HomeMy WebLinkAboutMINUTES - 11191996 - D26 BOARD OF SUPERVISORS 5 L Contra
IX
FROM: Finance Committee '�- �' Costa
DATE: November 19 Count 1996 r,
r\. T
SUBJECT: RECOMMEND APPROVAL OF PILOT CODE ENFORCEMENT PROGRAM
TO BE INITIALLY IMPLEMENTED IN DISTRICT V
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. RECOMMEND approval of a pilot code enforcement program in District V utilizing
Municipal Advisory Council liaisons.
2. DIRECT representatives of the County Administrator's office, Building Inspection
Department and District V Supervisorial staff to meet to work out logistics of
program.
3. ESTABLISH program for a twelve-month period, with an evaluation of the program
to be held at the six-month point (July 1, 1997).
4. ESTABLISH January 1, 1997 as the start date for the program.
5. RECOMMEND funding for the pilot program be allocated from the following
sources:
Maintain current District V Code Enforcement funding level $ 85,000
Keller Mitigation Fees (previously allocated) $ 60,000
Keller Reserves (for revolving abatement fund and CAO ombudsman) $120,000
TOTAL $265,000
CONTINUED ON ATTACHMENT: YES SIGNATURE: Ql�"y
RECOMMENDATION OF,OUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES
W. a?r�kDesaulnier Torn Torlakson
ACTION OF BOARD ON ovem er ,. 199b
APPROVED AS RECOMMENDED OTHER
All persons desiring to speak were heard. The Board APPROVED the
recommendations set forth above with the initial implementation to take place
in District V with the additional direction that the Pilot Code Enforcement
Program will be operated out of the District V office with a Clerk from
District V dedicated to this program to work with the Building Inspector
assigned to District V to coordinate the program with the Municipal Advisory
Council volunteers, and report to the County Administrator's Office designated
ombudsman for overall guidance on the project.
VOTE OF SUPERVISORS
X I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT III ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED November 19 , 1996
Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF
CC: Joe Canciamllla SUPERVISORS AND COUNTY ADMINISTRATOR
John Gregory, County Administrator
Val Alegeeff, GMEDA n �
Frank Lew, Building Inspection BY SF G DEPUTY
J/-
Page 2
BACKGROUND:
Over the last six months the Finance Committee has guided the development of a pilot
program for code enforcement. The Committee has grappled with legal, procedural and
financial constraints. On October 29, the Committee supported extra code enforcement
efforts for District Five to the extent of$265,000. District Five staff will coordinate efforts
with assistance from the GMEDA Departments, County Counsel and the CAO. A program
plan including work activities is attached for reference.
t
PROPOSAL FOR
DISTRICT V
CODE ENFORCEMENT
PILOT PROGRAM
RECOMMENDATION:
To develop a pilot program,to be operated on a twelve-month trial basis, in
Supervisorial District V to address code enforcement issues.
BACKGROUND:
Constituents in District V have expressed dissatisfaction with the processing of code
enforcement complaints within the district. It is their perception that reported code
violations are not taken seriously,are not tracked properly and are not followed-up on
in a timely manner. They feel that the current process for intake of complaints is a
form of intimidation,and a deterrent to the reporting of alleged violations.
OBJECTIVE:
To develop a pilot project,to be conducted in District V,to intake,prioritize,coordinate,
and develop a reporting system to monitor alleged code violations reported within the
District. This program will utilize volunteers in the form of designated liaisons from
each of the Municipal Advisory Councils in District V,as well.as permanent staffing
from the District V office.
PROTECT TIMEFRAME:
January 1997 through December 1997 (twelve months)
PROPOSED BUDGET:
(See Attachment 1 for breakdown.)
PROJECT GOALS:
1. To develop and implement a model reporting program to intake,track, refer and
monitor code enforcement complaints,utilizing volunteers and permanent staff
including a dedicated inspector as well as ombudsman designated from the
County Administrator's office, in District V.
2. To develop a written database management program which will provide a
listing of each complaint,active and inactive, of alleged code enforcement
violations in District V.
3. To provide a monthly report which summarizes the status of each alleged
violation in District V.
4. To develop parameters and a program to train volunteers (MAC liaisons) on the
intake,acknowledgement and referral of code enforcement complaints. (See
proposed list of MAC activities - Attachment 2).
5. To develop a system of acknowledging a complaint (see sample - Attachment 3)
and the provision of a status report to the complainant (if desired),as well as to
the respective Municipal Advisory Council of the area in which the complaint
originates.
6. To develop a "community" ietter to be distributed by the local MAC to alleged
violators asking their cooperation and compliance to maintain community
standards.
7. To work with local MAC and East County Regional Planning Commissioners to
develop a "Citizens Guide" to code enforcement and code enforcement
reporting.
8. To develop a process whereby program staff will provide assistance and
supplement other county staff(i.e. inspectors,community development,
environmental health,county counsel,etc.) in their efforts to bring violators into
compliance in a timely manner.
9. To provide a report at the conclusion of the program which reflects the
performance of the program,including the quantification of cases, disposition of
cases,and other'statistics of the program including the timeframe to resolve
various cases.
ATTACHMENT 1
ESTIMATED COSTS FOR
TWELVE MONTH PILOT
CODE ENFORCEMENT PROGRAM
1 Full Time Inspector Salary 49,536.00
Benefits 21,765.00
S/T 71,301.00 71,301
1 Full Time Clerk Salary 30,160.00
Benefits 8,444.80
S/T 38,604.80 38,605
CAO Assistance Lump Sum 15,000.00 15,000
(Ombudsman)
Other Costs Lump Sum 40,094.00 40,094
(Program Manager, County
Counsel, supplies)
Revolving Abatement Fund 100,000.00 100,000
TOTAL ESTIMATED COST
FOR PILOT PROGRAM 265,000
ATTACHMENT 2
PROPOSED LIST OF ACTIVITIES
FOR EAST COUNTY MAC LIAISONS
1. Each East County MAC and the East County Regional Planning
Commission will appoint one individual to act as a liaison in the
area of code enforcement who will work in cooperation and
coordination with District V pilot program staff. The liaisons will
work with program staff to develop a volunteer work schedule and
work program.
2. Local East County MAC's and East County Regional Planning
Commission will provide a forum for the receipt of code
enforcement complaints in their respective areas of influence. East
County MAC's will maintain a supply of enforcement complaint
forms for distribution at their regular public meetings.
3. Liaisons will assist program staff in the intake of code enforcement
complaints, as well as processing complaints received directly by the
MAC to the District V program staff.
4. Liaisons will develop a community letter to be sent to residents
asking their cooperation and compliance in an effort to maintain
community standards.
5. Liaisons will assist program staff in the input and updating of code
enforcement complaints. They will also assist in acknowledging
complaints at the time of receipt.
6. Liaisons will meet with program staff on at least a monthly basis to
review status of current caseload and to assist in the prioritization of
cases in their respective area. In order to make the most efficient use
of the inspectors time, liaisons will work with program staff to
arrange site visits or tours of areas where alleged violations are
numerous or clustered. Liaisons will also report back to their
respective MACs on the status of the code enforcement pilot
program on at least a monthly basis.
7. Liaisons will assist program staff in educating constituents about the
code enforcement process including the reporting of complaints and
evidence gathering. They will also work with program staff to
develop a draft "Citizens Guide" to code enforcement.
•' .', ATTACHMENT 3
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