HomeMy WebLinkAboutMINUTES - 12161997 - C118 e7
TO: " ; - .;BOARD OF SUPERVISORS Contra
FROM: Anthony Enea,Deputy County Administrator / Costa
By: Rhonda Dunne,Director 0 . L
a-2-- s
Office of Revenue Collection County
DATE:
December 16, 1997
SUBJECT:
Discharge from Accountability
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION
AUTHORIZE the discharge from accountability of 9,273 accounts due to the uncollectible nature of
accounts.
FINANCIAL RvIPACT
Maintaining uncollectible accounts inflates account receivable balances and decreases efficiency on collectible
accounts. No negative financial impact.
REASONS FOR RECOMMENDATION
The Office of Revenue Collection has attempted collection action on these accounts as well as assigned
accounts to a third-parry collection agency,where allowed by State and Federal law. It has been determined
that these accounts are uneconomical to continue further collection actions.
Approval of the recommended action will allow 9,273 accounts to be written-off and purged from the files of
active accounts on the collection computer system. This is done to save disk space,increase processing.
efficiency and minimize the cost of maintaining accountable accounts. The accounts are an accumulation of
uncollectible accounts where the debtor is deceased,bankrupted,and/or has no assets. There are 9,273
accounts totaling$1,989,441.59. Discharge from accountability does not constitute a release of any person
from liability for payment of any amount.
The write-off is summarized as follows:
Type Number of Accounts Amount
Public Defender 6,671 1,768,637.92
Animal Services 2,563 210,213.65
Sheriff's Department 44 10,590.02
CONTINUED ON ATTACHMENT: _AYES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON /aZ /�o —/99 j APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED X61
Office of Revenue Collection,Rhonda Dunne
PHIL BATCHELOR,CLERK OF THE BOARD OF
Auditor-Controller's Office,Jack Cooper,Principal Accountant SUPERVISORS AND COUNTY ADMINISTRATOR"
CAO, Attn: Dean Lucas
County Counsel ,
M382 (10/88) BY DEPUTY
BOARD OF SUPERVISORS REQUEST
SUBJECT: DISCHARGE FROM ACCOUNTABILITY,DATED DECEMBER 16, 1997
PAGE 2
This request is consistent with Government Code Section 25257 and 25258. Any officer charged with the collection of
any County money may apply to the Board of Supervisors for a discharge from accountability. The cost of
administering additional collection procedures would exceed the amount of anticipated revenue which might reasonably
be recovered.
The Director of the Office of Revenue Collection certifies and verifies that these facts are accurate and correct.