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Home My WebLink AboutMINUTES - 12161997 - D13 TO: , BOARD OF SUPERVISORS D. 13 � .. Contra FROM: Costa Finance Committee =, s 4 County DATE: °sr :.•�' � December 16, 1997 SUBJECT: KELLER CANYON MITIGATION FUND POLICIES AND PROCEDURES SPECIFIC REQUEST(S)OR RECOMMENDATIONS)8 BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. PROVIDE full year funding for the seven programs in the Open Space category by authorizing $134,000 be drawn down from the Keller Canyon Mitigation Designation and transferred to the Community Development Department. 2. APPROVE the attached appropriation adjustment authorizing the Auditor to transfer the $134,000 to the Community Development Department. 3. AUTHORIZE the District V Supervisor to review the Keller Canyon Mitigation Fund policies and procedures and prepare recommendations to the Finance Committee for the 1998-1999 fiscal year. BACKGROUND: On July 8, the Board approved a plan for distribution of Keller Canyon Mitigation Funds which partially funded seven programs in the Open Space category (see attached Board Order). The Finance Committee reviewed the financial status of the mitigation monies, at its December 1 meeting, and determined that enough monies were available to fund these seven programs for a full year. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURES: Joe Canciamilla Ga le B. Uilkema ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS �( I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN.- OF SUPERVISORS ON THE D E SHOWN. CC: Roberta Goulart, Community Development Auditor-Controller ATTESTED PHIL BATCHELOR,CLERK OF THE BOARD OF Agricultural Commissioner SUPER VI RS AND COU ADMINISTRATOR General Services BY DEPUTY M382 (10/88) DO Page 2 Additionally, the Committee discussed the need to review and revise the process for the 1998-99 fiscal year. Supervisor Canciamilla proposed an initiative that he study ways and means to simplify the process and eliminate multiple review. The Committee supported the initiative and agreed to discuss his recommendations in 1998. AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: I APPROPRIATION ADJUSTMENT X❑ BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0357 Community Development EXPENDITURE ORGANIZATION SUB-ACCOUNI EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 0357 3580 Contributions to Other Agencies $134,000 am 0990 6301 Reserve for Contingencies $134,000 A'o 0990 6301 Apprpriable Revenue $134,000 00 TOTALS $134,000,111-01 $268,000 C�a APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: BY: DATE 121" To fund 7 programs with available Keller Canyon Mitigation Monies. COUNTY ADM ISTRATOR: BY: �► � DATE� (0 7 BOARD OF SUPERVISORS: SUPERVISORS ROGERS,UILKEMA, YES: GERBER,DESAULNIER,CANCIAMILLA NO: Phil Batchelor,Clerk of the Board of L1. 1 C� z__ S', 21 24747 Supervisors and County Administrator SIGNATURE TITLE DATE APPROPRIATION APOO BY: 0j 4 444 DATE �I ADJ.JOURNAL NO. (M 129 Rev 2/86) - ' CONTRA COSTA COUNTY 9.15 ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: 0005 General County Revenue REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 0005 8981 Fund Balance Available $134,000 TOTALS1 $134,000 oa APPROVED EXPLANATION OF REQUEST AUDITOR-CONTR "R: Transfer$134,000 from Keller Canyon Mitigation Designation to the BY: DATE 12-9-47 Community Development Department. COUNTY ADMINISTRATOR: BY: __� DATE Z -17 BOARD OF SUPERVISORS: SUPERVISORS ROGERS.UILKEMA, YES: GERBER,DESAULNIER,CANCIAMIa NO: Phil Batchelor,Clerk of the Board of v, �� „ (/4,j 1 �y Supervisors and County Administrator SIGNATUAE TITLE DATE REVENUE ADJ. RAOO BY: I A, 00 DATE JOURNAL NO. 9ZL `Zb su0i4eu0a pa}DLajsa-d 5966 (M 8134 Rev.2/86) 1' TO: BOARD OF SUPERVISORS Contra FROM: ' c Finance Committee Costa :a County DATE: .July 8, 1997 SUBJECT: DISTRIBUTION OF KELLER CANYON MITIGATION FUNDS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. ACKNOWLEDGE that the Keller Canyon Mitigation Program has a deficit of approximately $134,000 for fiscal year 1997-98. 2. APPROVE the nine programs listed in the Transportation and Community categories in the amounts indicated (see Attachment A). 3. CONSIDER the reformulation of the Host Community Program over the next six m,jnths into a more focused and coherent approach to Community Services which takes full advantage of other available funds. 4. APPROVE the seven programs in the Open Space category for a six month period during which an evaluation of each program will be undertaken by the Committee ascertaining the program's nexus to mitigation of the effects of the Keller Canyon Landfill. 5, DIRECT staff to notify each program applicant of the 1997-98 funding decision, direction and future Efforts. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): Joe Canciamilla Gayle B. Uilkema ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: Val Alexeeff, GMSDA ATTESTED Randy Slusher, Community Development PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR M382 (10/88) BY —,DEPUTY v 1� Page 2 BACKGROUND: On June 16, the Committee reviewed a staff report outlining the budget pr-blem and potential options to resolve the problem (see attached report). The Committee decided to adopt a funding policy whereby each program receiving Keller Canyon Mitigation monies must demonstrate a nexus to mitigation of the effects of the Keller Canyon Landfill. This policy was the original Board position when establishing the Mitigation Program (see attached report). Also, the Committee decided to modify the funding cycle of the Host Community programs, which are financed on a calendar year basis, to a fiscal year basis like all other mitigation programs. This action reduces the funding requirement for the Host Community Programs by $42,500 in 1997-98. In the future,the Committee decided to review the seven"Open Space" category programs against the adopted nexus policy and request each program staff to explain how the program mitigates against the effects of the landfill. A . KELLER CANYON FINANCIAL PLAN 1997-1998 1996-97 1997-98 FINANCE COM. PROGRAM APPROPRIATION REQUESTED RECOMMENDATIONS OPEN SPACE Trail Maintenance $90,000 $90,000 $72000 Wetlands Mitigation $15,000 $15,000 $15,000 Delta Env. Center $65,000 $65,000 . $65,000 Audubon ABC $10,000 $10,000 $10,000 Biodivers $20,000 $20,000 $20,000 RodentThistie $60,000 $60,000 $60,000 Route Planting $100,000 $100,000 $80,000 TRANSPORTATION Roadside Litter Clean-up $140,000 $140,000 $112,000 Enforcement $70,000 $410,000 $70,000 Roadside Hazardous Clean-up $12000 $12000 $12,000 Roadside Litter Clean-up(Fees) $22000 $22000 $22,000 COMMUNITY Propeity Cl an-up $90,000 $90,000 $72000 Resident Deputy $140,000 $140,000 $140,000 Code Enforcement $30,000 $30,000 $30,000 Host Community $160,000 $85,000 $42,500 PittsburgLibra $32000 $7,318 1,318 TOTAL APPROPRIATIONS $1,056,000 $956,318 $829,818 COUNTY REVENUE ESTIMATE $1,056,000 $1,122,000 $1,122,000 LESS REVENUE TO ($467,500) ($467,500) PITTSBURG REVENUE AVAILABLE $654,500 $654,500 PLUS 1996-97 CARRYFOWARD $695,500 $695,500 OF$41,000 SHORTFALL ESTIMATE $260,818 $134,318 5:13 AM KELR97B 6/18/97