HomeMy WebLinkAboutMINUTES - 11191996 - C139 I
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f0: BOARD OF SUPERVISORS ' �` • Contra
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FROM: INTERNAL OPERATIONS COMMITTEE t 'o
County
DATE: November 5, 1996
SUBJECT: AUTHORIZING THE PUBLIC WORKS AND GENERAL SERVICES DIRECTORS TO
EXECUTE CHANGE ORDERS TO CONSTRUCTION CONTRACTS
SPECIFIC REQUEST($)OR RECOMMENDATIONS)& BACKGROUND AND JUSTIFICATION
RECOMMEND ATI ON(S)-
AUTHORIZE the Public Works Director and General Services Director to order changes or additions in the work
being performed under construction contracts subject to the provisions of the Public Contract Code Article 3.5,
provided such orders are in writing and the extra costs to the County for any change or addition to the work so ordered
is withinihe limits specified in the Public Contract Code, Section 20142.
DIRECT the Public Works Director and General Services Director to list all approved changes exceeding$25,000
as "Information Items" on the Board agenda.
FINANCIAL TMPAC'T
Approval of the recommendation will make the administration of construction contracts more efficient.
BACKGROUNDIREASON(S)FOR RECOMMENDATION(S)!
On September 16, 1996,the Board referred to the Internal Operations Committee the matter of authorizing the Public
Works Director and General Services Director the authority to approve changes to construction contracts subject to
the provisions of the Public Contract Code. This matter was considered at our October 21, 1996 and November 4,
1996 meetings. The survey findings of the practice of five other counties-Alameda Santa Clara,Fresno,Riverside
and Sacramento-was reviewed.
Currently, all change orders above $25,000 require Board approval prior to the work being completed. It is the
recommendation of the Internal Operations Committee that the Public Works Director and General Services Director
be delegated the authority to approve changes within the increased limits specified in Public Contract Code Section
20142. The increased limits are for original contracts exceeding $250,000,changes shall not exceed$25,000 plus
I% of the amount of the original contract cost in excess of$250,000. In no event shall the authority limit exceed
$100,000.
As a matter of public record,it is recommended that the Public Works Director and General Services Director list the
approved change orders above$25,000 on the Board's Agenda under"Information Items." Board approval of these
recommendations will make administration of construction contracts more efficient and still provides for public
noticing of approved change orders.
CONTINUED ON ATTACHMENT: —YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINI TRATOR_ ECOMMENDATION OF.BOARD COMMITTEE
_.APPROVE _OTHER
SIGNATURE(S): GAYLE B SLOP V JIM kOGERS
Nov. 19 1996
ACTION OF BOARD ON APPROVED AS RECOMMENDED—OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS
UNANIMOUS(ABSENT 1 A TRUE AND CORRECT COPY OF
AYES: NOES: AN ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE OF THE BOARD
SUPERVISORS ON THE DATE SHOWN.
` t
Contact:Carol Chan,335-1021 9 9 b
ATTESTED 9
PHIL BATCHELOR,CLERK OF
cc:GSD THE BOARD OF SUPERVISORS
Public Works AND COUNTY ADMINISTRATOR
County Counsel
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