HomeMy WebLinkAboutMINUTES - 12161997 - D15 y D
=& Contra
TO: BOARD OF SUPERVISORS =. Costa
FROM: DENNIS M. BARRY, AICP ._.... ` County
COMMUNITY DEVELOPMENT DIRECTOR
DATE: DECEMBER 16, 1997
SUBJECT: REQUEST COUNTY ADMINISTRATOR AND COUNTY COUNSEL GIVE NOTICE TO
CENTRAL CONTRA COSTA SOLID WASTE AUTHORITY (CCCSWA) BEFORE
DECEMBER 31, 1997, THAT THE COUNTY INTENDS TO WITHDRAW FROM CENTRAL
CONTRA COSTA SOLID WASTE AUTHORITY (CCCSWA) ON JULY 1, 1998.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
1. CONSIDER advisability of giving notice of intent to withdraw from membership in
the Central Contra Costa Solid Waste Authority (CCCSWA).
2. PROVIDE indication to the Central Contra Costa Solid Waste Authority (CCCSWA)
that the County is opposed to the purchase of the Keller Canyon Landfill or the
S.T.A.R. Transfer Station.
3. DIRECT staff to bring to the attention of the Board any further actions by the
Central Contra Costa Solid Waste Authority (CCCSWA) in regards to consideration
of purchase of the landfill or transfer station.
4. DEFER any further action on withdrawal from the Central Contra Costa Solid Waste
Authority (CCCSWA).
FISCAL IMPACT
None.
CONTINUED ON ATTACHMENT: ✓ YES SIGNATURE(S):
ACTION OF BOARD ON Dec. 16 , 1997 APPROVED AS RECOMMENDED _ OTHER
_9
Following discussion, the Board failed to approve a request to notice the
Central Contra Costa Solid Waste Authority of its intent to withdraw its
membership from the CCCSWA on July 1 , 1998 .
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
_ UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: IV, V NOES: I , I I , III AND ENTERED ON THE MINUTES OF THE
ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE
SHOWN.
Contact: Mary Fleming (510/335-1230) ATTESTED December 16 , 1997
cc: Community Development Department (CDD) PHIL BATCHELOR, CLERK OF
County Administrator THE BOARD OF SUPERVISORS
County Counsel AND COUNTY ADMINISTRATOR
BY -6 , DEPUTY
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REQUEST TO GIVE NOTICE TO CENTRAL CONTRA COSTA WASTE AUTHORITY
Page 2
BACKGROUND/REASONS FOR RECOMMENDATIONS
On December 2, the Board of Supervisors, at the request of Supervisor De Saulnier,
discussed the possibility of giving notice to the CCCSWA of their intent to withdraw from the
CCCSWA in July of 1998. The Board requested additional information regarding the
County/Authority relationship.
History
The County joined the CCCSWA in 1995 when the membership consisted of the CCCSD and
the City of Walnut Creek. Subsequently the five cities represented by the CCCSD became
members and CCCSD has indicated that they will be withdrawing to allow the Cities and
County to direct the Authority in it's provision of solid waste and recycling services.
The unincorporated areas that are served by the Authority are scattered pockets in the areas
of Walnut Creek, Lafayette and Moraga, the Alamo, Diablo and Blackhawk communities and
outlying areas adjacent to Danville and San Ramon. The Authority serves approximately
12,600 households in the unincorporated areas. Walnut Creek, Danville and the
Unincorporated County are the largest jurisdictions in the Authority. See attached map for
identification of service area. The unincorporated areas are shown in yellow.
County Danville Lafayette Moraga Orinda Walnut Creek Total
Households 12,653 12,943 7,312 4,683 6,359 14,697 56,747
County Solid Waste Budget and Expenditures
The Solid Waste Division of Conservation in the Community Development Department is
responsible for working with Solid Waste Franchising Agencies, for administering solid waste
Franchise Agreements held by the County and for implementing the Source Reduction and
Recycling programs required by the State.
The County Solid Waste budget is funded primarily by a combination of Franchise Fees
(ranging from 3% to 5% depending on whether or not there is a local community group
providing advisory and program assistance) and Disposal Fees ($.15 per ton on waste
disposed within the County).
The Disposal Fee income provides funds for the Countywide efforts which benefit all
jurisdictions. This includes the production, printing and distribution of the Recycling Guide
and the Reuse Directory, the operation of the Recycling Hotline, the collection and compilation
of solid waste disposal data and reporting, per State requirements, to Cities, Counties and
the State regarding the amount of waste disposed by each jurisdiction. The portion of the
budget that covers this set of responsibilities is projected to be approximately $100,00 per
year. Actual costs will probably be higher due to the publishing, this year, of the Reuse
Directory and an updated Recycling Guide. The income from Disposal Fees is anticipated
to be approximately $100,000 per year.
The Franchise Fee income is intended to provide funds for the negotiation and administration
of Franchise Agreements with solid waste haulers and Memorandum of Understandings with
other agencies. It also is designated to pay for the cost of implementing the solid waste
reduction and recycling programs. Because the County is not yet collecting Franchise Fees
from all of it's Franchise haulers the majority of this income has been used for the purpose
of negotiating and administering the Franchises and Memorandums of Understanding,
conducting a study of Richmond Sanitary Service operations, developing a rate setting
methodology and conducting rate reviews for BFI and RSS. The portion of the budget that
covers this set of responsibilities is approximately $352,000. The current income from
Franchise Fees is anticipated to be $201,000 plus any Franchise Fees that might be
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REQUEST TO GIVE NOTICE TO CENTRAL CONTRA COSTA WASTE AUTHORITY
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approved by the Board of Supervisors on the BFI and Garaventa Franchises.
The result of the above budget imbalance is that staff is spread very thin and is just covering
the bare essentials until a solid income stream is provided with the establishment of
Franchise Fees for all of the unincorporated area.
CCCSWA Costs
The County represents 16% of the income to the Authority. The Authority had a budget of
$608,432 in 1996-97 and a budget of $800,761, which includes the cost of a rate review, for
1997-98.
The Authority collects a five percent Franchise Fee for the County to use in developing and
implementing the County programs. The Authority also collects funds for each jurisdiction for
placement in a Rate Contingency Fund (three percent, with a current County balance of
$117,000) that can be used by the County to make rate adjustments. The Authority also
collects funds for it's own administrative costs.
Withdrawal from the Authority would result in the County assuming responsibility for future
rate reviews, (the rate review currently underway for the County/BFI Franchise Agreement
is costing $58,200), for all AB939 programs in the unincorporated areas and for handling
customer service problems in the unincorporated areas.
The 16% proportion of the Authority administrative costs paid by the County ratepayers was
approximately$97,000 in 1996-97 and is anticipated to be approximately $128,000 in 1997-
98. This includes $14,600 for the County share of the rate review. The total rate review
costs for the Authority will be $91,000. The Authority costs are paid by the ratepayers who
benefit from the lowest rates and most complete recycling program in the unincorporated
County.
CCCSWA Services to Member Agencies
The CCCSWA currently administers the Franchise Agreements that provide for solid waste
and recycling services in the Cities of Walnut Creek, Danville, Lafayette, Moraga and Orinda
and in the adjacent unincorporated areas. They have established numerous programs that
provide for services to all of the households in their jurisdiction;
• Use of the Permanent Household Hazardous Waste Facility
• Service area continuity- customers who live in unincorporated "pockets" within or
nearby to Walnut Creek, Danville, Moraga and Lafayette receive the same services
as their neighbors
• CCCSWA fosters regional unity and concentrates solid waste expertise
• Economies of scale in producing and distributing outreach materials, as well as
administering programs and avoiding duplication of effort
• The County receives $138,000 annually in Franchise Fees
• Access to services provided under a grant which the CCCSWA won from the State
to provide household hazardous waste outreach
• CCCSWA responds to telephone inquiries and letters from member agency staff,
residents, and businesses regarding recycling and solid waste matters
• BFI's customer service hotline required under the CCCSWA contract provides easy
access to both recycling and garbage service providers
• The Authority has negotiated a disposal rate lower than has been available for
individual cities or for the County's scattered service areas
Attached is a more complete list of services, and a program overview provided by the
CCCSWA.
The curbside services that the County residents receive in the CCCSWA area are the most
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REQUEST TO GIVE NOTICE TO CENTRAL CONTRA COSTA WASTE AUTHORITY
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complete (recycling service includes all of the items required by County ordinance) that the
County, through the Authority, are currently able to provide in the unincorporated areas and
the rates are the lowest due to the bidding procedure that the Authority used in seeking
Franchisees. It is anticipated that after two years at the initial rate level that rates will
increase next year due to higher than expected costs and lower than expected recycling
revenues.
Through the Authority and the benefits of working with multiple jurisdictions in a compact
area, the County has been able to provide services to the community at less cost to the rate
payer than in our other unincorporated areas. Two of our County Board members attend
CCCSWA Board meetings and participate in decision making. At least one staff member also
attends Board meetings. Staff reviews Authority staff reports and works cooperatively with
them on some projects. (PHBART Commercial Recycling Program, Reuse Guide, etc.)
Effect of Withdrawal
If the County chose to withdraw from the Authority it would still be bound by the Franchise
Agreements and by the rates that will be determined at the end of the current rate review
process. These rates would be effective until March, 2000. While there would be some
financial benefit to eliminating the cost of the Authority, it would be accompanied by the cost
of adding work for County staff in an area that is already under funded and understaffed, as
noted above.
Giving notice to the Authority of the County's intention to withdraw would provide an additional
six months for the County to consider the action. The new rates will be set during that period
but, as noted above, will be effective until March, 2000. There would therefore be no
immediate effect on rate setting. An agency that withdraws from the Authority continues to
be subject to the Franchise Agreements with BFI and VWM and are required by the
Franchise Agreements to have the approval of the companies to receive a partial assignment
of the Franchise.
If the Authority did determine that buying a landfill or transfer station was desirable, any
jurisdiction, including the County, would have the right to not participate in the purchase and
would therefore not participate in the cost or benefits of such action and would be
indemnified and held harmless by the participating Authority members.
If notice of withdrawal is given prior to January 1, for withdrawal after July 1, 1998 the County
would then be required to take another action to cancel the notice if it was determined that
there was no benefit to be gained by withdrawal. Withdrawal at this time would have the
following probable impacts:
• No rate impact for the next two years
• Make the administrative costs currently paid to the Authority available to the County
• Make the Authority services unavailable to unincorporated residents
• County will need to expand all County SRRE programs into the unincorporated areas
of Central County
• Eliminate the benefits of scale and proximity that the Authority is able to provide
• Increase the cost to the Solid Waste Division to administer the two additional Franchises
and to expand services into the Central County areas
• County will pay for entire cost of rate reviews for County area in year 2000
• Probable higher disposal costs when county negotiates new rates in 2000
• Probable need for additional County staff to handle increased workload
• Reduce the budget of the Authority by 16% possibly resulting in reductions in services
and/or increases in rates for the remaining members
• No apparent impact on issue of Landfill purchase
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CENTRAL CONTRA COSTA
SOLID WASTE AUTHORITY
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SERVICE AREA INCLUDES THE CITIES/TOWNS OF DANVILLE,LAFAYETTE,MORAGA,ORINDA,
WALNUT CREEK AND THE SURROUNDING UNINCORPORATED CENTRAL COUNTY AREAS INCLUDING
ALAMO AND SLACKHAWK EXCLUDING CANYON
DISCLAIMER:This map shows generalized boundaries drawn according to information
provided to CCCSD and CCPWD prior to the published date.Discrepancies should
be resolved with the appropriate agency and sent to CCCSD and CCPWD to be
included in the next edition of this mop.
GIS DISCLAIMER:No geographic information system program software
was used to produce this map.
Published Date :Sept 23.1997
wnesen en
CONTRA COSTA COUNTY
PUBLIC WORKS DEPARTMENT
COMPO'I'ER SERVICES•DAPPING SCIENCES SECTION
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MAR7urr4 cwLmou� wm O 1997 CONTRA COSTA COUNTY
D.
CENTRAL CONTRA
COSTA SOLID
WASTE AUTHORITY
1997/98
PROGRAM
OVERVI
i
1700 N. Broadway
Suit® 312
Walnut Creek, CA
94596
(510) 906-1801
CENTRAL CONTRA COSTA
SOLID WASTE AUTHORITY As of 7/10/97
Board of Directors
Kathy Hicks, Chair Donna Gerber, Director
City of Walnut Creek Contra Costa County
Susan McNulty Rainey, Director Laura Abrams, Director
City of Walnut Creek City of Orinda
Barbara D. Hockett, Director Gregg Wheatland, Director
CCC Sanitary District City of Orinda
Jim Nejedly, Director John Connors, Director
CCC Sanitary District Town of Moraga
Gayle B. Uilkema, Director Frank Sperling, Director
Contra Costa County Town of Moraga
Michael K. Shimansky, Director Donald Tatzin, Director
Town of Danville City of Lafayette
Dick Waldo, Vice Chair Erling Horn, Director
Town of Danville City of Lafayette
Staff
Janet Schneider Executive Director
Donald Blubaugh Treasurer
Sheri Johanson Secretary
Kenton L. Alm Legal Counsel
C:IDATAUVPDOCVVBINFOIPROGOVER.WPD
D. 45
Central Contra Costa Solid Waste Authority
Mission Statement
The Central Contra Costa Solid Waste Authority is a joint powers
authority dedicated to achieving the most environmentally sound,
cost-effective integrated waste management program with quality
service for the people and businesses of central Contra Costa County.
C:IDATAIWPDOC%PU61NFOIPR000VER.WPO
Central Contra Costa Solid Waste Authority
Vision for the Future
► The waste streams of each of the member agencies to be reduced
by 50% by the year 2000, in compliance with the California
Integrated Waste Management Act.
► The Authority provides ongoing educational outreach as well as
solid waste, recycling, and composting programs to residents,
businesses, and students.
► The Authority guarantees high quality, customer responsive,
environmentally sensitive solid waste and recycling services through
its franchised service providers.
► Member agencies actively participate in the mutually beneficial
CCCSWA partnership.
► The CCCSWA works with educational institutions and businesses
to help them reduce their waste.
► Public/private partnerships support and help implement CCCSWA
goals and programs.
► Technological advances are used in every aspect of CCCSWA
operations to maximize waste reduction opportunities and increase
communication.
► The agency has adequate revenues to offer programs and
accomplish its goals.
C:OATAIWPDOC%PU&NFOV*OOOVER.WPO
Central Contra Costa Scri,/ Wars/c:/authority
'1997/9U Gals and Objectives
These goals and objectives are organized into the following areas: Agency Administration,
Franchise Administration, AB 939 Reporting Compliance, Public Information, Program
Development, Home Composting and Household Hazardous Waste (HHW).
Agency Administration
It is incumbent upon the CCCSWA Board and its staff to:
Goal: Ensure that the affairs of the CCCSWA are conducted in a prudent business-
like manner through (a) administration and management activities, (b)
development of internal policies and procedures as needed, (c ) co-operation
and coordination with other agencies, and (d) active member agency
participation.
Objectives:
► Continue to develop policies and procedures as needed.
► Improve communication with member agencies, other Contra Costa cities, and agencies with
similar objectives.
Goal: Achieve fiscal efficiency and accountability.
Objectives:
► Conduct an audit of the 1996/97 fiscal year that includes internal controls.
► Develop further policies and procedures as needed.
Goal: Examine CCCSWA Board effectiveness.
Objectives:
► Continue to develop methods to foster harmonious working relations among the Board
members and between the Board and the Staff.
► Adopt and work with member agencies to implement proposed CCCSWA solid waste
ordinance.
Franchise Administration
Goal: Effectively manage the franchise agreements with its solid waste, recycling,
and green waste providers to ensure high quality, efficient service at
reasonable costs to ensure that the ratepayers do not pay more than
reasonably necessary and prudent costs.
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Objectives:
► Continue to monitor compliance with franchise agreements and where necessary negotiate
changes in response to customer demand and/or Company requests.
► Conduct the first Companies' compensation and rate review in Fall of 1997 for rate setting
March 1998.
► Monitor the performance of the Companies.
► Help residents and businesses resolve problems with the Companies.
► Review Companies' audited financial statements for 1996 for revenue reconciliation purposes.
Establish and maintain a system for monitoring market demand and recycling material prices
to evaluate VWM revenues.
AB 939 Reporting Compliance
Goal: Evaluate and monitor program effectiveness in compliance with the CIWMA.
Objectives:
► Continue to work with CIWMB staff to finalize and receive CIWMB Board approval for the
1995 Annual report.
► Complete annual report for each member agency (except the County and CCCSD) to
distribute to the CIWMB by August 1, 1997.
Explore the feasibility of becoming a regional agency recognized by the State for the purpose
of solid waste planning and achievement of state mandated goals.
► Ensure that planned activities and diversions are being accomplished by monitoring monthly
and quarterly information required by franchise agreements, consulting agreements and
CCCSWA adopted ordinances.
► Monitor legislative and regulatory changes in the landfill diversion requirements.
Public Information
Goal: Serve the central Contra Costa County region by providing information and
education to its member agencies and their residences, businesses, and
schools in the area of solid waste, recycling, composting, household
hazardous waste handling to assist them in reducing the amount of disposed
waste.
Objectives:
P. Continue to develop and distribute quarterly newsletter for residents.
► Continue to develop and distribute recycling and waste prevention guides and brochures to
residences and businesses.
► Continue increasing communication through the use of the CCCSWA web site on the Internet.
► Continue to work with the print and electronic news to promote CCCSWA programs.
► Continue to speak upon request to promote resource recovery activities.
► Continue to work with other agencies to avoid duplication of efforts.
Page 2 of 4 C:U)ATAIWPOOCUIU&Nr-OY-ROGOVER.WPO
Program Development
Goal: Continue to improve and initiate innovative CCCSVVA programs to maximize
waste prevention and resource recovery and increase. participation in the
CCCSWA-sponsored programs.
Objectives:
Schools
► Continue to work with the schools to increase school-based education through curriculum and
recycling infra-structure development, presentations and special events at school sites.
Businesses
► Develop a CCCSWA commercial recycling plan that (1) promotes commercial recycling
through the development of education materials, (2) provides technical assistance to
businesses so that they (a) reduce the amount of waste they generate, (b) separate for reuse
as many potential waste materials as possible, as well as (c) recycle and compost as much
as possible, and (3) involves the Chambers of Commerce, and attendance at business events
and meetings.
► Continue to permit and promote the services of the CCCSWA's permitted recyclers. ,
► Monitor the permitted recyclers' diversion reporting and numbers of businesses participating.
► Promote the CiWMB's Waste Reduction and Awards Program.
► Develop waste prevention and/or recycling campaigns targeted to specific types of
businesses.
Member Agencies
► Continue to provide direct assistance and guidance to member agencies in developing and
implementing waste prevention practices.
► Help member agency staff design and implement recycling and composting activities.
► Support member agencies in implementing programs that exhibit leadership and help
publicize those programs in the community.
► Help member agencies implement procurement policies that give preference to items and
products made with recycled content and/or are recyclable.
► Attend council meetings, community meetings, and local fairs and festivals.
Waste Prevention and Reuse
► Continue participating in Bay-Area waste prevention group to develop and conduct Bay-Area
waste prevention education campaigns.
► Develop waste prevention and reuse information and program.
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D.is
Home Composting
Goal: Make home composting instruction convenient and accessible to all interested
residents and simplify methods of effective composting and other yard waste
reducing techniques.
Objectives:.
► Continue providing information and technical assistance to residences through use of a hotline
and workshops.
► Continue partnership with two local non-profit gardens-Heather Farm Garden Center and the
Crow Canyon Institute.
► Upon request, continue providing special workshops and presentations to interested groups.
► Continue distributing free instructional video tapes and guide books.
► Continue supporting a home composters network to help with recruitment and promotion of
the program.
► Monitor participation in program and program effectiveness in achieving waste reduction.
► Continue distributing home composters at the CCCSWA subsidized price.
HHW
Goal: Educate residents on alternatives to HHW and provide for the proper disposal
of HHW through good faith efforts.
Objectives:
► Finish the MSE contract and pay for the provision of HHW mobile collection services monthly
to residences and CESQGs on behalf of its member agencies.
► Continue to work with the Central Contra Costa Sanitary District and other central Contra
Costa cities to plan and promote HHW activities for residences and businesses.
► Monitor participation in program and program effectiveness in achieving waste reduction and
increased proper HHW disposal.
► Explore the feasibility of accepting recyclable HHW materials at the Walnut Creek recycling
center.
► Administer and fulfill the grant requirements of the CIWMB HHW grant.
► Educate residences and businesses as to the availability of both the permanent and mobile
collection opportunities once established at CCCSD.
► Work with Clean Water program, Lindsay Museum and CCCSD to formulate cooperative
arrangements for a unified message to avoid redundant efforts.
► Promote used motor oil recycling.
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1997/98 Fiscal Year Budget
Est. Beginning Balance - July 1 , 1997 $ 419,817
Estimated Revenue:
Less: Allocated Reserve' $ (13,332)
Revenue - Administrative 257,052
Revenue - SRRE 388,320
HHW Grant Funding 61 ,500
Miscellaneous Revenue 11000
Estimated Interest 25,000
Total Revenue 719,540
Total General Funds Available $ 111399357
Estimated Expenses:
Personnel Services $ 262,570
Material & Supplies 31 ,602
Rent/Utilities 29,806
Professional Services 221 ,000
.Public Information/Programs 255,783
Total Estimated Expenses 8001761
Estimated Fund Balance - June 30, 1998 $ 338,596
' Allocated for next rate review professional service expense expected to begin 9/1/2000($100,000/30 months)
7/10/97 11:06 AM c:Watalexce/docWudget197fiscaA97-98op profonna97
1997/98 Fiscal Year Expenditure Breakdown
Unappropriated Fund
Public Info/Programs Balance
22% 30%
Personnel Services
Professional 23%
Services RenUUtilities
o Material
19% 3% &
Supplies
3%
I
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