N t4 Cy •� o �' �- o � a- U Y t4 0) v N °v ° ° O r ib e V •s U 4• � .r v r � N 70J ' ✓ t4 N N 13) j '� G r O � % ►� O C3- ' C O O r CO cA NONL N C3 a� ca o 0 o s? NOCO 0 v 9 O 0> U tl? O U v r t4 O? d V � too. C7 c co a) o o NCO Nom• Ut+ � � v N p O ° 40 os t0 d Q• „ O T C ?i G 0 V �